1c state and municipal purchases. Preparing and placing an order

The software product "1C: State and Municipal Procurement 8" provides automation of all stages of preparation and placement of an order for the purchase of goods, works and services.

The program is intended for use:

state and municipal institutions of different levels, the procurement activities of which are regulated by Federal Law 44-FZ

the main managers, administrators and recipients of budgetary funds, acting as state (municipal) customers;

state and municipal authorities, authorized bodies that carry out the functions of placing an order;

specialized organizations - legal entitiesthat are involved by customers or authorized bodies to carry out the functions of placing an order;

organizations and institutions whose procurement activities are regulated by Federal Law 223-FZ (state and municipal unitary enterprises, autonomous institutions, state corporations, etc.)

The implementation of the software product "1C: State and Municipal Procurement 8" will allow to optimize and simplify the process of preparing documents and making decisions at different stages of preparation and holding of tenders - both for a specialist preparing documentation for the conduct of tenders, and for the commission, whose tasks include consideration and evaluation of bids of participants in order placement.

Systematization of data in the form of structured documents and multiple use of information entered into the system will reduce the amount of operator workload and improve the quality of prepared documents. And this, in turn, will reduce the complexity of making changes to the finished documentation (tender, auction, etc.).

Application of the program "1C: State and Municipal Procurement 8" will help to avoid mistakes at the stage of preparation of documentation and to carry out procedures for placing orders, taking into account all legal requirements.

Features of the implementation of a software product for customers whose procurement activities are regulated by Federal Law No. 223-FZ

Federal Law 223-FZ gives each organization the right to make purchases by any means, provided that the procedure for such purchases is enshrined in the Organization's Procurement Regulations. Provisions on procurement vary greatly - both in the set of procurement methods and in the order in which they are carried out.

It is very important to understand that it is impossible to take into account all the nuances of the procurement process of organizations covered by 223-FZ in a standard solution. Accordingly, the implementation will require the active participation of partners in terms of finalizing the system for the characteristics of each client.

Functionality

Mechanism for customizing procurement methods

An organization carrying out procurement activities within the framework of 223-FZ has the right to provide for its own methods of determining suppliers in the Procurement Regulations. For the possibility of flexible customization of procurement methods, a constructor is implemented in the configuration, which allows:

Determine the list of standard and specific requirements for procurement participants

Establish criteria and subcriteria for evaluating proposals and the procedure for calculating them

Highlight the stages of the procurement provided for by the Procurement Regulations

Customize printable forms of documents

Product guide

The system provides for the formation of its own hierarchical directory (classifier) \u200b\u200bof goods, works and services "Products" with a description of the characteristics and consumer properties.

You can keep records of purchased products in the context of:

OKPD ( all-Russian classifier products by type economic activity);

Nomenclature.

The use of classifiers for product identification is necessary to form different forms reporting in the context of certain groups and types of products. The product guide provides the ability to collect products by groups. In this case, the formation of groups is carried out by users independently.

For convenient user work with large volumes of input information, there are two modes of data input on purchased products - directly in the "Products" directory, and when filling out the system documents.

Since the program can keep records of purchases of goods, works and services of several customers, it is possible to customize the visibility of the "Products" data for users. Restriction of data is made according to the institution to which the user of the system belongs. For example, a user of a specific institution may have access to data entered by users of only this institution, or data entered by users of other institutions.

The ability to configure user rights to edit (moderate) the data of the reference book has been implemented.

Collection of applications (needs) of departments or subordinate institutions

The software product allows you to automate the process of collecting applications from subordinate organizations for bidding. This block includes the following functions:

Collection and registration of customer applications;

Automatic generation of order lots based on the procurement plan data;

Automatic generation of purchase lots based on the data of applications;

Procurement planning and procurement plan formation

The software product implements a purchase planning block that provides the user with the following capabilities:

collection of planned applications from divisions or subordinate institutions

automatic generation of a procurement plan based on planned requests

automatic generation of a procurement schedule based on the procurement plan

automatic generation of purchases based on the lines of the purchase schedule. The creation of purchase requisitions is also provided.

formation of analytical reports allowing to assess the percentage of fulfillment of the procurement plan and concluded contracts, as well as the savings obtained as a result of the procurement procedures.

Preparing and placing an order

The software product "1C: State and Municipal Procurement 8" automates the main methods of procurement regulated by federal law No. 44-FZ, such as:

open / closed competition;

open / closed competition with limited participation;

open / closed two-stage competition;

open / closed two-stage competition with limited participation.

open auction in electronic form;

request for quotes;

request for proposals;

preliminary selection;

purchase from a single supplier;

The system can reflect all stages of placing an order - from the creation of a commission (competitive, auction, quotation), to the formation of a package of documentation and publication in the media.

Information about ongoing purchases is entered into the system in a clearly structured form using electronic documents and is recorded in the purchase journal.

Consolidation of lots

To organize effective work users, a mechanism has been implemented in the system that allows to form lots of the procurement and procurement plan by combining the selected lots, the lots selected by the user are combined;

Product consolidation

When forming the lots of a tender or auction by a customer or an authorized body, there may be a need to combine products. For example, when a competition is held on the basis of applications received by the chief manager from institutions subordinate to him, containing products of the same name. To solve this problem, the system implements a mechanism for combining products.

The combination of products of the same name is made within one lot of the procurement plan or procurement by the user's decision.

