Accounting for repairs in 1c uat. Vehicle management. What do we have now

Automation of transport logistics management processes is primarily relevant for companies with their own fleet of vehicles. Such companies need to keep track of the costs of their own fleet and find ways to optimize them. Module " Vehicle management"- an integral part of the system - allows you to solve the whole range of tasks for accounting and management of the fleet of vehicles on 1Cin transport companies and trade and manufacturing enterprises with their own vehicle fleet.

The module can be used as an independent automated vehicle management system based on the 1C: Enterprise platform.

The Vehicle Management module provides the following functionality:

Accounting for own vehicles

The system maintains a full accounting of its own vehicles. For each vehicle it is possible to set its capacity and carrying capacity, model, registration number, release date, work schedule, according to which this vehicle can be scheduled for flights.

Fuel and lubricants accounting

AXELOT keeps records of various types of fuels and lubricants: fuel, washing, coolants, etc. For each type of vehicle, their own consumption rates for fuel and lubricants can be filled in according to the specified calculation formula. The costs of fuels and lubricants are taken into account in the future when forming analytics on the total cost of transportation.

The system provides for the possibility of fixing refueling and draining of fuel to control the change in the remaining fuel and lubricants in each vehicle. Fixation of refueling is possible in manual or automatic mode by downloading data from fuel cards at various gas stations.

Accounting for tires, components and assemblies

The vehicle management system keeps track of tires, components and assemblies used at the enterprise.

The system monitors the output of each unit in accordance with the established operational standards of use.

Aggregates can be counted as inventory balances. It is possible to record the receipt, write-off or movement of units between warehouses.

Issue of waybills

For accounting of fuels and lubricants in automated transport control system Waybills are used, which contain data on fuel consumption, refueling and discharging of fuel and lubricants, initial and final mileage, engine hours. The waybill can be filled in automatically based on data from the corresponding sensors installed in the body of vehicles.

Together with the Waybill for the flight, such accompanying documents as a power of attorney and an itinerary can be issued.

When filling out the waybill, the consumption rate of fuels and lubricants is calculated in accordance with the order of the Ministry of Transport of Russia dated March 14, 2008 N AM-23-r (as amended on May 14, 2014) "On the introduction of the methodological recommendations" Rates of fuel and lubricants consumption in road transport ".

The waybill also takes into account refueling and discharge of fuels and lubricants. The facts of refueling and draining can be verified using the tracker data using the satellite monitoring functionality and the presence of appropriate sensors.

Scheduled maintenance and repairs

Developed on the platform 1C vehicle management system from AXELOT, planning and accounting of planned maintenance (MOT) and repairs is carried out. Within this block, the operations of installing / replacing tires or installing / replacing additional equipment installed on the vehicle can also be performed.

A maintenance schedule is set for each vehicle model. According to this schedule, the system warns of imminent maintenance.

In the system, it is possible to schedule repairs for each work site.

When carrying out repair work and maintenance using the system, the following can be checked:

planned and actual time of work execution;
used spare parts and their cost;
the cost of the work itself;
installed equipment and tires.

Repair and maintenance costs can be allocated in accordance with the specified allocation rules for the specified cost items.

Document accounting

IN vehicle management system registration of documents of vehicles and drivers, such as, for example, driver's licenses, passports, insurance, etc.

AXELOT TMS X4 keeps track of document expiration dates and provides advance notification of the need to replace expiring documents.

Scanned copies of documents can be attached for each document.

May 26, 2011 at 06:39 AM

Experience in implementing 1C UAT at a distribution center

Project management

Foreword

Everything is confused in company X. The costs of the transport department are growing and no one understands anything. The find director does not understand what the funds are being spent on. The CEO does not understand why, instead of a new Toyota for his little son, he should buy GAZelle caps for a million dollars apiece. The head of the transport said “I understand you,” and left to buy half-spring bushings. A critical moment comes, the findirector throws his hat on the ground and says: “We need profitability!”. "Profitability! .." - the audience breathes out at once and looks at the head of the information department. “Let's arrange” - he says and buys a yellow box with 1C: Vehicle Management. A working group is formed, implementation begins.

What we want to get in the end

The staff of accountants in the transport department delivers fuels and lubricants and spare parts. Drivers no longer lay down bones for every liter of burnout - the consumption is calculated accurately. Route, travel, repair lists are created on time and correctly. The calculation of drivers' salaries has been automated: all kinds of allowances are taken into account, burnouts are deducted. The information exchange between existing ISs is automated: from the repair sheets, invoices are generated in 1C Accounting and spare parts are credited exactly to account 10.5. Individuals are unloaded from the ZUP in a timely manner. But the main thing is that all analytics are done in a couple of clicks! The head of the transport department can report on every liter of diesel fuel, every battery, every ruble spent on repairs. He can get data on the state of any machine at any time. Thus, everyone is happy: the transport department easily keeps records, the accounting department does not interfere with the process and only controls the correctness of the unloading, the financial department receives up-to-date data on profitability. This is a picture of ideal accounting, which, with a competent approach, can be implemented on the basis of 1C UAT.

What do we have now

The chief of transport keeps records with a pencil in a notebook, and the last time he turned on the computer by accident, hitting his heel. The dispatcher drives in data on the income and expense into the Excel, where the estimated consumption is calculated using very simple formulas (of course, a minimum of parameters are taken into account). At the end of the month, drivers are fighting for every liter of burnout, convincing the dispatcher that in Verkhniye Matyuki he was in a traffic jam, and in Nizhniye Naupki he had to take a detour due to road repairs. Nobody knows the real route and fuel consumption. For the receipt of spare parts in the accounting department, the primary is transferred with notes, and the girls there drive in the nomenclature at random, because they have a vague idea of \u200b\u200bwhat the difference between a rim pulley and a brake disc is. Because of this, transport and accounting are often confused in the transmitted data. Payroll is done by a VBA script in the same Excel. The cars have proper names - Shabby Gazelle and Peterbilt Zeleny, there is no fixed list of vehicles. At the end of the month, when the documents come from the processing centers of the suppliers of fuels and lubricants, the accountants in the transport department manually check the final figures, and in case of discrepancy they get bogged down in proceedings with the drivers.

