Thank You Letter: How to Write a Thank You Letter (Examples and Samples). Letter of thanks to the employee for many years of work - sample Declared gratitude

One of the non-material ways to honor an employee is to express gratitude to him. This procedure has its own characteristics - from the application and the issuance of the order for the promotion to the entry in the work book. For what achievements employees are praised and how to write a thank you for a good job (sample), learn from the material.

When is it appropriate

Art. 191 of the Labor Code of the Russian Federation provides for the right of the employer to reward employees for good work, achievement of high results or other merits. The list of achievements that can be commended is established by the company itself, for example, in the regulation on remuneration or regulation on incentives. This list may include:

achievement of high production results or overfulfillment of the plan;
successful participation in events to promote products (exhibitions, sales, conferences, presentation seminars);
high productivity through rationalization or process improvements;
any other outstanding labor services and achievements.

Note that thanks for cooperation can be extended to employees of other organizations. For example, by sending a letter of thanks to the company. If you want to clarify the names of those people who distinguished themselves, you can send a petition to their employer indicating the reasons for the promotion. A sample of such a document is below.

How to arrange

Whether or not to reward an employee is up to his immediate superior. He turns to the head of the organization with a proposal to praise the subordinate for his work. To do this, you need to write a petition, memo or letter. An order of gratitude will be drawn up on the basis of such a document.

The main requirement for this document is that it should be clear from it who distinguished themselves and how. The date of compilation and information about the applicant must be indicated.

information about the company-employer;
employee data;
a description of the employee's achievements for which he is rewarded;
date of the document and signature of the manager.

As with any order, the decision on the promotion must be communicated to the employee against signature. The content of the document can also be introduced to his colleagues (that is, to do it publicly if the employee agrees).

Incentive order is an official document on the basis of which an entry is made in the employee's work book.

Features of the announcement of gratitude at the state level

If the employee has distinguished himself so much that he was noticed by the regional or federal authorities, then the head of the organization or a representative of the government (for example, an official or a deputy) draws up an application for encouragement. On the official website of any authority there are special samples of documents used in the case when a third-party employee is encouraged. Here is the template that the Ministry of Labor of the Murmansk region suggests using (the sample is taken from the official website of the department):

Entering information in the work book

According to clause 24 of the Decree of the Government of the Russian Federation of 04.16.2003, No. 255, personnel officers enter in a special section of the work book information about rewarding (incentives) for merits, if the employee:

awarded with state awards, he was awarded a state honorary title;
has been awarded an honorary diploma, diploma, badge or badge, or has been awarded some title by the employer;
is encouraged in any other way provided for by legislation, collective agreements, internal labor regulations, charters and discipline regulations.

Taking into account the last point, an entry is made in the work book about any encouragement - both from the state and from the employer. At the same time, in the local normative acts of organizations, there may be clarifications about what other types of encouragement appropriate notes will be made. These can be, for example, letters of thanks from third-party organizations, entry on the honor roll.

How to declare

Companies are under no obligation to hold celebrations to honor one or more employees. But if this is accepted in the organization, then the distinguished employee can be congratulated among colleagues by handing over a form of gratitude specially printed in the printing house and signed by the management. If no celebrations are planned, congratulations are sent in an informal atmosphere.

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Sample gratitude record in the work book

Types of rewards

For exemplary employees whose achievements they want to reward, the labor code provides for:

prize;
thanks;
certificate of honor;
valuable prize;
the title of "Best by Occupation";

There are other types of remuneration for high achievements, but they are established collectively or by the management by agreement in a generally accepted manner or individually for each employee.

Often, the management decides on the application of several types of remuneration at the same time:

Acknowledgments are given in conjunction with financial support.
Awarding a diploma with material payment.
Another kind of encouragement.

A common mistake is to declare gratitude without entering it into a work book. Be alert as according to the law, you have the right to demand from the employer the marks of merit in the work book.

Before you rejoice and celebrate your professional achievements, check your work book. Make sure that any changes made are supported by proper documents, otherwise the entry will be considered invalid.