The system also provides the ability to move products between lots. In this case, when transferring products, the lot price is automatically recalculated.

The mechanisms for combining and transferring products implemented in "1C: State and Municipal Procurement 8" will allow the customer or an authorized body to optimally form the subject of the purchase.

Preparing a documentation package

All necessary documentation

tender notification;

auction notice;

electronic notification of an open auction;

notification of the request for quotations;

notification of the request for proposals;

notification of the preliminary selection;

notification of a purchase from a single supplier;

tender documentation;

auction documentation;

documentation of an open auction in electronic form;

rFQ documentation;

can be generated in the system automatically based on the entered data. Documentation is generated using the reporting system in the form of separate files in word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

Built-in templates are used for each type of document, be it a notice or tender documentation. At the same time, the templates are customizable, that is, the user can always determine the order of information reflection as he needs it. The system automatically calculates the parameters for generating reports and offers the user the most optimal option.

Such a mechanism allows you to reduce the time for the preparation of high-quality documentation, since the automatic mode printed documents do not require additional revision by the user.

Pre-selection and supplier selection

The software product "1C: State and Municipal Procurement 8" automates the registration of applications submitted by participants in the order placement for participation in a tender, auction or request for quotations.

For each application of the participant, you can enter all the necessary information - information about the participant, documents provided as part of the application, the products offered with an indication of their functional characteristics and prices, etc.

Registration of changes made to the applications of participants in the order placement is provided, as well as registration of responses to applications.

The system implements a mechanism for considering applications from participants for compliance with the established requirements. In particular, a detailed examination of the application for:

availability of required documents;

compliance of the submitted documents with the requirements;

compliance of the terms of contract execution, proposed by the participant and being the evaluation criteria, with the customer's requirements;

The system implements a set of analytical reports, the data of which can be used by commissions at the stages of consideration and evaluation of applications from participants in an order placement. For each application of the participant, you can see the preliminary decisions generated by the system automatically based on the entered data.

For the quantitative criteria for evaluating the bids of participants in the order placement set in the tender documentation, the system automatically calculates the scores.

Evaluation of applications of participants in placing an order according to non-numerical criteria is carried out by reflecting in the program the points given by members of the commission and experts for each criterion.

The assignment of places to bids of participants in an order placement is performed automatically.

The automated auction display is designed to reflect the bidding procedure in the system in the form of an open auction. The scoreboard displays information about the announced price, the step of the auction, as well as data on the last and penultimate bids received from the auction participants. All bids made by the auction participants are recorded in the system.

To reflect the results of the commission's work, all types of protocols are implemented in the system:

Competition

Bid opening protocol;

Protocol of consideration and evaluation of applications;

Auction

Application consideration protocol;

Auction protocol;

Open auction in electronic form

Minutes of consideration of the first parts of applications from participants

Protocol of consideration of the second parts of the participants' applications;

Request for quotes

Review and assessment protocol;

Request for proposals

Protocol of opening, consideration and evaluation of applications;

Summing up protocol;

Protocols can be generated in printed form automatically. Moreover, their formation is carried out in the form of separate files in the word-xml format, which can be saved in any desired format - .doc, .rtf, etc.

For the formation of protocols, a mechanism of customizable templates is used, the set of which can be expanded based on the needs of users.

Registration of contracts

The program provides for the registration of primary information on contracts concluded as a result of the auction, information on changes to the contract, and the formation of a register of contracts. In the event of the execution or termination of the contract, such information is also recorded in the system.

Reports

For operational monitoring of the implementation of the procurement plan in the software product "1C: State and Municipal Procurement 8", reports have been implemented that allow assessing the percentage of fulfillment of the plan for the following stages:

Execution of the procurement plan at the stage of collecting purchase bids;

Execution of the procurement plan at the procurement stage;

Execution of the procurement plan at the stage of concluding contracts.

Exchange with the All-Russian Official Site Russian Federation (http://www.zakupki.gov.ru)

uploading the procurement plan;

unloading a notice and procurement documentation;

whose procurement activities are regulated by Federal Law 223-FZ;

uploading information about contracts.

Document approval mechanism

The software product "1C: State and Municipal Procurement 8" implements the principles of conveyor processing and applies a document approval mechanism, which is presented:

A state system that allows for consistent approval of documents by the Customer's departments in the presence of a clear sighting scheme;

Routes for the approval of individual documents, necessary to detail the approval procedure for specific documents, in the absence of a rigidly established sighting scheme.

State system

The state system is designed to be able to identify the stage - coordination, approval, consideration, etc., at which this or that purchase is currently located (the corresponding electronic document).

The transition between states can be performed in two modes:

by the decision of the user - for example, at the stage of coordination and approval of tender documentation, publication of information about the procurement on the website, etc.;

automatically - when registering various protocols in the system (opening applications, considering applications, etc.) and conducting them;

The program features allow:

Streamline the process of document approval and approval;

Transition between states, both in automatic mode and at the user's discretion;

Check the correctness of filling out the document when changing the state;

Bind operations performed with a document to certain states;

Perform various actions when performing a transition between states;

Configure the state system according to user requirements;

System users with administrator rights are provided with a mechanism for configuring the state system for the needs of a particular user;

The state system is well suited to reflect the process of interaction between institutions, chief managers, financial and authorized bodies. Good for showing the process in small organization, that is, where the chain of command is fixed, and is configured once upon deployment. But there are organizations in which one purchase must go through some bosses, and the other through others, and the set of these persons is actually determined at the start of approval. For this, routes for document approval are intended.

