Phrases to end the presentation. Words and expressions for making a presentation in English. Recommendations

So, you were taken by surprise by the “pleasant” news. At work, your bosses joyfully announced that in a week you will have presentation. And since foreign partners will be present at the presentation, the presentation “must be in English.”

Before this, life seemed wonderful, my career was moving smoothly, but inexorably uphill, my relationship with my superiors was going well. And then at one moment you were faced with a choice - “to be or not to be?” You learned English at school, but due to lack of practice, you forgot everything you could. Presentations were held - yes, but not in English! The only question that arises in my head is: “What should I do now?”

First and foremost- do not panic.
Secondly, and this is where many people make a mistake, try to imagine in advance how the presentation will go. Based on the given prerequisites, draw up a plan for the upcoming presentation.
A typical presentation has the following structure:
1. Starting.
2. Main part (introduction and focusing attention).
  - firstly;
  - second (secondly);
  - thirdly;
  - finally (lastly)
3. Conclusion.
4. Answering questions.
Now that you have a clear structure of your future presentation before your eyes, you can begin to work it out in more detail.

So, third: it’s time to decide on the format of your presentation in English. This could be a formal meeting (partners arriving for the first time), or a meeting taking place in a relaxed, informal atmosphere. Depending on one option or another, phrases are selected for the presentation.

Start

Starting
Formal Meeting	Informal Meeting
Good morning/afternoon/evening ladies and gentlemen….. My name is… and I"m head of the marketing department. Our purpose this morning is to hear a presentation, and to discuss it with all of you.	Okay everyone. Please take a seat. Let's get started. If you have any questions, please feel free to ask me at the end of the presentation. We’ll hear a presentation and discuss it to see if there are any fresh ideas.
take a seat- take a seat, purpose- target, get started- begin, discuss- discuss, feel free to ask– ask freely, fresh ideas– fresh ideas.

As a rule, the responsibility to open a rally is taken by the authorities, but if you have a few “control” phrases in stock, it won’t hurt!)

main part

After the opening remarks, it is usually your turn to start the presentation. Here it will be useful to stock up on a few introductory phrases and tell about the structure of the presentation.

Introduction
Formal Meeting	Informal Meeting
As you already know, today’s presentation is designed to present some important points of… This first slide shows our agenda for the day.	All right, let me start by saying thanks to all of you for the interest in this presentation. I would like to talk to you today about …. for… minutes.
First, I will begin with an overview of... Then, Ms. Smooth will present the data that she gathered and her ideas for … She will be followed by Mr. Hanson, who will discuss adapting our product to meet market needs, and at last we"ll make a conclusion with the main recommendations.	First I would like to talk about…. Then I would like you to take a look at… Following that we"re going to talk about… Then I"m going to wrap things up with our team's recommendations. Lastly we are going to discuss…
Since we have very limited time today, please hold your questions until the end of the presentation.	Any questions so far? Please feel free to interrupt me at any time.
be designed- to be conceived, slide– slide, agenda- agenda, let me start- let me start, say thanks- to thank, overview- review, present the data– present data, at last- finally, conclusion- conclusion, wrap things up- let's finish, hold the questions– keep (not forget) questions, so far- Bye, interrupt- interrupt

Introducing visual materials your presentation (usually in Power Point or any other similar program), you must also have a certain amount stock phrases, which create “transition links” between slides and help listeners not to lose the main idea contained in the presentation.

Some phrases given below will help you not get confused and focus the audience’s attention on the most important points of the presentation. The phrases are the same for any type of presentation - formal and informal.

You also need to know the basic names graphs, tables etc. in English.

pie chart– pie chart,
table- table,
bar chart- bar chart,
line graph– line diagram,
market share– market segment

It’s a good idea to learn (if you didn’t know) or remember (if you knew and forgot) some useful terms that will help you correctly convey to the listener the main idea of your presentation and clearly present the information in graphs, tables, etc.:

represent- introduce, rise slowly- rise slowly go up steadily- rise steadily rise gradually– grow gradually, rise sharply- take off sharply, hold steadily- stay at a certain level

descend– decline, fall/go down/drop- fall, fall slowly- fall slowly fall steadily- steadily decline drop sharply- fall sharply

justify- confirm, currently- currently, raise the price- raise the price, compared to- compared with, revenue- income

rise by 5%– rise by 5%, drop from… to…- the price fell from... to..., go to the level of 35%- reach the level of 35%

Conclusion

Phrases that conclude a presentation, as a rule, differ little in the formal and informal versions.

Answers on questions

Of course, it is very good when the presentation is presented in such a way that no questions arise. But a bad speaker is one who has not prepared for possible questions in advance. Therefore, an important point in preparing for a presentation in English is, among other things, calculating the “weak” points of your speech and preparing answers to possible questions in advance.

However, unfortunately, it is not always possible to calculate all the issues. Therefore, it is good if you have a couple of template phrases prepared that will allow you to “pull” time a little and collect your thoughts if suddenly a completely unexpected difficult question is asked.

You can practice answering questions with any person who knows English. This could be your more advanced work colleague, an English tutor, or just a good friend.

So, I hope this article will help beginners master the art of presentation in English, gather their thoughts a little and not get confused during their speech. This will be especially important if the presentation actually contains valuable and constructive suggestions!

26.05.2015

Each of us at least once in our lives has encountered such an element of work as a “presentation”. And not only in the native language, but also in a foreign language, in this case – in English.

In order to prepare a presentation in English, you should pay attention to several important factors, which you will learn about further.

Preparing a presentation is a rather important and responsible task, and many people panic if they have to speak in English. Especially if you don’t have much public speaking experience.

Don't worry, just find yourself a good business English coach who will help you master basic expressions and grammatical structures, and can also be your “audience” and evaluate your speech.

If you already speak English at a good level, the following tips will be useful to you in preparing a presentation in English.

Use "plain" English

By this I mean that when preparing a presentation, you should always take into account the age and intellectual characteristics of your audience. You should not use overly complex constructions, abbreviations and terms that may not be clear to everyone.

Keep your sentences as simple and concise as possible. This will make it easier for people to understand your point.

Likewise, you should not use slang expressions and jargon.

Firstly, you are speaking in front of serious people, which means your speech should also be in a more or less formal style, and secondly, you need to know when you can use this or that slang. It is better to speak simply, but correctly.

Do you agree?

So in presentations and public speaking it is worth keeping the use of these words to a minimum. It's better to just pause for a few seconds to collect your thoughts.

We are all real people, and your audience will understand you.

Speak slowly and clearly

If you need to prepare a presentation in English, especially for an unfamiliar audience, pay attention to the pace and volume of your speech.

Speak slowly, loudly enough and clearly pronounce the words, because many people have an accent, especially when they are overwhelmed by excitement (many simply may not understand what you are saying).

Breathe! This is just a presentation.

“Measure seven times...”

You probably know that visual elements are a very good assistant in presenting and conveying some information, i.e. slides with pictures, photos, diagrams, graphs, etc.

Very often we use text in slides (short notes, quotes, captions under pictures, etc.).

It is extremely important to double-check the text of your presentation, which will be visible to listeners. Dictionaries, friends, colleagues and tutors to help you!

Use more verbs

It is believed that the accumulation of nouns in a sentence “piles up” its sound. Therefore, use more verbs, preferably in the active voice.

Notice how Steve Jobs introduces his creation, the iPhone.

Use English linking words

Words like nevertheless,moreover,next,besides,firstly,secondly etc. help us connect one thought to another. Our English speech becomes smooth, logical and better understood by listeners.

Display numbers visually

If your presentation involves a lot of numbers, it is better to duplicate them on a slide or board. It can be very difficult to grasp the meaning of a number, especially if it has five, six or seven digits.

I hope you found something new and useful in this article. Good luck in preparing your presentations!

Be confident, joke, make eye contact with the audience, use body language and don't stand still.

If you want more information on how to give a presentation, overcome stage fright, use body language, prepare for post-speech questions, check out this great site PresentationPrep.com

To prepare for the action itself, you may need English words indicating the necessary materials, tools and techniques for the presentation.

Screen- Screen (on which the presentation is projected)

Whiteboard(less often blackboard or greenboard) - Board

Marker- Marker

Duster- Sponge for the board

Flipchart- Flipchart

Projector- Projector

Handouts- Handouts

The following questions will help you better prepare and guide you on how to design your presentation:

Target- Why are you making this presentation? What do you want to achieve?

Audience- Who will the presentation be for? How knowledgeable are they about the topic? How many people will there be?

Room- Where will the presentation take place? In a cozy small meeting room or in a spacious conference room? What equipment is needed? Are there enough seats?

Time and restrictions- When do you make the presentation and how long will it last? Will people be too tired or hungry by this time?

Material supply- Are you planning a formal or informal style? Is it a serious approach or can you lighten up the presentation with jokes? What will you use to attract attention?

Structure- Be sure to think through the structure and logic of your speech and strictly follow it. This way you can feel more confident, and your audience will better perceive the information.

Be sure to remember the following rules and refer to them when preparing materials:

You need to carefully prepare for the presentation and rehearse it several times

The simpler and shorter the phrases, the better.
Throughout your speech, use the simplest and shortest words and sentences possible.

Avoid complex terminology and jargon, unless you are 100% sure that everyone present will understand them. Especially if not everyone speaks English as a native speaker.

Use active forms of verbs instead of passive ones.
Those. Instead of the phrase “We found 100 kg of gold,” it is better to say “We found 100 kg of gold.”

Don't read the presentation! Tell it without looking at the text.
A presentation is best received when it appears as spontaneous as possible. To be sure, you can make small note cards or prepare a list of key points. But this does not have to be the full text of the presentation!

Let's consider what mandatory parts a presentation should consist of.

Introduction

What includes:

Greetings
Presentation of theme and purpose
Description of the presentation structure
Instructions when to ask questions

Main part

What includes:

Presentation of the prepared material in strict accordance with the plan indicated in the introduction.

Conclusion

What includes:

Summary of all the above
Your final conclusions
Thanks for your attention
Questions

Now that we have figured out the structure, let's look at what phrases will be useful to us in order to start, conduct and finish a presentation in English.

English vocabulary for presentations

Begin your presentation by welcoming and thanking everyone for coming:

Good morning, ladies and gentlemen- Good morning, ladies and gentlemen

Good afternoon, ladies and gentlemen- Good afternoon, ladies and gentlemen

Good afternoon, everybody- Good afternoon everyone

Hello, everyone- Hi all

Welcome everyone- Welcome

I"d like to start by thanking you all for coming- I would like to start by thanking you all for coming

It"s great to see so many fresh faces here today- It's great to see how many new faces are here today

Let me begin by welcoming you all of you here today- Let me start by welcoming you all here today.

It"s great to be here with you all- It's great to be here with you

Thank you for coming out today- Thank you for coming today

Let's talk about ourselves and the purpose of our report:

I'm John Smith- I'm John Smith

My name is John Smith- My name is John Smith

I am going to talk today about...- I'm going to talk today about...

The purpose of my presentation is to introduce our new range of.. - The purpose of my presentation is to present our new range...

There are three main areas I want to look at today- There are three main issues that I want to consider today

Describe to the audience what program awaits them during your speech:

To start with I"ll describe...- First I will describe...

Then I"ll mention some of the problems we"ve encountered and how we overcame them.- Then I will talk about some of the problems we faced and how we overcame them.

After that I"ll consider the possibilities for further growth next year.“After that, I will look at opportunities for further growth next year.”

Finally, I"ll summarize my presentation.- In conclusion, I will summarize my presentation.

Here we will look at how to start the main part of the presentation in English:

I"d like to start by ...- I would like to start with...

Let's begin by...- Let's start with...

First of all, I"ll...- First of all, I...

Starting with...- Beginning with...

I"ll begin by ..- I'll start with...

If you have completed another logical part, it is worth indicating this:

Well, I"ve told you about ...- Well, I told you about...

That's all I have to say about ...- That's all I wanted to say about...

We"ve looked at...- We looked...

So much for...- Stop talking about...

When starting a new part of your presentation, warn your audience about this so that they do not lose the thread of the presentation:

Now we"ll move on to...- Now we'll move on to...

Let me turn now to...- Let me now move on to...

Next...- Next...

Turning to...- Moving on to...

I"d like now to discuss...- Now I would like to discuss...

Let's look now at ...- Let's now look...

After you have provided the basic information, you need to analyze it:

Where does that lead us?-Where does this lead us?

Let's consider this in more detail...- Let's look at this in more detail...

What does this mean for ... ?- What does this mean for...?

Translated into real terms...- It means...

To make the information better understood, give more examples:

For example, ...- For example, ...

A good example of this is...- A good example of this is...

As an illustration, ...- As an illustration...

To give you an example, ...- I'll give you an example...

To illustrate this point...- To illustrate this point...

RULES FOR THE PRESENTATION OF RESEARCH RESULTS

General rules for presentation design

Design

Create a design that matches the topic of your speech without distracting your audience.

Title slide

1. Logo, the full correct name of the institution - at the top of the slide in the center;

2. The title of the presentation is in the center of the slide;

3. Year, city – at the bottom of the slide in the center.

Second slide « Contents” – a list of the main issues being considered. It is better to arrange it in the form of hyperlinks (for interactivity of the presentation).

Headings

1. All headings are made in the same style (color, font, size, style);

2. At the end of the slide title there is never a full stop;

3. Animation, as a rule, is not applied to titles;

Text

1. Formatted by width;

2. The size and color of the font are selected so that it is clearly visible;

3. No underlining is used, because it points to a hyperlink in the presentation.

4. Elements of any list are separated by semicolons. Must be placed at the end of the list dot.

Note that after the colon the first element labeled the list is written with a small letter!

If the list begins immediately, then the first element is written with a capital letter, then - with small letters.

The list cannot consist of one element!

5. It is better to format the text on diagrams in the center, in tables - at the discretion of the author;

6. Regular text is written without use list markers;

7. Highlight the main thing in the text in a different color(preferably all in the same style).

Graphic arts

1. Use clear images with good quality;

2. Images (in jpg format) must be processed in advance in any graphics editor to reduce size file. If this is not possible, use the “Image Adjustments” panel - the “Picture Compression” button. In this option, to get a positive result, it is necessary that the frames of all objects (pictures, texts, tables) on all slides Not coincided Not overlapped each other.

Animation

Use only when really necessary. Extra animation is distracting.

List of resources is a required slide.

For the presentation to work properly, place all attached files (documents, video, audio, etc.) in the same folder as the presentation. Print file names Latin letters no more 8 characters without spaces.

Greet the audience Introduce yourself Introduce the topic of the presentation Explain the choice of topic Explain the structure of the presentation Inform about the duration of the presentation Hand out booklets and information sheets Inform about the question and answer session Introduction 11

Useful Phrases and Vocabulary for Openings Welcoming the audience Good morning/afternoon, ladies and gentlemen. Hello/Hi everyone. First of all, let me thank you all for coming here today. It"s a pleasure to welcome you today. I"m happy/delighted that so many of you could make it today. It"s good to see you all here. Introducing yourself Let me introduce myself. I"m Ann Brown from... For those of you who don"t know me, my name is... Let me just start by introducing myself My name is... 13