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Order to declare gratitude to the employee (sample)

Non-financial incentives are effective

Labor legislation provides for various ways to stimulate personnel, both material and non-material (Article 191 of the Labor Code of the Russian Federation). Let's list the main ones:

thanks;
prize;
a valuable gift;
certificate of honor;
presentation for the title of the best in the profession;
presentation for a state award (for special services to society and the state).

As can be seen from the list of ways to encourage employees, established by the Labor Code of the Russian Federation, the employer can use not only material incentives for employees, but also moral encouragement. According to practitioners, rewarding an employee without money is an effective way to encourage him to further success for the good of the organization (for more details, see “Stimulating Employees”).

If the organization is large and the director does not have direct contact with subordinates personally, the employee's immediate supervisor should notify him of the success of the employees in his division worthy of the award. This can be done both orally and in writing by submitting a presentation to the director for encouragement. In this document, the immediate supervisor will assess the employee's labor activity and prove the need for rewarding. Having received a proposal for the promotion of an employee, it will be much easier for the director to make a decision on this issue (for more details, see, "Presentation for promotion (sample)").

Writing an order of gratitude

So, one of the options for non-material incentives for an employee is to express gratitude to him. If the decision to declare gratitude is made by the director (for example, a corresponding resolution is placed on the promotion proposal), an order of gratitude can be issued.

In practice, employers use a unified form of the order for the promotion of No. T-11 (No. T-11a), approved. Decree of the State Statistics Committee of Russia dated 05.01.2004 No. 1. However, it is not forbidden to use a form developed independently.

When filling out the order of gratitude, you need to indicate what the incentive is connected with (high performance, success in the implementation of a specific project, etc.). Especially for the readers, our specialists have prepared a sample order for the declaration of gratitude.

On the basis of the order, an entry about the announcement of gratitude can be entered into the employee's work book. This is the so-called gratitude with entry into the work book (clause 4 of the Instructions for filling out work books, approved by the Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69).

How to make an entry in the work book if gratitude is declared?

Every regular employee must know how to draw up a gratitude in labor.

Information about this is contained in the Instructions for maintaining work books and internal documentation.

Stages of registration of a note of gratitude:

opening a personal file of an employee, which contains a labor file;
publication of an award order;
transfer of the order to the employee for review;
entering of all information into the section "Information and awards".

The record must be shown to the employee so that in case of any errors and inaccuracies they can be corrected immediately.

If the personnel officer did not indicate incentive measures in the document, the employee has every right to demand that the error be corrected. If everything is correct, the labor is put back into the personal file.

What documents are drawn up?

Information about gratitude is entered on the basis of two papers:

The first - this is the letter of gratitude itself, signed by the boss and presented to the employee for achievements in work.
Second the document is an order that has a number and date.

The letter of thanks is usually handed after the date of the order. The latter provides a description of the employee's merits, an indication of the position and other important information.

What can be the basis?

The basis for making an entry in the labor book about the issuance of gratitude is the order of the chief. On its basis, the certificate itself (or a letter of thanks) is also filled out.

Do you need an order?

The legislation clearly states: an entry is made in the work book of an employee who has received encouragement or gratitude on the basis of an order.

This document is drawn up in all such cases.

The information entered in the labor book must exactly match the information from the order.

Full name of the employee and position;
type of encouragement (letter of thanks);
reasons why the employee deserves the award.

An additional submission is drawn up to the order.

It can be issued in the form of a memo or a memo. Already on the basis of this paper, an order is issued.

The memo lists the reasons for the acknowledgment. The boss, having studied the paper, supports the compiler by affixing a personal signature.

Some organizations require signatures of other authorized persons (representatives of the trade union, the head of the structural unit, etc.).

The employee reads the order against signature, in rare cases the document is signed by the entire team.

The order is issued in the form of a local normative legal act on behalf of the chief or his deputy. The document is posted on public display (on an information board) in order to familiarize all employees with it.

Rules and step-by-step instructions for registration

A section for information about awards is found in the second part of the labor manual.