Routes for the approval of individual documents

A negotiation route is an ordered set of interrelated stages. The implemented mechanism allows you to fully customize the route in enterprise mode. At the same time, route settings have nothing to do with the specifics of the documents themselves. The route can be configured in such a way that some stages will be performed sequentially, and some in parallel. A typical route is configured for each document in the system, which can be changed during the approval process.

For users participating in the approval process, the most simple and convenient interface for working with documents, whether they be protocols or procurement documents, has been developed. The form displays a list of only those documents that this employee (user) needs to approve. Directly from this form, the user can open the document, approve or reject the document. After approval / rejection, the document will disappear from the list.

If the organization remains in parallel to work with documents in paper form, and it is required to see at what stage the document is being approved, as well as to assess who is delaying the process, then for such purposes the system records the date and time when the employee started the approval, and the date and the time the employee made the decision.

Document control

To reduce the number of errors made when entering data, and associated with large amounts of input information and complex structure of documents, the program implements a document control mechanism.

Control can be performed in automatic mode (when the document states change) or forcedly at the user's initiative. In the first case, the control procedure will be called when the document state changes (transition to another state).

To inform the user about cases when the system detects incorrectly entered data, a notification system is included in the program. So, if the user specified the time frame for the procedure, exceeding the limits regulated by law, or did not fill in the mandatory details of the document, a window with a list of errors will be displayed. In this case, by clicking on the line containing the description of the error, you can go directly to the document attribute, when filling out which the error was made.

The program provides for downloading reference books and classifiers:

budget classifiers (income, expenses, KOSGU sources of financing the budget deficit);

OKP (All-Russian Product Classifier);

OKDP (All-Russian Classifier of Economic Activity, Products and Services);

OKEI (all-Russian classifier of units of measurement);

bIK classifier (reference book of bank identification codes of settlement participants on the territory of the Russian Federation);

address classifiers of the Federal Tax Service;

PROF version of the software product

"PROF" version of the software product assumes project implementation with the participation of developers.

With an increase in the volume of purchases, the labor intensity of work on their preparation and conduct, accounting, as well as control of contracts and agreements concluded, increases significantly. The procurement process is complex and time-consuming, associated with a large document flow, therefore, for its implementation, it is necessary to use information and analytical technologies.

Automation of this process will increase the speed of customer decision making and generate statistics on all purchases. Thus, procurement efficiency is greatly increased.

For information support of the procurement management process, 1C has developed the following software products (hereinafter - PP):

The software products are developed in accordance with the requirements of the Budget Code of the Russian Federation, as well as the following federal laws:

1.; Federal Law of 05.04.2013 N 44-FZ "On the contract system in the field of procurement of goods, works, services to meet state and municipal needs";

2 .; Federal Law of 18.07.2011 N 223-FZ "On the procurement of goods, works, services by certain types of legal entities."

The main difference between PP “Procurement. Supplement to "1C: Accounting state institution 8 "" from PP "1C: State and Municipal Procurement 8" consists not in a drastic reduction in the set of functions, but in their simplified implementation and the availability of new functionalities (for example, monitoring the execution of contracts).

1C: State and municipal procurement 8

The software product "1C: State and Municipal Procurement 8" includes a technological platform "1C: Enterprise 8" and an applied solution (configuration) "State and Municipal Procurement".

Appointment

The software product "1C: State and Municipal Procurement 8" provides automation of all stages of preparation and implementation of the procurement process.

The program is intended for use:

state and municipal institutions of different levels, the procurement activities of which are regulated by Federal Law No. 44-FZ:
- the main managers, administrators and recipients of budgetary funds, acting as state (municipal) customers;
- state and municipal authorities, authorized bodies carrying out the functions of planning and conducting the procurement of goods, works and services;
- specialized organizations - legal entities that are involved by customers or authorized bodies to carry out functions to determine suppliers (performers, contractors);
organizations and institutions whose procurement activities are regulated by Federal Law No. 223-FZ (state and municipal unitary enterprises, autonomous institutions, state corporations, etc.)

The implementation of the software product "1C: State and Municipal Procurement 8" will optimize and simplify the process of preparing documents and making decisions at different stages of preparation and conduct of procurement - both for a specialist preparing procurement documentation and for a commission whose tasks include consideration and evaluation of bids of procurement participants.

Application of the program "1C: State and Municipal Procurement 8" will help to avoid mistakes at the stage of procurement planning, publication of notices and procurement documentation and will allow to carry out procedures for identifying suppliers (contractors, executors), taking into account all legal requirements.

Features of the implementation of a software product for customers whose procurement activities are regulated by Federal Law No. 223-FZ

Federal Law No. 223-FZ gives each organization the right to make purchases by any means, provided that the procedure for such purchases is enshrined in the Organization's Procurement Regulations. Provisions on procurement vary greatly - both in the set of procurement methods and in the order in which they are carried out.

Functionality

Mechanism for customizing procurement methods

Customize Purchase Narrative Content
Determine the list of standard and specific requirements for procurement participants
Establish criteria and subcriteria for evaluating proposals and the procedure for calculating them
Highlight the stages of the procurement provided for by the Procurement Regulations
Customize printable forms of documents

Product guide

You can keep records of purchased products in the context of:

OKVED 2 (All-Russian classifier of types of economic activity).