Giving your position, function, department, company As some of you know, I"m the purchasing manager. I"m the key account manager here and am responsible for... I"m here in my function as the head of.. . I"m the project manager in charge of... Introducing your topic What I"d like to present to you today is... I"m here today to present... Today"s topic is... The subject /topic of my presentation is... In my presentation I would like to report on... In my talk I"ll tell you about... Today I"m going to talk about... I"ll be talking about ... 14

Saying why your topic is relevant for your audience Today"s topic is of particular interest to those of you/ us who... My talk is particularly relevant to those of us who... My topic is/will be very important for you because... By the end of this talk you will be familiar with... Stating your purpose The purpose/objective/aim of this presentation is to... Our goal is to determine how/the best way to... What I want to show you is... My objective is to... Today I"d like to give you an overview of... Today I"ll be showing you/reporting on... 15

Structuring I"ve divided my presentation into three (main) parts. In my presentation I"ll focus on three major issues. Sequencing Point one deals with point two and point three... First, I"ll be looking at …, second …, and third... I"ll begin/start off by.... Then I"ll move on to ... Then/Next/After that... I"ll end with... Timing My presentation will take about 30 minutes. It will take about 20 minutes to cover these issues. This won't take more than... 16

Handouts Does everyone have a handout/brochure/copy of the report? Please take one and pass them on. Don"t worry about taking notes. I"ve put all the important statistics on a handout for you. I"ll be handing out copies of the slides at the end of my talk. I can the PowerPoint presentation to anyone who wants it. Questions There will be time for questions after my presentation. We will have about 10 minutes for questions in the question and answer period. If you have any questions, feel free to interrupt me at any time. Feel free to ask questions at any time during my talk. 17

Useful Phrases and Vocabulary for the Body Saying what is coming In this part of my presentation, I"d like to talk about... So, let me first give you a brief overview. Indicating the end of a section This brings me to the end of my first point. So much for point two. So, that"s the background on... That"s all I wanted to say about... Summarizing a point Before I move on, I"d like to recap the main points. Let me briefly summarize the main issues. I"d like to summarize what I"ve said so far... 22

Moving to the next point This leads directly to my next point. This brings us to the next question. Let"s now move on/turn to... After examining this point, let"s turn to... Let"s now take a look at... Going back As I said/mentioned earlier,... Let me come back to what I said before... Let's go back to what we were discussing earlier. As I"ve already explained,... As I pointed out in the first section,... Referring to other points I have a question in connection with/concerning payment. There are a few problems regarding the quality. With respect/regard to planning, we need more background information. According to the survey, our customer service needs reviewing. 23

Adding ideas In addition to this, I"d like to say that our IT business is going very well. Moreover/Furthermore, there are other interesting facts we should take a look at. Apart from being too expensive, this model is too big. Talking about (difficult) issues I think we first need to identify the problem. Of course we"ll have to clarify a few points before we start. We will have to deal with the problem of increasing prices. How shall we cope with unfair business practices? The question is: why don"t we tackle the distribution problems? Rhetorical questions What conclusion can we draw from this? So, what does this mean? So, just how good are the results? So, how are we going to deal with this increase? So, where do we go from here? Why do I say that? Because... Do we really want to miss this opportunity to...? 24

Useful Phrases and Vocabulary for Conclusions Indicating the end of your talk I"m now approaching/nearing the end of my presentation. Well, this brings me to the end of my presentation. That covers just about everything I wanted to say about... OK, I think that"s everything I wanted to say about... As a final point, I"d like to... Finally, I"d like to highlight one key issue. Summarizing points Before I stop, let me go over the key issues again. Just to summarize the main points of my talk... I"d like to run through my main points again... To conclude/In conclusion, I"d like to... To sum up (then), we.. .26

Making recommendations We"d suggest... We therefore (strongly) recommend that... In my opinion, we should... Based on the figures we have, I"m quite certain that... Inviting questions Are there any questions ? We just have time for a few questions. And now I"ll be happy to answer any questions you may have. 27