How will we implement

As practice shows, it is extremely difficult to break the proven accounting methods in a large enterprise (no matter how wild they are). Full-scale implementation is challenging for several reasons:

increased demand for labor resources. A very large amount of information will need to be entered into UAT to generate reports and generate profitability;
data must be entered by a staff of qualified accountants. The “our girls figure it out” approach is guaranteed to lead to failure;
requires integration with existing enterprise IS. In the case of a distribution wholesale base, this is integration with a warehouse management system (WMS) and accounting software;
high coordination of the work of all departments involved at all stages is required. This is primarily transport, information, accounting, warehouse;
changes in business processes. If the company has a quality manager, then he interacts with the heads of departments and describes new regulations;
technical complexity. The information department needs a person who will only be engaged in implementation for several months. This is the development of tools for information exchange at the preparatory stage and "finalization with a file" until everything is settled.

But what to do when the data is needed and a full-scale implementation is beyond the enterprise's capacity? No problem, nothing prevents us from making changes gradually. To begin with, you can automate accounting in the transport department, and then extend the functionality to related tasks. Initial implementation, according to subjective feelings, uses only 5-10% of the gigantic capacity of the 1C UAT system, but it is relatively easy to implement. The transport department gets a kind of analogue of its usual accounting, which uses a couple of documents and reference books. Result: the processes become more transparent, there is a semblance of “civilized” accounting, the ability to receive modest analytics. Benefits:

minimum costs for personnel retraining;
minimum costs for technical support;
relatively short terms of implementation (1-2 months);

Keeping records in such a system with a fleet of 30 cars (1 trip per day, daily workload) is quite within the power of two accountants with no experience with UAT.

Key point: waybills and fuel consumption

To begin with, I took up the automation of accounting for fuel consumption - this was the main task of accountants in the transport department. The existing technique implied a minimum of input information - mileage there, mileage back, load there, load back. With gazelles, in which the transported cargo was not taken into account, it was even easier: only the distance traveled and the type of fuel - either LPG or gasoline. In a detailed examination of the Excel file, elementary formulas for calculating the expense were identified; they used several coefficients verified over the years by trial and error.
In UAT, the calculation of fuel consumption is much more complicated. I will describe several points with which the questions arose.
As for the costs of spare parts, we can receive from the documents a demand-invoice for 1C Accounting. To do this, you need to enter an additional attribute in the document for binding to the asset.

What did you get

Having automated the accounting of waybills and introducing an additional requisite into the UAT configuration for communication with 1C Fixed Asset Accounting, we get (for each of the vehicles):

consumption for each type of fuel in the context of plastic cards, suppliers;
total cost of refueling for each type of fuel in the context of plastic cards, suppliers;
total mileage;
total transported cargo;
initial cost, amortization, cost including amortization;
total costs of spare parts.

To get a comprehensive picture, there are not enough costs for repairs, insurance, maintenance, taxes and consumables. Nevertheless, at minimal cost, we obtained most of the indicators. This can be considered a success.

conclusions

1C UAT is a powerful system for managing the profitability of transportation. This is a full-fledged accounting department, only with a focus on vehicles. Accordingly, it must be kept by a qualified staff of accountants;
mastering the system during implementation is an obvious path to failure;
the system is best suited to vehicles with fixed routes and flight schedules. The system, unfortunately, is not suitable for those cases when the exact route of the flight is unknown. As an option - equip transport with “black boxes” and build information exchange with UAT.
the keys to success are the coordinated work of all departments involved and a thorough study of the nuances of the movement of fuels and lubricants. The latter will save the accountant from the frantic search for the missing thousands at gunpoint.

Prices:

1C: Enterprise 8. Vehicle Management Standard	rub	25800
1C: Vehicle Management Standard. Client license for 1 rub.	rub	8500
1C: Vehicle Management Standard. Client license for 5 r.m.	rub	37500
1C: Enterprise 8. Vehicle Management Prof	rub	59700
1C: Vehicle Management Prof. Client license for 1 rub.	rub	11200
1C: Vehicle Management Prof. Client license for 5 r.m.	rub	49400

The joint solution "1C: Vehicle Management Prof" is intended for the automation of managerial and operational accounting in transport companies and organizations, as well as in transport divisions of trade, manufacturing and other enterprises that use vehicles for their own needs. The solution is a standalone product developed on the 1C: Enterprise 8 platform, which does not require the purchase of additional products on the 8 platform.

The program "1C: Vehicle Management Prof" consists of eight main subsystems (Fig. 1):

Subsystem for order management and dispatching;
PTO subsystem;
Fuel and lubricants accounting subsystem;
Repair accounting subsystem;
Warehouse accounting subsystem;
Settlement subsystem;
Subsystem for accounting of the work of drivers;
Cost accounting subsystem.
Planning subsystem;
Budgeting subsystem;
DDS subsystem;
Monitoring subsystem.

ORDER MANAGEMENT AND DISPATCHING SUBSYSTEM

The subsystem for order management and dispatching is intended for accepting orders for vehicles, issuing orders for issuing vehicles and generating route sheets, forming and processing waybills.

Orders for vehicles can be accepted both from third-party contractors and from internal divisions of the company. The order specifies the route of transportation, cargo parameters, requirements for the vehicle. The program provides tracking of partially completed orders. When accepting an order, the counterparty's debt is monitored.

The issuance of the release order for the production of cars takes into account the various modes of operation of the vehicle and the schedules of the drivers. In this case, the program automatically checks whether the car is suitable for the trip according to the following indicators:

the car is not being repaired;
the car has no upcoming scheduled maintenance;
the car does not have expired documents (OSAGO policy, any certificates, etc.).

The program allows you to write and process waybills of the following types:

Time-based truck (Form No. 4-P);
Piece-work truck (Form No. 4-C);
Special car (Form No. 3 special);
Intercity car (Form No. 4-M);
Construction machine (ESM1, ESM2, ESM3, ESM7);
Non-public bus (special form No. 6);
A car (Form No. 3);
Travel lists of individual entrepreneurs.

The issuance of waybills can be done in two ways: by manually entering each voucher and by automatic batch statement. The batch statement mode is especially convenient for large enterprises, since it allows generating and printing waybills within a short period of time with minimal participation of the dispatcher. When a new waybill is formed, the remaining fuel in the tanks and the car speedometer readings are automatically transferred from the previous voucher. After the final processing of the waybill, the program calculates such production parameters as time on duty, at work, idle time, mileage with and without cargo, weight of the transported cargo, freight turnover, number of trips and operations, etc. The required production parameters are configured by users through a special reference book. Also, for drivers in the waybills, the accrual of salary is provided based on the results of work.