The use of classifiers for product identification is necessary for the formation of various forms of reporting in the context of certain groups and types of products. The product guide provides the ability to collect products by groups. In this case, the formation of groups is carried out by users independently.

The ability to configure user rights to edit (moderate) the data of the reference book has been implemented.

Procurement planning and the formation of a procurement plan, procurement schedule

The software product implements a purchase planning block that provides the user with the following capabilities:

collection of planned applications from divisions or subordinate institutions
automatic generation of a procurement plan based on planned requests
automatic generation of a procurement schedule based on the procurement plan
automatic generation of purchases based on the lines of the purchase schedule
formation of analytical reports allowing to assess the percentage of fulfillment of the procurement plan and concluded contracts, as well as the savings obtained as a result of the procurement procedures.

Preparation and execution of purchases

The software product "1C: State and Municipal Procurement 8" automates the main methods of procurement regulated by federal law No. 44-FZ, such as:

competition
- open / closed competition;
- open / closed competition with limited participation;
- open / closed two-stage competition;
- open / closed two-stage competition with limited participation.
auction;
open auction in electronic form;
request for quotes;
request for proposals;
preliminary selection;
purchase from a single supplier.

The system can reflect all the stages of preparation and implementation of the procedure for determining a supplier (performer, contractor) - from the creation of a commission (competitive, auction, quotation), to the formation of a package of documentation and publication of information about procurement on the Official website of the EIS.

Information about ongoing purchases is entered into the system in a clearly structured form using electronic documents and is recorded in the procurement journal.

Preparing a documentation package

All necessary documentation:

tender notification;
invitation to participate in the auction;
electronic notification of an open auction;
notification of the request for quotations;
notification of the request for proposals;
notification of the preliminary selection;
notification of a purchase from a single supplier;
tender documentation;
auction documentation;
documentation of an open auction in electronic form;
documentation on the request for proposals

It can be generated in the system automatically based on the entered data. Documentation is generated using a reporting system in the form of separate files in docx format.

Built-in templates are used for each type of document - whether it is a notice or procurement documentation. At the same time, the templates are customizable, that is, the user can always determine the order of information reflection as he needs it. The system automatically calculates the parameters for generating reports and offers the user the most optimal option.

Such a mechanism allows to reduce the time for preparation of high-quality documentation, since printed documents generated in an automatic mode do not require additional revision by the user.

Registration, consideration and evaluation of applications of participants

The software product "1C: State and Municipal Procurement 8" automates the registration of applications submitted by procurement participants for participation in a tender, auction, request for proposals or request for quotations.

Registration of changes made to the bids of procurement participants, as well as registration of responses to bids is provided.

The system implements a mechanism for considering applications from participants for compliance with the established requirements. In particular, a detailed examination of the application for:

availability of required documents;
compliance of the submitted documents with the requirements;
compliance of the terms of contract execution, proposed by the participant and being the evaluation criteria, with the customer's requirements.

The system implements a set of analytical reports, the data of which can be used by commissions at the stages of consideration and assessment of bids of procurement participants. For each application of the participant, you can see the preliminary decisions generated by the system automatically based on the entered data.

For quantitative criteria for evaluating the bids of procurement participants established in the tender documentation, the calculation scores produced by the system automatically.

Evaluation of bids of procurement participants according to non-numbered criteria is carried out by reflecting in the program the points given by members of the commission and experts for each criterion (criterion indicator).

The assignment of places to bids of procurement participants is performed automatically.

To reflect in the system the procedure for conducting an in-person auction, an automated auction display is intended. The scoreboard reflects information about the announced price, the step of the auction, as well as data on the last and penultimate bids received from the auction participants. All bids made by the auction participants are recorded in the system.

To reflect the results of the commission's work, various types of protocols are implemented in the system.

Protocols can be generated in printed form automatically. Moreover, their formation is carried out in the form of separate files in docx format.

For the formation of protocols, a mechanism of customizable templates is used, the set of which can be expanded based on the needs of users.

Registration of contracts

The program provides for the registration of primary information about contracts concluded as a result of procurement, information about changes in the contract, as well as information about the execution of the contract (stage of the contract) and information about the termination of the contract.

Reports

Execution of the schedule at the procurement stage;
Execution of the schedule at the stage of concluding contracts.

Exchange with the Unified Information System in the field of procurement under 44-FZ (http://www.zakupki.gov.ru)

procurement plan;
schedule plan;
procurement notices;
information about contracts;

procurement plan;
schedule plan;
notifications;
register numbers of notices;
final protocols;
information about contracts;
information about the execution (termination) of contracts.

Exchange with the Unified Information System in the field of procurement under 223-FZ (http://www.zakupki.gov.ru)

Uploading to the site is supported:

procurement plan;
notifications;
information about contracts;
information on the execution (termination) of contracts;
reporting on contracts.

procurement plan;
notifications;
register numbers of notices;
protocols;
register numbers of protocols;
final protocols;
information about contracts;

Document approval mechanism

The software product "1C: State and Municipal Procurement 8" implements the principles of conveyor processing and applies a document approval mechanism, which is presented:

a state system that allows consistent approval of documents by the Customer's divisions in the presence of a clear sighting scheme;
routes for the approval of individual documents, necessary to detail the approval procedure for specific documents, in the absence of a rigidly established sighting scheme.

State system

The state system is designed to be able to identify the stage - agreement, approval, consideration, etc., at which a particular document is currently located.

The transition between states can be performed in two modes:

by the decision of the user - for example, at the stage of coordination and approval of tender documentation, publication of information about the procurement on the website, etc.;
automatically - when registering various protocols in the system (opening applications, considering applications, etc.) and their approval;

The program features allow:

Streamline the process of document approval and approval;
Transition between states, both in automatic mode and at the user's discretion;
Check the correctness of filling out the document when changing the state;
Bind operations performed with a document to certain states;
Perform various actions when performing a transition between states;
Configure the state system according to user requirements;
System users with administrator rights are provided with a mechanism for configuring the state system for the needs of a particular user.

The state system is well suited to reflect the process of interaction of institutions, chief managers, financial and authorized bodies. Well suited for reflecting the process in a small organization, that is, where the chain of command is fixed and is configured once during implementation. But there are organizations in which one purchase must go through some specialists, and the other through others, and the set of these persons is actually determined at the start of the agreement. For this, routes for document approval are intended.

Routes for the approval of individual documents

If the organization remains in parallel to work with documents in paper form, and it is required to see at what stage the document is being approved, and also to assess who is delaying the process, then for such purposes the system records the date and time when the employee started the approval, and the date and the time the employee made the decision.

Document control

To reduce the number of errors made when entering data, and associated with large amounts of input information and complex structure of documents, the program implements a document control mechanism.

The program provides for downloading reference books and classifiers:

budget classifiers (income, expenses, KOSGU, sources of financing the budget deficit);
OKPD 2 (all-Russian classifier of products by type of economic activity);
OKVED 2 (all-Russian classifier of types of economic activity);
OKEI (all-Russian classifier of units of measurement);
bIK classifier (reference book of bank identification codes of settlement participants on the territory of the Russian Federation);
address classifiers of the Federal Tax Service.

PROF version of the software product

"PROF" version of the software product assumes project implementation with the participation of developers.

Purchasing a software product

The conditions and procedure for purchasing the software product "1C: State and municipal purchases 8" are specified in information issue no.23223 .

To purchase the PROF version of the software product, please contact [email protected] .

Purchasing. Supplement to "1C: Accounting of a state institution 8".

Software product “Purchases. Supplement to "1C: Accounting of a state institution 8" is not independent, for its operation it is necessary to have an established standard configuration. "

Updates of the Procurement add-on and typical solution objects are carried out independently. Updating solution objects

Collection of applications for the procurement plan from departments;
Automatic generation of a procurement plan in a structured form based on planned requests;
Collection of applications for the procurement schedule from departments, including on the basis of the data of the approved procurement plan;
Automatic generation of a plan-schedule in a structured form based on planned requests;
Automatic formation of a purchase, a contract (in the case of a purchase from a single supplier) based on the data of the procurement schedule;
A set of analytical reports for assessing the implementation of the procurement schedule, contracts concluded, as well as the savings obtained as a result of procurement procedures.

Procurement

Publication of information about the procurement on the Official website of the EIS;
Formation of the results of the purchases;
Accounting for receipts and refunds of funds provided by procurement participants as collateral for applications and execution of contracts;
A set of reports for analyzing the movement of funds provided as collateral;
Automatic formation of a contract based on the results of procurement.

Monitoring the execution of contracts (agreements)

Preparation of information about concluded contracts;
Maintaining schedules for the performance and payment of obligations;
Accounting and approval of execution documents;
Registration and approval of invoices issued by suppliers (performers)
Formation of payment documents based on execution documents and issued invoices;
A set of analytical reports for obtaining operational information about the process of contract execution.

The program provides for the input and storage of the following information about the contract:

general information - date of conclusion and number of the contract;
customer and recipient of products;
counterparty;
subject of the contract (name of supplied products), indicating the quantity, cost and delivery time;
stages of contract execution;
sources of financing of the contract (in the context of budget classification);
payment terms (payment schedule);
payment procedure (interrelation of the terms of delivery of goods, performance of work, provision of contract services and payment schedule);

The formation of information about the contract involves a detailed description of the products supplied by the contractor, that is, the user indicates information about the name of the supplied products, the quantity, cost and delivery time of goods, works, services.

To track the execution of contracts, the program implements a mechanism for registering execution documents for concluded contracts. The data is filled in automatically based on the data of the contract selected by the user. Provides the output of information for the user about the name and quantity of products that have not yet been delivered under the contract. The user, in turn, has the opportunity to choose from the provided list of undelivered products under the contract, those items that the contractor indicates in the execution document.

The program provides for the registration of invoices for payment of supplied goods (work performed, services rendered) issued by suppliers. Using the built-in mechanism, based on these invoices, you can prepare documents for payment (payment order, application for cash flow).

Exchange with the official website of the United information system in the field of procurement under 44-FZ (www.zakupki.gov.ru)

- procurement plan;
- schedule plan;
- procurement notices;
- information about concluded contracts;
- information on the execution / termination of contracts.
- procurement plan;
- registry numbers, item numbers, dates of publication of items in the procurement plan;
- schedule plan;
- registry numbers, item numbers, dates of publication of schedule items;
- notifications;
- register numbers of notices;
- final protocols;
- information about contracts;
- registry numbers of information about contracts;
- information about the execution of contracts.

Exchange with the official website of the Unified Information System in the field of procurement under 223-FZ (www.zakupki.gov.ru)

Uploading to the site is supported:
- procurement plan;
- notifications;
- information about concluded contracts;
- information on the execution / termination of contracts;
- information about subcontracting agreements;
- reporting on contracts.
Download from site is supported
- procurement plan;
- registry numbers of the procurement plan;
- internal identifiers of the procurement plan;
- notifications;
- register numbers of notices;
- internal notification identifiers;
- final protocols;
- information about contracts;
- registry numbers of information about contracts;
- internal identifiers of information about contracts;
- information on the execution (termination) of contracts.

Purchasing a software product

The conditions and procedure for purchasing the software product "Purchases. Supplement to" 1C: Accounting of a state institution 8 "are specified in

The cost of the 1C program State and municipal purchases - 276,000 rubles.

When buying 1C State and municipal purchases today you will receive for free:

the first three months of free consultations on the program
installation and delivery

The procurement process for state and municipal needs is regulated by the current legislation. Participants are required to act in accordance with the established regulatory legal acts. To automate the processes of publishing an order, developers have created a program "1C: State and Municipal Procurement". This solution helps to plan and execute the procurement plan of the organization, to exercise control over the amounts of concluded contracts, as well as to monitor the savings on the trades held, open and closed tenders, auctions, requests for quotations.

Advantages of the 1C program State and municipal purchases

This product supports a variety of ordering methods, simplifying and streamlining the work of professionals, experts and procurement participants. Software equipped with a product classifier with the ability to enter information about the characteristics and properties of goods, works and services. Among the tasks that the 1C: State and Municipal Procurement product helps to solve, it is worth noting:

planning of purchases. Users can create a schedule for placing orders;
approval of applications. The program allows you to track in which department of the organization the application is currently in. Specialists can attach accompanying documentation to it, for example, a detailed terms of reference;
fast data loading and timely analysis of savings money... The user can control the balance of money based on the results of the purchase, plan expenses in a specified time period;
reports. Specialists using the program have access to information on concluded contracts with various groups, selections.

The program introduces the ability to work with one of the modes for entering information about purchased products. The first method is to use the "Products" directory. The second mode is filling out the system documentation. In addition to the marked features, users can configure the rights to edit information in the directory.

Software users

The program "1C: State and Municipal Procurement" is intended for use by government authorities, commercial enterprises, for example, legal entities with whom an agreement has been concluded to carry out the duties of placing orders, companies in the role of government customers, managers of budget funds.

Benefits of using

The program "1C: State and Municipal Procurement" helps to increase the speed of decision-making, generate statistics on orders, increase the complexity of work on the development and control of concluded contracts and procurement. Using this solution, specialists can carry out work at state and commercial sites in full compliance with applicable law

The main document regulating the process of state and municipal procurement is Federal Law No. 94-FZ of July 21, 2005 "On Placing Orders for the Supply of Goods, Performing Works, Rendering Services for State and Municipal Needs" (hereinafter - Federal Law No. 94-FZ) ...

The software product "1C: State and Municipal Procurement 8" supports different ways placing an order.

With an increase in the volume of trades, the labor intensity of the preparation, conduct, accounting and control of trades and contracts concluded significantly increases. The process of placing an order is complex and time-consuming, associated with a large workflow, therefore, for its implementation, it is necessary to use information and analytical technologies.

Automation of this process allows to increase the speed of decision-making by state and municipal customers and generate statistics on all purchases. Thus, the efficiency of state and municipal procurement is significantly increased.

The software product "1C: State and Municipal Procurement 8" includes the technological platform "1C: Enterprise 8" and the applied solution (configuration) "State and Municipal Procurement".

In recent years, the functions of the state have expanded significantly throughout the world, especially in industrialized countries. A powerful lever of government influence on the economy is the system of government orders, purchases of products, works and services for government needs. Public procurement implies the implementation by the state of various functions aimed at increasing centralized controllability, preventing uncontrolled increases in costs, reducing the costs of the state budget, managing material flows subject to their compliance with market relations.

The process of organizing purchases and conducting tenders is quite complicated, laborious, associated with a large workflow and requires the use of information and analytical technologies.
Implementation of the software product "1C: State and Municipal Procurement 8" will optimize and simplify the work of specialists, experts and commission members related to the preparation required documents and decision making at different stages of procurement and bidding.

The "1C: State and Municipal Procurement 8" program supports the most common methods of conducting tenders - open tender and auction, closed tender and auction, procurement by request for quotations, procurement from a single supplier, as well as other options provided by the Law.

Application of the program "1C: State and Municipal Procurement 8" will help to avoid mistakes at the stage of preparation of tenders and the formation of documentation, as well as to place state and municipal orders, taking into account all legal requirements.

The system provides for the formation of its own hierarchical reference book (classifier) \u200b\u200bof goods, works and services "Products" with a description of the characteristics and consumer properties. If necessary, records of purchased products can be kept in the context of codes of all-Russian classifiers OKP and OKDP.

The system's capabilities allow you to enter products both in the "Products" directory and directly in the system documents.
In the program, you can configure the visibility of the directory elements (products) for users of individual institutions (all users, users of a specific institution, etc.).
The ability to configure user rights to edit (moderate) the data of the reference book has been implemented.
Preparing and placing an order in the program is carried out as follows:

Automation of the entire process of placing an order, by holding a tender, an auction and requesting quotations - from the creation of a procurement commission to the formation of printed forms of documents to the accompanying procedures for placing an order.

Registration in the system of all the necessary information about the procurement in a structured form.