It is filled in according to the established rules:

1st column: here the serial number is put down (Arabic numbering). If the record is the first, the number "1" is put and further in order;
2nd column: indicates the date on which the decision was made to issue gratitude (date of entry into labor);
3rd column: information about who awarded the employee (usually the name of the company or internal structural unit where the person works). The name of the award and a brief description of the merits are also given here;
4th column: indication of the order number, according to which the entry is made (number and date of order execution);
then the company stamp and the signature of the chief (or deputy) are affixed.

These are the basic steps for making a gratitude note.

The information should be recorded accurately and legibly. Errors in labor are not allowed.

The form is filled in with black or blue ink.

The successful development of the company largely depends not only on the actions of the management, but also on how productive the work of the employees is. When there is encouragement, people will definitely try. The company can stimulate not only financially, but also morally - to declare gratitude for the work.

What is this document and why is it important

A so-called letter of appreciation is a non-profit business letter that acknowledges an employee for a certain achievement. For instance:

execution of the order;
plan overfulfilment;
successful project implementation;
initiative, etc.

At first glance, it may seem that no one needs gratitude for a good job, long-term work or cooperation. But this is a delusion.

First, the employee will be pleased that the management appreciated all the efforts. There will be recognition and respect among others and colleagues. As a result, you want to work even better.

Secondly, this type of encouragement encourages colleagues to observe labor discipline and successfully perform duties.

Thirdly, the fact of reward has a positive effect on the employee's career.

Article 191 of the Labor Code of the Russian Federation lists different types of incentives. Among them is an announcement of gratitude. If you are unable to issue an award or buy a valuable gift, please your employees at least with a letter of gratitude.

When the decision is made

A prerequisite for the execution of the document in question is the conscientious fulfillment of duties in accordance with:

with job description;
labor protection requirements;
internal regulations;
qualification characteristics of work;
other documents.

The main reason for declaring gratitude for the work of an employee may be:

improving labor performance;
participation in a significant event;
suggestions for improving the organization's work;
significant overfulfillment of the work plan;
implementation of a serious project;
improvement of enterprise technologies, etc.

Specific merits must be recorded in the company's internal regulations.

How gratitude is written: general approach

Many employers are interested in the question of where to get a sample and how to write a thank you for a good job. There are no hard and fast rules, but try to stick to a formal business style and use letterhead when drafting your text. The general structure of the document is something like this:

How to write a thank you letter for cooperation

A sample text of thanks for your cooperation is presented below. This paper indicates the same details as when writing business letters: full name. person, position. Also put the signature of the employer, his position, initials and surname.

The peculiarity lies in the fact that they express words of gratitude and hope for the continuation of business relations in the future.

Moral reward for conscientious work

When a person works with great dedication to achieve high economic indicators and performs duties efficiently, be sure to encourage him with gratitude for conscientious work. Otherwise, over time, the "spark" may go out. Especially if there is no way to present an award. Sample text:

How to reward employees with years of experience

Some people have been with the organization for years. It would be unfair not to pay attention to this. Reward them with gratitude for many years of work. Sample text is provided below:

Reward for quality work

If you want to express gratitude to an employee for the work done, the content of the letter may be as follows:

Remember an effective incentive letter like a thank you letter. It takes a little time to design and compile, but such awards become the key to fruitful cooperation in the future.

Thank you letter is a great tool for building strong and loyal relationships. Consider - what are the thank you forms, how they are drawn up and why they are written.

What is a Thank You Letter

A thank you form refers to a business document that includes an expression of gratitude to a particular person or company for any reason. Gratitude can be expressed for the professional performance of the task, for the quality of the services performed, etc. Gratitude may turn out to be an independent letter or turn out to be a response to some initiative (for an invitation, congratulations, etc.).

How to write a letter of thanks

There are no special requirements for the design of a thank you form - it is allowed to draw up such a document in a free style. Nevertheless, a letter is considered a business document, therefore, there are certain recommendations for its structure:

Letterhead cap placed at the top, right. It is filled out only when necessary. Here you can see data about the person or company that is being approached with gratitude:
- Name
- position
- FULL NAME. person.
- Specific appeal.

