Report man hours in the program 1s. The number of man-hours worked by employees of the payroll in the zup. HH - number of man-hours worked; ChN - number of hours worked by each specific employee

In this section, we will consider what is commonly understood by the term man-day. This is a unit of measurement of working time, corresponding to the working day of one person, regardless of the number of hours worked by him. It should be noted that this indicator is less accurate than the man-hour. Measured in man-days:

  • days actually worked by the employee;
  • turnaround time;
  • days when the employee did not show up for work;
  • downtime, including a whole day or more;

Also taken into account:

  • those days on which the employee received the outfits of his enterprise for working out in another organization;
  • days when, due to forced downtime at the main workplace, the employee was involved in other activities of the enterprise.

Calculation of man-days Many people are interested in calculating the total number of man-days.

How to calculate man-hours

Attention

Man days are used to determine indicators such as:

  • days worked;
  • turnouts;
  • absenteeism;
  • all-day downtime.

All-day downtime is a period when an employee came to work, but could not start its implementation for reasons beyond his control. For example, there were no materials, the equipment was faulty, there were no spare parts.


Or, if the employee was warned by the administration in advance about the situation and therefore did not show up for work.

Rules for calculating man-hours

The results obtained allow us to optimize labor and increase the efficiency of employees. The criterion is calculated using simple formulas.

Info

Formula for calculating man-hours To the Department of Statistics, the calculation of the number of man-hours is mandatory. This is indicated by legislation No. P-4 “Information on the number and wages workers."


To know how man-hours are correctly counted as statistics, you need to know a simple formula. There is no definite information on how to calculate the number of man-hours for statistics.
This only means that the calculation must be carried out the same: HH = Ch1 + Ch2 + ... + ChN. Let's analyze the data: HH - man-hours; ChN is the time spent by a person on work.

How to correctly calculate man-hours and man-days

Depending on the established duration of working time per week, the calculation of the norm of working time for certain calendar periods (month, quarter, year) is carried out in accordance with the Procedure approved by the order of the Ministry of Health and Social Development of Russia dated August 13, 2009 No. 588n. According to the Procedure, the norm of working time is calculated according to the calculated schedule of a five-day working week with two days off on Saturday and Sunday, based on the duration of daily work (shift):

  • at 40 hour working week- 8 ocloc'k;
  • if the duration of the working week is less than 40 hours - the number of hours obtained by dividing the established duration of the working week by five days.

The duration of the working day or shift immediately preceding a non-working holiday is reduced by one hour.

Production calendar for 2018: setting in 1s programs

Important

Why is it necessary to calculate the indicators of the working time fund? The coefficients characterizing the working time fund are the basis for calculating the average working day, effective time management, the optimal number of shifts and hours per employee.

  1. Working day utilization rate

K.r.d \u003d actual length of the working day on average / average length of the day. Counted in hours. It includes all worked man-hours. They include downtime and overtime.

The second indicator reflects the actual working out in man-days. The numerical value of the coefficient serves as one of the plotting tools, staffing and shift definitions.

Number of man hours worked in Q1 2018

Starting from version 3.1.4, the ability to create regional production calendars filled out according to the template embedded in the program, filled in accordance with regional legislation, has been added (Fig. 1). Now the program provides for filling in all regional calendars of the Russian Federation for 2016 and 2017.


In the future, they are planned to be filled in for 2018. If necessary, you can create them yourself. A list of all production calendars is stored in the Production calendars directory (section Settings - Production calendars).
Rice. 1 By default, the production calendar included in the delivery of the program is used with the name the Russian Federation is a national calendar holidays and weekend transfers in which are filled (updated) automatically in accordance with the legislation of the Russian Federation (Fig. 2).

Occupational safety knowledge base Ask thematic questions and get not only qualified answers, but also get rewarded. Comment on questions, express your opinion, while you will not only be able to help a colleague, but also receive a reward.

Answer questions with reference to regulations, while you will not only be able to help a colleague, but also receive a reward. question posted February 5, 2018 Good afternoon! ZUP 8 Where can I see the data in the program in order to calculate the number of man-hours worked per year for the organization? For the comment statistics report: 2,207 Expert response Dear colleagues! On the this question no expert answer yet. Are you a labor protection specialist? Or are you well versed in labor protection issues? Then you can become an expert on this project.

