Program for conducting settlements with suppliers. A program for automating a store, a retail outlet. Ready solution from the developer. Specifications Tria

The Accounts Payable report is a tool for monitoring supplier debts and repayment plans. The report data allows you to track the settlements with suppliers and their compliance with payment plans for past periods of time, as well as predict the dynamics of repayment of accounts payable in future periods.

The structure of the debt displayed in the report (the amount of debt and the dynamics of its repayment) is presented in the form of two information blocks, which are controlled by the settings of the period and working date of the report in accordance with the following rules:

  1. Composition of data for past calendar periods.
    The elapsed period is specified as an interval from the start date of the period to the working date of the report inclusive. In the report on settlements with suppliers, the composition of data for previous periods is presented in the form of amounts owed to suppliers at the beginning and end of the previous period and the amounts of planned and actually made payments for the same period;
  2. Composition of data for future calendar periods.
    The future period is specified as an interval from the date following the working date of the report to the end date of the period. In the Accounts payable report, the composition of data for future periods is presented as the amount of payments planned for this period and the amount of projected debt to suppliers at the end of the period. The debt forecast is based on the following algorithm: the amount of debt on the working date minus the amount of planned payments. Payments to suppliers are planned using the Cash Plan document. Report payment plans are generated only for settlements with suppliers(the operation is indicated in the planning documents).

In accordance with the above, the working date of the report must be within the selected report period.

The following is an example of an Accounts Payable report form.

The report form is opened for work from main menu item "Payment calendar" "Report on settlements with suppliers".

Required details of the report

For the report to work correctly, you need to specify the following fields: the period for the analysis of mutual settlements with suppliers, the working date, the organization for which the report will be generated, and the currency of mutual settlements. When the report form is opened, the default period is set to the current month. Field " Working date" is set equal to the value of the current system date. The value of this attribute must be within the interval of the report generation period. The details of the organization and currency, when opening the report form, take the value of "Main organization" and "Main currency" from the user's personal settings.

Grouping and decoding data on settlements with suppliers

When generating a report, the amounts of debt and payments displayed in the lines are grouped according to the following analytical sections:

  • counterparty- supplier, legal or natural person;
  • Treaty- the contract under which the settlements were made.

Data on payments made or planned, displayed in the lines of the report, are decrypted using the reports "Cash flow card" and "Card of transactions for the counterparty" to choose from.

In accordance with the administration rules of the SysTecs programs, the accounts payable report is available to users who have the following roles set: "Full rights", "Generating payment requests" and all roles of the "Payment calendar" system.

Country support:
Operating system: Windows
Family: Universal Accounting System
Purpose: Business automation

Program for counterparties

The main features of the program:

    You will form a single database of customers with all the necessary contact information

    In the program, you can mark both completed and planned work for any client

    Our system will remind you of any important matter

    Each employee will be able to plan their work, and the manager will give tasks and control the work of all staff

    You can sell any product, conveniently classifying everything at your discretion

    You will be able to keep records of any services

    Our program can work with many types of trading and warehouse equipment

    You will be able to maintain full-fledged financial accounting: keep income, any expenses, see profits and view various analytical reports

    For the director, a whole range of management reports is provided that will help analyze the activities of the organization from different angles.

    The necessary data can be uploaded to your website to control the status of the order, display the schedule of employees or the balance of goods in the warehouse - there are many possibilities!

    The ultra-modern function of communication with the PBX will allow you to see the details of the caller, shock the client by immediately addressing him by name, without wasting a second searching for information

    By installing a screen with a visual schedule of employees, you will undoubtedly raise the prestige of your company in the eyes of customers and increase your own control.

    A special program will save a copy of all your data in the program on a schedule without the need to stop working in the system, automatically archive and notify you of readiness

    Reserve
    copying

    If you fill out contracts and other documents, we can set up their automatic completion so that one of your employees using the program performs the same amount of work as several other employees manually

    filling
    documents

    The scheduling system allows you to set up a backup schedule, receive important reports strictly at a specific time, and set any other program actions

    You can implement customer performance appraisals. The client will receive an SMS in which he will be asked to evaluate the work of the manager. The manager will be able to view the analysis of SMS voting in the program

    You can quickly enter the initial data necessary for the program to work. For this, convenient manual entry or data import is used.

    The interface of the program is so easy that even a child can quickly figure it out.


We have completed business automation for many organizations:

Language of the basic version of the program: RUSSIAN

You can also order the international version of the program, in which you can enter information in ANY LANGUAGE of the world. Even the interface can be easily translated by yourself, since all the names will be placed in a separate text file.