Main section of the document displays an expression of gratitude. As a rule, the address begins with formulaic words ("Let me express my gratitude ...", "We are grateful to you for ...", "We express our gratitude ...", etc.).
Signature... At the bottom left, the full name and position of the person who expressed gratitude is written, and the document is signed.

Instructions for writing a thank you letter

The format for writing a thank you letter has a clear sequence. By doing it, you will be able to ensure the preservation of the structure and logic of the appeal, and clearly display your gratitude to the addressee. The volume of the document should be half of an A4 sheet.

If the document is addressed to an employee of the company, then it is advisable to use the phrase "Dear (s) ...", which emphasizes the respectful attitude towards the interlocutor. It is advisable not to use official phrases "Mister ..." or "Dear (s) ...". They look unnatural and ruin the official style of the document. Using the phrase "Dear ..." is only possible when you have a personal relationship with the addressee.
When expressing gratitude to your team, you can address with the phrase "Dear colleagues!" In the content of the document, it is necessary to clarify to whom specifically gratitude is expressed.
It is necessary to indicate the person who became the initiator, that is, who thanks and to whom the gratitude is expressed. A Thank You Form can be sent from a business, group, or individual. For instance:
- "Svetlyi Put LLC expresses its gratitude"
- "The management of the company" Horns and Hooves "..."
- "On behalf of the staff of Stroygidravlik and on your own behalf, accept gratitude"

If you are writing a letter to partners or employees, you can use phrases indicating to whom the document was sent: “We want to express our sincere gratitude to the employees of your plant”, “Stroygidravlika Company thanks your team”. When contacting employees, it is advisable to mark several persons (no more than 5-7 people). For example, “Dear colleagues! I, as a leader, want to express my sincere gratitude to the employees ... ". With a large team of the department, you can simply mark the head of the department.
You should always indicate what the gratitude is for. It is necessary to avoid vague phrases like: "Dear ...! The organization thanks you for everything, for your kind attitude ... ". This formulation is incorrect. A correctly written acknowledgment will look like this: “Dear…! The staff of the enterprise expresses its gratitude to you for the assistance provided in establishing partnerships, etc. "
Acknowledgments need to be concretized and detailed, noting the moments that the recipient of the form successfully turned out. It is this wording that makes this letter individual.
At the same time, one should not resort to outright flattery such as: "Has no equal ...", "incomparable ..." etc. As stated earlier, it should be noted specifically for which the recipient received the thanks.
It would be nice if you wish the recipient well in the future.
The last stage of drawing up the form should include checking for errors and correcting the written content of the document.

A thank you form is awarded for a job well done, assistance provided, support, financial sponsorship, etc.

for work

The letter of thanks for the work must be expressed by the immediate superior of the employee or team. A message is written in the text, both to one employee and to the general team of the company. Appreciation is usually displayed if the task was completed on time or ahead of schedule. If the employees of the company have been working on a project for a long time, as a result of which the company has earned a solid profit, then gratitude will be a good moral help.

Indicative content:

“Dear (named by name, patronymic or company name)! Taking a moment, I would like to express my gratitude to the employees of the company (name) for the assistance provided, excellent quality, prompt work and assistance in eliminating the problems encountered. I hope for further long-term joint work. Yours faithfully, (full name) ".

Sample form

For their contributions:

It is not uncommon for enterprises to thank their sponsors for their assistance, support, and contribution. Filling out the form is similar to the previous samples:

Dear (I.O.)! The management of [company name] would like to thank for their contribution to the organization of the song and dance competition. The successful implementation of this project would not have taken place without your active help. We wish you good health, promising projects and further development of the company. Yours faithfully, (full name).

Sample letter

This type of acknowledgment document is very common. It is sent to both company employees and business partners. Such a letter is delivered at the official level.

The indicative content is as follows:

Dear (named by name, patronymic)! We deeply value joint cooperation with your company. We perfectly recognize that high achievements are due to the successful operation of your company. We wish you and your company success and prosperity! Respectfully yours (full name of the head).

Sample letter

Thanks to the organization

A form with gratitude to the organization, as a rule, is an official document containing kind words addressed to the organization for the completed project, for assistance in the event, for other work. This section offers some examples of how to fill out such a document.

