How to print a powerpoint presentation with comments. Printing presentation slides MS-PowerPoint. Color printing, black and white printing, and grayscale printing

To print your presentation on paper or transparencies, follow these steps:

1. Choose a team File > Print. The dialog box shown in Fig. 15.2.

Rice. 15.2. Setting Print Options for a PowerPoint Presentation

2. Drop Print select the type of document to be printed. The following options are available here:

* Slides- print slides, one on each page;

* Issues- output of materials for distribution to listeners. This option prints multiple slides on one page. To specify the number and arrangement of slides on pages, use the options in the section Issues. To configure outputs, you can also use the sample outputs that opens with the command View > Thumbnail > Thumbnail;

* Notes- print notes pages, each of which contains one slide and the text of the notes to the slide, in the normal view, located under the current slide. The format of the notes pages can be customized using the corresponding template available in the submenu View > Sample;

* Structure- output to the printer only the structure of the presentation, identical to the one displayed in the structure view mode.

3. Section Print range select the All radio button to print all slides, or current slide to display one current slide, or select the switch position Slides and enter the numbers of the slides you want to print in the field of the same name. Drop Color or shades of gray choose one of the options:

* Color print;
* shades of gray- improves the appearance of colored areas when printed on a black and white printer;
* Black and white without gray- All objects and tones are displayed in black on a white background with no intermediate grayscale.

The print options dialog box has additional checkboxes that enable special modes:

* Scale to Sheet- scales the slides so that they make the most of the useful area of the sheet;
* Slide framing- adds a frame around the edges of all slides;
* Include Note Pages- Prints comment pages for all slides containing comments.

4. With counter Number of copies set the number of copies to be printed.

5. Drop Name select a printer. If you want to print your slides on transparencies, you need to adjust the printer settings. To do this, follow the steps below.

6. Click the button Properties. The printer settings dialog box will open. Its appearance may vary depending on the type of printer. For example, the HP DeskJet 500 Printer Options window is shown in Figure 1. 15.3.

Rice. 15.3. Printer options for printing a PowerPoint presentation

7. Select the desired size and orientation of the transparencies, and how the transparencies are fed from this window.

8. Click the button OK.

9. To print the specified sequence of slides, handouts, or notes, click the button. OK dialog boxes Seal.

PowerPoint presentations are played on a projector or display, but sometimes you may need a hard copy. The physical copy is good for preview.

There are three popular formats for printing PowerPoint slides:

Full Page Slides- almost the same view as the standard one in PowerPoint, just each slide on a separate page.
Notes Pages. If you are using an important function Speaker Notes for abstracts, you can print them. Keep in front of your eyes during the presentation.
Handouts. You can save paper and ink by printing handouts, which contain multiple slides per page with space for notes.

In PowerPoint, you can print full page slides, note pages, and handouts that display your content in different ways.

Note: You can print a summary version without the visual content of your PowerPoint presentation.

In this tutorial, you will learn how to print PowerPoint. Whenever you need a physical copy of a presentation, use this guide.

Why print PowerPoint slides?

Because PowerPoint lives in a digital format, you might be wondering why print your slides. Below are some situations for printing PowerPoint slides:

Printing will help you find errors or typos in your presentation; in a printed copy, I always find something missing on the screen.
Handout copies left after the meeting or for preview purposes.
In case you are not using PowerPoint for on-screen presentations, but only as a simple handout or poster design tool.

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Now we'll take a step-by-step look at how to print PowerPoint slides in various formats and styles, first in a short tutorial video, then in writing.

Quick Print PowerPoint Slides (Watch and Learn)

Let's take a look at the screenshots below. I will tell you how to print slides in different styles. I'll show you how to print your presentation in each of the formats described and create PDF versions.

Now let's move on to the description of the printout of the slides.

Basic concepts

Before you start working with print formats, let's look at the basic commands that you must do. To get started, go to the menu File > Print.

1. Printer selection

First of all, you must select the printer to which you want to send your presentation. If you work in an office, always check this option so that the file does not end up on a colleague's desk!

It's easy: to select a printer for sending slides, click on its name in the window that opens Printer.

In the opened window Printer select the printer to send the document.

The specified printer is your system's default printer, so you need to change to control panel on Windows or System Preferences on Mac to commit the changes.

My virtual machine doesn't have a printer attached, so I'll choose a virtual printer to send the sample document to Microsoft OneNote.

2. Selecting pages to print

You may not need to print all pages. PowerPoint makes it easy to assign only what you need to print.

To make a selection of slides for printing, click the drop-down list under settings. The default value is Print All Slides but there are several options.

Default Print All Slides, but you can select a single page or a list of desired ones.

In the user settings, you will see a window for selecting slides for printing. Put the first slide you want to print and the last one with a dash between them, like "6-12" to print slides 6 to 12.

To print the current view, use Print Current Slide.

3. Page orientation and color settings

Orientation means the location of your content. You can choose between Portrait and Landscape. In the first case, the sheet is located vertically, in the second horizontally.

Select the desired page orientation between Portrait and Landscape.

Finally, double-check your color settings. Printer ink is more expensive than oil, especially color ones! This setting is just below the orientation list.

You may need more information about working with PowerPoint before continuing:

After the basics, you can move on to other settings for displaying your slides. Let's get acquainted with printing in different formats.

Full slide format

Full page slides prints all slides page by page. A good opportunity to review them before the presentation.

Full screen slides appear as one slide per sheet.

As I mentioned, sometimes looking at a slide on a sheet helps catch mistakes or rethink the content. However, this option requires paper and ink, so think carefully about your choice.

Printing PowerPoint Presentation Materials

What are handouts in PowerPoint? slide handouts is the perfect choice for printing. This is a great way to economically fit multiple slides on the same page.

Use the PowerPoint handouts to indicate the topic of your presentation or look for typos and spelling errors.

Click on the list of print styles (the default is "Full Page Slides") and you will see a lot of options for Handouts. You can choose the number of slides on each page before sending it to the printer.

In the handouts options there is a choice of the number of slides per page.

Print notes for your presentation

Notes ( Note slides) in PowerPoint Notes means speaker's abstract ( Speaker Notes). Ideal for printouts, so that you can always have it at hand during a conversation.

Notes with your Speaker Notes for reminders.

Change the dropdown option to Notes Pages to print the slides with the speaker's notes displayed below.

Print to PDF

One of the most popular questions for exporting and "virtual printing" presentations is PDF printing.

This is important when PowerPoint is not installed. For example, if you are preparing a presentation for printing at a print shop, a PDF file on a flash drive will display correctly.

To make a PDF go to File > Export option on Microsoft PowerPoint. By clicking on Create PDF/XPS Document, select Create PDF/XPS.

Go to menu File > Export > Create PDF/XPS Document for selection Create PDF/XPS.

Now you might be wondering how to create one of the views (Full Pages, Note Pages, and Handouts) in PDF format. In the pop-up menu, click Options to open more settings.

Press before saving Options in the file window to change the print style.

In the new menu Options access to change print settings. You can go from Slides to Notes Pages using Publish what as shown in the screenshot below:

Drop Publish what you can change the setting Slides to another option like Notes Pages or Handouts for their PDF presentation.

PDF is a widely accepted file format and is great for all readers.

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What problems did you experience when printing your presentations? Let me know in the comments below if you require a specific solution.

In PowerPoint, you can print slides and speaker notes, and create handouts for your audience.

Print presentation

Select File > Seal.

In chapter Printer select the printer you want to use.

In chapter Options set the required parameters:

Slides: From the drop-down list, choose to print all slides, selected slides, or the current slide. Or enter the numbers of the slides you want to print in the field Slides, using a comma as a separator.

Print layout: Select what to print: slides only, speaker notes only, outline, and handouts.

Sort into copies: Select whether to print collated or uncollated.

Color: Select the print mode: color, grayscale, or black and white.

Change headers and footers. Select this option to change headers and footers before printing.

In field Copies specify how many copies to print.

Click Seal.

Printing in PowerPoint 2007

Printed Handouts: Adding and Removing Slide Numbering

By default in PowerPoint for Office 365 (starting with version 1810), printed handouts include a slide number below each slide image.

You can disable this option by selecting File > Options > Additionally > Seal. Uncheck the box titled Printing a slide number on handouts.

When you print an outline, only the text of the slides is printed (no images). A presentation note contains a slide with the speaker's notes below it. If you choose to print handouts, you can print multiple slides on one page using different layouts, which may include space for notes.

The procedures for printing in PowerPoint 2016 for Mac and later are described below.

For information about printing in PowerPoint for Mac 2011, see Print slides in previous versions of PowerPoint .

Select a section heading below for detailed instructions.

Printing slides

Print speaker notes slides

Structure printing

Printing handouts

Varieties of printing methods

PowerPoint is more than just a slide creation tool. With it, you can print a presentation in at least three ways:

simple;
in the form of cards for listeners;
in the form of notes.

Customizing Print Layouts

This operation is only available for the second and third methods of how to print a presentation. The template settings for them are located in the "View" tab and are called by clicking on the "Sample Notes" and "Sample Issue" buttons. Each of them opens another tab on the toolbar.

Options that can be configured:

The orientation of the card and the slide thumbnail on it: landscape or portrait.
The number of slides on 1 card is for issue samples only.
The location of the thumbnail and notes to it is for sample notes only.
Header and footer margins, print date, and sheet numbering.

Presentation printout

To print a PowerPoint presentation as expected, you need to follow a simple algorithm:

Open a pre-created file or save the latest edits in an editable one.
Call the main menu of the slide editor using the "Office" or "File" buttons.

In the list that appears, click on the "Print" line. You can also immediately open the print dialog box by pressing Ctrl + P.
Select a printer from the first drop-down list.
By rearranging the labels in the "Range" block, select the slides for printing: all, current or selectively. In the latter case, serial numbers must be entered in the line. If you need slides that are not in order (1, 3, 16, etc.), then list them separated by commas.

If not all of them are needed, but they go one after another in the file, then the number of the first, last is written in the line and a dash is put between them.
In the "Print" drop-down list, one of the templates is selected: all slides, notes, structure, and issue samples.

After setting all the parameters, click the "OK" button. And then the printer will start processing the user's request.

There is only one method on how to print a PowerPoint presentation, but thanks to flexible settings, it is enough for most everyday tasks.

The electronic format of the presentation is not always convenient and sometimes you have to print the presentation in order to present your work on a more readable paper medium. You can print the presentation in the copy center, or you can do it yourself. For the latter, there are two easy ways. The first option is to create seal one slide on a separate sheet. Second option - layout multiple slides on one sheet.

Method number 1: Traditional presentation printout

Go to the menu of the PowerPoint program and select the "Print" section.
A menu with settings opens (we will discuss them in detail below). The standard print settings are already set here - one slide per sheet. If this option suits you 100%, then just click "Print" and the printer will do all the work.
You can choose the number of copies you want, print all documents, or specifically specify the slides you want to print.

This completes the entire process of printing a standard presentation.

Method number 2: Layout of several slides on a sheet

Go to the "Print" section and select the "Full Page Slides" option.
This paragraph contains several options for the possible arrangement of slides on a sheet. You can choose the method that best suits the theme of your presentation. A maximum of 9 slides are displayed per sheet (vertically or horizontally).
Select the desired template and click "Print".

The quality of the images depends on the selected scale, so the option with 6 or 9 frames per page is only suitable for large images, where line accuracy is not so important.

Setting up presentation print templates

The slide show can be edited by changing some settings:

Go to the "View" section.
Select the "Sample Issue" option.
The program will prompt the user to create their own style presentations:

In the "Page Options" section, you can specify the number of frames per page and change its size.
The "Fillers" option will help you set footers and headers, indicate the date on the page, and number them.
With the help of software settings, you can completely change the design of the page, supplement it with artistic elements, images, and other types of creative presentation design.
When the work with the document is completed, select "Close Sample". The exclusive template you created can be used to print your presentation.

Choosing print settings

The number of copies is indicated in the upper corner of the working window. Here you just need to put the number of required copies of the presentation.

Printer section. Here you need to select the equipment on which the printout will take place. Usually this function is needed if several printers are connected to the computer, but if there is only one device, then the program prints automatically.

In the "Settings" section, you can choose what exactly you want to print: the entire presentation or selective slides. If you choose the latter option, then in a separate line indicate the file numbers for printing or a range, for example, "1-4".

Print format. In this section, you can select enhanced print quality, stretch to fit the paper, etc.

If multiple copies are printed, then you can set the collation options - printing sequentially with repetition from the first to the last document, or printing with repetition of each slide as many times as necessary.

It is worth noting that printing a colorful presentation will require a lot of ink, so you can change the color settings in order to save money.

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