A document state system that allows you to identify at what stage the order placement procedure is (publishing, making changes, canceling, opening applications, reviewing and evaluating applications).

Formation of consolidated (combined) tender and auction lots by combining several lots, as well as the formation of lots by identifying and combining lots of the same name, or lots that coincide in some parameters (execution conditions, availability of preferences, purchase from small businesses). In this case, the choice of parameters for the generated consolidated lot is provided to the user.

The mechanism for combining products within the framework of one lot of a tender or auction in automatic mode when forming consolidated (combined) lots and at the user's discretion. It is used in the formation of tender (auction) lots by a state (municipal) customer or an authorized body.
The mechanism for transferring products between lots. Both of these mechanisms (combining and transferring products) will allow the state customer or an authorized body to optimally form the subject of the purchase.
Automatic generation of procurement documentation based on the data available in the system - notifications, tender and auction documentation, request for quotations in word-xml format using the mechanism of customizable templates. The user can manually change the settings set by the system. When automatically calculating the settings for the printed form of documents, as a result of data analysis, the most balanced version of the report is selected, which allows the user of the system to reduce the time for preparing high-quality documentation.

The capabilities of the "1C: State and Municipal Procurement" program allow:

Streamline the process of sighting and approving documents.
Transition between states, both in automatic mode and at the user's discretion.
Check the correctness of filling out the document when changing the state.
Bind operations performed with the document to certain states.
Perform various actions when performing a transition between states.
Configure the state system according to user requirements.
System users with administrator rights are provided with a mechanism for configuring the state system for the needs of a particular user.

The program implements a document control mechanism, which will reduce the number of errors made when entering data, associated with large volumes of input information and the complex structure of documents.

The standard configuration "State and municipal purchases" implements the most common schemes for organizing purchases and holding tenders in accordance with Federal Law No. 94-FZ of July 21, 2005 "On Placing Orders for the Supply of Goods, Performing Works, Rendering Services for State and Municipal Needs" and can be used from most state and municipal customers, authorized bodies and specialized organizations. To reflect the specifics of a particular institution, the typical configuration can be changed.

The "1C: State and Municipal Procurement 8" program has the "Configurator" launch mode, which provides:

setting up the system for various features of trading,
implementation of any methodology in the field of procurement for state and municipal needs,
organization of any directories and documents of any structure,
customization appearance information input forms,
customizing the behavior and algorithms of the system in various situations using the built-in language,
wide design possibilities for creating printed forms of documents and reports using various fonts, frames, colors, pictures,
the ability to visualize information in the form of diagrams,
quick configuration changes using visual development tools.

Intended for use:

the main managers, administrators and recipients of budgetary funds, acting as state (municipal) customers;
state and municipal authorities, authorized bodies that carry out the functions of placing an order;
specialized organizations - legal entities that are involved by customers or authorized bodies to perform the functions of placing an order.

Software product implementation "1C: State and Municipal Procurement 8" will allow to optimize and simplify the process of preparing documents and making decisions at different stages of preparation and conduct of tenders - both for the specialist preparing the documentation for the conduct of tenders and for the commission, whose task is to consider and evaluate the applications of participants in the order placement.

Application of the program "1C: State and Municipal Procurement 8" will help to avoid mistakes at the stage of formation of documentation and to carry out the procedures for placing orders, taking into account all the requirements of the legislation.

Functional description

Product guide

IN "1C: State and Municipal Procurement 8"the formation of its own hierarchical directory (classifier) \u200b\u200bof goods, works and services "Products" with a description of the characteristics and consumer properties is provided.

You can keep records of purchased products in the context of the codes of the all-Russian classifiers OKP and OKDP, as well as in the context of the codes of the classifier “Nomenclature of products for state and municipal needs” (hereinafter referred to as the “Nomenclature” reference book). The latter is being developed by the Ministry economic development Russian Federation.

These possibilities are due to the fact that currently, in accordance with the current legislation, customers have to use classifiers that are not coordinated with each other.

For example, the maintenance of the register of state contracts must be carried out in the context of the codes of the All-Russian product classifier (OKP), and the formation of consolidated forecasts of the volumes of products purchased for state and municipal needs - in the context of the codes of the classifier "Nomenclature of products for state and municipal needs."

At the same time, the OKP classifier does not contain a list of works and services, and the classifier “Nomenclature of products for state and municipal needs” has not yet been approved.

Thus, the currently valid classifiers are not enough to fully systematize the purchased products. The list of goods that can be purchased through an auction is limited by certain codes of the All-Russian Classifier of Economic Activities, Products and Services (OKDP). Therefore, it is most effective to use both the OKP classifier and the OKDP classifier for product classification.

For convenient user work with large volumes of input information, there are two modes for entering data on purchased products - directly in the "Products" directory, and when filling out system documents.

Since the program "1C: State and Municipal Procurement 8" several state and municipal customers can keep records of purchases of goods, works and services; it is possible to customize the visibility of the "Products" data for users. Restriction of data is made according to the institution to which the system user belongs.

For example, a user of a specific institution may have access to data entered by users of only this institution, or data entered by users of other institutions.

The ability to configure user rights to edit (moderate) the data of the reference book has been implemented.

Preparing and placing an order

Software "1C: State and Municipal Procurement 8" automates the main methods of placing an order for the purchase of goods, works and services for state and municipal needs:

by holding an open tender;
by holding an open auction;
by requesting quotes.

