Vehicle management 2.0. Settlements with customers of transport services

", intended for the automation of transport management, both in trucking enterprises and in transport divisions of any companies.

"1C: Motor Transport Management" provides comprehensive support for business processes in transport organizations and departments, allows you to receive and use the information necessary for making managerial decisions and ensuring accounting of the organization's activities. Thanks to the architecture of the "1C: Enterprise 8" platform, the business processes of the software product are perfectly adapted to the needs of a particular enterprise. An important advantage of the solution is the ability to easily integrate it with 1C software products on the 1C: Enterprise 8 platform

The main supply of "1C: Enterprise 8. Vehicle Management" includes the "1C: Enterprise 8" platform, the "1C: Enterprise Management" configuration, a full set of documentation, a license to use the configuration (hardware protection key) and a license to use the 1C: Enterprise system 8 "(hardware protection key) for one workplace. Also, the basic delivery includes a six-month subscription to the information technology support (ITS) disk.

Basic functionality:

• Extracting and processing the following waybills:
  • A car (Form No. 3);
  • Truck (time-based No. 4-P, piece-rate No. 4-C);
  • Special car (Form No. 3 special);
• Intercity car (Form No. 4-M);
  • Bus (Form No. 6-C);
  • Individual entrepreneur (Forms No. PL-1, PA-1, PG-1);
• Calculation of standard and actual fuel consumption. All algorithms for calculating the standard fuel consumption are implemented in accordance with the order of the Ministry of Transport. The solution allows you to keep track of fuel consumption for vehicles with an unlimited number of equipment and trailers.
• Calculation of production in waybills for various parameters. The main parameters (mileage, cargo weight, cargo turnover, time on duty, idle time, etc.) are predefined in the system. Using the reference books, you can configure any arbitrary parameters of production and further analyze this information;
• Simultaneous accounting of fuel purchased in various ways:
  • bought with cash;
  • received on coupons;
  • purchased with non-cash payment cards;
  • issued from the warehouse of the enterprise;
  • obtained from a third party supplier;
• Settings of the table of dependence of standards for fuel consumption on temperature. Significantly facilitate the work when calculating waybills in regions with frequently changing seasonal temperatures;
• The ability to use a pre-filled directory of vehicle models (more than 500 models) with established rates of fuel consumption;
• Loading data of processing centers for detailing fuel and lubricants;
• Accounting for maintenance and repair of vehicles;
• Accounting for license plates and batteries;
• Analysis of the costs and profitability of vehicles.

1C: Enterprise 8. Motor transport management Standard

The 1C-Rarus company together with the 1C company announced in June 2011 the release of a new industry solution “1C: Enterprise 8. Standard Vehicle Management”. The software product is developed on the basis of the technological platform "1C: Enterprise 8.2" and is intended for the automation of management accounting in trucking companies and divisions.

The company "1C-Rarus" and the company "1C" have released a new industry solution for the automation of management accounting in trucking companies and divisions. The software product "1C: Enterprise 8. Vehicle Management Standard" is developed on the basis of "1C: Enterprise 8.2", has a "1C: Compatible" certificate and has all the advantages of a new technological platform, including scalability and high performance.

The capabilities of the software product include, but are not limited to the following functions:

• Registration of orders for vehicles, the formation of a daily order and route sheets;
• Extract and processing of waybills of trucks and cars, special equipment;
• Setting the consumption rates of fuels and lubricants, accounting for the receipt and delivery of fuels and lubricants;
• Accounting for repairs and scheduled maintenance of vehicles;
• Maintaining price lists and tariffs for transport services, calculating their cost, generating invoices and acts;
• Calculation of wages for drivers, formation of a timesheet.

Industry solution acquisition cost:

• 1C: Enterprise 8. Vehicle Management Standard. 22,500 rubles.
• 1C: Vehicle Management Standard. Client license for 1 workplace 8 500
• 1C: Vehicle Management Standard. Client license for 5 workplaces 37 500
• 1C: Vehicle Management Standard. Client license for 10 workplaces 73 500
• 1C: Vehicle Management Standard. Client license for 20 workplaces 138 975
• 1C: Vehicle Management Standard. Client license for 50 workplaces 327,000
• 1C: Vehicle Management Standard. Client license for 100 workplaces 572 250

With the release of a new industry solution, the 1C: Enterprise 8. Vehicle Management software product is removed from further sales after the end of the warehouse stock. Technical support for this configuration is valid until 01.01.2012.