Effective conclusions Quoting a well-known person As... once said,... To quote a well-known businessman,... To put it in the words of... Referring back to the beginning Remember what I said at the beginning of my talk today? Let me just go back to the story I told you earlier. Remember... 28

Color schemes colour.html colour.html

Why Most PowerPoint Presentations Suck and How You Can Make Them Better Rick Altman 32 EffectIndex Boomerang Spiral Swivel 6!!! Fly 4 - 5 Zoom-out 3 Wipe slowly 2 Wipe quickly Fade 0

Visual assistants Flip charts – business presentations for small groups; less formal and informal meetings. Overhead projectors/interactive boards – for small companies, people. Slideshows - PP, Keynote, LibreOffice, etc. - versatility for small and large groups. Handouts – for small groups (they are not cheap, they can take your presentation home). Props – for kinesthetic learners (souvenirs, props for a long and good memory). 34

Useful Phrases and Vocabulary for Visuals Introducing a visual Let"s now look at the next slide which shows... To illustrate this, let"s have a closer look at... The chart on the following slide shows... I have a slide here that shows... The problem is illustrated in the next bar chart... According to this graph, our net profit has doubled. You can see the test results in this table. As you can see here,... Explaining a visual First, let me quickly explain the graph. You can see that different colors have been used to indicate... The new models are listed across the bottom. The biggest segment indicates... The key in the bottom left-hand corner... 37

Highlighting information I"d like to stress/highlight/emphasize the following point(s). I"d like to start by drawing your attention to... Let me point out that... I think you"ll be surprised to see that... I"d like you to focus your attention on... What"s really important here is... What I"d like to point out here is... Let"s look more closely at... Describing trends Sales increased slightly in summer. Consumer spending fell/declined sharply. Interest rates have risen steadily. Food prices went up significantly. There was a sudden increase in prices. In August, we saw a moderate fall. This was followed by a gradual fall decline 38

Explaining purpose We introduced this method to increase flexibility. The purpose of this step is to expand to foreign markets. Our aim was to... Explaining cause and effect What"s the reason for this drastic decrease? The unexpected drop was caused by... This was because of... As a consequence/Consequently, sales went up significantly. As a result... The venture resulted in a sharp fall in share prices. Our new strategy has led to an increase of 10%. 39

Questions and answers (Q&A) session preliminary preparation determine the time and place for Q&A make a list of expected questions and answers to them beginning What questions do you have? Who has the first question? the actual questions and answers we listen we repeat we answer the conclusion of the Q&A and the entire speech Well, our time is over. Thank you all. But you might be wondering... 40

Useful Phrases and Vocabulary for the Question Session Clarifying questions I"m afraid I didn"t (quite) catch that. I"m sorry, could you repeat your question, please? So, if I understood you correctly, you would like to know whether... So, in other words you would like to know whether... If I could just rephrase your question. You"d like to know... Does that answer your question? Avoiding giving an answer If you don"t mind, could we discuss that on another occasion? I"m afraid that"s not really what we"re discussing today. Well, actually I"d prefer not to discuss that today. 42

Admitting you dont know Sorry, I don"t know that off the top of my head. I"m afraid I"m not in a position to answer that question at the moment. I"m afraid I don"t know the answer to your question, but I"ll try to find out for you. Postponing questions If you don"t mind, I"ll deal with/come back to this point later in my presentation. Can we get back to this point a bit later? I"d prefer to answer your question in the course of my presentation. Would you mind waiting until the question and answer session at the end? Perhaps we could go over this after the presentation. Summarizing after interruptions Before we go on, let me briefly summarize the points we"ve discussed. So, now I"d like to return to what we were discussing earlier. 43

TED website Radislav Gandapas's blog Website for web designers and others Garr Reynold website and blog Olivia Mitchell website Alexey Kapterev's blog Website Online magazine 44

“Basics of preparing and conducting presentations in English” Vostrikova I.Yu. 45

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