The program for conducting settlements with suppliers. Program for automation of a store, retail outlet. Ready solution from the developer. Tria Specifications

The report on settlements with suppliers is a tool for monitoring debt to suppliers and plans for its repayment. The report data allows you to track settlements with suppliers and their compliance with payment plans for past periods of time, as well as to predict the dynamics of repayment of accounts payable in future periods.

The structure of the debt displayed in the report (the amount of debt and the dynamics of its repayment) is presented in the form of two information blocks that are controlled by the settings for the period and working date of the report in accordance with the following rules:

  1. Composition of data for past calendar periods.
      The past period is set as an interval from the beginning of the period to the working date of the report inclusive.   In the report on settlements with suppliers, the composition of data for past periods is presented in the form of amounts owed to suppliers at the beginning and end of the last period and amounts of planned and actually made payments for the same period;
  2. Composition of data for future calendar periods.
      The future period is set as an interval from the date following the working date of the report to the end date of the period. In the report on settlements with suppliers, the composition of data for future periods is presented in the form of the amounts of payments planned for this period and the amounts of the forecast debt to suppliers at the end of the period. The debt forecast is based on the following algorithm: the amount of debt on a business date minus the amount of planned payments. Planning of payments to suppliers is carried out using the document "Cash Plan". Report payment plans are generated only for settlements with suppliers.   (the operation is indicated in the planning documents).

In accordance with the above, the working date of the report must be within the selected period of the report.

The following is an example of a supplier settlement report form.

The report form is opened for work from item of the main menu “Payment calendar” “Report on settlements with suppliers”.

Report details required

For the report to work correctly, you must specify the following fields: period for the analysis of mutual settlements with suppliers, the working date, the organization by which the report will be generated and the settlement currency. When you open the report form, the default period is set equal to the current month. The "Working date" field is set equal to the value of the current system date. The value of this attribute should be in the interval of the reporting period. The details of the organization and currency, when opening the report form, take the value of “Primary organization” and “Primary currency” from the user's personal settings.

Grouping and decoding of data on settlements with suppliers

When generating a report, the amounts of debt and payments displayed in the lines are grouped by the following analytical sections:

  • Counterparty   - supplier, legal entity or individual;
  • Contract   - the contract under which the calculations were made.

Data on payments made or planned, displayed in the lines of the report, are decrypted using the reports “Cash flow card” and “Counterparty transaction card” to choose from.

In accordance with the rules of administration of SysTecs programs, a report on settlements with suppliers is available to users who have the following roles: Full rights, Formation of applications for payments, and all roles of the Payment Calendar system.

Country Support:
   Operating System: Windows
   Family: Universal Accounting System
  Appointment: Business automation

Counterparty Program

Key features of the program:

    You will have a single customer base with all the necessary contact information

    In the program, you can mark both completed and planned work for any client

    Our system will remind you of any important business.

    Each employee will be able to plan his work, and the head will give tasks and monitor the work of all staff

    You can sell any product, conveniently categorizing everything at your discretion

    You will get the opportunity to keep records of any services

    Our program can work with many types of trading and warehouse equipment

    You will be able to keep a full financial account: spend income, any expenses, see profits and watch various analytical reports

    A whole range of management reports is provided for the director, which will help to analyze the organization’s activities from different angles.

    The necessary data can be uploaded to your website to monitor the status of the order, display the staff schedule or the rest of the goods in the warehouse - there are many possibilities!

    The ultra-modern communication function with the PBX will allow you to see the caller’s data, shock the client, immediately addressing him by name, and not spend a second searching for information

    By setting up a screen with a visual schedule for employees, you will undoubtedly raise the prestige of your company in the eyes of customers and increase your own control

    A special program will save a scheduled copy of all your data in the program without the need to stop working in the system, will automatically archive and notify you

    Reserve
    copying

    If you fill out contracts and other documents, we can configure them to be automatically filled so that one of your employees with the program performs the same amount of work as several other employees manually

    Filling out
    of documents

    The planning system allows you to configure the backup schedule, receive important reports strictly at a specific time, and set any other program actions

    You can implement a customer experience assessment. The client will receive an SMS in which he will be offered to evaluate the work of the manager. The manager will be able to view the analysis of SMS voting in the program

    You can quickly enter the initial data necessary for the program to work. For this, convenient manual input or data import is used.

    The program interface is so easy that even a child can quickly figure it out


We have completed business automation for many organizations:

Language of the basic version of the program: RUSSIAN

You can also order the international version of the program, into which you can enter information in ANY LANGUAGE of the world. Even the interface can be easily translated independently, since all the names will be taken out in a separate text file.


A high level of relations with customers, customers and other customers, improving the quality of their duties, employees, control to guide the implementation of tasks - this is not the whole range of opportunities for settlements with contractors in the program from the company "Universal Accounting System".

A computer program for contractors provides automation of the creation of an electronic database. The multi-user system guarantees simultaneous work for all employees, departments and branches with the management of common information with the automation of a customizable update. By entering the client’s name, contract or phone number, address or other information in the program for contractors, you will receive all contact details, relationship history, reports on working with the buyer or visitor, financial documents and much more. Auto-substitution is implemented in the counterparty registration system: many records can be filled in with a prepared template - this is convenient when most of your clients use the same currency for settlements or conduct business in one country.

To organize the accounting of settlements with counterparties, the program takes into account the availability of discounts, bonus cards, prepayments or debts. Provides import and export of financial documentation in various formats. To optimize the work of employees in accounting and control of settlements with counterparties, automation of job planning is available. So the staff will send the necessary accounting document on time, make an important call and will not forget about the meeting with the customer. The counterparty verification program will provide all the analytics for a specific customer and buyer, and will automate the assessment of the profitability of the services provided or the delivered goods.

Software for counterparties performs its functions on a local network and the Internet. There is remote access control. It optimizes the load of servers with a large number of records: it will offer to set certain criteria for displaying the necessary data. The interface of the program developed for calculating with counterparties is configured individually: from controlling certain access categories to controlling the style of the working window. There is a lock control if the user is absent from the workplace.

Proper control of the account for accounting of settlements with the counterparty is ensured by the delegation of various access rights to users. Ordinary employees will receive control only of information within their area of \u200b\u200bcompetence. The management will be provided with an audit of any changes and amendments made to the database, visualization of reports, control over the staff employment schedule and the progress of the implementation of their instructions. The interface of the program developed in Russian for settlements with counterparties is executed in Russian, but can be translated into any other at the request of the customer.

You can try out some of these opportunities in practice right now by downloading a free demo version from our site for maintaining a database of counterparties. And only then, having appreciated all the advantages of even limited functions, you will undoubtedly wish to order a full range of automation for your business. Looking forward to calls!

The program can be used by:

In addition to the opinions on the USU program for ordinary users, expert opinions are now being brought to your attention. Anatoly Wasserman was born on December 9, 1952. He graduated from Odessa Technological Institute of Refrigeration Industry, specializing in engineer. After graduation, he worked as a programmer. Then - by the system programmer. First appeared on the screen in 1989 at the club “What? Where? When? ”, Then at the Brain Ring. He won fifteen consecutive victories in the television “His Game” in 2001-2002 and became the best player of the decade in 2004. Five-time champion of Ukraine in the sports version of "His game." Four-time champion of Moscow in the sports version of “His Game”, bronze medalist of the same competition, silver 2017. Silver medalist of "Expert" - the World Games of Experts - 2010 in "His Game".

Addition to the program for professional managers: for business development and revenue growth. A unique product developed at the junction of two sciences: economics and information technology. No analogues

With the development of technology, life accelerates. Everywhere you need to be in time - because the faster you do things, the more you earn. For this reason, it is very important to have a multifunctional mobile application on hand.

In addition to the opinions on the USU program for ordinary users, expert opinions are now being brought to your attention. Alexander Druz is the first master of the intellectual game "ChGK". He was awarded the Crystal Owl prize six times as the club’s best player. The owner of the "Diamond Owl" - a prize for the best player. Champion of the television version of the Brain Ring. In the television program “Own Game” he won the “Line Games”, “Super Bowl”, he won with the team “III Challenge Cup”, set an absolute record for performance in one game. Author and host of intellectual games and educational programs on various television channels.

In addition to the opinions on the USU program for ordinary users, expert opinions are now being brought to your attention. Maxim Potashev - master of the game “What? Where? When? ”, Four-time winner of the Crystal Owl prize, two-time world champion, three-time Russian champion, six-time Moscow champion, three-time winner of the Moscow Open ChGK Open Championship. According to the results of the general audience’s vote in 2000, he was recognized as the best player in all 25 years of the existence of the elite club. For the candidacy of Maxim Potashev, 50 thousand viewers of the program voted. He received the "Big Crystal Owl" and the main prize of the anniversary games - "Diamond Star" of the master of the game. Member of the board and since 2001 - vice president of the International Club Association. By profession - mathematician, marketer, business trainer. He graduated from the Faculty of Management and Applied Mathematics, taught at the Department of General and Applied Economics at MIPT. In August 2010, he was elected President of the All-Russian Public Organization “Sports Bridge Federation of Russia”. He leads a consulting company that helps various organizations solve problems related to sales, marketing, customer service and business process optimization.