Man hours in the 1st quarter of 2018 where to find in 1s

Home/Working time/Calculation of man-hours To improve the work process, and obtain financial benefits, you need to calculate how many man-hours were spent. This ratio is for accounting, as well as the department of statistics of the organization to determine the duration of stay individual at work.

Note Also, the calculation of man-hours can be used to determine the productivity and performance of the company per unit of time. This ratio is often used by accountants and employees of the statistics department.

The concept of the term Man-hour is the amount of labor time, which is proportional to the hour of work of a person. Additional Information It is often possible to make this coefficient quality assessment work, which ultimately helps to make up how many people will be required to complete the assigned task within the required time frame.
To receive you need to total score turnouts, it is necessary to sum up the days worked and all-day downtime. Finally, absenteeism in this count includes:

  • all types of vacations (annual and educational);
  • periods of illness, issued by a sick leave;
  • absenteeism in connection with the implementation of state and public duties days of blood donation and other cases permitted by law to be absent from work;
  • absence from the workplace in agreement with the management without pay, for example, leave at one's own expense;
  • absenteeism, i.e. absence from work without good reason.

Calculation of man-days: formula To determine this indicator, the following formula is used: NPV \u003d ((N1 + N2 + ...
Man days are used to determine indicators such as:

  • days worked;
  • turnouts;
  • absenteeism;
  • all-day downtime.

The days worked in this case include:

  • days of actual stay at work (performance of their duties at the main workplace);
  • days spent on business trips;
  • days when, due to forced downtime, the employee is involved in other activities of the enterprise.

All-day downtime is a period when an employee came to work, but could not start its implementation for reasons beyond his control. For example, there were no materials, the equipment was faulty, there were no spare parts. Or, if the employee was warned by the administration in advance about the situation and therefore did not show up for work.
How to calculate man-hours per year? To obtain this indicator, it is necessary to add up all the hours worked by an employee on working days in the company and outside it. That is, the calculation includes the time of work on work trips, overtime work, as well as work in a combined position in the same company. In the calculation does not take into account:

  • the period of illness of the employee, prescribed in the sick leave;
  • vacation time for nursing mothers;
  • the time when the employee did not work for reasons beyond his control;
  • time annual leave worker;
  • hours of reduction of the working day;
  • the time when the employee improved his qualifications with a break from the labor process;
  • time of participation of employees in strikes;
  • other reasons for the employee's absence from the workplace.

The total amount consists of all man-hours for each employee.

The heads of organizations are required to indicate the data on the man-hours worked in the form of static observation No. P-4 “Information on the number and wages of employees”, approved by the order of Rosstat dated October 26, 2015 No. 498. They also approved the rules for filling it out.

Formula for P-4, man-hours, calculation:

HH \u003d CH1 + CH2 + ... + CHN,

where:

HH - number of man-hours worked;
ChN - the number of hours worked by each specific employee.

They add up all the time worked by an employee on working days in the organization, as well as outside it. Work in, work for (at the same enterprise) are taken into account.

Therefore, if the enterprise has employees who work full-time and part time, separate calculations are carried out for them, using . The formula in this case would look like this:

HH \u003d KR * RV,

where:

HH - man-hours;
KR - the number of employees;
RW is the time actually spent on the job.

Calculation of man-hours

A man-hour is a unit of work time accounting that corresponds to one hour of work by one person. It is convenient for the employer to plan with its help work time employees, determine the right number of workers to complete the work, and set deadlines for completing tasks.

H \u003d K * T,

where

H is the indicator itself, man-hour;
K - the total number of employees of the enterprise;
T is a unit of time, hours.

But there are periods that should not be taken into account when calculating. This:

  • the period of illness of the employee, according to;
  • time ;
  • the period is not taken into account;
  • the time for which the working day of employees of certain categories was reduced in accordance with the instructions of the legislation of the Russian Federation;
  • time given to an employee who has recently given birth to breastfeed;
  • other reasons.

Example

Let's take an example for a small firm. Let's imagine that 10 employees work in it. On a day, the total amount of hours worked by them is 80 man-hours:

10 people * 8 hours

The resulting number must be multiplied by the number of working days in a month:

80 person/hours * 21 days = 1680 person-hours.