The system can reflect all the stages of placing an order - from the creation of a commission (competitive, auction, quotation), to the formation of a package of documentation and publication in the media.

Information about ongoing purchases is entered into the system in a clearly structured form using electronic documents and is recorded in the procurement journal.

Consolidation of lots

To organize the effective work of users in the system, a mechanism has been implemented that allows you to form lots of a competition or auction by combining several lots.
There are three options for combining lots:

Consolidation of lots of the same name - lots that have the same names are combined;
Consolidation of similar lots - lots are combined that have the same parameter values, for example, the presence of preferences or purchases from small businesses, etc. The parameters by which the system searches for lots to combine are set by the user;
Merging of Selected Lots - Lots selected by the user are merged.

Product consolidation

The unification of products of the same name is carried out within the framework of one lot of the tender (auction) and can take place

by the decision of the user;
in automatic mode.

Consolidation of products in automatic mode is performed during the operation of combining lots in the case when the combined lot includes products of the same name. In this case, the user can refuse to perform the merge operation.

The system also provides the ability to move products between the lots of the competition (auction). In this case, when transferring products, the lot price is automatically recalculated.
Mechanisms for combining and transferring products implemented in "1C: State and Municipal Procurement 8"will allow the state customer or an authorized body to optimally form the procurement subject.

Preparing a documentation package

All necessary documentation:

tender notification;
auction notice;
notification of the request for quotations;
tender documentation;
auction documentation.

Such a mechanism allows to reduce the time for preparation of high-quality documentation, since printed documents generated in an automatic mode do not require additional revision by the user.

Pre-selection and supplier selection

Software "1C: State and Municipal Procurement 8" automates the registration of applications submitted by participants in order placement for participation in a competition, auction or request for quotations.

Registration of changes made to the applications of participants in the order placement is provided, as well as registration of responses to applications.
The system implements a mechanism for considering applications from participants for compliance with the established requirements. In particular, you can carry out a detailed examination of the application for:

availability of required documents;
compliance of the submitted documents with the requirements;
compliance of the terms of contract execution, proposed by the participant and being the evaluation criteria, with the customer's requirements.

For the quantitative criteria for evaluating the bids of participants in the order placement set in the tender documentation, the system automatically calculates the scores.
Evaluation of applications of participants in placing an order according to non-numerical criteria is carried out by reflecting in the program the points given by members of the commission and experts for each criterion.

The assignment of places to bids of participants in an order placement is performed automatically.

To reflect the results of the commission's work, all types of protocols are implemented in the system:

Bid opening protocol;
Application consideration protocol;
Assessment protocol.

Application consideration protocol;
Auction protocol.

Request for quotes

Review and assessment protocol.

For the formation of protocols, a mechanism of customizable templates is used, the set of which can be expanded based on the needs of users.

State system

In the software product "1C: State and Municipal Procurement 8" the principles of pipeline processing are implemented and the document state system is applied.

The state system is intended for the possibility of identifying the stage - coordination, approval, consideration, etc., at which this or that purchase is currently located (the corresponding electronic document).

The transition between states can be performed in two modes:

by the decision of the user - for example, at the stage of coordination and approval of tender documentation, publication of information about the procurement on the website, etc.;
automatically - when registering various protocols in the system (opening applications, considering applications, etc.) and conducting them.

The program features allow:

streamline the process of approval and approval of documents;
make a transition between states, both in automatic mode and at the user's discretion;
control the correctness of filling out the document when changing the state;
bind operations performed with the document to certain states;
perform various actions when performing a transition between states;
adjust the state system to user requirements;
system users with administrator rights are provided with a mechanism for configuring the state system for the needs of a particular user.

Document control

To reduce the number of errors made when entering data, and associated with large amounts of input information and complex structure of documents, the program implements a document control mechanism.

To inform the user about cases when the system detects incorrectly entered data, a notification system is included in the program.

So, if the user specified the time frame for the procedure, exceeding the limits regulated by law, or did not fill in the mandatory details of the document, a window with a list of errors will be displayed. In this case, by clicking on the line containing the description of the error, you can go directly to the document attribute, when filling out which the error was made.

Loading classifiers

The program provides for downloading reference books and classifiers:

budget classifiers (income, expenses, KOSGU sources of financing the budget deficit);
OKP (All-Russian Product Classifier);
OKDP (All-Russian Classifier of Economic Activity, Products and Services);
OKEI (all-Russian classifier of units of measurement);
bIK classifier (reference book of bank identification codes of settlement participants on the territory of the Russian Federation);
address classifiers of the Federal Tax Service.

Registration of contracts

It is planned to expand the functionality of the software solution "1C: State and Municipal Procurement 8" in terms of registering contracts concluded following the results of tenders and forming a register of contracts.

Web portal

The product "1C: State and Municipal Procurement 8. Web-portal" based on "1C-Bitrix: Site Management" is being prepared for release, which allows publishing notices of tenders, documentation, assessment protocols and other necessary information on the site in automatic mode.

Functionality:

bulletin board - a reflection of information on the procedures for placing an order (timing, method of placing an order, subject of purchase, etc.);
the possibility of obtaining a package of tender documentation from the website (auction documentation, etc.);
entering information about state and municipal contracts concluded by customers as a result of the auction;
formation of a register of state and municipal contracts.

Licensing

Attention! To scale and expand the number of workplaces, you can purchase additional licenses.

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