In addition to the opinions on the USU program for ordinary users, expert opinions are now being brought to your attention. Sergey Karjakin. At the age of 12 he became the youngest grandmaster in the history of mankind. Included in the Guinness Book of Records. He won the tournament of applicants. FIDE World Cup Winner. World Chess Champion, World Blitz Champion. Honored Master of Sports of Ukraine. Honored Master of Sports of Russia, Grandmaster of Russia. He was awarded the Order of Merit, III degree. Member of the Public Chamber of the Russian Federation of VI composition. Repeated winner of the children's and youth world and European championships. Winner and winner of several major tournaments. Champion of the XXXVI World Chess Olympiad in the national team of Ukraine, silver medalist of the Olympics in the national team of Russia. On his board he showed the best result and received the first individual prize (on 4 board). Champion of Russia with the best result on the 1st board. World champion in the Russian team. Semifinalist of the World Cup. Winner of several international tournaments.

Counterparty control and management capabilities

  • Automation program for counterparties to create any electronic databases;
  • Quick and convenient output of necessary information for a specific client;
  • A multi-user program for simultaneous access to the most relevant information for all employees;
  • The program for counterparties provides automation of filling the most common information;
  • Unified electronic database for all departments and branches;
  • The counterparty verification program will provide control of the presence of debt, advance or prepayment and will display the entire history of the relationship;
  • Contextual search using various filters, managing grouping and sorting according to certain criteria;
  • Organization of accounting for settlements with counterparties;
  • CRM system;
  • Import and export of all financial documentation for the account of accounting of settlements with the counterparty;
  • Task planning system to optimize communications and automate tracking of the progress of tasks;
  • Program control for counterparties of the quality of staff performance of their duties;
  • Optimization of server load with a large number of records;
  • Multi-window interface with the ability to switch between tabs without closing;
  • Accounting and control of settlements with counterparties;
  • Granting various access rights to users;
  • Performing its functions as a program for counterparties on a local network and the Internet;
  • Remote access control;
  • Excellent recommendations from our customers!

Download counterparty accounting software

Below are the download links. You can download the PowerPoint software presentation and demo version for free. Moreover, the demo version has certain limitations: the time of use and functionality.

Order counterparty automation

To purchase this program, just call us at the phone numbers or Skype specified in the contact information, or just write a letter. Our experts will coordinate with you a suitable configuration, prepare a contract and an invoice for payment.

Client Shop allows you to keep track of settlements with suppliers.

In order to enable accounting for settlements with suppliers, you need to enable the option

Settings -\u003e General Settings -\u003e Other -\u003e

In the section "Settings -\u003e General Settings":

First you need to make visible the columns "Debt" and "Paid" in the upper table. How to make hidden table columns visible - can be read here:

So what happened as a result:

Suppose we settled accounts with suppliers - we transferred 1300 (paid off completely) to the first supplier (for the first purchase), 1500 for the second (second purchase) and 1000 for the third one. We select the bulk purchase in the upper table, click "Change":

Put the cursor on the "Paid" field, double-click or click .

So, a section has opened where you can enter the amounts paid to the supplier:

Enter 1300 (full payment with the supplier):

So, what did you get as a result:

We introduce similar payments for the 2nd and 3rd wholesale purchases. The result should be the following:

We will start another bulk purchase:

We introduce 300 rubles - payment to the supplier for the 4th wholesale purchase:

If there are a lot of wholesale purchases - and at the same time a lot of different payments for each counterparty - you can see the full history of settlements with one or another supplier in the "Contractors" section - by choosing the "debit / credit" item in the context menu (right mouse button above the table):

In order to automatically create the necessary record in settlements with suppliers during the “Return to Supplier” document, you need to enable the option

Settings -\u003e General settings -\u003e Other -\u003e Return to supplier - automatically add an entry to settlements with suppliers (when posted)

We go to the section "Write-off / return to the supplier", create the document "Return to the supplier" for the counterparty "Rusplastic":

If now go to the section "Counterparties -\u003e debit / credit" - we will see the following:

  • Accounting for inventories in production
  • Documents: powers of attorney, input. and ref. correspondence, travel certificates

Documentation for the intangible assets program. Program "Settlements with enterprises"

The program is designed to conduct analytical accounting of settlements with suppliers, customers, debtors and creditors, to issue invoices for advances received. To easily understand the meaning and purpose of the task, pay attention to the information flow diagram below:

From the flow of information, it can be understood that operations from other areas of accounting will automatically affect settlements with enterprises with one clarification: only operations specified in the paragraph “Operations for retrieving data from analytical accounting” will affect. Now consider the main menu items of the program "Settlements with Enterprises" and their purpose:

1. References

1.1. Organizations - a general directory of contractors of your enterprise
  1.2. Chart of accounts - general reference bookkeeping subaccounts
  1.3. Employees of the enterprise - a general directory of employees of your enterprise
1.4. Details of your own organization - typical constants, the general form used in all tasks.

2. Data

2.1. Balances by enterprises - the menu item of the program "Settlements with enterprises", designed to enter the initial balances.
  2.2. Movement - a program menu item intended for entering primary documents from service providers, accounting statements, reflecting information about netting and other operations. The document card indicates the accounting entry, the date of the document, the document number, the amount with VAT, the amount and rate of VAT, the currency (default ruble), the contents of the transaction, as well as information from the directory of the "Organization". The main rule when entering the accounting certificate of offset: the “Organization” button indicates the counterparty for the Debit, and the “Organization 2” button indicates the counterparty for the Credit.
  2.3. Selection of transactions - the menu item is used to automatically add counterparties, for which there are operations, to the balances of enterprises. The item is not obligatory for use, since the cards of initial balances are generated automatically.
  2.4. Operations for sampling - at this point, the “Settlements with enterprises” program is set up. The accounting entries specified in this clause will be automatically selected from other tasks of analytical accounting. See Fig. 1.
  2.5. Motion check - a service menu item for searching input errors, especially relevant for netting operations.
  2.6. Correction of payment correspondence accounts - this menu item is used to correct payment correspondence accounts in the primary documents of the Bank and Cashier tasks.
  2.7. Closing a period is a service function of transferring movement data to the archive for a specified period and recalculating the initial balances.
  2.8. Period recovery is a service function to restore data from an archive.
  2.9. Advances received for advances - the menu item is necessary for processing invoices for advances received. It is a journal of issued invoices for advances in electronic form. Input and formation is carried out similarly to issuing an invoice for a party leave in Warehouse accounting, with the exception of adding goods and materials to the contents of the document.

Program Counterparty Balances (balances.xls) is an Excel workbook (format 97-2003), containing a ready-made example (template) for managing accounting records of relations with customers and suppliers of a small enterprise.

Introduction

The Excel spreadsheet file solves several pressing financial accounting problems. The file does not require an additional installation program, does not use add-ons, it can be copied, saving an unlimited number of backups.

The file is pre-set with restrictions on 10 counterparties and 100 operations for each, and also protection is set on the sheets (without a password). With a little skill with Excel, the example is easy to expand both in terms of the number of contractors and operations (to reasonable limits limited by Excel performance).

The main features of the program

  • Calculation of receivables / payables for buyers and suppliers.
  • Calculation of planned dates for payment of orders for buyers and suppliers based on the deferred payment standard.
  • Ability to enter a planned payment date that is different from the standard.
  • Calculation of overdue receivables / payables for buyers and suppliers.
  • Automatic determination of the list of orders closed by current payments (using the FIFO method).
  • Automatic calculation of the final summary for all counterparties.

Macro Connection

This example requires VBA macros to be connected. In Excel 2002-2003, you may need to first change the macro security to medium or low ( Service \\ Macros \\ Security) In Excel 2007, click on the message line under the ribbon, and then confirm the operation.

Program structure

The structure of the workbook is very simple: there is one sheet with a list of contractors and summary data ( Vault), the remaining worksheets contain data on operations for a specific counterparty.

Sheets with counterparty balances are exactly the same in structure and formulas. The inscriptions "Supplier" and "Customer", as well as the color of the headers, changes automatically from the parameters specified on the sheet Vault.

To enter data on a new counterparty, it is enough to rename the prepared blank sheet and enter the description line on the summary sheet.

Editable data is also the start date of the period and the current date. The formula TODAY is set for the latter, but if desired, it can be translated manually.

For convenience, transitions to the lists of counterparties are organized in the form of hyperlinks. For new sheets, you need to set these hyperlinks manually (unfortunately, there is no way to organize this automatically, since when changing the sheet name the hyperlinks are not saved).

The following information is displayed on the counterparty sheets:

Headline Description Input Availability Obligatory
date Date of accrual or payment transaction.
It is advisable to start entering new data from this field. 		Yes Yes
Order Code Custom order or invoice code Yes Not
Revenue
Accrual 		Accrual amount on order (for customers and suppliers). Yes Not
List of paid orders Settlement list of order codes closed in current payment (according to the FIFO method) Not Not
Date of payment (plan) The payment date of the order according to the standard. It can be fixed manually. Yes Not
Date of payment (fact) The payment date of the settlement order. Not Not
Amount of payment (fact) Amount of payment of the order by calculation. Not Not
Balance of payment Unpaid balance on order. Not Not
Delay, days The number of days of late payment. Not Not
Delayed DZ
Overdue KZ 		Amount of overdue receivables (for customers).
Amount of overdue payables (for suppliers).		 Not Not
DZ for date
KZ for date
Amount of ordinary receivables (for customers).
Amount of ordinary payables (for suppliers).		 Not Not

 

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