It is possible to upgrade from the 1C: Enterprise 8. Vehicle Management program to the 1C: Enterprise 8. Standard Vehicle Management configuration.

2013: 1C: Vehicle Management Standard, ed. 2.0

December 13, 2013 the company "1C-Rarus" announced the release of the second edition of the joint solution of the company "1C" and the company - " 1C: Vehicle Management Standard».

The updated program helps users to work in the "thin" and web-client mode, transfer the main "computing" load to the server and use their own resources economically.

As part of the solution, new capabilities for managing the interface of the entire system and individual forms, they allow you to implement data exchange with the program "1C: Enterprise Accounting, ed. 3.0 ". Eight main subsystems automate the work of the control room, technical maintenance, accounting of fuel, repairs, costs, maintenance of mutual settlements, accounting of the work of drivers and the warehouse.

Acceptance of orders for vehicles, issuance of orders for the release of vehicles and the creation of route sheets, the formation and processing of waybills are the main opportunities for dispatchers to work. The PTO subsystem allows you to maintain a directory of vehicles, record the production of vehicles and equipment, control the timing of replacement of tires and batteries, plan maintenance, keep records of accidents, control the validity of OSAGO policies, medical certificates, driver's licenses and other documents. The program will help you set up fuel consumption rates, keep track of receipts, dispensing and consumption of fuels and lubricants.

“1C: Vehicle Management Standard, ed. 2.0 ”supports keeping records of orders for repair and maintenance of the vehicle, repairs and scheduled maintenance, replacement of tires and batteries, additional equipment.

Efficient warehouse operation is ensured:

• accounting of receipts of goods and materials,
• transfers between warehouses,
• write-offs,
• taking inventory,
• work with price lists and tariffs,
• calculation of the cost of transport services,
• creation of accounts, acts and registers for services rendered,
• system capabilities in the field of mutual settlements.

The system allows you to control the production and working time of drivers, to calculate wages according to waybills.

Edition 2.0 helps you keep track of direct costs, distribute indirect costs between vehicles, receive reports on costs by car, cost items, customers and departments, and analyze the profitability of each vehicle.

1C: Enterprise 8. Vehicle Management Prof

The software product "1C: Enterprise 8. Vehicle Management Prof" provides the following features:

• Order management subsystem:
  • registration of orders for vehicles;
  • formation of the daily order and route sheets;
• Subsystem for issuing and processing waybills of trucks and cars, special and construction equipment;
• Satellite monitoring subsystem:
  • built-in satellite monitoring capabilities;
  • interaction with external satellite monitoring systems;
• Fuel accounting subsystem:
  • setting the rates of consumption of fuels and lubricants;
  • accounting for the receipt and issue of fuels and lubricants;
  • accounting for oils and process fluids;
• Subsystem for accounting of repairs and scheduled maintenance of vehicles;
• PTO subsystem:
  • accounting of vehicle cards;
  • accounting of installed tires, batteries, first aid kits and arbitrary equipment;
  • control of the expiration of the validity period of documents issued for drivers and vehicles (medical certificates, OSAGO policies, MOT coupon, etc.);
• Settlement subsystem:
  • maintenance of price lists and tariffs for transport services;
  • calculation of the cost of services;
  • formation of accounts and acts;
• Driver accounting subsystem:
  • payroll;
  • formation of a timesheet;
• Subsystem for direct and indirect costs accounting;
• Vehicle fleet scheduling subsystem;
• Subsystem of budgeting and cash flow accounting.

The vehicle monitoring system and fuel consumption control is integrated into 1C: Enterprise 8. Vehicle Management

The solution "1C: Enterprise 8. Vehicle Management Prof" can work with data coming from the vehicle monitoring system and fuel consumption control FAS and FMS.

"1C: Enterprise 8. Vehicle Management Prof" is intended for the automation of managerial and operational accounting in road transport companies allows you to automate the planning, budgeting and cash flow processes.