Such letters of thanks have the following structure:

The addressee is filled in at the top right of the form.
Then an appeal is written from an organization wishing to express gratitude.
The text to be filled in should not be official. The text of the appeal is written in a free style with an expression of gratitude.
The form is signed by the official expressing gratitude, indicating the position.

Thanks to the employee - How to write correctly

Any work must be rewarded - this is an axiom. Therefore, various achievements of employees must be rewarded, stimulating him to even greater achievements in the process of their joint work. The labor legislation of the Russian Federation prescribes different types of incentives. Thus, article 191 states that the manager's gratitude to individual employees can be expressed in the form of rewarding with valuable gifts, bonuses or in the form of moral encouragement. A form of gratitude can be attributed to moral encouragement.

In this section, we will try to describe the subtleties of filling out such a form.

As a rule, a letter of thanks is presented to a leader in honor of some famous event. Gratitude to the employee for the timely completion of the work is drawn up on behalf of the management. More often, rewarding with such a letter is carried out at a solemn meeting in front of all employees.

The document is drawn up on the company's letterhead. You can write your document using specialty letterhead purchased from a store or printing office.
The letter is drawn up in a business style. When registering, it is proposed to do the following:
- Apply a formal, business-like design style
- The address to the employee is carried out by name and patronymic: "Dear (s) ..."
- You can not use familiar, colloquial phrases
- The text should reflect the reason for the award
The content of the text should reflect the employee's merits, his positive characteristics that are significant for the company.
At the end of the text, it is necessary to wish a successful career and hopes for the continuation of joint activities.

Thank you employee sample

Thanks to the client

When doing business, an important point is to strengthen the relationship with the client so that they use your services again and again. And here a letter of thanks plays an important role. This document must have personality and adhere to the following rules:

When drawing up a document, in the greeting you need to write the client's name correctly.
Specify the reason for the thank you document.
The message must be sincere. You can quote excerpts from the conversation with the client so that he understands that he has not been forgotten.
Attach related service improvement questions.
Express hope that the client is satisfied with the service, and note the willingness to respond to his questions and recommendations.
Ask a question if additional services are needed to increase his satisfaction.
Record your business name, logo and brand names. It is best to fill out on letterhead where these symbols exist.
When sending a thank you form by E-mail, the name and logo of the company must be placed under the signature of the sender.
In conclusion, we should express our hope for continued cooperation with the client.
The letter must be personally certified by hand.

Rewards give two good results at once: firstly, a diligent and hardworking employee is rewarded for the time and effort he spent in production, and at the same time, other employees, seeing such an example before their eyes, will try to perform their duties better. Anyway, encouragement is an excellent measure that allows you to raise labor productivity in one single organization. For example, being rewarded increases his confidence on the road.

But what should a hardworking employee who is in good standing with his superiors do if he decides to change his job? How can you tell the new leader about your merits? After all, such information will increase the degree of trust of the new employer and immediately contribute to higher wages.

For this, the Labor Code provides for a corresponding norm that allows reflecting in the work record all the merits of an individual employee, if any. Which one - we will consider later in the article.

Normative legal documents

In the field of labor relations between the employee's side and, accordingly, the employer's side, there are many regulatory legal acts. So, for example, the most important legislative act on labor, namely the labor code, in its articles also mentions the possibility of rewarding an employee, as well as writing this fact in the work book. This is stated in article 66, namely in paragraph four.

The instructions on the maintenance and storage of work books, approved by the government of our country, also mention the possibility of writing this fact into the work form. This is stated in article 1 of part four.

In the instructions for maintaining books for personnel officers, the so-called internal instructions, in various paragraphs, complete information is given on how exactly to make entries in the document.

On the basis of all the listed acts, it is very easy to imagine how exactly to make an entry about the promotion in the work book.

What records does the work book provide in terms of employee incentives?

Rewards in an organization come in different forms. These include:

delivery of any valuable gift;
announcing gratitude to the employee for the organization;
awarding a cash bonus to an employee;
placement on the organizational board of honor or the book of honor, respectively.

If speak about awards that can be assigned to an employee, they can also have various types... These include:

state awards;
certificates of honor, diplomas and badges;
promotions in various forms.