Based on the data of the waybills, the program allows you to generate a variety of analytical reports:

Vehicle production report;
Mileage report;
Equipment operating time report;
Downtime report;
Log of waybills (form TMF-8);
Vehicle operation card;
Statement of technical and operational indicators;
Vehicle state diagram.

The functionality of the program allows users to monitor the condition of vehicles, for example:

The car is scheduled for a trip (order issued);
The car is on the flight;
The car is being repaired;
The car is mothballed, etc.

Execution of such documents as a license order for the release of a vehicle, a waybill, a repair sheet automatically change the state of the car. In addition, the user, using a special document "Vehicle disposition", can specify any state and location of the vehicle.

TRANSPORT MONITORING SUBSYSTEM

In this subsystem, the task of monitoring transport is solved in several ways:

Using the built-in system "1C: Satellite Monitoring Center", developed by ITOB (http://www.itob.ru/).
By downloading data from the Dynafllet satellite monitoring system (http://www.volvotrucks.com/trucks/russia-market/ru-ru/services/Transport%20information%20system%20Dynafleet/Pages/dynafleet_online_main.aspx).
By downloading data from the Omnicomm satellite monitoring system (http://www.omnicomm.ru/).
Loading data from intermediate files of arbitrary open format using custom processing.

VET SUBSYSTEM

The main purpose of the PTO subsystem is to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacement of tires and batteries, plan maintenance, record accidents, control the expiration of validity periods of documents such as OSAGO policies, medical certificates, driver's licenses, etc.

In the reference books "Vehicles", "Vehicle Models", "Vehicle Equipment", all the necessary information is kept:

Garage and government number;
Engine number, chassis, body, VIN, color;
Overall and useful dimensions;
Own weight and carrying capacity;
Number of axles and wheels;
Engine type and power;
Fuel type and fuel consumption rates;
Rates of scheduled maintenance;
Issued documents (OSAGO policies, certificates, etc.);
Installed tires, batteries, first aid kits, walkie-talkies and any other equipment;
Fixed crew.

In "1C: Vehicle Management Prof", it became possible to use the mechanism of business processes when registering commissioning, moving between departments and organizations, and disposing of cars.

Accounting for the production of vehicles and equipment is carried out on the basis of waybills. When processing waybills, the program calculates the specified production parameters (total mileage, cargo turnover, operating hours, etc.) and uses them in the future to generate a variety of analytical reports and control the passage of scheduled maintenance.

SUBSYSTEM ACCOUNTING OF FUEL AND LUBRICANTS

The subsystem is intended for setting the rates of consumption of fuels and lubricants, accounting for the receipt, issue and consumption of fuels and lubricants.

The receipt and issue of fuels and lubricants is documented in the documents "Receipt of goods" and "Refueling of fuels and lubricants", the calculation of fuel consumption is carried out in the waybills. In case of returning fuel from the car to the warehouse, special documents are provided for the discharge of fuels and lubricants.

The program implements the possibilities of registration of the following types of gas stations:

From the warehouse;
For cash;
By plastic card;
By coupons;
From the supplier.

For cases of refueling using plastic cards, the program implements additional accounting capabilities - loading data from reports with refueling details and automatic comparison with data entered on the basis of drivers' receipts. The delivery of the program includes processing for loading data on refueling of the following processing centers:

Lukoil-Intercard;
Autocard;
Sibneft;
TNK-Magistral;
Gazpromneft.

For other processing centers that are not included in this list, but provide reports of refueling detailing in electronic form in an open format (DBF, Excel, txt, etc.), with minor modifications, you can also implement automatic loading of this data into the program and their further verification with drivers reports.

The calculation of fuel consumption is carried out in the waybill during its processing. The standard consumption is calculated according to the consumption rates that are set up in the reference book "Vehicle models". All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:

linear consumption for mileage;
expenses for transport work and for changing its own weight;
heater operation consumption;
expense for the work of special. equipment;
expense additional operations;
consumption for starting the engine;
mileage expense when performing special work;
consumption for idle time with the engine running.

In addition, the program provides for taking into account seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.

The resulting data on the movement of fuels and lubricants is presented in the following reports:

List of movement of fuels and lubricants;
Statement of the receipt and consumption of fuels and lubricants;
Refueling of fuels and lubricants;
List of comparison of fuel consumption by drivers;
Statement of issuance of coupons for fuels and lubricants;
Comparison sheet of gas stations by plastic cards.

REPAIR AND SERVICE ACCOUNTING SUBSYSTEM

The subsystem is designed to keep track of orders for the repair and service of vehicles, accounting for repairs and scheduled maintenance, replacement of tires and batteries, additional equipment. The program allows you to keep records of repairs carried out both in your own repair area and in third-party car services.

STOCK ACCOUNTING SUBSYSTEM

The subsystem is designed to carry out warehouse operations: receipt of goods and materials at the warehouse, internal movement between warehouses, write-off, inventory taking. Writing off materials can be done in one of the following ways: FIFO, LIFO and average.

Also, the program provides for the possibility of group posting of tires and batteries, which can significantly reduce the time when entering documents.

SUBSYSTEM OF ACCOUNTING OF RENDERED TRANSPORTATION SERVICES

The subsystem of mutual settlements management implements the functions of accounting for price lists and tariffs, calculating the cost of transport services, generating invoices, acts and registers for services rendered.

The tariff guide has a complex hierarchical structure that allows you to set up different scopes of price lists: for contractors and contractor agreements, for routes, for vehicle models. Tariffs can be set for any output parameter, the program allows you to adjust the dependence of the tariff value on the volume of work performed, set fixed tariffs.

PLANNING SUBSYSTEM

The planning subsystem implements the possibility of creating plans for the operation of vehicles and further plan-fact analysis.

Work plans can be set at intervals from one day to a year and adjusted in the following sections:

Cars;
Car models;
Car types;
Nomenclature;
Nomenclature groups.

Actual data is formed on the basis of processed waybills. Based on the entered plans and closed waybills, you can generate a plan-fact analysis report.

BUDGETING SUBSYSTEM

The budgeting subsystem is designed to perform the following functions:

planning cash and financial condition of the enterprise for any period in the context of turnovers by budget items and balances according to the chart of accounts using the necessary analytical sections, incl. by car models and types;
drawing up the company's master budget (income and expense budget, cash flow budget, forecast balance) and other working budgets;
control over the compliance of planned and actual data with the established targets;
monitoring the compliance of current plans for spending funds with the work plan for the period and analyzing the execution of budget requests;
preparation of consolidated reporting based on monitoring results;
multivariate analysis of deviations of planned and actual data.

DRIVER ACCOUNTING SUBSYSTEM

This subsystem implements two main tasks: accounting for the production and working time of drivers and calculating wages according to waybills.

The calculation of the drivers' working time is carried out when processing travel and repair lists. In addition, it is possible with special documents to introduce various deviations in the use of working time by drivers. Based on these data, a timesheet is automatically generated - the unified form T13.

The calculation of accruals for drivers' wages in the program is carried out in different ways:

At piece rates from production;
Percentage of proceeds;
Percentage of other charges;
Fixed amount;
Supplement for night hours.

A flexible system of filters allows you to customize the action of tariffs only for certain routes, contractors, vehicle models (for example, if a driver works on one route, then the salary will be calculated according to one tariff, and if he switches to another route, the tariff will automatically change). The program provides for the possibility of combining tariffs into tariff plans, which will be relevant for organizations with a large number of drivers.

COST ACCOUNTING SUBSYSTEM

The cost accounting subsystem allows you to keep track of direct costs, distribute indirect costs between cars, receive reports on costs by car, cost items, customers and departments, as well as analyze the profitability of each car. The ability to customize different cost plans allows you to take into account the costs of providing services to third-party customers by cars and the costs of using cars for official, on-farm purposes in different ways.

Direct costs are determined on the basis of travel and repair lists: the cost of fuels and lubricants, the cost of repairs and maintenance, wear and tear of cars and tires. In addition, any other costs for cars can be taken into account in a separate document.

Indirect costs are allocated to vehicles using one of the following algorithms:

In proportion to the book value of the car;
In proportion to the vehicle's output (for example, mileage);
Equally between all cars.

Comparison of the functionality of the program "1C: Vehicle Management 8 Standard" and "1C: Vehicle Management 8 PROF"

Subsystems	Standard	PROF
Subsystem for order management and dispatching. When accepting an application for a vehicle, the counterparty's debt is monitored; Added waybills for construction equipment: truck crane, ESM-, ESM-2, ESM-3, ESM-7. Added AWP for operational planning of vehicles;
Fuel and lubricants accounting subsystem.
Subsystem for accounting of repairs and service. The Prof version adds the ability to schedule the loading of repair shops
PTO subsystem New features have been added to the Prof version: Commissioning, movement between departments and organizations, disposal can be formalized in the form of business processes with subsequent approval; Added new reports;
Settlement subsystem.
Subsystem for accounting of drivers' work.
Cost accounting subsystem.
Subsystem for satellite monitoring of the vehicle.
Planning subsystem.
Budgeting subsystem.
Subsystem of DS motion.
Integration into a single information base with 1C: BP ed. 2.0.
Integration into a single information base with 1C: UPP rev 1.3.

The 1C: Vehicle Management 8 system is designed to automate key tasks of road transport enterprises and transport departments of any companies. Allows you to plan the work of the fleet, including repairs and maintenance, manage the costs of maintaining cars, process orders for transport services, control settlements with customers, generate analytical reporting. To control the actual location and movement of vehicles, a satellite monitoring system is built into the configuration.

The program is developed on the platform "1C: Enterprise 8", which allows you to use it not only independently, but also easily integrate with any other programs and organizations of any other profile.

Functional system "1C Enterprise 8 Vehicle Management"

The configuration includes the following subsystems:

Order management and dispatching;
Satellite monitoring of vehicles;
Accounting for repairs and maintenance;
Fuel and lubricants accounting;
Cost accounting;
Planning;
Budgeting;
Flow of funds;
Mutual settlements with customers;
Accounting for the work of drivers.

Management of orders and dispatching in the program 1C Vehicle Management

The subsystem functionality allows:

· Register and process external and internal transport orders. When processing an order received from an external counterparty, the system automatically monitors the availability of accounts receivable;
· Select free vehicles to fulfill orders, taking into account the specified criteria. From the search, you can exclude cars that are under repair, and those that have expired insurance or are approaching a technical inspection;
· Form waybills;
· Generate analytical reports on the execution of orders.

Vehicle monitoring

The subsystem allows you to use the functionality of the 1C: GLONASS / GPS Satellite Monitoring Center in the 1C Enterprise 8 1C Vehicle Management program or integrate it with other solutions for vehicle monitoring - Omnicomm, Dynafleet, etc. With the help of this subsystem, in the 1C Vehicle Management program, the data received from the telematics equipment connected to the vehicles is promptly loaded: location, mileage, speed and direction of movement, fuel consumption, etc. The system continuously monitors the operation of the transport and records the occurrence of configured events: fuel drain, deviation from the route, non-compliance with the speed limit, pressing the alarm button. This helps to monitor the operation of the vehicle fleet online, optimize the logistics of transportation, identify reserves for reducing the cost of completing transport tasks, prevent fuel spills and misuse of transport. When the 1C: GLONASS / GPS Satellite Monitoring Center is connected to 1C: Vehicle Management 8, the following functions become available

Control of the location of each vehicle and its route on electronic maps;
Control of the real mileage of vehicles;
Monitoring compliance with the speed regime;
Receiving and analyzing additional data installed from sensors installed on vehicles;
SOS panic button connection;
Formation of operational reports on the operation of transport (mileage, fuel consumption, traffic routes, parking, etc.).

VET

Allows you to manage the technical condition of the vehicle fleet:

Keep records of vehicles and equipment in one 1C database;
Control the technical condition of vehicles and equipment;
Control the validity period of documents - insurance policies, admissions;
Control the timing of the approaching technical inspections, adjust the maintenance rates taking into account the production;
Keep track of tires, batteries and additional equipment (first aid kits, walkie-talkies);
Keep records of road accidents, generate reports that allow you to analyze the causes of accidents, identify opportunities to reduce the risk of road accidents, estimate the cost of repairs minus insurance payments.

Fuel and lubricants accounting

This subsystem allows organizing operational control over fuel consumption:

Insist consumption rates for fuels and lubricants, incl. taking into account seasonal and other allowances;
Take into account the arrival of fuel, as well as its issuance, including taking into account the conditions for its receipt: from a warehouse, from a supplier, for cash, by bank card, by coupons. The ability to automatically download data on refueling from the processing centers of large suppliers of fuels and lubricants has been implemented - at any time you can check how much fuel was actually filled into the tank, and how much the driver indicated in the receipt.
Monitor real fuel consumption. The actual consumption of fuels and lubricants is calculated according to the data on the mileage in the waybills. In addition, you can calculate fuel consumption by purpose: for starting the engine, for mileage, for heating the passenger compartment, for ensuring the operation of additional equipment, etc.

Repair and maintenance accounting

The subsystem allows:

Keep track of orders for service work and repairs;
Record repair work and scheduled maintenance, replacement of batteries and tires, installation of additional equipment;
Plan the loading of workshops in repair departments;
Write off spare parts from the warehouse;
Keep track of the driver's working hours spent on repairs on their own;
Generate various analytical reports - on received requests for repairs and maintenance, work performed, approaching maintenance and wear and tear of units, etc.

Inventory control

The subsystem is designed to organize the operational accounting of spare parts and components. Give a chance:

Register the receipt, movement and write-off of materials and goods;
Maintain detailed records of tires, batteries, additional equipment and components;
Automatically check the remains of spare parts and fuels and lubricants in warehouses when generating documents for consumption ("Repair list", "Refueling of fuels and lubricants";
Generate detailed reports on material and fuel consumption.

Settlements with customers of transport services

The subsystem allows:

· Set tariffs for different groups of customers, categories of transport and routes;
· Calculate the cost of transport services;
· Form accompanying documents - invoices, acts, registers;
· Prepare analytical reports.

Planning

The subsystem contains a wide range of tools for planning the work of transport units. Allows:

For the selected period, form plans in the context of individual cars, types of vehicles, nomenclature groups, etc.;
Perform a plan-fact analysis, automatically generating actual indicators based on the data of waybills.

Budgeting

The subsystem allows you to form forecast balances, budgets of income and expenses, monitor compliance with budgets, draw up analytical reports, assess discrepancies between planned and actual indicators. This helps to rationally plan the income and expenditure of funds, financing the transport department as a whole and each car separately - taking into account its model and category, predicting the financial condition of the organization for any period.

Accounting for the work of drivers

The subsystem allows:

Calculate the working time of drivers when processing travel and repair lists and automatically fill out the time sheet;
Calculate wages according to various incentive schemes: fixed salary, percentage of revenue, piecework pay from production, various allowances and additional payments. It is possible to set different tariffs for wages, taking into account routes, type of vehicles, contractors;
Upload information about the accrued salary to other software products based on 1C ("1C: Accounting 8", "1C: Salary and personnel management," 1C: ERP ") for calculating taxes and generating reports.

Cost accounting

The subsystem allows:

Take into account the costs for the entire fleet and for each specific vehicle. The amount of direct costs in this case - the cost of fuel, repairs and maintenance, depreciation, wear of tires and assemblies - is calculated automatically based on the data of repair and travel tickets. Indirect costs can be allocated in proportion to the cost or mileage of the vehicle, or in equal shares for each vehicle;
Generate detailed reports on expenses for the maintenance of transport and the implementation of transport assignments - by cost item, customers, departments;
Assess the profitability of transport.

"1C Enterprise 8 Vehicle Management PROF" - advanced capabilities

The configuration contains advanced options for vehicle management. It can be used to automate large trucking companies and corporate fleets. The basic delivery of the PROF version includes all subsystems of the 1C Vehicle Management program. In addition, additional functions are implemented:

In the subsystem for order management and dispatching, the ability to automatically control debts to counterparties when processing applications for cars has been added. Added forms of vouchers for construction equipment. Implemented an automated workstation for the operational planning of vehicles;
The subsystem for accounting for repairs and service maintenance allows planning the workload of repair shops;
The VET subsystem provides for the possibility of electronic coordination of the processes of object movement (registration, deregistration, movement between departments). Added new reports.

As part of the solution, management and operational accounting is effectively implemented, there are ample opportunities for reporting, a satellite monitoring system is built-in. The system allows you to effectively optimize the cost of operating vehicles.

The software product is implemented on the platform 1C: Enterprise 8.

Integrated into 1C: ERP

It is possible to purchase a software product and install it on your territory, it is possible to work according to the scheme SAAS - Software as a service (hosting)

1C: Vehicle Management Slide 2 of Positioning of the solution "1C: Vehicle Management" is a solution developed on the 1C: Enterprise 8 platform and designed to automate business management processes and operational accounting for: specialized road transport enterprises; not motor transport enterprises, but having transport subdivisions (trading companies, manufacturing enterprises);

1C: Vehicle management Slide 4 of What is useful for users of the program Company management Interaction between departments is improved, information does not stagnate in individual departments: the mechanic has entered information about the scheduled maintenance - the dispatcher has the ability to control cars when checking out; the PTO engineer entered information about insurance policies - the dispatcher, when issuing a p / l, has the ability to control the expiration dates of the policies; the dispatcher calculated and processed the waybill: ready-made data on standard and actual fuel consumption appeared in the fuel and lubricants department; ready-made data on the volume of work performed in the context of clients appeared for the financial department; for the service and repair service, a cumulative mileage appeared for planning maintenance and monitoring tire mileage; and much more…; The efficiency of the formation and reliability of analytical reports increases; The ability to keep track of and analyze costs and profitability, incl. in the context of cars, customers, construction objects; Interaction with typical 1C configurations;

1C: Vehicle Management Slide 5 of What is useful for users of the Accounting program interaction of UAT and typical configurations 1C: integration into a single information base; unloading data into the power supply unit: unloading the consumption of spare parts according to repair sheets; unloading of acts and invoices for services rendered; uploading data for calculating vehicle depreciation; unloading accruals of salary of drivers; unloading unloading of accruals of salary of drivers in UPP and ZUP; generation of reports for accounting of fuels and lubricants. Very often, due to the lack of automation, the accounting department is forced to keep records of fuel and lubricants in the context of each car (each car is entered as a separate warehouse, etc.). If UAT is introduced, labor costs for such accounting will go away from the accounting department;

50 cars) it is very useful to use the order, batch statement and printing p / l. Udo "title \u003d" (! LANG: 1C: Vehicle Management Slide 6 of What is useful for users of the Dispatching program? . Udo" class="link_thumb"> 6 !} 1C: Vehicle management Slide 6 of What is useful for users of the Dispatcher program Work with the list of vehicles, vehicle card; On large ATP (\u003e 50 cars) it is very useful to use ordering, batch statement and printing p / l. It is convenient to calculate the fact. fuel consumption from the standard, i.e. "From the opposite"; Automatic control of the expiration of validity of the documents of drivers and cars; Convenience of work with the list of p / l: control of not submitted p / l; Analytical reports on the results of car performance; For trade enterprises, it is convenient to combine UAT and UT into a single information security and the capabilities of an order dispatcher's workstation in such an information security: Based on the documents of the standard UT “Buyer's order” or “Service implementation”, the documents “Order for the vehicle” are formed 50 cars) it is very useful to use the order, batch statement and printing p / l. Udo "\u003e 50 cars) it is very useful to use the order, batch statement and printing of p / l. It is convenient to calculate the actual consumption of fuels and lubricants from the standard, that is," from the opposite "; Automatic control of the expiration of the validity of drivers and cars; list of p / l: control of not delivered p / l; Analytical reports on the results of the operation of vehicles; For trade enterprises, it is convenient to combine UAT and UT into a single IS and the capabilities of the workstation of the order manager in such IS: Implementation of services "the documents" Order for the vehicle ""\u003e 50 cars are formed) it is very useful to use the order, batch statement and printing p / l. Udo "title \u003d" (! LANG: 1C: Vehicle Management Slide 6 of What is useful for users of the Dispatching program? . Udo"> title="1C: Vehicle management Slide 6 of What is useful for users of the Dispatcher program Work with the list of vehicles, vehicle card; On large ATP (\u003e 50 cars) it is very useful to use ordering, batch statement and printing p / l. Udo"> !}

1C: Vehicle management Slide 7 of What is useful for the users of the program Department of fuel and lubricants Setting up fuel consumption rates; Ability to account for various types of gas stations; The ability to automatically download data from processing centers; Ability to group reports (fuels and lubricants, columns, vehicle models, etc.); Collapsing data in reports for accounting;

1C: Vehicle management Slide 10 of Interrelation of departments The main center of data entry is the dispatching department Applications for the work of the vehicle Waylists Fuel consumption Results of work for calculating the cost of customer services Results of work for calculating the salary of drivers Data for planning maintenance

1C: Vehicle management Slide 11 of the Relationship of departments Service and repair service Repair lists Daily order for the release of the vehicle Mutual settlements with car services Results of work for calculating the salary of drivers Issue of waybills Planning the purchase of spare parts Planning and control of maintenance Vehicle documents control

1C: Vehicle management Slide 14 from UAT and the main ways to increase profitability The financial crisis is hitting hard on the real sector of the economy, incl. and for motor transport enterprises It is necessary to make anti-crisis decisions Optimization of expenses for fuel and lubricants and repairs; Optimization of tariffs for transport services; Optimization of expenses for salary of drivers; Optimization of the useful use of vehicles; Increasing labor productivity by automating routine work;

1C: Vehicle management Slide 15 of Optimizing the cost of repairs at UAT When repairing vehicles, it is necessary to estimate the costs for each vehicle and not allow individual vehicles to turn into “black holes” that require constant investment. Report "Rating of cars by repair costs": Allows you to analyze cars by the following indicators: The total amount of repairs, incl. the cost of installed spare parts and the cost of work; Repair cost per 1 km. mileage;

1C: Vehicle management Slide 16 from Optimization of fuel and lubricants expenses in UAT Expenses for fuel and lubricants are one of the main cost items of motor transport companies and one of the main income items for drivers. The capabilities of the "1C: Vehicle Management" program allow you to: easily detect fuel burns on cars; to carry out a comparative analysis of the work of different drivers on the same car; automatically download data from processing centers and compare with receipts provided by drivers to identify "left" receipts;

1C: Road Transport Management Slide 19 of Profitability Analysis and Optimization of Tariffs for Services at UAT In the conditions of the crisis, the number of orders for trucking companies decreases and, therefore, competition intensifies. The company must be prepared to reduce its tariffs. The 1C: Vehicle Management program allows you to analyze the profitability of services rendered in the context of contractors and make informed decisions about changing tariffs;

1C: Vehicle management Slide 20 from Optimizing the useful use of vehicles For road transport companies, especially in times of crisis, simple expensive equipment is unacceptable. It is important to maximize the load of the used cars in order to recoup depreciation and make a profit. The program "1C: Vehicle Management" allows you to analyze equipment downtime, calculate key indicators: fleet utilization rate; empty run ratio;

1C: Vehicle Management Slide 21 of During a crisis, it is important to look for ways to optimize such an important budget item as wages. In trucking enterprises, the accrual of salaries for drivers is often used. With such a payment system, drivers do not understand what kind of work they are paid for. The program "1C: Vehicle Management" allows you to get away from the "salary" scheme for calculating salary and go to calculating salary for actually performed work, which can be automatically calculated based on data from waybills Optimization of the useful use of cars

1C: Vehicle management Slide 22 from Optimizing the costs of drivers' salaries Accrual of salaries for drivers on salaries Drivers do not understand what kind of work they get money for Accrual of salaries for drivers according to tariffs Drivers salaries for actually performed work This is bad A that is good

1C: Vehicle management Slide 25 from Construction organizations Implementation costs: setting up UAT: accounting of orders; setting tariffs for clients; setting up the calculation of the salary of drivers and accounting for their production; loading data from old IS; user training; What you need to be prepared for when implementing

1C: Vehicle Management Slide 27 of Working with demo versions of programs The company "1C-Rarus" provides access to work with demo databases of software products: "1C: Vehicle Management"; “Vehicle management. Construction equipment and mechanisms "; “Vehicle management. Passenger Transportation and Taxi "; "1C-Rarus: Transport logistics and forwarding"; in terminal server mode. Send applications to the email address

1C: Motor transport management Slide 28 of System structure diagram Transport accounting module Freight transport and special transport Freight transport and special transport Passenger transport by buses Passenger transport by buses Passenger transport by taxi Passenger transport by taxi Dispatch module Accounting for orders for transport Account of orders for transport Formation of tasks and orders Formation of tasks and Directions Issue of waybills Issue of waybills Accounting for the issuance of fuels and lubricants Accounting for the issuance of fuels and lubricants Accounting for fuel consumption Accounting for fuel and lubricants Accounting module for fuel and lubricants Downloading data from processing centers Downloading data from processing centers Accounting for direct costs Accounting for direct costs Accounting for indirect costs Accounting for indirect costs Cost accounting module Control of vehicle documents and drivers Control of documents of vehicles and drivers Maintenance planning PTO module Accounting for tires and batteries Accounting for tires and batteries Price lists and tariffs Price lists and tariffs Formation of invoices and acts for services Formation of invoices and ac goods for services Settlement module Calculation of the cost of services Accounting for the development of drivers Accounting for the production of drivers Calculation of the accrued salary Calculation of the accrued salary The module for recording the work of drivers Formation of the timesheet Formation of the timesheet Short-term planning of the vehicle's work Short-term planning of the vehicle's work Long-term planning of the vehicle's work Long-term planning of vehicle operation Plan-fact analysis Planning module Warehouse accounting of spare parts Warehouse accounting of spare parts Warehouse accounting module Warehouse accounting of tires and accumulators Warehouse accounting of tires and batteries Accounting of repair orders Accounting of repair orders Accounting of performed repairs Accounting of performed repairs Repair accounting module Working with electronic catalogs of spare parts Work with electronic catalogs of spare parts

1C: Vehicle management Slide 29 from the List of tasks solved by the dispatch service: Registration of orders for vehicles: Acceptance of orders from both third-party customers and departments of the organization; The ability to track the execution of orders; Registration of group and long-term orders; When accepting an order, the possibility of its implementation is controlled; Formation of the order and selection of vehicles: The order is generated both automatically based on orders and entered manually; When forming the order, the availability of vehicles is monitored; On the basis of the order, waybills are automatically issued; The ability to track the execution of orders; Convenient graphical interface for order distribution; Statement of waybills: Batch statement mode and automatic printing of p / l; Manual input p / l mode; Batch printing of waybills is possible both on two-sided and one-sided printers; "Dispatching" module Dispatching module Accounting of orders for vehicles Accounting for orders for vehicles Formation of tasks and orders Formation of tasks and orders Issue of waybills Issue of waybills

1C: Vehicle management Slide 30 of the "Dispatching" module The error-free design of p / l is carried out thanks to the interaction and use of operational information from the following subsystems: Production and technical department (PTO). The dispatcher has an operational picture of the state of the car park, taking into account the maintenance plan; Repair service. The dispatcher makes decisions taking into account the fact that part of the vehicle fleet is being repaired; Human Resources Department. The dispatcher makes decisions taking into account the operational information about the drivers; Scheduled maintenance is approaching There are overdue documents Dispatching module Accounting for orders for vehicles Accounting for orders for vehicles Formation of tasks and orders Formation of tasks and orders Issue of waybills Issue of waybills

1C: Vehicle management Slide 31 of the "Dispatching" module Dispatching module Accounting for orders for vehicles Accounting for orders for vehicles Formation of tasks and orders Formation of tasks and orders Issue of waybills Issue of waybills

1C: Vehicle management Slide 32 from the List of tasks solved in the module "Traffic accounting": Registration of waybills of the following types: Car (Form 3); Time-based truck (Form 4-P); Piece-work truck (Form 4-C); Special car (Form 3 special); Intercity car (Form 4-M); Buses (Form 6C); Individual entrepreneurs; Calculation of the production of vehicles and drivers for various, customizable indicators; Calculation of standard and actual fuel consumption: Implemented a separate calculation of consumption for an unlimited number of mechanisms and equipment; Accounting for interchangeable fuels is possible; Implemented adjustment of the accuracy of calculating the consumption and fuel residues in the tanks; It is possible to calculate the actual consumption from the standard; Traffic accounting module Freight traffic and special transport Freight traffic and special transport Passenger transport by buses Passenger transport by buses Passenger transport by taxi Passenger transport by taxi

1C: Vehicle management Slide 33 from the List of tasks solved in the module "Accounting for fuels and lubricants" Accounting for incoming and outgoing fuels and lubricants: Refueling from the warehouse of the enterprise; Refueling for cash; Refueling by plastic cards; Gas stations according to coupons; Setting fuel consumption standards for vehicles, mechanisms and equipment: All algorithms are implemented in accordance with the order of the Ministry of Transport; The calculation of consumption standards is made for the following indicators: For mileage (taking into account the weight of the additional trailer, equipment); For transport work; For work specials. equipment; To work the heater; At idle time with the engine running; To start the engine; The delivery includes processing for loading a reference book of vehicle models with fuel consumption rates (about 500 models); Module "Accounting for fuels and lubricants" Accounting for issuing fuels and lubricants Accounting for issuing fuels and lubricants Accounting for consumption of fuels and lubricants Accounting for consumption of fuels and lubricants Module for accounting for fuels and lubricants Downloading data from processing centers Downloading data from processing centers

1C: Vehicle management Slide 34 from the List of tasks to be solved in the module "Accounting for fuels and lubricants" Accounting for seasonal norms and special working conditions; Setting up the table of dependence of changes in fuel consumption standards on temperature: In demand in areas with frequently changing temperatures; The dispatcher only needs to indicate the air temperature when issuing a waybill and the program will automatically adjust the standard fuel consumption; Setting up interchangeable analogues of fuels and lubricants; Possibility of conducting volumetric mass accounting of fuel; Loading data of processing centers for fuel and lubricants refueling: To date, processing has been implemented for: LukoilInterCard; Sibneft; TNK Magistral; Autocard; Module "Accounting for fuels and lubricants" Accounting for issuing fuels and lubricants Accounting for issuing fuels and lubricants Accounting for consumption of fuels and lubricants Accounting for consumption of fuels and lubricants Module for accounting for fuels and lubricants Downloading data from processing centers Downloading data from processing centers

1C: Vehicle management Slide 35 of the "Accounting for fuels and lubricants" module Directly in the waybill you can see the decoding of fuel consumption Accounting for issuing fuels and lubricants Accounting for issuing fuels and lubricants Accounting for fuel consumption Accounting for fuels and lubricants Accounting module for processing centers Downloading data from processing centers

1C: Vehicle management Slide 36 from the List of tasks to be solved in the module "Accounting for mutual settlements" Setting price lists and tariffs for transport services: Tariffs can be configured for any production parameters; Setting the applicability of tariffs for certain models of vehicles, vehicles, routes, construction objects; Wide possibilities for setting tariffs based on the volume of work performed; Consideration of restrictions for the minimum amount of work; Automatic filling of TTD based on waybills; Automatic calculation of the volume and cost of services rendered; Formation of relevant accounting documents in standard 1C configurations; Module "Accounting for settlements" Price lists and tariffs Price lists and tariffs Formation of invoices and acts for services Formation of invoices and acts for services Settlement module Calculation of the cost of services

1C: Vehicle Management Slide 38 from the Module "Accounting for the work of drivers" The list of tasks solved in the module "Accounting for the work of drivers" - accounting for working hours Accounting for the production of drivers; Accounting for drivers 'working hours: Accounting for drivers' work according to calendars and schedules; Formation of the time sheet; Accrual of salary of drivers; Accounting for the production of drivers Accounting for the production of drivers Calculation of the accrued salary Calculation of the accrued salary The module for accounting of the work of drivers Formation of the timesheet Formation of the timesheet

1C: Vehicle management Slide 39 from the List of tasks to be solved in the module "Drivers work accounting" - accrual of salary Use of various methods of calculating salary: piece-rate, from proceeds, permanent additional payments, a fixed amount; Flexible options for setting salary tariffs: Tariffs can be adjusted for any production parameters; Setting the applicability of tariffs for certain models of vehicles, vehicles, routes, construction objects; Different rates - for different organizations; Tariffs can be combined into tariff plans. This is true for organizations with a large number of drivers; Drivers can be assigned both tariffs and tariff plans; Module "Accounting for the work of drivers" Accounting for the production of drivers Accounting for the production of drivers Calculation of the accrued salary Calculation of the accrued salary The module for recording the work of drivers Formation of the timesheet Formation of the timesheet

1C: Vehicle management Slide 40 from the Module "Accounting for the work of drivers" The list of tasks solved in the module "Accounting for the work of drivers" - calculating salary Tariffs can be grouped for vehicle models, construction objects, routes Tariffs can be configured depending on the amount of work

1C: Vehicle management Slide 41 from the List of tasks to be solved in the "Repair accounting" module Provides a record of ongoing repair work, MOT: Accounting of repairs at its own repair area; Accounting for repairs at third-party car services; The work carried out is taken into account using reference information on the norms of time; The possibility of connecting electronic catalogs of spare parts is being developed; Repair accounting module Accounting for repair orders Accounting for repair orders Accounting for completed repairs Accounting for repairs performed Repair accounting module Working with electronic catalogs of spare parts Working with electronic catalogs of spare parts

1C: Vehicle management Slide 42 from the List of tasks solved in the module "PTO" Control of documents for vehicles and drivers: Medical certificates, water. certificates, visas, etc .; Insurance policies, permits and licenses, etc .; Accounting for vehicle mileage and equipment operating time; Automatic control of scheduled maintenance: Unlimited number of types of maintenance; The ability to customize maintenance control for any production parameter (mileage, time in operation, etc.); Possibility to configure maintenance control according to the principle “Every km. but at least once a year ”; Tire and battery accounting: Separate inventory control for tires and batteries; Possibility of group posting (so as not to manually enter each bus into the directory); Accounting for mileage and wear, control of replacement timing; Accident accounting; Module "PTO" Control of documents of vehicles and drivers Control of documents of vehicles and drivers Maintenance planning Module PTO Accounting of tires and batteries Accounting of tires and batteries

1C: Vehicle management Slide 45 from the "Cost accounting" module List of tasks solved in the "Cost accounting" module Flexible configuration of cost analytics; The ability to customize cost plans in the context of items and accounting accounts, vehicles, columns, counterparties; Distribution of indirect costs according to various algorithms: Proportional to the book value of cars; In proportion to the volume of production (mileage, working hours, etc.) Accounting for direct costs Accounting for direct costs Accounting for indirect costs Accounting for indirect costs Cost accounting module

1C: Vehicle management Slide 50 of Solution work options Independent work; Work as part of typical configurations: Ease of integration into typical configurations by means of the "Combine configurations" mode and a minimum of manual actions; In "Vehicle management. Passenger Transportation and Taxi "modified objects of standard configurations are not used; Manager of formation of documents of typical configurations: Formation is performed for any period; Control of previously generated documents is carried out - for one UAT document it is impossible to generate a document of a typical configuration twice; Enterprise accounting Enterprise accounting Trade management Trade management SCP

1C: Vehicle management Slide 51 of Solution work options Work as part of typical configurations: Manager for generating documents of typical configurations: Waybill Refueling of fuels and lubricants Development of OS Advance report Internal movement Mileage (or any production parameter) Nomenclature of fuels and lubricants Refueling for cash Refueling from the BP warehouse, UT, UPP BP, UPP BP, UT, UPP Receipt of goods and services Nomenclature of fuels and lubricants Refueling by cards and from the supplier BP, UT, UPP

1C: Vehicle management Slide 52 of Solution work options Work as part of typical configurations: Manager of the formation of documents of typical configurations: Repair list TTD Services Nomenclature Services Receipt Services Repair in a car service Nomenclature of services Requirement-invoice Nomenclature of spare parts Repair in our own rem. zone BP, UT, UPP UPP, BP, UT BP, UT, UPP Accrual of salary of drivers Accrual of salary Amount of accrued salary of BP UPP

1C: Vehicle management Slide 53 of Solution operation options Work as part of typical configurations: Manager of generation of standard configuration documents: You can generate standard documents only for new UAT documents Shipping documents can be processed only for the selected counterparty Either one general document of a typical configuration is formed, or separate documents

1C: Vehicle management Slide 54 of Pricing policy and delivery options Prices Platform 1C Product name Additional license for 1 r.m C: Vehicle management. Basic delivery Additional license for 5 r.m. Additional license for 10 r.m. Additional license for 20 rub. Additional license for 50 r.m. Additional license for 100 rub.

1C: Vehicle Management Slide 55 of Conclusion Additional information about the program "1C: Vehicle Management" you can get: On the websites of 1C and 1C-Rarus: и By email. mail Or by phone: (495), 1C-Rarus provides access to work with demo databases of all transport solutions in the terminal server mode. To gain access, you must send an application in any form to the email address

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