Satellite monitoring data on vehicle movement and fuel consumption provided by FAS and FMS systems manufactured by Omnicomm allow not only monitoring the location, speed and real mileage of vehicles, but also comparing the actual fuel consumption with the data of refueling and, thus, identifying drivers, those who steal fuel, as well as those involved in registration.

The product "1C: Enterprise 8. Vehicle Management Prof" was developed taking into account the experience of automation of such enterprises as OJSC "Rostelecom", GUP "MOSGAZ", LLC "Dixie Trans", "Zyryanskiy coal mine", "KBhimmash named after A.M. Isaeva "- a branch of FSUE" GKNPTs im. M.V. Khrunichev ”and other companies with a large fleet of vehicles.

According to Stanislav Emelyanov, Deputy General Director of Omnicomm, the integration of FAS and FMS systems into 1C: Enterprise 8. Vehicle Management Prof is the beginning of a full-fledged integration of vehicle control systems into the enterprise management accounting system. “At the first stage of the development of monitoring systems, the dispatcher manually controlled where exactly his car was located, at the second, the head of the transport department received a report on comparing the real fuel consumption with the data provided by the driver, but now the third stage comes - when, according to the monitoring system, in 1C, rationing costs for vehicles, monitoring their compliance and even managing drivers' motivation based on real work results, ”he said.

Attention! This manual has been prepared for UAT Prof 2.0.4.1 (Figure 1).

Picture 1- UAT version

Please note that to work with SCOUT-Platforma software, you need to install the SPIK plugin in the Kernel and configure the correct Application Server host. 1C: UAT Prof will have access to the data that is available to the user with the specified login. You can learn more about creating users in the SCOUT-Platform software from the article.

Attention!The user used to work with the SPIC must have the "Template user" checkbox checked in the dispatcher settings in the SCOUT-Manager.

To display the data of the SCOUT system in the 1C: Vehicle Management program. Prof 2.0 you need to do the following:

1. Specify the settings for connecting to the SCOUT-Platform. To do this, go to the "Administration" tab, the "Program settings (uat)" item, at the bottom of which there will be a link to the "Monitoring systems settings" section. In it, on the "SCOUT" tab, specify the connection data (Figure 2).

Figure 2 - Connection settings

2. To obtain data on vehicles, go to the “Monitoring” tab and select the “Vehicle data (SCOUT)” report (Figure 3), which will contain information about vehicles (Figure 4). The data must be loaded into the system beforehand.

Figure 3 - Selecting the report "Vehicle data (SCOUT)"

Figure 4 - Vehicle data SCOUT

3. Go to the "Vehicle operation" tab, select the "Vehicles and equipment" directory and specify the identifier for each vehicle of interest in the SCOUT system (Figure 5).

Figure 5 - Indication of the vehicle identifier in the SCOUT system

4. Go to the "Monitoring" tab and add the vehicles of interest to the "Vehicle selection" section using the "Add" control element (Figure 6).

Figure 6 - Choice of vehicles

5. Specify the time interval for loading data and activate the "Run" control (Figure 7).

Figure 7 - Choice of data download interval

6. After the data is loaded, access to additional information can be obtained on the tab “Additional vehicle information by GPS” (Figure 8).

Figure 8 - Additional information on the vehicle

Everything is confused in company X. The costs of the transport department are growing and no one understands anything. The find director does not understand what the funds are being spent on. The CEO does not understand why, instead of a new Toyota for his little son, he should buy GAZelle caps for a million dollars apiece. The head of the transport said “I understand you” and left to buy the half-spring bushings. A critical moment comes, the findirector throws his hat down and says: “We need profitability!”. “Profitability! ..” - the audience breathes out at once and looks at the head of the information department. “Let's arrange” - he says and buys a yellow box with 1C: Vehicle Management. A working group is formed, implementation begins.

What we want to get in the end

The staff of accountants in the transport department delivers fuels and lubricants and spare parts. Drivers no longer lay down bones for every liter of burnout - the consumption is calculated accurately. Route, travel, repair lists are created on time and correctly. The calculation of drivers' salaries has been automated: all kinds of allowances are taken into account, burnouts are deducted. The information exchange between the existing ISs is automated: from the repair sheets, invoices are generated in 1C Accounting and spare parts are credited exactly to account 10.5. Individuals are unloaded from the ZUP in a timely manner. But the main thing is that all analytics are done in a couple of clicks! The head of the transport department can report on every liter of diesel fuel, every battery, every ruble spent on repairs. He can get data on the state of any machine at any time. Thus, everyone is happy: the transport department easily keeps records, the accounting department does not interfere with the process and only controls the correctness of the unloading, the financial department receives up-to-date data on profitability. This is a picture of ideal accounting, which, with a competent approach, can be implemented on the basis of 1C UAT.

What do we have now

The chief of transport keeps records with a pencil in a notebook, and the last time he turned on the computer by accident, hitting his heel. The dispatcher drives in data on the income and expense into the Excel, where the estimated consumption is calculated using very simple formulas (of course, a minimum of parameters are taken into account). At the end of the month, drivers are fighting for every liter of burnout, convincing the dispatcher that in Verkhniye Matyuki he was in a traffic jam, and in Nizhniye Naupki he had to take a detour due to road repairs. Nobody knows the real route and fuel consumption. For the receipt of spare parts in the accounting department, the primary is transferred with notes, and the girls there drive in the nomenclature at random, because they have a vague idea of \u200b\u200bwhat the difference between a rim pulley and a brake disc is. Because of this, transport and accounting are often confused in the transmitted data. Payroll is done by a VBA script in the same Excel. The cars have proper names - Shabby Gazelle and Peterbilt Zeleny, there is no fixed list of vehicles. At the end of the month, when documents come from the processing centers of suppliers of fuels and lubricants, accountants in the transport department manually check the final figures, and in case of discrepancy, they bog down in proceedings with drivers.

How will we implement

As practice shows, it is extremely difficult to break the proven accounting methods in a large enterprise (no matter how wild they are). Full-scale implementation is challenging for several reasons:

• increased demand for labor resources. A very large amount of information will need to be entered into UAT to generate reports and generate profitability;
• data must be entered by a staff of qualified accountants. The “our girls figure it out” approach is guaranteed to lead to failure;
• requires integration with existing enterprise IS. In the case of a distribution wholesale base, this is integration with a warehouse management system (WMS) and accounting software;
• high coordination of the work of all departments involved at all stages is required. This is primarily transport, information, accounting, warehouse;
• changes in business processes. If the company has a quality manager, then he interacts with the heads of departments and describes new regulations;
• technical complexity. The information department needs a person who will only be engaged in implementation for several months. This is the development of tools for information exchange at the preparatory stage and "finalization with a file" until everything is settled.

But what to do when the data is needed and a full-scale implementation is beyond the enterprise's capacity? No problem, nothing prevents us from making changes gradually. To begin with, you can automate accounting in the transport department, and then extend the functionality to related tasks. Initial implementation, according to subjective feelings, uses only 5-10% of the gigantic capacity of the 1C UAT system, but it is relatively easy to implement. The transport department gets a kind of analogue of its usual accounting, which uses a couple of documents and reference books. Result: the processes become more transparent, there is a semblance of “civilized” accounting, the ability to receive modest analytics. Benefits:

• minimum costs for personnel retraining;
• minimum costs for technical support;
• relatively short terms of implementation (1-2 months);

Keeping records in such a system with a fleet of 30 cars (1 trip per day, daily workload) is quite within the power of two accountants with no experience with UAT.

Key point: waybills and fuel consumption

To begin with, I took up the automation of accounting for fuel consumption - this was the main task of accountants in the transport department. The existing technique implied a minimum of input information - mileage there, mileage back, load there, load back. With gazelles, in which the transported cargo was not taken into account, it was even easier: only the distance traveled and the type of fuel - either LPG or gasoline. In a detailed examination of the Excel file, elementary formulas for calculating the expense were identified; they used several coefficients, verified over the years by trial and error.
In UAT, the calculation of fuel consumption is much more complicated. I will describe several points with which the questions arose.
As for the costs of spare parts, we can receive from the documents a demand-invoice for 1C Accounting. To do this, you need to enter an additional attribute in the document for binding to the asset.

