Journal of issuance of electronic keys. Journal of issuing and receiving keys from the premises. The procedure for storing and issuing keys from electrical installations
To control the discipline of employees, minimize accidents and maintain order at the enterprise when technical operation electrical installations is a special magazine. It helps keep track of who was given access to the equipment and when. Below is a magazine for issuing keys from electrical installations, which can be downloaded for free at the link. Here are the basic rules for maintaining and a sample of a completed document.
The need to maintain such a document at the workplaces of operational personnel is stated by the Order of the Ministry of Energy of Russia dated January 13, 2003 N 6 "On Approval of the Rules for the Technical Operation of Consumer Electrical Installations".
The log book for the issuance of keys from electrical installations is part of the operational documentation that must be stored in the prescribed manner, as it refers to strict accounting documents.
The main purpose of maintaining this document is to track, if necessary (in the event of a dangerous or emergency situation, or when checking), who and when opened the door of the installation to access the object.
The procedure for storing and issuing keys from electrical installations
Previously, the storage procedure was regulated by the Intersectoral Rules for Labor Protection (Safety Rules) during the operation of electrical installations (clause 1.3. 12). In fact, they lost their force in connection with the publication of the Order of the Ministry of Labor of Russia dated July 24, 2013 N 328n, which approved the new Rules for labor protection during the operation of electrical installations.
The provisions of the Rules concerning the storage and transmission of keys are as follows:
- the doors of the premises of installations, chambers, shields and assemblies must be locked (except for those where work is carried out);
- the order of storage and issuance is determined by the head of the organization ( separate subdivision) by his order (order);
- the keys are registered with the operational staff. In electrical installations, in the work of which local operational workers do not participate, they are registered with managers and specialists;
- they must be numbered and stored in a lockable box, one spare set is required;
- the issuance is certified by the signature of the employee responsible for storage, as well as the signature of the employee who received it;
According to clause 3.13 of these Rules, the keys are not issued to any employee, but only:
- employees with the right of sole inspection and operational personnel - from all premises, input devices, shields and shields;
- to the responsible manager and supervisor who carry out access to work according to the order or order - from the premises, input devices, shields, shields in which the work will be carried out;
- operational or operational and maintenance personnel during current operation - from the premises in which they have to work, input devices, shields and shields.
They must be returned daily after the unit has been completed or inspected. An exception is work with installations that do not have local operational personnel. In this case, they can be given to the responsible manager no later than the next working day.
The obligation to ensure accounting lies with the employer, who for this starts a register of the issuance of keys from electrical installations.
Form and content of the log for the issuance and return of keys from electrical installations
There is no officially approved form of this document, however, in practice, a generally established content has developed. The magazine can be purchased ready-made (they are made by printing houses), or you can start and print it yourself. The content usually looks like this:
- No. p / p;
- The date;
- Reason for obtaining (also in this column the name of the equipment or the serial number of the key can be indicated);
- Issuance time;
- FULL NAME. and signature of the employee;
- return time;
- Signature of the responsible person;
- Note (optional).
The cover of the document states:
- organization name and structural unit;
- start and end dates for logging.
Entries are made neatly, preferably in ink of the same color. The pages are numbered (they are already numbered in the finished documents), and after the place runs out, the journal is certified by the seal of the organization, the signature of the responsible person and is deposited with the clerk. The employee accepting the magazine for storage assigns it a serial number and laces it up: the remaining part of the cord is glued to the last page with a part of a sheet of paper on which the number of pages is indicated. The period of storage of the document is 45 years. After the document is deposited, a new one is immediately started.
A sample of filling out the log for issuing keys from electrical installations
Filling out the document is not particularly difficult - it is enough to follow the basic rules for maintaining, accounting and storing documentation.
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Year: 2019
Format: A4 (290x210 mm)
Binding: Paperback
Bonding method: Clip
Setting up a block of pages
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Pages: 10 (sheets: 20) (Recommended 60 pages )
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Paper density:
?
48 gr./sq.m- thin, inexpensive paper with a slightly grayish or woody tint. Used to print newspapers or similar products. It has a low density and, accordingly, not high wear resistance. The advantage of such paper is its low price. 65 gr./sq.m- bleached paper. Widely used in printing books, magazines, etc. 80 gr./sq.m- bleached paper. Used for printing books, magazines, etc. Used in home printers. The strength of such paper is much higher than the previous two types of paper. From such paper it is recommended to order magazines for industries (dust, dirt), catering units (wet hands), etc.
Number, lace, seal:
?
You receive printed products numbered, laced and prepared for sealing in accordance with applicable normative documents: The cost of lacing and fastening is 45 rubles. 
9 out of 10 customers order lacing and sealing
And 7 out of 10 additionally order pagination
?
Page numbering starts from the title page to the last page of the magazine. Page numbers are located at the bottom corners of the magazine.
?
The block of the magazine is punched by two holes with a diameter of 6 mm, which are located at a distance of 80 mm from each other, from the side of the spine in the middle of the magazine. 
?
The lacing of the magazine is carried out with a special lavsan thread, threaded through the holes of the hole punch. Secured with a cardboard insert and a sticker for printing. 
Cover customization
Show ▼
Sewing and adhesive bonding
?