A high level of relationships with customers, buyers and other clients, improving the quality of the performance of their duties by employees, control for management of the fulfillment of tasks - this is not the whole range of implemented opportunities for conducting settlements with counterparties in the program from the company "Universal Accounting System".

computer program for counterparties provides automation of the creation of an electronic database. The multi-user system guarantees simultaneous work for all employees, departments and branches with single information management with customized update automation. By entering the client's name, contract or phone number, address or other information in the program for counterparties, you will receive all contact details, relationship history, reports on working with a buyer or visitor, financial documents and much more. Auto-substitution is implemented in the counterparty registration system: many entries can be filled in with a prepared template - this is convenient when most of your clients use a single currency for settlements or do business in one country.

To organize the accounting of settlements with counterparties, the program takes into account the presence of discounts, bonus cards, prepayments or debts. Provides import and export of financial documents in various formats. To optimize the work of employees in the accounting and control of settlements with counterparties, there is automation of task scheduling. So the staff will send on time required document in accounting, make an important call and will not forget about the meeting with the customer. The counterparty verification program will provide all the analytics for a specific customer and buyer, and will automate the assessment of the profitability of services rendered or goods delivered.

Software for counterparties performs its functions according to local network and the Internet. There is remote access control. Optimizes the load of servers with a large number of records: it will prompt you to set certain criteria for displaying the necessary data. The interface of the program developed for settlement with contractors is configured individually: from controlling certain categories of access to controlling the style of the working window. There is a blocking control if the user has left the workplace.

Proper control of the account for accounting for settlements with the counterparty is ensured by the delegation of various access rights to users. Ordinary employees will receive control only of information within their area of ​​competence. The management, on the other hand, will be provided with an audit of any amendments and changes made to the database, visualization of reporting, control over the schedule of staff employment and the progress of fulfilling their instructions. The interface of the program developed for settlements with counterparties is in Russian, but can be translated into any other at the request of the customer.

You can try some of these features in practice right now by downloading a free demo version from our website for maintaining a counterparty database. And only then, having appreciated all the advantages of even limited functions, you will undoubtedly want to order a full range of automation of your business. We look forward to receiving calls!

The program can be used by:

In addition to the opinions of ordinary users about the USU program, the opinions of experts are now presented to your attention. Anatoly Wasserman was born on December 9, 1952. Graduated from the Odessa Technological Institute of the Refrigeration Industry as an engineer. After graduation, he worked as a programmer. Then - the system programmer. For the first time he appeared on the screen in 1989 in the club “What? Where? When? ”, Then - on the“ Brain Ring ”. In the television "Own Game" he won fifteen victories in a row in 2001-2002 and became the best player of the decade in 2004. Five-time champion of Ukraine in the sports version of "Own Game". Four-time champion of Moscow in the sports version of "Own Game", bronze medalist of the same competition, silver 2017. Silver medalist of the "Connoisseurs" - the World Games of Connoisseurs - 2010 in "Own Game".

Addition to the program for professional managers: to develop business and increase income. Unique product, developed at the intersection of two sciences: economics and information technologies. There are no analogues

As technology advances, life speeds up. Everywhere you need to be in time - because the faster you do things, the more you earn. For this reason, it is very important to have a multifunctional mobile application at hand.

In addition to the opinions of ordinary users about the USU program, the opinions of experts are now presented to your attention. Alexander Druz - the first master of the intellectual game "ChGK". Six times he was awarded the "Crystal Owl" prize as the best player of the club. Winner of the "Diamond Owl" - a prize for the best player. Champion of the television version of "Brain Ring". In the television program “Own Game” he won the “Linear Games”, “Super Bowl”, won the “III Challenge Cup” with the team, set an absolute performance record in one game. Author and presenter of intellectual games and educational programs on various TV channels.

In addition to the opinions of ordinary users about the USU program, the opinions of experts are now presented to your attention. Maxim Potashev - master of the game “What? Where? When? ”, four-time winner of the Crystal Owl prize, twice world champion, three times champion of Russia, six-time champion of Moscow, three-time winner of the Moscow Open Championship in the game “ChGK”. According to the results of the general audience vote in 2000, he was recognized as the best player in all 25 years of the elite club's existence. 50 thousand viewers of the program voted for the candidacy of Maxim Potashev. He received the "Big Crystal Owl" and the main prize of the anniversary games - the "Diamond Star" of the master of the game. Member of the Board and since 2001 - Vice-President of the International Association of Clubs. By profession - a mathematician, marketer, business coach. He graduated from the Faculty of Management and Applied Mathematics, taught at the Department of General and Applied Economics at the Moscow Institute of Physics and Technology. In August 2010, he was elected President of the All-Russian public organization Federation of Sports Bridge of Russia. Heads consulting company, which helps various organizations solve problems related to sales, marketing, customer service and business process optimization.