What did you get

Having automated the accounting of waybills and introducing into the UAT configuration an additional requisite for communication with 1C Fixed Asset Accounting, we get (for each of the vehicles):

• consumption for each type of fuel in the context of plastic cards, suppliers;
• total cost of refueling for each type of fuel in the context of plastic cards, suppliers;
• total mileage;
• total transported cargo;
• initial cost, amortization, cost including amortization;
• total costs of spare parts.

To get a comprehensive picture, there are not enough costs for repairs, insurance, maintenance, taxes and consumables. Nevertheless, at minimal cost, we obtained most of the indicators. This can be considered a success.

conclusions

• 1C UAT is a powerful system for managing the profitability of transportation. This is a full-fledged accounting department, only with a focus on vehicles. Accordingly, it must be kept by a qualified staff of accountants;
• mastering the system during implementation is an obvious path to failure;
• the system is best suited to vehicles with fixed routes and flight schedules. The system, unfortunately, is not suitable for those cases when the exact route of the flight is unknown. As an option - equip transport with “black boxes” and build information exchange with UAT.
• the keys to success are the coordinated work of all departments involved and a thorough study of the nuances of the movement of fuels and lubricants. The latter will save the accountant from the frantic search for the missing thousands at gunpoint.

The 1C: Vehicle Management 8 system is designed to automate key tasks of road transport enterprises and transport departments of any companies. Allows you to plan the operation of the vehicle fleet, including repairs and maintenance, manage the costs of car maintenance, process orders for transport services, control settlements with customers, generate analytical reporting. To control the actual location and movement of vehicles, a satellite monitoring system is built into the configuration.

The program is developed on the platform "1C: Enterprise 8", which allows you to use it not only independently, but also easily integrate with any other programs and organizations of any other profile.

Functional system "1C Enterprise 8 Vehicle Management"

The configuration includes the following subsystems:

• Order management and dispatching;
• Satellite monitoring of vehicles;
• Accounting for repairs and maintenance;
• Fuel and lubricants accounting;
• Cost accounting;
• Planning;
• Budgeting;
• Flow of funds;
• Mutual settlements with customers;
• Accounting for the work of drivers.

Management of orders and dispatching in the program 1C Vehicle Management

The subsystem functionality allows:

• · Register and process external and internal transport orders. When processing an order received from an external counterparty, the system automatically monitors the availability of accounts receivable;
• · Select free vehicles to fulfill orders, taking into account the specified criteria. From the search, you can exclude cars that are under repair, and those that have expired insurance or are approaching a technical inspection;
• · Form waybills;
• · Generate analytical reports on the execution of orders.

Vehicle monitoring

The subsystem allows you to use the functionality of the 1C: GLONASS / GPS Satellite Monitoring Center in the 1C Enterprise 8 1C Vehicle Management program or integrate it with other solutions for vehicle monitoring - Omnicomm, Dynafleet, etc. With the help of this subsystem in the 1C Vehicle Management program, the data received from the telematics equipment connected to the vehicles is promptly loaded: location, mileage, speed and direction of movement, fuel consumption, etc. The system continuously monitors the operation of the transport and records the occurrence of configured events: fuel drain, deviation from the route, non-compliance with the speed limit, pressing the alarm button. This helps to monitor the operation of the vehicle fleet online, optimize transportation logistics, identify reserves to reduce the cost of completing transport tasks, prevent fuel spills and misuse of transport. When the 1C: GLONASS / GPS Satellite Monitoring Center is connected, the following functions become available in 1C: Vehicle Management 8

• Control of the location of each vehicle and its route on electronic maps;
• Control of the real mileage of vehicles;
• Monitoring compliance with the speed regime;
• Receiving and analyzing additional data installed from sensors installed on vehicles;
• SOS panic button connection;
• Formation of operational reports on the operation of transport (mileage, fuel consumption, traffic routes, parking, etc.).

VET

Allows you to manage the technical condition of the vehicle fleet:

• Keep records of vehicles and equipment in one 1C database;
• Control the technical condition of vehicles and equipment;
• Control the validity period of documents - insurance policies, admissions;
• Control the timing of the approaching technical inspections, adjust the maintenance rates taking into account the production;
• Keep track of tires, batteries and additional equipment (first aid kits, walkie-talkies);
• Keep records of road accidents, generate reports that allow you to analyze the causes of accidents, identify opportunities to reduce the risk of road accidents, estimate the cost of repairs minus insurance payments.

Fuel and lubricants accounting

This subsystem allows organizing operational control over fuel consumption:

• Insist consumption rates for fuels and lubricants, incl. taking into account seasonal and other allowances;
• Take into account the arrival of fuel, as well as its issuance, including taking into account the conditions for its receipt: from a warehouse, from a supplier, for cash, by bank card, by coupons. The ability to automatically download data on refueling from the processing centers of large suppliers of fuels and lubricants has been implemented - at any time you can check how much fuel was actually filled into the tank, and how much the driver indicated in the receipt.
• Monitor real fuel consumption. The actual consumption of fuels and lubricants is calculated according to the data on the mileage in the waybills. In addition, you can calculate fuel consumption by purpose: for starting the engine, for mileage, for heating the passenger compartment, for ensuring the operation of additional equipment, etc.

Repair and maintenance accounting

The subsystem allows:

• Keep track of orders for service work and repairs;
• Record repair work and scheduled maintenance, replacement of batteries and tires, installation of additional equipment;
• Plan the loading of workshops in repair departments;
• Write off spare parts from the warehouse;
• Keep track of the driver's working hours spent on repairs on their own;
• Generate various analytical reports - on received requests for repairs and maintenance, work performed, the approach of maintenance and wear of units, etc.

Inventory control

The subsystem is designed to organize the operational accounting of spare parts and components. Give a chance:

• Register the receipt, movement and write-off of materials and goods;
• Maintain detailed records of tires, batteries, additional equipment and components;
• Automatically check the remains of spare parts and fuels and lubricants in warehouses when generating documents for consumption ("Repair list", "Refueling of fuels and lubricants";
• Generate detailed reports on material and fuel consumption.

Settlements with customers of transport services

The subsystem allows:

• · Set tariffs for different groups of customers, categories of transport and routes;
• · Calculate the cost of transport services;
• · Form accompanying documents - accounts, acts, registers;
• · Prepare analytical reports.

Planning

The subsystem contains a wide range of tools for planning the work of transport units. Allows:

• For the selected period, form plans in the context of individual cars, types of vehicles, nomenclature groups, etc.;
• Perform a plan-fact analysis, automatically generating actual indicators based on the data of waybills.

Budgeting

The subsystem allows you to form forecast balances, budgets of income and expenses, monitor compliance with budgets, draw up analytical reports, assess discrepancies between planned and actual indicators. This helps to rationally plan the income and expenditure of funds, financing the transport department as a whole and each car separately - taking into account its model and category, predicting the financial condition of the organization for any period.

Accounting for the work of drivers

The subsystem allows:

• Calculate the working time of drivers when processing travel and repair lists and automatically fill out the time sheet;
• Calculate wages according to various incentive schemes: fixed salary, percentage of revenue, piecework pay from production, various allowances and additional payments. It is possible to set different tariffs for wages, taking into account routes, type of vehicles, contractors;
• Upload information about the accrued salary to other software products based on 1C ("1C: Accounting 8", "1C: Salary and personnel management," 1C: ERP ") for calculating taxes and generating reports.

Cost accounting

The subsystem allows:

• Take into account the costs for the entire fleet and for each specific vehicle. The amount of direct costs in this case - the cost of fuel, repairs and maintenance, depreciation, wear of tires and assemblies - is calculated automatically according to the data of repair and trip tickets. Indirect costs can be allocated in proportion to the cost or mileage of the vehicle, or in equal shares for each vehicle;
• Generate detailed reports on the costs of transport maintenance and the execution of transport assignments - by cost item, customers, departments;
• Assess the profitability of transport.

"1C Enterprise 8 Vehicle Management PROF" - advanced capabilities

The configuration contains advanced options for vehicle management. It can be used to automate large trucking companies and corporate fleets. The basic delivery of the PROF version includes all subsystems of the 1C Vehicle Management program. In addition, additional functions are implemented:

• In the subsystem for order management and dispatching, the ability to automatically control debts to counterparties when processing applications for cars has been added. Added forms of vouchers for construction equipment. Implemented an automated workstation for the operational planning of vehicles;
• The subsystem for accounting for repairs and service maintenance allows planning the workload of repair shops;
• The VET subsystem provides for the possibility of electronic coordination of the processes of object movement (registration, deregistration, movement between departments). Added new reports.