Of course, this is far from the entire list and the legislator assumes a greater number of various awards for the employee for merit. Many types are associated with a specific activity that workers perform.

Due to such a wide variety of incentives, entries in the work book cannot be generalized, but are entered in different ways, depending on their form.

Based on the above types of incentives, depending on the situation, an appropriate entry is made in the labor. For example: "Awarded with a diploma for many years and conscientious work" or "Awarded with a diploma for contribution to the development of information technology."

An example is the record of being awarded the order: "Awarded the Order of Merit for the Fatherland, 3rd degree."

Step-by-step instructions for awards

Every personnel officer should know how to enter such information into a work book. This is written both in the instructions for storing and maintaining work books, and in the internal instructions of personnel officers.

In order to repeat the information that has been studied for a long time or to learn something new, we will once again remind you how to enter information about the employee's reward in his labor document, containing information about seniority and places of work.

The main thing in the issue of correct registration is the ability to carry out work in stages - this is guarantees the correct result after the entry.

First thing The personnel officer must raise the employee's personal file.
His work book should be found in it.
An order must be issued for the organization, which would already say that a certain employee or employees have been announced for the award.
The order must be handed over to the employee or employees assigned to the awards for review.
Further, the personnel officer opens a section in the work record book dedicated to information about awards.
In the first column a certain serial number is put, which corresponds to the Arabic numbering.
In the second column information is given on the date according to which the decision on the award was made and, accordingly, an entry was made in the work book.
In the third column information is given about who the employee was awarded. As a rule, this is the name of the relevant organization or unit within it, in which the employee operates.
In the same third paragraph on a new line, information about the award is given, as well as a brief description of the merits that contributed to its issuance. Examples are given in the paragraph above.
Finishing touch - setting the order number in the fourth column, in accordance with which the entry is made. Both the order number and the date of its release are written. Then the seal of the organization and the signature of the head or his deputy are put. On this, filling in the work can be considered complete.

It must be remembered that the entry must be done very carefully... Grammatical errors in this case are unacceptable.

Fill in the boxes only with black or blue pen and, if possible, in legible handwriting.

If there are disciplinary sanctions, they are recorded in accordance with the rules described.

Information about awards in the work book - sample:

On what grounds?

In addition to the fact of the award itself, the basis for making a record of the award in the work book is the order. This document is published by the organization in the form locally normative act on behalf of the head or deputy head.

The order should be posted in a common viewing area in order to familiarize employees with its content.

If the employee was issued a certificate, then its text is also necessary for keeping records in the work book. The text of the certificate is succinctly retold in the information column about the award.

Procedure for Acknowledgments

Gratitude is a verbal "thank you" to an employee for his work. Gratitude can be exalted in the form of a certificate, diploma, letter or memento. As a rule, gratitude is drawn up on a special form. Such encouragement of an employee is a whole event and must certainly be reflected in the work book.

About, how to make an appropriate entry in the labor, we will explain below.

The HR employee or employer must issue an order for the organization to assign a commendation to a specific employee.
Next, the employee's personal file rises, the work book is retrieved.
In labor we find a reversal, dedicated to the introduction of information about the employee's awards.
Find the leftmost column and in it we indicate the serial number, taking into account the Arabic numbering. If there are no records, then we put the number one, if there are records, we put the next one in numerical order, after the previous one.
Then, in the second column from the left we put the date indicating the moment of issuing the letter of thanks.
In the third column write the name of the organization, and then write the information about the presentation of thanks. It should look something like this: “Dandelion LLC. Thanks for the help in the design of the annual talent show ”.
Now, we write the number of the order in accordance with which the citizen was awarded.
We put the seal of the organization and the signature of the head or deputy.

This completes the design. We show the record to the employee, in order to correct the record in hot pursuit in case of errors.

In case of correct registration, we send the labor document to the employee's personal file.

Record of declaration of gratitude in the work book - sample:

Legal basis

A record of gratitude in the work book is made on the basis of two documents. The first is of course itself thank you letter, which is signed by the head of the organization and transferred to the employee for his merits.

The second document is order, which has its own set date and number.

The letter of thanks is handed out much later than the order is issued.

The order provides a decoding of the employee's merits, and also describes in detail to whom this gratitude is awarded. As a rule, the order should be posted for everyone to see, for example, at the stand so that employees can familiarize themselves with it. On the basis of the order, the work book is filled in, as well as the certificate or letter itself.

What gives gratitude in labor?

The record of gratitude in labor gives a defining meaning. Unfortunately, it does not take into account gratitude, but encouragement, firstly, it increases the employee's prestige in the eyes of its leaders. The employee has a good reputation and will be trusted and other employees will want to match their hardworking colleague.

Secondly, when applying for a new job, the employee will immediately be in good standing... He will undoubtedly be entrusted with complex tasks, and this will also contribute to rapid advancement in the career ladder.

That is why, even if the employer did not offer you to give out gratitude for a difficult job, hint to him that it would be nice to receive it.

How to make other employee incentive records?

If the employee was encouraged in a different way than gratitude or reward, then this should also be indicated in the work book. Labor practice knows many cases when records of various kinds about awards were misinterpreted in labor practice.

That is why, in order to independently make a new entry in the labor record, you need to remember a number of basic rules.

First, we must not forget about numbering. Anyway put it in the required order.

Also, do not forget that the information about the promotion should contain information regarding the name of the organization, the type of award and information about what exactly it was awarded for. Do not forget to include the date and order number. Only after you have completed all the paragraphs of this article, the entry made by you in your labor will be considered valid.

Record of promotion in the work book - sample:

Additional information on the video:

The section "information about awards" is over

If an employee is constantly receiving rewards and, in principle, is very hardworking, then surely a page dedicated to awards and other incentives can quickly come to an end. What should an HR employee do in such a situation?

The answer to this question is very easy.

It is enough to print a new form

about awards and incentives and place in the labor book, putting the seal of the organization and the signature of the head on it.

After that, you can safely enter new records of various kinds on the newly printed sheets.

Is a certificate of honor introduced?

A certificate of honor is a type of award, therefore, if there are determining factors, it should be mentioned in the work book. What are these determining factors? The fact is that before entering any data on awards in the work book, an order is issued. If the order was not issued - information about literacy is not desirable for entering into labor.

Many employers do not consider a certificate of honor to be a reward, therefore, as a result, orders are not issued.

That is why the diploma question is often controversial, but now you know exactly how to answer it correctly.

Record in the work book about awarding a certificate of honor - sample:

Penalty for deposit

An organization can be fined if:

information about the promotion is not true;
the information was not entered despite the order;
information was entered despite the fact that no order was issued;
information entered incorrectly.

As a rule, all these cases are grounds for an administrative fine in relation to the organization as a whole. A fine is imposed in the amount of three hundred to five hundred rubles.

Conclusion

Organizational rewards are great tools for improving performance.

Wise employers systematically reward employees and, as a result, have greater productivity.

Documentation of incentives is a secondary issue rather than a primary one, but it should also be treated very carefully, because the work book is the face of its owner, and most importantly, it shows the professionalism of the personnel department. You can learn how to correctly arrange a record when renaming an organization

For exemplary employees whose achievements they want to reward, the labor code provides for:

prize;
thanks;
certificate of honor;
valuable prize;
the title of "Best by Occupation";

There are other types of remuneration for high achievements, but they are established collectively or by the management by agreement in a generally accepted manner or individually for each employee.

Often, the management decides on the application of several types of remuneration at the same time:

Acknowledgments are given in conjunction with financial support.
Awarding a diploma with material payment.
Another kind of encouragement.

Intangible recognition of the employee's merits

Such a motivating method as the disclosure of merits and achievements is not often used by modern leaders. However, a commendable speech in the presence of the entire team serves as a good incentive both for the distinguished person and for other employees.

Moreover, for the employee to whom the gratitude is announced, the doors open to new opportunities, for example:

Receiving an award.
Extension of social. package.
Getting a raise.
Benefits when taking out a loan.

There are the most popular methods of non-financial incentives for an employee:

Recognition of an employee as a model for the entire department / company.
Announcement of gratitude for the work done.
Presentation of an honorary symbol (diploma, cup, medal).
The title of "guru" in your profession.

Regulations on the promotion

The regulation requires a consistent record of incentives. Any kind of remuneration, if desired, is drawn up in a separate document, but it is not prohibited to draw up in one document, i.e. it will immediately register the number of workers and types of gratitude, and you can also indicate people who are applying for a declaration of gratitude in the future.

Legislation does not establish rules regarding the content of the provision. This suggests that the application is in free form.

However, there are several points regarding content that need to be made:

The list of conditions under which gratitude is declared.
The circle of employees to whom gratitude was declared.
A kind of gratitude.
Frequency of announcement of gratitude.

Order of acknowledgment for work

How many organizations, so many of their own rules and differences in paperwork are encountered. So some people make a petition before submitting the order.

Free form is also typical for him. However, the following information must be present:

Personal data of the employee (full name).
Current position.
Company name.
Eligibility (list of achievements) to receive incentives.

As a rule, special documents confirming the employee's merits are attached to the application., as well as a list of previous awards and achievements, if any.

After the approval of the petition, an order is prepared. There are forms of orders number T-11 or T-11a. The Russian Goskomstat issued a regulation on this form of order from 05.01.2004 No. 1. They can be used.

Record of gratitude in the work book

Before compiling a thank you text and entering into a work book, you must decide on the reasons. That is, to understand what the recording will be based on.

Most often they are indicated like this:

A significant increase in labor efficiency.
Demonstration performance at important events for the company.
Successful implementation of large projects.
Innovation of ideas and suggestions in various fields of activity.
Improving the efficiency of labor organization.
Competent guidance over young specialists and their training.

The wording of gratitude in the work book

You need to formulate a gratitude note according to the merits and awards of the person... It is better to start the recording with the name and number of the order, and then for what the employee was awarded and what: "Order No. ... from the date ... the employee (full name) ... for such and such successes ... awarded ...". Sometimes, if an employee has been promoted, the wording of the record begins with the words "Hired ... Employee of such and such company (name of organization and full name of employee) ... due to such and such merits."

In general, the effectiveness of the speech of thanks directly depends on the talent of the personnel officer. You just need to take into account that the litter is compiled in an official literate language.

Learning to correctly make an entry in the work book

In accordance with the order of the Russian Federation No. 225 dated 04.16.03 in connection with the appearance of new-model books, the rules regarding their filling have also undergone changes.

When you enter information about the promotion, you must remember to indicate the reasons:

Encouragements and rewards for success in work.
Incentives for making improvements to the labor discipline established by the charter of the enterprise. In addition to information on incentives, information on awards, if any, should also be recorded.
On the basis of decrees and decisions of awarding state awards or conferring an honorary title.
Upon receipt of an honorary title or a badge, accompanying awarding with a diploma, otherwise with a diploma.

It should be noted that a special section has appeared to declare gratitude. According to the decree of the Russian Federation, according to clause 24 of 04.16.03, a section for information on incentives appeared, where a note of gratitude is entered. A note of thanks must be made in accordance with the order.

Sample entry

In view of the order on the remuneration of the allocated employee, the litter is registered in the work book. The Russian Ministry of Labor issued Regulation No. 69 on 10.10.2003. In paragraph 4 you will find recommendations for the procedure and principle of recording.

Let's figure out step by step where and how you need to make an entry:

We are looking for the item "Information about incentives (awards)".
3 column (heading) should contain the full / abbreviated name of the organization.
1 column should contain the number of the record in order (according to the increasing activity of the employee for the entire year).
2nd column - date of birth.
3 column - by whom the encouragement was made and for what merits of the employee.
Column 4 is the name of the document, according to which the litter will be drawn up in the work book, do not forget to indicate the document data (date and number).

Frequent problems and mistakes

There is a pressing problem with the use of the terms "incentives" and "awards". The term "promotion" denotes a generic concept (gratitude, promotion, bonus payment). The term "reward" means a specific concept, that is, the type of reward (diploma, diploma, medal, etc.)

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