How to make a letter of guarantee for the provision of services. How to make a letter of guarantee - a sample and registration form. Sample filling and letter of guarantee letter for work

It is no secret that in the era of commodity-money relations was required, and is still required, a guarantee that each of the parties will fulfill its obligations under the transaction. One of the documents with which you can guarantee something (in fact, promise) is a letter of guarantee.

A bit of history

In one form or another, letters of guarantee existed almost always. As an example, debt receipts, known since ancient times, reflecting the intention of one party to pay a debt by a certain date, and the right of the other party to recover this debt after a specified period.

In ancient Rome, debt obligations were displayed in the analogue of the modern income book by special people. There were receipts in ancient Greece.

In medieval Italy, a different kind arose. letter of guarantee - a bill. An example that has survived to this day is the interest receipt of 1339:

« Bartalus and Co. In pisa

In the name of the Lord Amen. Bartalus and Co. sends his regards to Barn from

Luhi and Co. Avignon.

Co. From Luha 312 ¾ of the golden guilders that we received today from

Tacredo Banachmunti and Co., accruing 4 ½% in their favor, and credit this amount

Source: Edronova V.N., Mizikovsky E.A. "Regulation and accounting of operations with bills." M., Finance and Statistics, 1996. –128

The essence of the letter of guarantee

As the name implies, the letter of guarantee is intended to guarantee one side to the other side to perform certain actions on time. Accordingly, any letter of guarantee must contain the following details:

letterhead (not necessary, but more solid);
parties - the guarantor and beneficiary (for example, the debtor and creditor);
in the body of the letter - the promise of one party to perform certain actions, as well as the timing of their completion;
according to the rules of office work - the outgoing number of the letter;
date of the letter, signature of the official, his full name, position;
organization seal;
if the signatory is by proxy, then information about this proxy and a copy of it in the appendix. Printing in this case is not set.

Read also: Archival storage of documents, storage periods accounting documents In the organisation

Also, it is necessary to indicate the contacts, details and address of the guarantor.

Samples of letters of guarantee

Here we give different samples of letters of guarantee for the purpose of your acquaintance. In general, the essence here is the same everywhere - one side guarantees something, the other acts simply as the recipient of this guarantee.

Letter of guarantee to legal address

For primary state registration company, or when "moving" already existing, among the set of documents submitted to the regorgan, there should be a letter of guarantee from the owner legal address. A sample of this letter will look something like this:

LLC "Camomile"

Letter of guarantee

Hereby LLC Romashka represented by Director Sergeyev Mikhail Mikhailovich guarantees the provision of non-residential premises at the address:

Moscow, Projected passage 5678, house 56, building 5, office 67.

as the address of the location and location of the sole executive body, for the purpose of state registration of a company with limited liability "Volcano".

Accordingly, here the guarantee is expressed by the party-owner of the premises to provide this premises as a legal address for the future company.

Letter of guarantee for the supply of goods

Alternatively, a guarantee letter for the performance of contractual obligations may be expressed in a letter of guarantee. As an example, we give a sample letter of guarantee for the supply of goods:

LLC "Camomile"

PSRN _____________ TIN / KPP _______________ Address: Moscow, st. Elektrozavodskaya, house 45, building 2, office 15/5

Letter of guarantee

Hereby LLC Romashka represented by Director Sergeyev Mikhail Mikhailovich guarantees LLC Buttercup (PSRN _____, TIN _____) to supply goods under contract No. ___ of __.__. in accordance with the sent specification from __.__. 20__, up to 08/01/2019

General director LLC "Camomile" ____________ / M.M. Sergeev /

Here, as we see, the guarantee of the supplier is expressed to ship the goods on time.

Guarantee letter for payment. Payment can be guaranteed in whole or in part. Payment guarantee can be given by any person, except for the payer.
The guarantee obligation to pay is valid even if the obligation that was guaranteed will be invalid for any reason other than a defect in the form.

A guarantee letter for payment is signed by the one giving the guarantee, indicating the place of his residence and the date of payment, and if the one giving the guarantee is a legal entity, then his location and date of payment.
The guarantee obligation to pay is valid even if the obligation that he guaranteed will be invalid for any reason other than non-compliance with the form.

The requirement to pay a guarantee when the primary obligation is properly performed is regarded as an abuse of the right.
If evidence is presented of the termination of the main obligation in connection with its proper performance, which was known before the guarantor submitted a written request, the claim for payment under the guarantee is regarded as an abuse of the right.

Amounts overpaid under the letter of guarantee shall be refunded or set off. The refund of overpaid amounts is based on the application.

For untimely or incomplete payment of the guarantee, the one who gave the guarantee pays interest (interest).

To Mosenergosbyt

Due to heavy financial situation open joint stock company “RAA Law” (abbreviated name - OJSC “RAA”) under contract No. 1243 dated February 23, 2015, a debt in the amount of 1200 rubles was formed in March 2015.
Based on the foregoing, please provide a deferred payment. We guarantee payment of the resulting debt until December 31, 2015.

Respectfully!

General director
RAA Law OJSC
Rusinov Artem Alexandrovich

Below we will consider a sample letter of guarantee for payment of services for individual. As you already understood, the guarantee of payment is something of a written receipt indicating the actions and responsibilities arising.

Warranty letter about payment for services

To the head ______________________
(name of company)
___________________________________
(Full Name)

LETTER OF GUARANTEE

I, a citizen _______________________________________ (passport: series ______, N ____________, issued _________________________), I ask you to perform services in the form of:
1) __________________________________________________________;
2) __________________________________________________________;
3) __________________________________________________________.
Payment in the amount of _______________ (______________________) rubles. I guarantee from the current account N ____________
________ (name of the bank) _______ within ___ (___________) banking days.

___________ __________________
(signature) (full name)

(sample) it will be of interest to those who want to receive a document from the debtor in which he undertakes to carry out some action as part of the relationship between the parties. The scope of letters of guarantee is extensive. In our article you will learn how to write a guarantee letter.

What is a letter of guarantee?

A letter of guarantee is one of the documents of a business transaction that is compiled by one of the parties to the transaction (or by an individual) and contains confirmation of compliance with certain conditions or the performance of any actions.

A letter of guarantee is one way of securing obligations.

In practice, this document is not only found in the relationship between legal entities, but also in the context of the interaction of individuals. Examples of areas of application for letters of guarantee include:

Labor law. In this case, a letter of guarantee is being hired. It is usually required when submitting documents to the FMS for migrants.
Contract law. There are quite a few situations that may require the preparation of letters of guarantee. For example, a loan, lease agreement, etc. For example, a letter of guarantee for payment of debts, a letter of guarantee from the owner of the premises.

It is not difficult to make a letter of guarantee (sample), since the form of writing is arbitrary, and the content depends on specific situation.

You can send a letter of guarantee in several ways:

Personally in hands. In this case, the receiving party must sign on the second form of the document.
By registered mail.
By email.

How to write a letter of guarantee?

The legislator does not provide for a model letter of guarantee in the law. However, when compiling it, we recommend paying attention to several circumstances:

be sure to indicate the recipient of the document, in particular his full name (or name of legal entity), address, phone number and other information;
in the text of the letter, write everything in the most detailed way - on the basis of which the legal relations of the parties arose and what is provided by the letter, in what time frame certain actions will be taken, etc.
you can attach to the letter all the documents with which you consider it necessary to familiarize the other side;
if the letter is composed on several pages, then all of them must be stitched and numbered, or each page must be signed;
as a rule, a letter of guarantee is drawn up in response to a claim, therefore it is advisable to reflect this fact in the text of the document itself;
at the end of the letter, be sure to put the date and signature, and the signature should only be an authorized person (the legal entity additionally puts its stamp).

Letter of guarantee form

The letter of guarantee letter drawn up on behalf of the legal entity must contain all its details (full and abbreviated name, TIN, PSRN, address, telephone number).

If the document is compiled on behalf of an individual, then the writing order is arbitrary.

Letter of guarantee - how to write?

Do not know your rights?

The letter is written in simple writing either on the official letterhead of a legal entity, or on plain paper by an individual.

Depending on the specific situation, the guaranteeing party must write the terms and, if necessary, the ways of fulfilling the obligations undertaken on it.

Of course, a letter of guarantee is not a binding document, since it is not normative. However, when compiling it, the parties rely on the decency and diligence of the debtor. That is, these relationships are based on trust.

Sample letter of guarantee

Download letter of guarantee

Director of Horns and Hooves LLC

Ivanov Igor Viktorovich

from Petrov Vladimir Ivanovich,

residing at:

ulyanovsk, st. Lenin, d. 1 apt. 1.

Contact tel .: +7 111 111 11 11

Letter of guarantee

I, Petrov Vladimir Ivanovich, undertake to pay for the work performed by Horns and Hooves LLC, in accordance with the contract for the provision of services dated 05.16.2014 No. 2 in the amount of 16,500 (sixteen thousand five hundred) rubles up to 05/15/2015.

Painting (decoding)

Warranty or business letter - not a simple document, it is a confirmation of the implementation of any actions and even compliance with the conditions. In it, you can fix the deadline, the guarantee of the quality of the service provided, the fact of remuneration or cash payment. In order to correctly draw up a letter of guarantee, you should rely on existing design samples and forms.

Note: To get a print version, click on the image, then click on the preview and set the appropriate print option.

A sample of filling and a letter of guarantee letter on the payment of debts and on the payment of purchased goods or products

Consider the form of a letter of guarantee for debt payment and a few examples of its completion. It is advisable that you fill out the document on a special letterhead of the organization, as well as a seal and signatures of the main persons of the company.

Decorated samples:

A business letter to pay for purchased goods or products looks like this:

Sample filling and letter of guarantee letter for work

The document must have a clause indicating the execution of work, as well as the deadline for fulfilling obligations to the organization.
Letter form:

Sample filling and letter of guarantee letter for the supply of goods from the manufacturer

Often organizations independently put forward requirements for an application for goods. However, there is a standard form:

Example of a letter for the delivery of goods:

Sample filling and letter of guarantee letter on employment or from the employer

A letter of guarantee of employment is a secondary document. It contains information that your candidacy was considered for a certain position. In addition, your salary may be written. Some employers do without this document and simply prepare an order for admission to work. Here are some examples of a job guarantee letter:

Most often letters of guarantee require foreign citizens. They need a certified document to prove that the organization can employ them and provide conditions for the employee to work.

Sample fill and letter of guarantee letter for employment

This document differs from the previous one in that it should contain information about your admission to the organization - the exact date. Also, the employer must record your wages, employment contract number and order number. Here is the form for a letter of guarantee for employment and an example of filling out a sample:

Sample fill-in and letter of guarantee letter for invitation of a foreigner

Sample filling and letter of guarantee letter on practice and training

Examples of letters from individuals will also be filled out on this form. There are no other forms of letters of guarantee to the bank. Documents are drawn up, depending on its function. For example, a business letter may carry a guarantee of payment of debt on a loan or carry a request for a change in personal data.

Sample fill and letter of guarantee for repair

Sample filling and letter of guarantee for equipment

A letter of guarantee is a business document containing a confirmation of one of the parties certain actions. Examples of letters of guarantee are the subject of this article. They may contain the following information:

petition for the sale of certain services or goods, with their subsequent payment;
recognition of debt obligations that will be fulfilled on time;
act as a preliminary arrangement.

Often letters of guarantee appear as one of the ways to resolve a pre-trial dispute after receiving a claim. In practice, the letter may contain any guarantees regarding certain actions.

Legal validity of a document

Despite the many examples of letters of guarantee, such a document becomes legal only if the contract is signed. And the letter itself only confirms the fulfillment of a certain clause in the contract. Even in court, if an appeal without a contract is provided in confirmation, such a document will be considered invalid. Simply put, a letter of guarantee is just the officially expressed intentions of a legal entity.

General compilation rules

An example of a letter of guarantee is part of the business workflow, so it must contain the following required details:

Date of compilation and outgoing number.
Recipient data.
Name of the document or topic of appeal.
The content outlines the essence of the warranty.
Attachments to the letter, if provided, for example, debt repayment schedule.
Position and signature of the sender.

Guarantee letters from legal entities on general rule drawn up on the letterhead of the enterprise and certified with a seal. Although there are no strict requirements for the execution of letters drawn up on official letterheads of legal entities. At the same time, any bank is unlikely to accept a letter of guarantee without the seal of the enterprise.

Sample letters

Example of a letter of guarantee for payment:

This document on debt reimbursement must necessarily contain the details of the contract and / or account, due to which the debt was formed. Such a letter can be regarded as a kind of bill of exchange, that is, an advance obligation. The signature of the chief accountant or the person responsible for making the payment in the document is required.

Director of Recipient JSC

To the addressee A.A.

ref. No. xxx. date

LETTER OF GUARANTEE

Due to temporary financial difficulties at the enterprise, payment of the invoice No. 000 dated (date), for a total amount of ХХХ thousand rubles, for the supply of materials under agreement No. 111 dated (date), we guarantee that it will be paid by (date).

Director of Garant JSC signature full name

Chief Accountant of Garant JSC signature Full name

Example of a letter of guarantee for debt payment:

Director of Recipient JSC

To the addressee A.A.

ref. No. xxx Date

LETTER OF GUARANTEE

PE “Debtor” guarantees payment of the debt by PE “Creditor” for the services provided for a total amount of XXX rubles up to (date), that is, it guarantees the fulfillment of paragraph xx of contract No. xx dated (date).

If our company does not fulfill its obligations to pay arrears within the agreed period, then pay the penalty specified in the contract, namely 0.1% of the total debt for each day of delay.

Bank details of our company:

Director of PE "Debtor" signature name

Chief Accountant PE "Debtor" signature name

Delivery of goods and work

An example of a letter of guarantee for work:

Director of Recipient JSC

To the addressee A.A.

ref. No. xxx Date

LETTER OF GUARANTEE

JSC "Builder", on the basis of an agreement No. 000 dated (date) with your company, assumed the obligation to carry out all construction and installation works at the facility (name, address) up to (date). I hereby confirm the previous guarantee data upon completion of work in accordance with clause ... of the above contract, up to (date).

Director of JSC "Builder" signature name

In the case of a letter that does not contain obligations and guarantees for payment a certain amountThe signature of the chief accountant is not required.

An example of a letter of guarantee for the supply of goods:

Director of Recipient JSC

To the addressee A.A.

ref. No. xxx Date

LETTER OF GUARANTEE

PE “Buyer” asks you to deliver products, according to specification No. xxx from (date), under contract No. xxx from (date). We guarantee payment in time by (date).

If the funds are not transferred within the agreed period, then this letter can be regarded as obtaining a commercial loan by our organization. PE "Seller" is entitled to charge interest for the use of others money for the entire delay. From the calculation specified in paragraph xxx of the aforementioned contract. That is 1% for each day of delay.

Director of PE “Buyer” signature Full name

Chief Accountant PE “Buyer” signature Full name

An example of a letter of guarantee requires compliance with the accepted terminology in business circulation. You should not describe the whole history of relations between legal entities and go into details for what reason this or that situation has occurred. The letter should be concise and contain clear language, for example:

Additional requirements

If a letter of guarantee is drawn up for a financial institution, it is recommended that you attach a copy of the extract from the register, so that the bank has the opportunity to confirm the authority of the manager who signed the document.

In the case of the preparation and signing of a letter by an authorized person, then documents are attached to it that can confirm the authority of that person. It can be a power of attorney or a protocol. The main thing is that they contain a clear indication of the legitimacy of the actions of the authorized person.

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