As part of the solution, management and operational accounting is effectively implemented, there are ample opportunities for reporting, a satellite monitoring system is built-in. The system allows you to effectively optimize the cost of operating vehicles.

The software product is implemented on the platform 1C: Enterprise 8.

Integrated into 1C: ERP

It is possible to purchase a software product and install it on your territory, it is possible to work according to the scheme SAAS - Software as a service (hosting)

The joint solution "1C: Motor Transport Management Standard" is developed on the 1C Enterprise 8 platform and is intended for the automation of managerial and operational accounting in trucking enterprises and organizations, as well as in trucking divisions of trade, manufacturing and other enterprises that use vehicles for their own needs. The solution is a standalone product developed on the 1C: Enterprise 8 platform, which does not require the purchase of additional products on the 1C 8 platform.

Program "1C: Vehicle Management Standard"consists of eight main subsystems(Figure 1):

• Dispatching subsystem;
• PTO subsystem;
• Fuel accounting subsystem;
• Repair accounting subsystem;
• Warehouse accounting subsystem;
• Settlement subsystem;
• Subsystem for accounting of drivers' work;
• Cost accounting subsystem.

Fig. 1. Block diagram pprogram "1C: Standard Vehicle Management"

Dispatching subsystem

The dispatching subsystem of the program is intended for accepting orders, issuing an order for issuing a vehicle and forming route sheets, forming and processing waybills.

Orders for vehicles in 1C can be accepted both from third-party contractors and from internal divisions of the company. The order specifies the route of transportation, cargo parameters, requirements for the vehicle. The program provides tracking of partially completed orders.

The issuance of the order for the release of cars in 1C takes into account the various modes of operation of the vehicle and the schedules of the drivers. In this case, the program automatically checks whether the car is suitable for the trip according to the following indicators:

• the car is not being repaired;
• the car has no upcoming scheduled maintenance;
• the car has no expired documents (OSAGO policy, any certificates, etc.).

These orders are used for batch issuance of waybills. IN 1c vehicle management, the order is as follows:

The program 1c vehicle management allows you to write and process waybills of the following types:

• Time-based truck (Form No. 4-P);
• Piece-work truck (Form No. 4-C);
• Special car (Form No. 3 special);
• Intercity car (Form No. 4-M);
• Construction machine (ESM2);
• Non-public bus (special form No. 6);
• A car (Form No. 3);
• Travel lists of individual entrepreneurs.

Based on the data of the waybills, the 1C program allows you to generate a variety of analytical reports:

• Vehicle production report;
• Mileage report;
• Equipment operating time report;
• Downtime report;
• Log of waybills (form TMF-8);
• Vehicle operation card;
• Statement of technical and operational indicators of vehicles;
• Vehicle state diagram.

Functionality of the program 1 Allows users to monitor the state of vehicles, for example:

• The car is scheduled for the trip (order issued);
• The car is on the flight;
• The car is being repaired;
• The car is mothballed, etc.

Execution of such documents as a license order for the release of a vehicle, a waybill, a repair sheet automatically change the state of the car. In addition, a 1C user, using a special document "Vehicle Disposition", can set any state and location of the car. Vehicle status data is clearly presented in the corresponding program report 1c vehicle management:

Subsystem of the program 1C Vehicle managementfuel accounting

The subsystem is intended for setting the rates of consumption of fuels and lubricants, accounting for the receipt, issue and consumption of fuels and lubricants.

The receipt and issue of fuels and lubricants is documented in the documents "Receipt of goods" and "Refueling of fuels and lubricants", the calculation of fuel consumption is carried out in the waybills. In case of returning fuel from the car to the warehouse, special documents are provided for the discharge of fuel and lubricants.

The program 1C implements the possibilities of filling out the following types of gas stations:

• From the warehouse;
• For cash;
• By plastic card;
• By coupons;
• From the supplier.

For cases of refueling using plastic cards, the program implements additional accounting capabilities - loading data from reports with refueling details and automatic comparison with data entered on the basis of drivers' receipts. The delivery of the program includes processing for loading data on refueling of the following processing centers:

• Lukoil-Intercard;
• Autocard;
• Sibneft;
• TNK-Magistral;
• Gazpromneft.