In addition to the opinions of ordinary users about the USU program, the opinions of experts are now presented to your attention. Sergei Karyakin. At the age of 12, he became the youngest grandmaster in the history of mankind. Listed in the Guinness Book of Records. Won the Candidates Tournament. FIDE World Cup Winner. World Rapid Chess Champion, World Blitz Champion. Honored Master of Sports of Ukraine. Honored Master of Sports of Russia, Grandmaster of Russia. He was awarded the Order of Merit, III degree. Member of the Public Chamber Russian Federation VI composition. Repeated winner of children's and youth championships of the world and Europe. Winner and prize-winner of a number of major tournaments. Champion of the XXXVI World Chess Olympiad as a member of the Ukrainian team, silver medalist of the Olympiad as a member of the Russian team. He showed the best result on his board and got the first individual prize (on the 4th board). Champion of Russia with the best result on the 1st board. World champion in the Russian team. Semi-finalist of the World Cup. Winner of several international tournaments.

Opportunities to control and manage counterparties

  • Automation of the creation of any electronic databases by the program for counterparties;
  • Quick and convenient output of the necessary information on a specific client;
  • Multi-user program for simultaneous access to the most up-to-date information for all employees;
  • The program for counterparties provides automation of filling in the most frequently encountered information;
  • A single electronic database for all departments and branches;
  • The program for checking counterparties will provide control over the presence of debt, advance or prepayment and display the entire history of relationships;
  • Contextual search using various filters, grouping and sorting control according to certain criteria;
  • Organization of accounting of settlements with counterparties;
  • CRM system;
  • Import and export of all financial documentation for the accounting of settlements with the counterparty;
  • Job scheduling system to optimize communications and automate task progress tracking;
  • Control by the program for counterparties of the quality of the performance of their duties by personnel;
  • Optimization of server load with a large number of records;
  • Multi-window interface with the ability to switch between tabs without closing;
  • Accounting and control of settlements with counterparties;
  • Granting various access rights to users;
  • Performance of its functions by the program for counterparties on the local network and the Internet;
  • Remote access management;
  • Great recommendations from our clients!

Download software for accounting counterparties

Below are the download links. You can download the presentation for free software in PowerPoint format and a demo version. Moreover, the demo version has certain limitations: in terms of time of use and functionality.

Order automation of counterparties

To purchase this program, just call us on the phone numbers or skype indicated in the contact details, or just write a letter. Our specialists will agree with you a suitable configuration, prepare an agreement and an invoice for payment.

Client Shop allows you to keep track of settlements with suppliers.

In order to enable the ability to keep records of settlements with suppliers, you need to enable the option

Settings --> General Settings --> Miscellaneous -->

In the "Settings-->General settings" section:

First you need to make visible the columns "Debt" and "Paid" in the upper table. How to make hidden table columns visible - you can read here:

So what happened as a result:

Let's say we settled with suppliers - we transferred 1300 to the first supplier (for the first purchase) (we paid him in full), to the second (for the second purchase) 1500 and to the third 1000. Select the bulk purchase in the upper table, click "Change":

We put the cursor on the "Paid" field, double-click or press .

So, a section has opened where you can enter the amounts paid to the supplier:

Enter 1300 (full settlement with the supplier):

So what we got as a result:

We enter payments for the 2nd and 3rd bulk purchases in the same way. The result should be the following:

Let's start another wholesale purchase:

Let's introduce 300 rubles - payment to the supplier for the 4th bulk purchase:

If there are a lot of bulk purchases - and at the same time a lot of different payments for each counterparty - you can see the full history of settlements with one or another supplier in the "Counterparties" section - by selecting the "debit/credit" item in the context menu (right-click above the table):

In order for the necessary record to be automatically created in settlements with suppliers when posting the "Return to supplier" document, you need to enable the option

Settings --> General settings --> Miscellaneous --> Return to supplier - automatic addition of an entry to settlements with suppliers (when posting)

We go to the section "Write-off / return to supplier", create a document "Return to supplier" for the counterparty "Rusplastic":

Now if you go to the section "Counterparties --> debit / credit" - we will see the following:

  • Accounting for inventories in production
  • Documents: power of attorney, entry. and ref. correspondence, travel documents

Documentation for the NMA program. Program "Settlements with enterprises"

The program is intended for conducting analytical accounting of settlements with suppliers, buyers, debtors and creditors, drawing up invoices for advances received. To easily perceive the meaning and purpose of the task, pay attention to the information flow diagram below:

From the scheme of information flow, it can be understood that operations from other sections accounting will automatically affect settlements with enterprises with one clarification: only the operations specified in the paragraph “Operations for sampling data from analytical accounting” will be affected. Let us now consider the main menu items of the Settlements with Enterprises program and their intended purpose:

1. Reference books

1.1. Organizations - a general directory of counterparties of your company
1.2. Chart of accounts - a general directory of accounting sub-accounts
1.3. Employees of the enterprise - a general directory of employees of your enterprise
1.4. Requisites own organization– type constants, the general form used in all tasks.