Sewing fastening 
(makes binding stronger)
Emboss on the cover: ?
The name of the magazine is completely transferred by embossing on the cover, mainly gold foil is used (but silver, blue, red are also available). You can emboss: the name of the organization, logo, any combination of letters, numbers and drawings.
The cost of embossing is 80 rubles.
If you have uploaded your company logo, we can imprint it along with the name of the magazine
Number, lace, seal: ? According to the Decree of the Government of the Russian Federation of April 16, 2003 N 225 "On work books" Income and expense book for accounting forms of the work book and an insert in it and traffic ledger work books and inserts in them must be numbered, laced, certified by the signature of the head of the organization, and sealed with a wax seal or sealed.
Learn more about softcover Softcover- one of the most inexpensive and fast-produced bindings.
The binding cover is made of thick paper with a density of 160 g/m2, according to your desire the cover can be laminated.
After the cover is ready and the block is printed, they are stapled, and if there are more than 60 pages in the block, then the binding is carried out on a hot-melt adhesive machine.
Softcover due to ease of execution and affordable price is the most popular and one of the most affordable types of binding.
Cover color: white
Laminate cover:
?
lamination- this is a coating of printed products with a film. Lamination will allow you to keep attractive for a long time appearance printing products and reliably protect them from contamination and mechanical damage. We carry out one-sided and two-sided lamination up to A1 format on special devices - laminators. The main purpose of hot lamination is to protect the image from various external influences, which may include spilled coffee, all kinds of attempts to crush, scrape, scratch the image, wet cleaning, rain, snow. But experienced users are also aware of another valuable property of lamination: it can significantly improve image quality. When using glossy films, the image "manifests" the colors become more contrasting and juicy. Thanks to the effect of "developing", inexpensive paper with lamination takes on the look of luxurious photo paper.
Quantity:
In stock
X
You again ordered a thin magazine.
Perhaps you need a magazine with more pages and other characteristics.
Please use calculator
Year: 2019
Format: A4 horizontal
Binding: Paperback
Bonding method: Clip
Setting up a block of pages
Show ▼
Pages: 10 (sheets: 20) (Recommended 60 pages )
Select number of pages
Paper density:
?
48 gr./sq.m- thin, inexpensive paper with a slightly grayish or woody tint. Used to print newspapers or similar products. It has a low density and, accordingly, not high wear resistance. The advantage of such paper is its low price. 65 gr./sq.m- bleached paper. Widely used in printing books, magazines, etc. 80 gr./sq.m- bleached paper. Used for printing books, magazines, etc. Used in home printers. The strength of such paper is much higher than the previous two types of paper. From such paper it is recommended to order magazines for industries (dust, dirt), catering units (wet hands), etc.
Number, lace, seal:
?
You receive printed products numbered, laced and prepared for sealing in accordance with the current regulatory documents: The cost of lacing and fastening is 45 rubles.
9 out of 10 customers order lacing and sealing
And 7 out of 10 additionally order pagination
?
Page numbering starts from the title page to the last page of the magazine. Page numbers are located at the bottom corners of the magazine.
?
The block of the magazine is punched by two holes with a diameter of 6 mm, which are located at a distance of 80 mm from each other, from the side of the spine in the middle of the magazine.
?
The lacing of the magazine is carried out with a special lavsan thread, threaded through the holes of the hole punch. Secured with a cardboard insert and a sticker for printing.
Cover customization
Show ▼
Sewing and adhesive bonding
?
Sewing fastening
(makes binding stronger)
Emboss on the cover: ?
The name of the magazine is completely transferred by embossing on the cover, mainly gold foil is used (but silver, blue, red are also available). You can emboss: the name of the organization, logo, any combination of letters, numbers and drawings.
The cost of embossing is 80 rubles.
If you have uploaded your company logo, we can imprint it along with the name of the magazine
Number, lace, seal: ? According to the Decree of the Government of the Russian Federation of April 16, 2003 N 225 "On work books" Income and expense book for accounting forms of the work book and an insert in it and book of accounting for the movement of work books and inserts in them must be numbered, laced, certified by the signature of the head of the organization, and sealed with a wax seal or sealed.
Learn more about softcover Softcover- one of the most inexpensive and fast-produced bindings.
The binding cover is made of thick paper with a density of 160 g/m2, according to your desire the cover can be laminated.
After the cover is ready and the block is printed, they are stapled, and if there are more than 60 pages in the block, then the binding is carried out on a hot-melt adhesive machine.
Due to its ease of execution and affordable price, softcover is the most popular and one of the most affordable types of binding.
Cover color: white
Laminate cover:
?
lamination- this is a coating of printed products with a film. Lamination will keep the attractive appearance of printed products for a long time and will reliably protect them from dirt and mechanical damage. We carry out one-sided and two-sided lamination up to A1 format on special devices - laminators. The main purpose of hot lamination is to protect the image from various external influences, which may include spilled coffee, all kinds of attempts to crush, scrape, scratch the image, wet cleaning, rain, snow. But experienced users are also aware of another valuable property of lamination: it can significantly improve image quality. When using glossy films, the image "manifests" the colors become more contrasting and juicy. Thanks to the effect of "developing", inexpensive paper with lamination takes on the look of luxurious photo paper.
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