For other processing centers that are not included in this list, but provide reports of refueling detailing in electronic form in an open format (DBF, Excel, txt, etc.), with minor modifications, you can also implement automatic loading of this data into the program and their further verification with drivers reports.

The calculation of fuel consumption is carried out in the waybill during its processing. The standard consumption is calculated according to the consumption rates that are set up in the reference book "Vehicle models". All calculation algorithms are implemented in strict accordance with the order of the Ministry of Transport and allow you to calculate the following types of fuel consumption:

• linear consumption for mileage;
• expenses for transport work and for changing its own weight;
• heater consumption;
• expenses for the work of special equipment;
• expense additional operations;
• consumption for starting the engine;
• mileage expense when performing special work;
• consumption for idle time with the engine running.

In addition, the program provides for taking into account seasonal allowances for fuel consumption, as well as allowances for work in difficult conditions.

The resulting data on the movement of fuels and lubricants is presented in the following reports:

• List of movement of fuels and lubricants;
• Statement of the receipt and consumption of fuels and lubricants;
• Refueling of fuels and lubricants;
• List of comparison of fuel consumption by drivers;
• Statement of issuance of coupons for fuels and lubricants;
• List of comparison of gas stations by plastic cards.

Repair and maintenance accounting subsystem

The subsystem is designed to keep track of orders for the repair and service of vehicles, accounting for repairs and scheduled maintenance, replacement of tires and batteries, additional equipment. The program allows you to keep records of repairs carried out both in your own repair area and in third-party car services.

Repair orders are registered with the "Pre-order for repair" documents, which indicate the vehicle, the reason for the request, a list of faults and spare parts. In the case of repairs in a third-party car service, a preliminary order for repairs can be printed in the following form:

Based on preliminary orders, the program generates repair sheets - documents registering repairs, maintenance, replacement of tires and batteries. In the case of repairs at our own repair zone, the "Repair List" document writes off spare parts from the warehouse of the enterprise, and in the case of repairs at a third-party car service, the document indicates the amount and cost of the work performed. If drivers are involved in the repair, then the time spent on work will be included in the drivers' time sheet.

The analysis of the performed repairs can be carried out according to various reports:

Warehouse accounting subsystem

The subsystem is designed to carry out warehouse operations: receipt of goods and materials at the warehouse, internal movement between warehouses, write-off, inventory taking. Writing off materials can be done in one of the following ways: FIFO, LIFO and average.

A separate inventory control includes accounting for tires, batteries, first aid kits and other equipment, since such a complete set must be taken into account in the context of each unit. Detailed technical information is kept for tires and batteries:

Also, the program provides for the possibility of group posting of tires and batteries, which can significantly reduce the time when entering documents.

Subsystem for accounting of rendered transport services

The subsystem of mutual settlements management implements the functions of accounting for price lists and tariffs, calculating the cost of transport services, generating invoices, acts and registers for services rendered.

Driver accounting subsystem

This subsystem implements two main tasks: accounting for the production and working time of drivers and calculating wages according to waybills.

The calculation of the drivers' working time is carried out when processing travel and repair lists. In addition, it is possible with special documents to introduce various deviations in the use of working time by drivers. Based on these data, a timesheet is automatically generated - the unified form T13.

The calculation of accruals for drivers' wages in the program is carried out in different ways:

• At piece rates from production;
• Percentage of proceeds;
• Percentage of other charges;
• Fixed amount;
• Supplement for night hours.

Cost accounting subsystem

The cost accounting subsystem of the program allows you to keep track of direct costs, distribute indirect costs between cars, receive reports on costs by car, cost items, customers and departments, as well as analyze the profitability of each car. The ability to customize different cost plans allows you to take into account the costs of providing services to third-party customers by cars and the costs of using cars for official, on-farm purposes in different ways.

Cost reports can be obtained in various aspects of analytics, for example, in the context of cars:

or in the context of customers:

Integration with other systems

The interaction of the "1C: Standard Vehicle Management" configuration with typical 1C configurations can be performed in two ways:

• By uploading / downloading data;
• By combining into a single information base.

 

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