2. Data

2.1. Balances by enterprises - menu item of the program "Settlements with enterprises", intended for entering initial balances.
2.2. Movement is a program menu item intended for entering primary documents from service providers, accounting statements, displaying information on netting and other operations. The document card indicates the accounting entry, the document date, the document number, the amount including VAT, the amount and VAT rate, the currency (by default, the ruble), the content of the operation, as well as information from the "Organizations" directory. The main rule when entering an accounting statement of offset: the button "Organization" indicates the counterparty for Debit, and the button "Organization 2" - the counterparty for Credit.
2.3. Selection of transactions - the menu item is used to automatically add counterparties for which there are transactions to the balances of enterprises. The item is not mandatory for use, since the cards of the initial balances are generated automatically.
2.4. Operations for the selection - in this paragraph, the program "Settlements with enterprises" is configured. The accounting entries specified in this paragraph will be automatically selected from other tasks of analytical accounting. See Fig. one.
2.5. Movement check is a service menu item for searching for input errors, especially relevant for netting operations.
2.6. Correction of correspondent payment accounts – this menu item is used to correct correspondent payment accounts in the primary documents of the Bank and Cashier tasks.
2.7. Closing a period is a service function for transferring movement data to an archive for a specified period and recalculating initial balances.
2.8. Period recovery is a service function of data recovery from archive.
2.9. Invoices for Advances received – the menu item is required for issuing invoices for advances received. It is a journal of issued invoices for advances in in electronic format. Input and formation is carried out in the same way as issuing an invoice for outgoing to the side in Warehouse accounting, with the exception of adding goods and materials to the contents of the document.

Program Counterparty balances (balances.xls) is an Excel workbook (97-2003 format) containing finished example(template) for reference management accounting relationships with customers and suppliers of a small business.

Introduction

File spreadsheets Excel solves several actual problems financial accounting. The file does not require additional program installation, does not use add-ons, it can be copied, keeping an unlimited number of backups.

The file has pre-set limits for 10 counterparties and 100 operations for each, as well as protection on sheets (without a password). With little experience with excel example easy to expand both in terms of the number of counterparties and operations (up to reasonable limits, limited by Excel performance).

Main features of the program

  • Calculation of receivables / payables for buyers and suppliers.
  • Calculation of planned payment dates for orders for buyers and suppliers based on the standard of deferred payment.
  • Ability to enter a planned payment date that is different from the standard.
  • Calculation of overdue receivables / payables for buyers and suppliers.
  • Automatic determination of the list of orders closed by current payments (according to the FIFO method).
  • Automatic calculation of the final summary for all counterparties.

Connecting macros

The example requires VBA macros to work. In Excel 2002-2003, you may need to change macro security to medium or low beforehand ( Tools\Macros\Security). In Excel 2007, click the message line below the ribbon, and then confirm the operation.

Program structure

Structure workbook very simple: there is one sheet with a list of counterparties and summary data ( Code), the remaining worksheets contain data on transactions for a particular counterparty.

Sheets with balances of counterparties are absolutely identical in structure and formulas. The inscriptions "Supplier" and "Customer", as well as the color of the headings, change automatically from the parameters specified on the sheet Code.

To enter data for a new counterparty, it is enough to rename the prepared blank sheet and enter a description string on the summary sheet.

Editable data is also the start date of the period and the current date. For the latter, the TODAY formula is set, but if desired, it can be translated manually.

For convenience, transitions to the lists of counterparties are organized in the form of hyperlinks. For new sheets, you must set these hyperlinks manually (unfortunately, there is no way to organize this automatically, since hyperlinks are not saved when changing the sheet name).

The following information is displayed on the counterparty sheets:

header Description Input Accessibility obligatory
date of The date of the accrual or payment transaction.
It is advisable to start entering new data from this field. 		Yes Yes
Order code Arbitrary order code or invoice for payment Yes Not
Revenue
accrual 		The accrual amount for the order (for customers and suppliers). Yes Not
List of paid orders Estimated list of order codes closed in the current payment (according to the FIFO method) Not Not
Payment date (plan) Date of payment for the order according to the standard. Can be corrected manually. Yes Not
Date of payment (actual) Date of payment for the order. Not Not
Payment amount (actual) The amount of payment for the order by calculation. Not Not
Remaining payment Unpaid balance on the order. Not Not
Delay, days Number of days past due. Not Not
Overdue DZ
Overdue KZ 		Amount overdue accounts receivable(for clients).
The amount of overdue accounts payable (for suppliers).		 Not Not
DZ on date
KZ for the date
The amount of ordinary receivables (for customers).
The amount of ordinary accounts payable (for suppliers).		 Not Not

 

It might be useful to read: