How to use the program yat 1c 2.0. How information is exchanged with other information systems

Over the past two decades, computers have penetrated our daily lives so firmly that it is now difficult to imagine how we used to live without smart technology. A special role is played by specialized software, since without it a computer, even the most powerful one, does not represent much value.

Main characteristics

The software "Vehicle Management 1C" was specially developed to be filled in according to the norm, which was approved on April 26, 2011, No. 347. So, the execution of these documents is carried out in full accordance with the order of June 29 of the same year, No. 624, and also takes into account everything amendments made on January 24, 2012, No. 31n.

The value of the software is that it allows you to fully automate the process of filling and issuing waybills in organizations of all types, and also facilitates the work of those specialists who are directly responsible for this process.

The 1C Vehicle Management program not only increases the efficiency of employees, but also significantly reduces the number of specialists fully loaded with exclusively “paper” work. This is achieved due to a wide degree of automation of all production processes associated with the organization of transportation.

Practice shows that in this case, at least 80% of all standard processes are automated, including those related to the warehouse movement of delivered and dispatched goods. Of course, to achieve the best effect, it is necessary to use specialized modules from 1C ("Warehouse", for example).

Minor version limitations

In most cases, the youngest (and therefore the cheapest) version of "Vehicle Management 1C" is suitable for the company. Only in this case, you should remember about the limitations that specialists may encounter:

Only one employee can work with each specific base at a time.
Configuration changes cannot be made: only the standard solution and its update are supported.
Work in the client-server format is also not possible.

If an enterprise needs these functions and wants to work, it is necessary to apply the following configurations: "Vehicle management 1C PROF" or "1C: Enterprise 8.2", which are distinguished by full functionality, the ability to rewrite "for themselves", and can use additionally written modules.

The capabilities of older versions are very wide. It is especially important that any 1C programmer who is familiar with the basics of the program will be able to create an additional plug-in that is required for a particular enterprise to solve strictly defined tasks.

Main features of the software

It is possible to automatically fill in and print the "Information on the daily order" sheet, which will reflect all the necessary information. This is how the fourth paragraph of the order of January 24, 2012, No. 31n is implemented. Also, the program was able to fill out the form No. 16-VN (which reflects the specific reasons for temporary disability).

The two-dimensional code is in the DataMatrix format, which fully meets the requirements for automation systems for entering data into waybills. In the test (so far) mode, electronic documents are also supported, data in which are received from satellite monitoring systems of routes and working hours. There is support for barcode scanning equipment:

The number of the form is automatically entered, which is encrypted in the code.
On the contrary, it is possible to only search for data by the number that is encoded in the barcode.

As in the past, the younger versions of "Vehicle Management 1C 8.2" do not support the full range of capabilities that were originally conceived by the developers. For older varieties of software, the list of possible jobs is much wider:

The creation of a separate register of stolen, intentionally damaged or lost forms is especially important for large enterprises, where, due to the constantly arising confusion, there is a possibility of theft of such documents.
Creation of comprehensive reports on already used certificates of temporary disability in order to fully charge drivers and freight forwarders with sick leave.
Even the basic version has the ability to change the layouts of these documents.
Full audit of all changes made to the waybills. A common, constantly updated database will prevent any attempts at fraud.
Controlling access to these documents. This also provides a significant increase in the safety and profitability of the company.
A special function is the validation (authentication) of a sick leave certificate of temporary disability of drivers and other persons. Possible only in the older version of "Driving 1C 8.2", as well as in the presence of appropriate agreements with local healthcare organizations.
It is also possible to fill in waybills and daily orders on behalf of several legal entities at once.
The program can record in the system and post route documents that were filled in other organizations.
Any required types of fields can be printed on the form, as long as there is enough free space on the form. Even 1C Vehicle Management Standard allows you to do this.
The timing of the control of the time of transportation is controlled, based on the law of January 24, 2012, No. 31n.

How information is exchanged with other information systems

A valuable feature is the ability of the program to unload customer information from files with any structure. These include standard text documents in almost all encodings, as well as common formats - XLS and DBF, which are often used in the workflow of any institution whose work is in one way or another related to the provision of transport services.

The unloading of ready-made route sheets is also possible in the same form. Thus, the program "1C: Vehicle Management" allows you to establish effective interaction between several companies.

Maintaining documents on forms related to strictly reporting

It is known that records on the form of many documents related to strictly reporting should not go beyond the cells that were provided for their recording, and also cannot touch their boundaries. The difficulty is also that the form itself has a decent number of specific features that make it difficult to print on it using common office equipment:

The left and right margins are only 4mm.
For a two-dimensional recognition code to be read with confidence by all devices adapted for this, a printer resolution of at least 600 dpi is required.

The branches of OKI and HP in our country have specially developed separate recommendations that just provide for a solution to this problem. To see their effect in practice, the following samples of printing equipment were provided to the 1C office:

OKI B431d.
HP Officejet Pro 8500A.
HP P1606.
HP P1006.
HP P1022.

On all the printers presented above, there is an empirically proven ability to print waybills in the required form. For more details on the list of suitable printing devices, see the help file of the 1C: 8.3. Vehicle management ". Note that this software has been certified by the relevant authorities of our country.

On the importance of updating ...

But what if the organization does not have printers of the above models? There is no need to worry, since 1C company constantly keeps records of newly released models of office equipment with their subsequent entry into a special register. Most likely, if the printer does not belong to some very new family, it will be correctly detected by any 1C program, but only if the databases of the latter are regularly updated.

Basic notes on using the program

How does 1C: Vehicle Management work? The user manual will give much more information, but we will give the basic information on the pages of this article. First, you should install the program itself. This is done as standard, but the manufacturer himself strongly recommends putting it in the root of the "C" drive.

In this case, "1C: Enterprise 8. Vehicle Management" will work much faster, since the indexing of databases will start to take place much faster. Taking into account the "trends" of recent years, the developers also recommend installing the program on an SSD (solid-state) drive, since such drives demonstrate phenomenal random read speed. This is very important when working with large databases of large corporations. Let's consider the process of creating a standard working base:

Open Windows Explorer, and then navigate to the working directory (that is, the folder) of the program.
Open the context menu by clicking the right mouse button, select the directory you need.
Paste the copied folder into the directory you need using the mouse or the keyboard shortcut Ctrl + V.
Right click on the directory again, select "Rename", name the folder as required.

Registering a new database

Immediately after starting the program, a window will appear in which the newly created database will need to be registered. Please note that after carrying out this operation (it is easy to perform it, as there are prompts), touching the newly created folder, deleting or renaming it is strongly discouraged!

Moreover, it is not recommended to even insert copies of the same folder (created with the volume). If something needs to be radically changed, it is better to create a new database and then import the contents of the old directory. In the event that users do not follow this rule, the correct operation of the program is not guaranteed.

Simply put, "1C: Vehicle Management PROF" supports the standard management methods adopted in the Windows operating system, which greatly facilitates the assimilation of the program by inexperienced users. This reduces downtime and keeps the company's bottom line.

How do ordinary users rate the program?

How do users rate the 1C: Enterprise 8. Vehicle Management software? Reviews indicate that employees like the easy customization of the software product, as well as the logical, thoughtful arrangement of interface elements.

1C is working hard to optimize the program code. If earlier versions were difficult to "blame" for the high speed of work, the latest releases work really quickly, and to achieve this goal there is no need to completely update the entire fleet of computer equipment of the enterprise.

conclusions

Thus, the program "1C: Vehicle Management" 8th version is an excellent choice for all modern companies. The implementation of this software complex at the enterprise will significantly reduce time and labor costs, and optimize transport processes.

", intended for the automation of transport management, both in trucking enterprises and in transport departments of any companies.

"1C: Motor Transport Management" provides comprehensive support for business processes in transport organizations and departments, allows you to receive and use the information necessary for making managerial decisions and ensuring accounting of the organization's activities. Thanks to the architecture of the "1C: Enterprise 8" platform, the business processes of the software product are perfectly adapted to the needs of a particular enterprise. An important advantage of the solution is the possibility of its easy integration with software products of the company "1C" on the platform "1C: Enterprise 8"

The main delivery of "1C: Enterprise 8. Vehicle Management" includes the "1C: Enterprise 8" platform, the "1C: Enterprise Management" configuration, a full set of documentation, a license to use the configuration (hardware protection key) and a license to use the 1C: Enterprise system 8 "(hardware protection key) for one workplace. Also, the basic delivery includes a six-month subscription to the information technology support (ITS) disk.

Basic functionality:

Extract and processing of the following waybills:
- A car (Form No. 3);
- Truck (time-based No. 4-P, piece-rate No. 4-C);
- Special car (Form No. 3 special);
Intercity car (Form No. 4-M);
- Bus (Form No. 6-C);
- Individual entrepreneur (Forms No. PL-1, PA-1, PG-1);
Calculation of the standard and actual fuel consumption. All algorithms for calculating the standard fuel consumption are implemented in accordance with the order of the Ministry of Transport. The solution allows you to keep track of fuel consumption for vehicles with an unlimited number of equipment and trailers.
Calculation of production in waybills for various parameters. The main parameters (mileage, cargo weight, cargo turnover, time on duty, idle time, etc.) are predefined in the system. Using the reference books, you can configure any arbitrary parameters of production and further analyze this information;
Simultaneous accounting of fuel purchased in various ways:
- bought with cash;
- received on coupons;
- purchased with non-cash payment cards;
- issued from the warehouse of the enterprise;
- obtained from a third party supplier;
Settings of the table of dependence of standards for fuel consumption on temperature. Significantly facilitate the work when calculating waybills in regions with frequently changing seasonal temperatures;
The ability to use a pre-filled directory of vehicle models (more than 500 models) with established rates of fuel consumption;
Loading data from processing centers for detailing fuel and lubricants;
Accounting for maintenance and repair of vehicles;
Accounting for license plates and batteries;
Analysis of the costs and profitability of vehicles.

1C: Enterprise 8. Motor transport management Standard

The company "1C-Rarus" together with the company "1C" announced in June 2011 the release of a new industry solution "1C: Enterprise 8. Standard Vehicle Management". The software product is developed on the basis of the technological platform "1C: Enterprise 8.2" and is designed to automate management accounting in trucking companies and divisions.

The 1C-Rarus company and the 1C company have released a new industry solution for the automation of management accounting in trucking companies and divisions. The software product "1C: Enterprise 8. Vehicle Management Standard" is developed on the basis of "1C: Enterprise 8.2", is certified "1C: Compatible" and has all the advantages of a new technological platform, including scalability and high performance.

The capabilities of the software product include but are not limited to the following features:

Registration of orders for vehicles, the formation of a daily schedule and route sheets;
Extract and processing of waybills of trucks and cars, special equipment;
Setting the consumption rates of fuels and lubricants, accounting for the receipt and delivery of fuels and lubricants;
Accounting for repairs and scheduled maintenance of vehicles;
Maintaining price lists and tariffs for transport services, calculating their cost, generating invoices and acts;
Calculation of wages of drivers, formation of the time sheet.

Industry solution acquisition cost:

1C: Enterprise 8. Vehicle management Standard. 22,500 rubles.
1C: Vehicle Management Standard. Client license for 1 workplace 8 500
1C: Vehicle Management Standard. Client license for 5 workplaces 37 500
1C: Vehicle Management Standard. Client license for 10 workplaces 73 500
1C: Vehicle Management Standard. Client license for 20 workplaces 138 975
1C: Vehicle Management Standard. Client license for 50 workplaces 327,000
1C: Vehicle Management Standard. Client license for 100 workplaces 572 250

With the release of a new industry solution, the 1C: Enterprise 8. Vehicle Management software product is removed from further sales after the end of the warehouse stock. Technical support for this configuration is valid until 01.01.2012.

It is possible to upgrade from the 1C: Enterprise 8. Vehicle Management program to the 1C: Enterprise 8. Standard Vehicle Management configuration.

2013: 1C: Vehicle Management Standard, ed. 2.0

December 13, 2013 the company "1C-Rarus" announced the release of the second edition of the joint solution of the company "1C" and the company - " 1C: Vehicle Management Standard».

The updated program helps users to work in the "thin" and web-client mode, transfer the main "computing" load to the server and economically use their own resources.

As part of the solution, new opportunities for managing the interface of the entire system and individual forms, they allow you to implement data exchange with the program "1C: Enterprise Accounting, ed. 3.0 ". Eight main subsystems automate the work of the control room, technical maintenance, accounting of fuel, repairs, costs, maintenance of mutual settlements, accounting of the work of drivers and the warehouse.

Acceptance of orders for vehicles, issuance of orders for the release of vehicles and the creation of route sheets, the formation and processing of waybills are the main opportunities for dispatchers to work. The PTO subsystem allows you to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacement of tires and batteries, plan maintenance, keep records of accidents, control the validity of OSAGO policies, medical certificates, driver's licenses and other documents. The program will help you set up fuel consumption rates, keep track of receipts, issuance and consumption of fuels and lubricants.

“1C: Vehicle Management Standard, ed. 2.0 ”maintains records of orders for repair and service of the vehicle, repairs and scheduled maintenance, replacement of tires and batteries, additional equipment.

Efficient warehouse operation is ensured:

accounting for receipts of goods and materials,
transfers between warehouses,
write-offs,
taking inventory,
work with price lists and tariffs,
calculation of the cost of transport services,
creation of accounts, acts and registers for services rendered,
system capabilities in the field of mutual settlements.

The system allows you to control the production and working hours of drivers, to calculate wages according to waybills.

Version 2.0 helps you keep track of direct costs, distribute indirect costs between vehicles, receive reports on costs by car, cost items, customers and departments, as well as analyze the profitability of each vehicle.

1C: Enterprise 8. Vehicle Management Prof

The software product "1C: Enterprise 8. Vehicle Management Prof" provides the following features:

Order management subsystem:
- registration of orders for vehicles;
- formation of the daily order and route sheets;
Subsystem for issuing and processing waybills of trucks and cars, special and construction equipment;
Satellite monitoring subsystem:
- built-in satellite monitoring capabilities;
- interaction with external satellite monitoring systems;
Fuel accounting subsystem:
- setting the rates of consumption of fuels and lubricants;
- accounting for the receipt and issue of fuels and lubricants;
- accounting for oils and process fluids;
Subsystem for accounting of repairs and scheduled maintenance of vehicles;
VET subsystem:
- accounting of vehicle cards;
- accounting of installed tires, batteries, first aid kits and arbitrary equipment;
- control over the expiration of the validity period of documents issued for drivers and vehicles (medical certificates, OSAGO policies, MOT coupon, etc.);
Settlement subsystem:
- maintenance of price lists and tariffs for transport services;
- calculation of the cost of services;
- formation of accounts and acts;
Driver accounting subsystem:
- payroll;
- formation of a timesheet;
Subsystem for direct and indirect costs accounting;
Vehicle fleet scheduling subsystem;
Subsystem of budgeting and cash flow accounting.

The vehicle monitoring system and fuel consumption control is integrated into 1C: Enterprise 8. Vehicle Management

The solution "1C: Enterprise 8. Vehicle Management Prof" can work with data coming from the vehicle monitoring and fuel consumption control system FAS and FMS.

"1C: Enterprise 8. Vehicle Management Prof" is intended for the automation of managerial and operational accounting in road transport companies allows you to automate the processes of planning, budgeting and cash flow.

Satellite monitoring data on vehicle movement and fuel consumption provided by FAS and FMS systems manufactured by Omnicomm allow not only monitoring the location, speed and actual vehicle mileage, but also comparing actual fuel consumption with refueling data and thus identifying drivers. committing the theft of fuel, as well as those involved in registration.

The product "1C: Enterprise 8. Vehicle Management Prof" was developed taking into account the experience of automation of such enterprises as OJSC "Rostelecom", State Unitary Enterprise "MOSGAZ", LLC "Dixie Trans", "Zyryanskiy coal mine", "KBhimmash im. A.M. Isaeva "- a branch of FSUE" GKNPTs im. M.V. Khrunichev ”and other companies with a large vehicle fleet.

According to Stanislav Emelyanov, Deputy General Director of Omnicomm, the integration of FAS and FMS into 1C: Enterprise 8. Vehicle Management Prof is the beginning of a full-fledged integration of vehicle control systems into the enterprise's management accounting system. “At the first stage of the development of monitoring systems, the dispatcher manually controlled where exactly his car was located, at the second, the head of the transport department received a report on comparing the real fuel consumption with the data provided by the driver, now the third stage is coming - when, according to the monitoring system, in 1C occurs rationing of expenses for motor vehicles, control over their observance and even management of drivers' motivation based on real results of work, ”he said.

Everything is confused in company X. The costs of the transport department are growing and no one understands anything. The findirector does not understand what the funds are being spent on. The CEO does not understand why, instead of a new Toyota for his little son, he should buy GAZelle caps for a million dollars apiece. The head of the transport said “I understand you” and left to buy the half-spring bushings. A critical moment comes, the findirector throws his hat on the ground and says: “We need profitability!”. “Profitability! ..” - the audience breathes out at once and looks at the head of the information department. “Let's arrange” - he says and buys a yellow box with 1C: Vehicle Management. A working group is formed, implementation begins.

What we want to get in the end

The staff of accountants in the transport department delivers fuel and lubricants and spare parts. Drivers no longer lay down bones for every liter of burnout - the consumption is calculated accurately. Route, travel, repair lists are created on time and correctly. The calculation of salaries for drivers is automated: all kinds of allowances are taken into account, burnouts are deducted. Information exchange between existing ISs has been automated: from the repair sheets, invoices are generated in 1C Accounting and spare parts are credited exactly to account 10.5. Individuals are unloaded from the ZUP in a timely manner. But the main thing is that all analytics are done in a couple of clicks! The head of the transport department can report on every liter of diesel fuel, every battery, every ruble spent on repairs. He can receive data on the state of any machine at any time. Thus, everyone is happy: the transport department easily keeps records, the accounting department does not interfere with the process and only controls the correctness of the unloading, the financial department receives up-to-date data on profitability. This is a picture of ideal accounting, which, with a competent approach, can be implemented on the basis of 1C UAT.

What do we have now

The chief of transport keeps records with a pencil in a notebook, and the last time he turned on the computer by accident, hitting his heel. The dispatcher drives in data on the income and expense into the Excel, where the estimated consumption is calculated using very simple formulas (of course, the minimum parameters are taken into account). At the end of the month, drivers are fighting for every liter of burnout, convincing the dispatcher that in Verkhniye Matyuki he was in a traffic jam, and in Nizhniye Naupki he had to take a detour due to road repairs. Nobody knows the real route and fuel consumption. For the receipt of spare parts in the accounting department, the primary with notes is transferred, and the girls there drive in the nomenclature at random, because they have a vague idea of \u200b\u200bwhat the difference between a rim pulley and a brake disc is. Because of this, transport and accounting are often confused in the transmitted data. Payroll is done by a VBA script in the same Excel. The cars have proper names - Shabby Gazelle and Peterbilt Zeleny, there is no fixed list of vehicles. At the end of the month, when documents come from the processing centers of suppliers of fuels and lubricants, accountants in the transport department manually check the final figures, and in case of discrepancy they get bogged down in proceedings with the drivers.

How will we implement

As practice shows, it is extremely difficult to break the proven accounting methods in a large enterprise (no matter how wild they are). Full-scale implementation is challenging for several reasons:

increased demand for labor resources. A very large amount of information will need to be entered into UAT to generate reports and obtain profitability;
data must be entered by a staff of qualified accountants. The “our girls will figure it out” approach is guaranteed to lead to failure;
requires integration with existing enterprise IS. In the case of a distribution wholesale base, this is integration with a warehouse management system (WMS), and accounting programs;
high coordination of the work of all departments involved at all stages is required. This is primarily transport, information, accounting, warehouse;
changes in business processes. If the company has a quality manager, then he interacts with the heads of departments and describes new regulations;
technical complexity. The information department needs a person who will only deal with implementation for several months. This is the development of tools for information exchange at the preparatory stage and "finalization with a file" until everything is settled.

But what to do when the data is needed and a full-scale implementation is beyond the enterprise's capacity? No problem, there is nothing stopping us from making changes gradually. To begin with, you can automate accounting in the transport department, and then extend the functionality to related tasks. Initial implementation, according to subjective feelings, uses only 5-10% of the gigantic capacity of the 1C UAT system, but it is relatively easy to implement. The transport department gets a kind of analogue of its usual accounting, which uses a couple of documents and reference books. Result: the processes become more transparent, there is a semblance of “civilized” accounting, the ability to receive modest analytics. Benefits:

minimum costs for personnel retraining;
minimum costs for technical support;
relatively short terms of implementation (1-2 months);

Keeping records in such a system with a fleet of 30 cars (1 trip per day, daily workload) is quite within the power of two accountants without experience with UAT.

Key point: waybills and fuel consumption

To begin with, I took up the automation of accounting for fuel consumption - this was the main task of accountants in the transport department. The existing method implied a minimum of input information - mileage there, mileage back, cargo there, cargo back. With gazelles, in which the transported cargo was not taken into account, it was even easier: only the distance traveled and the type of fuel - either LPG or gasoline. In a detailed examination of the Excel file, elementary formulas for calculating the expense were identified; they used several coefficients, verified over the years by trial and error.
In UAT, the calculation of fuel consumption is much more complicated. I will describe several points with which questions arose.
As for the cost of spare parts, we can receive a 1C Accounting invoice request from the documents. To do this, you need to enter an additional attribute in the document for binding to the asset.

What did you get

Having automated the accounting of waybills and introducing an additional requisite for communication with 1C Fixed Asset Accounting into the UAT configuration, we get (for each of the vehicles):

consumption for each type of fuel in the context of plastic cards, suppliers;
the total cost of refueling for each type of fuel in the context of plastic cards, suppliers;
total mileage;
total transported cargo;
initial cost, amortization, cost including amortization;
total costs of spare parts.

To get a comprehensive picture, there are not enough costs for repairs, insurance, maintenance, taxes and consumables. Nevertheless, at minimal cost, we obtained most of the indicators. This can be considered a success.

conclusions

1C UAT is a powerful system for managing the profitability of transportation. This is a full-fledged accounting department, only with an emphasis on vehicles. Accordingly, it must be kept by a qualified staff of accountants;
mastering the system during implementation is an obvious path to failure;
the system is best suited to vehicles with fixed routes and flight schedules. The system, unfortunately, is not suitable for those cases when the exact route of the flight is unknown. As an option - equip transport with “black boxes” and build information exchange with UAT.
the keys to success are the coordinated work of all departments involved and a thorough study of the nuances of the movement of fuels and lubricants. The latter will save you from the frantic search for missing thousands at gunpoint of the accountant.

The joint solution "1C: Standard Vehicle Management" was developed on the 1C Enterprise 8 platform and is designed to automate managerial and operational accounting in trucking companies and organizations, as well as in trucking divisions of trade, manufacturing and other enterprises that use vehicles for their own needs. The solution is a standalone product developed on the 1C: Enterprise 8 platform, which does not require the purchase of additional products on the 1C 8 platform.

Program "1C: Standard Vehicle Management"consists of eight main subsystems(Figure 1):

Dispatching subsystem;
PTO subsystem;
Fuel and lubricants accounting subsystem;
Repair accounting subsystem;
Warehouse accounting subsystem;
Settlement subsystem;
Subsystem for accounting of drivers' work;
Cost accounting subsystem.

Fig. 1. Block diagram pprograms "1C: Standard Vehicle Management"

Dispatching subsystem

The dispatching subsystem of the program is intended for accepting orders, issuing an order for issuing a vehicle and forming route sheets, forming and processing waybills.

Orders for vehicles in 1C can be accepted both from third-party contractors and from internal divisions of the company. The order indicates the route of transportation, cargo parameters, requirements for the vehicle. The program provides tracking of partially completed orders.

The issuance of the order for the release of cars in 1C takes into account the various modes of operation of the vehicle and the schedules of the drivers. In this case, the program automatically checks whether the car is suitable for the trip according to the following indicators:

the car is not being repaired;
the car has no upcoming scheduled maintenance;
the car does not have expired documents (OSAGO policy, any certificates, etc.).

These orders are used for batch issuance of waybills. IN 1c vehicle management, the order is as follows:

The program 1c vehicle management allows you to issue and process waybills of the following types:

Time-based truck (Form No. 4-P);
Piece-work truck (Form No. 4-C);
Special car (Form No. 3 special);
Intercity car (Form No. 4-M);
Construction machine (ESM2);
Non-public bus (special form No. 6);
A car (Form No. 3);
Travel lists of individual entrepreneurs.

Based on the data of the waybills, the 1C program allows you to generate a variety of analytical reports:

Vehicle production report;
Mileage report;
Equipment operating time report;
Downtime report;
Log of waybills (form TMF-8);
Vehicle operation card;
Statement of technical and operational indicators of vehicles;
Vehicle state diagram.

Functionality of the program 1 Allows users to monitor the condition of vehicles, for example:

The car is scheduled for a trip (order issued);
The car is on the flight;
The car is being repaired;
The car is mothballed, etc.

Execution of such documents as a license order for the release of a vehicle, a waybill, a repair sheet automatically change the state of the car. In addition, a 1C user using a special document "Vehicle disposition" can set any state and location of the car. Vehicle status data are clearly presented in the corresponding program report 1c vehicle management:

Subsystem of the program 1C Vehicle managementfuel accounting

The subsystem is intended for setting the rates of consumption of fuels and lubricants, accounting for the receipt, issue and consumption of fuels and lubricants.

The receipt and issue of fuels and lubricants is documented in the documents "Receipt of goods" and "Refueling of fuels and lubricants", the calculation of fuel consumption is carried out in the waybills. In case of returning fuel from the car to the warehouse, special documents are provided for the discharge of fuels and lubricants.

The program 1C implements the possibilities of filling out the following types of gas stations:

From the warehouse;
For cash;
By plastic card;
By coupons;
From the supplier.

For cases of refueling using plastic cards, the program implements additional accounting capabilities - loading data from reports with refueling details and automatic comparison with data entered on the basis of drivers' receipts. The delivery of the program includes processing for loading data on refueling of the following processing centers:

Lukoil-Intercard;
Autocard;
Sibneft;
TNK-Magistral;
Gazpromneft.

For other processing centers that are not included in this list, but provide reports of refueling detailing in electronic form in an open format (DBF, Excel, txt, etc.), with minor modifications, you can also implement automatic loading of this data into the program and their further verification with driver reports.

The calculation of fuel consumption is carried out in the waybill during its processing. The standard consumption is calculated according to the consumption rates that are set up in the reference book "Vehicle models". All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:

linear consumption for mileage;
expenses for transport work and for changing its own weight;
heater operation consumption;
the expense for the work of special. equipment;
expense additional operations;
consumption for starting the engine;
mileage expense when performing special work;
consumption for idle time with the engine running.

In addition, the program provides for the accounting of seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.

The resulting data on the movement of fuel and lubricants are presented in the following reports:

List of the movement of fuels and lubricants;
Statement of the receipt and consumption of fuels and lubricants;
Fuel filling stations;
List of comparison of fuel consumption by drivers;
Statement of issuance of coupons for fuels and lubricants;
List of comparison of gas stations by plastic cards.

Repair and maintenance accounting subsystem

The subsystem is designed to keep track of orders for the repair and service of vehicles, accounting for repairs and scheduled maintenance, replacement of tires and batteries, additional equipment. The program allows you to keep a record of repairs carried out both in your own repair area and in third-party car services.

Repair orders are registered with the "Pre-order for repair" documents, which indicate the vehicle, the reason for the request, a list of faults and spare parts. In the case of repairs in a third-party car service, a preliminary order for repairs can be printed in the following form:

Based on preliminary orders, the program generates repair sheets - documents registering repairs performed, maintenance, replacement of tires and batteries. In the case of repairs at our own repair zone, the "Repair List" document writes off spare parts from the company's warehouse, and in the case of repairs at a third-party car service, the document indicates the amount and cost of the work performed. If drivers are involved in the repair, then the time spent on work will be included in the drivers' time sheet.

The analysis of the performed repairs can be carried out according to various reports:

Warehouse accounting subsystem

The subsystem is designed to carry out warehouse operations: receipt of goods and materials at the warehouse, internal movement between warehouses, write-off, inventory taking. Writing off materials can be done in one of the following ways: FIFO, LIFO and average.

A separate inventory control includes accounting for tires, batteries, first aid kits and other equipment, since such a complete set must be taken into account in the context of each unit. Detailed technical information is kept for tires and batteries:

The program also provides for the possibility of group posting of tires and batteries, which can significantly reduce the time when entering documents.

Subsystem for accounting of rendered transport services

The subsystem of mutual settlements management implements the functions of accounting for price lists and tariffs, calculating the cost of transport services, generating invoices, acts and registers for services rendered.

Driver accounting subsystem

In this subsystem, two main tasks are implemented: accounting for the production and working time of drivers and calculating wages according to waybills.

The calculation of the drivers' working time is carried out when processing travel and repair lists. In addition, it is possible to use special documents to introduce various deviations in the use of working time by drivers. Based on these data, a timesheet is automatically generated - the unified form T13.

The calculation of accruals for drivers' wages in the program is carried out in different ways:

At piece rates from production;
Percentage of proceeds;
Percentage of other charges;
Fixed amount;
Supplement for night hours.

Cost accounting subsystem

The cost accounting subsystem of the program allows you to keep track of direct costs, distribute indirect costs between cars, receive reports on costs by car, cost items, customers and departments, as well as analyze the profitability of each car. The ability to customize different cost plans allows you to take into account the costs of providing services to third-party customers by cars and the costs of using cars for official, on-farm purposes in different ways.

Cost reports can be obtained in various aspects of analytics, for example, in the context of cars:

or in the context of customers:

Integration with other systems

The interaction of the "1C: Standard Vehicle Management" configuration with typical 1C configurations can be performed in two ways:

By uploading / downloading data;
By combining into a single information base.

Name	Price
1C: Enterprise 8. Vehicle Management Prof
1C: Enterprise 8. Vehicle Management Standard has the status of "The best product 1C-Joint 2013-2014"

Inventory control

This module 1C Vehicle Management does not differ from other programs where there is an operational accounting of goods in warehouses, i.e. the program contains receipts of goods / materials, movement between warehouses and write-offs. As well as the necessary reports on the movement of materials and goods in warehouses:

Fuel and lubricants accounting

The module keeps track of the receipt, issue and consumption of fuels and lubricants. The receipt of fuel and lubricants at the warehouse can be entered using the warehouse document "Goods and Services Receipt". There is also a document "Fuel filling", which not only generates lots in the warehouse, but also the remains of fuel and lubricants in the corresponding vehicle, as well as about the "filling" event.

To return fuel from the car to the warehouse, you need to enter the document "Fuel Drain".

Fuel consumption for each transport unit can be compared with the standards for fuel consumption, which are set in the reference book of vehicle models. In 1C Vehicle Management there is a variety of reporting on fuels and lubricants:

Repair accounting

This subsystem keeps track of service and repair of vehicles. Including orders (applications) for repairs and CO, accounting of repairs and scheduled maintenance, replacement of batteries and vehicle tires.

Orders are made out with the document "Preliminary order for repair", on the basis of which the "Repair list" is entered.

You can analyze the performed repairs with the following reports:

Maintenance planning module.

PTO is a subsystem for monitoring the timing of scheduled maintenance, the validity period of any documents, as well as monitoring tire and battery wear.

The rates of scheduled maintenance are set in the "Vehicle Models" reference book.

Information on the validity of documents and information on tires and batteries is stored in the corresponding tabs on the vehicle card.

In 1C Motor Transport Management, accidents (road accidents) are recorded with the "Accident Registration" document, where the data of the car and driver involved in the accident, a list of third-party participants, data from the insurance company and an examination of damage are entered.

In the program you can get reports on road accidents.

Control room

As the name implies, the subsystem is intended for use by dispatchers, i.e. employees involved in taking orders for transport, planning the need for it, issuing and processing waybills and route sheets.

The formation of a daily order for the production of vehicles is formed in 1c vehicle management, taking into account the work schedules of drivers and the ability of the vehicle to make a flight.

The printed forms of waybills exactly correspond to the orders of the Ministry of Transport. These are such forms as No. 4-P, No. 4-C, No. 3 special, No. 4-M, ESM2, No. 6 special, No. 3.

The program provides the possibility of batch formation and printing of waybills, which significantly reduces the labor costs of dispatchers for issuing tickets.

In addition to numerous other reports that allow you to control production, mileage, vehicle and driver downtime, there is a special visual report in the form of a "Vehicle Disposition" diagram.

Mutual settlements

This module is responsible for billing, the formation of acts for services rendered and registers, as well as for controlling the cost (accounting for tariffs and price lists) and calculating it. Tariffs and price lists directories are flexibly customizable in the context of customers, their contracts, vehicle models and routes.

The cost of services is calculated automatically based on waybills and other vehicle documents.

The register of services rendered is formed with details for customers on the basis of the above documents.

Payroll module

This subsystem keeps track of the drivers' working time and, on this basis, calculates wages.

Drivers' working hours are calculated from data on repair and waybills. It is also possible to enter all kinds of deviations in the drivers' schedules. As a result, the form (unified) T13 is automatically generated.

In 1C: Vehicle Management, several options for calculating salaries are implemented:

Percentage of proceeds;
Fixed amount;
As piecework earnings from production;
Percentage of the types of charges;
Supplement for night hours;

The system of tariff filters is customizable, it is possible to combine and displace them.

Based on the results of the calculations, a printed form of a statement of accrued wages is issued.

Cost accounting module

In the cost accounting subsystem, you can keep track of both direct costs and carry out the distribution of indirect costs between cars. Cost reports are generated by vehicles, divisions, customers and cost items. The reports can be used to analyze the profitability of each vehicle.

Cost reports can be obtained in various aspects of analytics, for example, in the context of cars:

Here is an example of some other reports from the 1c cost accounting module of vehicle management.

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