Now let's calculate this indicator for each employee.

With a five-day working week and an eight-hour working day, the calculation will be as follows:

21 days * 8 hours = 168 man hours

man-day

We figured out the man-hours. In this section, we will consider what is commonly understood by the term man-day. This is a unit of measurement of working time, corresponding to the working day of one person, regardless of the number of hours worked by him. It should be noted that this indicator is less accurate than the man-hour.

Measured in man-days:

  • days actually worked by the employee;
  • turnaround time;
  • days when the employee did not show up for work;
  • downtime, including a whole day or more;

Also taken into account:

  • days spent on business trips;
  • those days on which the employee received the outfits of his enterprise for working out in another organization;
  • days when, due to the main workplace, the employee was involved in other activities of the enterprise.

Calculation of man-days

Many are interested in calculating the total number of person-days.

Calculation of man-days, formula:

Kchdn \u003d ∑Khchas / Prab,

where:

Kchdn - the total number of man-days worked;
∑Khh - the total number of man-hours for the reporting month;
Prab - the length of the working day.

  • first, we calculate the total number of man-days;
  • then we determine the average number of underemployed employees in terms of full.

The formula will be:

C / C number is incomplete. = Kchdn / Krdn,

where:

C / C number is incomplete. - the average number of part-time workers for the reporting month;
Kchdn - total number of man-days worked;
Krdn - the number of working days according to the calendar in the reporting month.

Calculation of man-hours per year

How to calculate man-hours per year? To obtain this indicator, it is necessary to add up all the hours worked by an employee on working days in the company and outside it. That is, the calculation includes the time of work on work trips, overtime work, as well as work in a combined position in the same company.

In the calculation does not take into account:

  • the period of illness of the employee, prescribed in the sick leave;
  • vacation time for nursing mothers;
  • the time when the employee did not work for reasons beyond his control;
  • the time of the employee's annual leave;
  • hours of reduction of the working day;
  • the time when the employee improved his qualifications with a break from the labor process;
  • time of participation of employees in strikes;
  • other reasons for the employee's absence from the workplace.

The total amount consists of all man-hours for each employee. If you need to calculate man-hours for a year, the formula calculation will be as follows.

HCHG \u003d CHG1 + CHG2 + ... + CHGN,

where

HCHG - the number of man-hours worked for the reporting year;
HGN - the number of hours worked by the nth employee in the reporting year.

Express your opinion about the article or ask the experts a question to get an answer

The calculation of the indicator "man-hours" is a formula that is required to calculate the indicators required to complete the mandatory statistical reporting. We will figure out how to correctly calculate the indicator, which formula to use for calculation. And also we will define the key features in the implementation of calculations.

What kind of indicator is

A man-hour is a generally accepted unit of accounting for calculating labor time. This indicator refers to one fully worked hour by one specific employee. The accounting unit is simply necessary in business planning. For example, it is very convenient for the head of the company to determine the duration of work shifts or days, plan the staffing and the number of personnel required to perform the work.

Note that labor legislation obliges all employers, without exception, to keep records of the actual time of work for each hired specialist separately. Moreover, this obligation applies not only within the framework of labor relations in terms of employees working on employment contracts. When interacting under civil law contracts, the parties are obliged to independently determine the procedure for recording labor time.

In addition to internal planning and analysis, such data is required to complete statistical reporting. However, none of the reporting forms contains precise indications of the formula or calculation procedure, only a general descriptive part. Let's figure out how to calculate man-hours (calculation: formula for P-4, T-57 and other statistical reports).

How to count

So, how to do the calculation of man-hours, the formula is:

Hh \u003d K × T,

  • K is the number of employees of the company;
  • T is the time of work in the billing period, calculated in hours, for each employee.

This formula is convenient to use for a company with a standard eight-hour working day. However, this calculation has several disadvantages. For example, if an employee falls ill, goes to another vacation or issued days without content. After all, such periods cannot be included in the calculation. Therefore, the formula can only be used for mercenaries who have fully completed the billing month.

Consider the following periods in your calculation:

  1. Actual working hours.
  2. Hours of work spent on business trips.
  3. Overtime, overtime, night and holiday hours of work.
  4. Combination work (in the same organization).

Exclude the following periods from the calculation:

  1. Days of illness of an employee on a sick leave.
  2. Downtime, no matter the reason.
  3. All types of vacations (labor, study, additional, unpaid).
  4. Reduced labor time, which is set for certain categories employees (more details "Shortened working hours: 4 examples of calculations").
  5. Feeding breaks.
  6. periods of advanced training.
  7. Participation in strikes.
  8. Off-the-job training.
  9. Other reasons why the employee was absent from the place and did not fulfill his direct duties.

Calculation example for December 2018

VESNA LLC employs 10 people. The company has an 8-hour working day.

December 2018 has 21 business days.

Employees of the company worked out December completely.

(20 working days x 8 hours x 10 people) + (1 working day x 7 hours x 10 people) = 1600 + 70 = 1670 man-hours of output in December 2018.

Non-standard conditions

The calculation algorithm given above is not suitable for an enterprise in which employees work in shifts, provided that the duration of the shift is set individually. In this case, it will be more convenient to use a different formula for calculating man-hours:

Hh = Ch1 + Ch2 + Ch3 ... + Chn,

  • Chn is the actual hours worked per month, calculated for a specific employee separately.

In simple words, for calculation, the number of hours that all workers worked, but separately, is calculated. And then the results are summarized. Note that all calculations should be carried out on the basis of the data of timesheets.

Annual performance

In order to determine man-hours per year, the calculation (formula) will be similar. Only when calculating, the amount of worked Hh is calculated not per month, but for the whole year. Included and excluded periods are determined in a similar manner.

To correctly determine the statistical indicator, you will have to calculate how many hours each worker worked in the enterprise. And then the resulting numbers are summed up. Formula:

MSh = MS1 + MS2 + MS3 + ... + MSn,

  • HHn is the total number of hours worked by a particular employee.

How to calculate man-days

If Hh is an extremely accurate estimate, then the term person-day defines rather approximate values. So, a man-day is considered to be a unit of measurement of working time, which is equal to one day worked, regardless of the number of hours. That is, for one specialist, a man-day can be equal to 8 hours, and for another - 12 hours. But they both worked one man-day.

This indicator is used to calculate:

  • days spent on business trips;
  • employee attendance;
  • downtime (if it is a whole day or more);
  • absenteeism (the employee did not show up for work);
  • other indicators.

Calculation of man-days, formula:

Chd \u003d Sum Hh / PSM,

  • sum Chh - the total number of worked Chh in the billing period, for example, a month;
  • PSM - the length of the working day, which is set at the enterprise.

If the billing period is fully worked out, then the resulting value of man-days will coincide with the number of working days in the period. Note that if within the same organization the duration of working days varies, for example, between employees of workshops and office specialists, then the values ​​​​should be calculated separately for each category of hired specialists.

This is a unit of work time accounting, which corresponds to one hour of work of one person. The term "man-hour" is used for:

  • planning working time for a particular job;
  • determining the number of workers required to perform a particular process;
  • filling out the form statistical observation P-4.

The calculation of man-hours is carried out by employees of the personnel department who know how to calculate the number of man-hours worked for the P-4 form. The calculation takes into account only the time of actual work. The time of holidays, sick leave, other paid or unpaid time during which the work was not performed is not taken into account.

Calculation of man-hours: formula

HH = HH1 + HH2 + ... + HHn,

  • HH - total hours worked;
  • HH1 - how much the first employee worked;
  • HH2 - how much the second worked;
  • HHn - how much the n-th worked.

Formula for calculating man-hours per year

Sometimes it is necessary to determine indicators for the year. In this case, a similar formula is used, but with the difference that HH1, HH2 and HHn indicate how much each employee worked per year. It is usually used to fill in statistical reports. For example, to calculate man-hours for 9 months of 2018 (when submitting quarterly statistical reports) or to calculate the number of man-hours worked since the beginning of the year for P-4.

The calculation of man-hours includes overtime, the time that the employee spent on business trips, and also takes into account work on weekends or holidays.

It is not necessary to take into account when calculating man-hours:

  • period of illness of an employee on sick leave;
  • the time when the employee did not work for reasons beyond his control;
  • time of annual leave;
  • hours of reduction of the working day;
  • the time when the employee improved his qualifications with a break from work;
  • time of participation of employees in strikes;
  • other reasons for absence from work.

Example of calculating man-hours

Let's assume that in budget organization 10 people work. Eight of them worked a full month with an 8-hour working day. There are 22 business days in a month. This means that each of these employees worked:

22 × 8 = 176 hours

One person worked only 88 hours because he was on vacation for 11 days:

(22 - 11) × 8 = 88 hours

And another person worked 180 hours since 4 hours:

(22 × 8) + 4 = 180 hours

Thus, the total result for all employees will be:

176 × 8 + 88 + 180 = 1676 man-hours.

What is a man-day

This is a unit of measurement of working time, corresponding to one working day of a person, regardless of the amount of time worked.

Man-days are used to calculate indicators such as:

  • days worked;
  • turnouts;
  • absenteeism;
  • all-day downtime.

The days worked in this case include:

  • days of actual stay at work (performance of their duties at the main workplace);
  • days spent on business trips;
  • days when, due to forced downtime, the employee is involved in other activities of the enterprise.

A full-day downtime is a period when an employee came to work, but could not start its implementation for reasons beyond his control. For example, there were no materials, the equipment was faulty, there were no spare parts. Or if the employee was warned by the administration in advance about the situation and therefore did not show up for work.

In order to get the total turnout rate, you need to sum the days worked and the whole day downtime.

Finally, the absences in this calculation include:

  • all types of vacations (annual and educational);
  • periods of illness, issued by a sick leave;
  • absenteeism in connection with the performance of state and public duties, days of blood donation and other cases of absence from work permitted by law;
  • absence from the workplace in agreement with the management without pay, for example, leave at one's own expense;
  • , i.e. absence from the workplace without good reason.

Formula for calculating man-days

The calculation is pretty simple. To determine this indicator, the following formula is used:

BH = ((Ch1 + Ch2 + ... + Chn) × KDM) / 8,

  • BH - the desired value;
  • Ch1, Ch2, Chn - how long each employee worked;
  • KDM - quantity calendar days in a month.

And to obtain financial benefits, you need to calculate how many man-hours were spent. This coefficient is intended for accounting, as well as the organization's statistics department to determine the duration of an individual's stay at the workplace.

For your information

Also, the calculation of man-hours can be used to determine the productivity and performance of the company per unit of time. This ratio is often used by accountants and employees of the statistics department.

The concept of the term

man-hour- this is the amount of labor time, which is proportional to the hour of work of a person.

Additional Information

It is often possible to make a qualitative assessment of the work with this coefficient, which ultimately helps to make up how many people will be needed to complete the assigned task within the required time frame.

A man-hour is a cost indicator that is often necessary when putting together lengthy jobs on a heavy schedule. All labor costs must be recorded by timekeeping.

Attention

The index only shows working hours. It does not include lunch during the working day, but also other time free from work. This coefficient is an estimate that shows how quickly a task will be completed, and not a system by which people are calculated. The function of calculating man-hours is analysis, planning.

Correctly assessing the efficiency and distribution of power in the enterprise is a very important, and at the same time difficult task. Due to the calculated coefficients, it is possible to significantly increase the productivity and profitability of the company. All superior members of the enterprise must use these criteria. The results obtained allow us to optimize labor and increase the efficiency of employees. The criterion is calculated using simple formulas.

Formula for calculating man-hours

Department of Statistics, calculation of the number of man-hours is mandatory. This is indicated in accordance with legislation No. P-4 "Information on the number and wages of employees." To know how man-hours are correctly counted as statistics, you need to know a simple formula.

HH \u003d H 1 + H 2 + ... + H N.

Let's analyze the data: HH - man-hours;

H N - the time spent by a person on work.

How to calculate man-hour for statistics?

The total number of man-hours is the product of the number of people and the time that will be put aside for work. Roughly, the calculation is as follows. 40 labor hours form: 1 person can work 40 hours, 2 already 20, 4 10 and so on. This time must be included.

Additional Information

When statistical data on production are available, this will allow one to analyze how much time workers can complete a given task. Also calculate the approximate amount of financial costs that need to be invested to complete the task, the price equivalent or the number of people who need to be involved in the task in order to complete it on time.

When calculating the man-hours ratio for statistics, there are data that are not taken into account:

  • the time spent by people of all holidays;
  • the process of changing qualifications, in the process of which there is a separation of work;
  • temporary disability of a person;
  • simple;
  • the time of mothers' breaks for taking food by the child;
  • the time of reducing the working hours of some employees, which is consistent with the law of the Russian Federation.
  • hours spent on strikes.

These temporary criteria and others where employees are exempted from work, regardless of the salary or not.

Calculation for quarterly statistics

Everything is simple here too. Calculation of man-hours for quarterly statistics is carried out in the same way as for other parameters. The general formulation is as follows: the number of employees must be multiplied with the working time per day and the totality of days.

This formulation can be shown with an example. 10 employees work for 8 hours, and for the full 4 weeks 20 working days came out. It turns out that 10*8*2=1600 man-hours. And now we will give the same example for calculating the quarterly coefficient: 10 * 8 * 60 \u003d 4800 hours.

How to calculate the number of man-hours for statistics per year?

To calculate man-hours for 12 months, you need to sum up all the time that was worked out during working days. It should take into account such indicators as overtime hours, business trips, and work in several positions in one enterprise.

What should not be considered when calculating:

  • sick leave;
  • absence from work for a good reason;
  • maternity leave;
  • legal leave;
  • reduced working time;
  • with advanced training;
  • during strikes;
  • other reasons why the employee cannot stay at the workplace.

As a result, the sum of the indicator includes the time of work of all workers. If it is necessary to calculate the amount for the working year, the formula is very simple, like this: HCHY \u003d CHG1 + CHG2 + ... + CHGN. Of them:

HHY - the total time for the year;

HGN is the total amount of time worked by an employee in a year.

Per month

The calculation of man-hours for a month is carried out in a similar way as for a year, but a little easier, because. count a little less. The formula for calculating the coefficient for the month is as follows: Kchdn = ∑Khh / Prab, of which:

Kchdn - a set of working hours of employees;

∑Khchas - a set of labor hours for 4 weeks;

Prab - the length of the working day.

Often, the statistics department needs to keep a list of the calculation of the hours of employees who did not work all day. Here the formula changes slightly and becomes proportional to output:

  • first you need to calculate the total number of man-days;
  • then we calculate the average number of employees who work part-time, while the conversion should be full-time.

As a result, the formula for calculating man-hours looks like: C / C the number is incomplete. = Kchdn/Kdn, of which

C / C number is incomplete. - the average number of employees who work part-time per month;

Kchdn - a set of mining;

Krdn is the number of days in a month.

Calculation of man-hours with a shift schedule

If the company employs specialists not full time, then it is necessary to make slightly different calculations. The calculation of man-hours with a shift schedule can be carried out according to the following example: the company has a director, an assistant secretary, two accountants, 3 sales agents, 4 employees who work at the enterprise for 3.5 hours a day. When considering this case, you can use the standard calculations: 7 * 144 = 1008.

For other employees, the calculation is carried out as follows: 4* (4*18) = 288. When one sales agent leaves the company, the calculation is made as follows: 1* (8*5) = 40.

The nuances of the calculation

When calculating the number of hours worked by employees, there are often small problems that need to be taken into account:

  1. If employees are on vacation, away for work, sickness, or not working all day, this greatly complicates the calculation. In this case, it is necessary to use the accounting of actually worked hours, and not the whole working day.
  2. Sometimes workers do not stay for the whole working day. In such cases, the coefficient is calculated individually for each person, and as a result, all numbers are summed up.
  3. For a real calculation, you need to keep a time sheet in which labor time will be written. It contains information about the working hours of each worker. When arriving at work, the employee indicates the time of arrival, and when leaving, the time of departure. This is necessary to account for the actual hours worked.
  4. The total of man-hours is compiled from the output of all workers of the enterprise.
  5. In order for the number to be calculated clearly, it is necessary to subtract lunch time, recovery technical equipment, as well as the delivery of necessary items to the enterprise.

 

It might be useful to read: