Government decree 225. How to fill out a work book correctly and keep it. Rules for maintaining and storing work books, making work book forms and providing employers with them
Russian Federation
DECREE of the Government of the Russian Federation of 04.16.2003 N 225 (as amended on 05.19.2008) "ON LABOR BOOKS"
from 06.02.2004 N 51, from 01.03.2008 N 132, dated 19.05.2008 N 373)
5. To the executive authorities of the constituent entities Russian Federation to carry out the necessary work on the introduction in organizations located on their territory, work books and inserts in them of a new type.
Prime Minister
Russian Federation
M. KASYANOV
APPROVED BY
Government Decree
Russian Federation
of April 16, 2003
N 225
LABOR BOOK FORM (Cover) Coat of arms of the Russian Federation LABOR BOOK (Title page) Coat of arms of the Russian Federation LABOR BOOK Surname __________________________________________________________ Name ______________________________________________________________ Patronymic _________________________________________________________ Date of birth __________________________________________________ (date, month, year) Education _______________________________________________________________________________ , year) Signature of the owner of the book _________________________________________ M.P. Signature of the person responsible for maintaining work books ____________________________________ (legible) Job information Series and number * (10 spreads)
| N records | date | Intelligence about admission to work, translation to another permanent work, qualifications, dismissal (indicating reasons and reference on the article, clause of the law) | Name, date and number document, based which was introduced recording |
||
| number | month | year | |||
| 1 | 2 | 3 | 4 | ||
Rewarding information Series and number (10 spreads)
| N records | date | Intelligence about rewarding (encouragement) | Name, date and number document, based whom entry made |
||
| number | month | year | |||
| 1 | 2 | 3 | 4 | ||
* The series and number are indicated on one of four pages of each unfolded sheet of the work book.
APPROVED BY
Government Decree
Russian Federation
of April 16, 2003
N 225
FORM OF INSERT INTO THE LABOR BOOK INSERT INTO THE LABOR BOOK (not valid without a work record) Coat of arms of the Russian Federation Surname __________________________________________________________ First name ______________________________________________________________ Patronymic _________________________________________________________ Date of birth _________________________________________________________ Date of birth ____________________________________________________ (date, month, year) Education, date of specialty ________________________________________________________________ ) Signature of the owner of the work book _________________________________________ Signature of the person responsible for keeping the work books M. P. ______________________________________ (legible) The insert in the work book is made according to the approved form of the work book. The volume of the insert: "Information about work" - 9 spreads, "Information about awards" - 8 spreads.
APPROVED BY
Government Decree
Russian Federation
of April 16, 2003
N 225
RULES FOR MAINTENANCE AND STORAGE OF LABOR RECORDS, MANUFACTURE OF LABOR RECORDS FORMS AND PROVIDING THEM FOR EMPLOYERS
(as amended by Resolutions of the Government of the Russian Federation of 06.02.2004 N 51, of 01.03.2008 N 132, dated 19.05.2008 N 373)
1. These Rules establish the procedure for maintaining and storing work books, as well as the procedure for producing work book forms and providing employers with them.
2. The work book is the main document about labor activity and the length of service of the employee.
3. An employer (with the exception of employers who are individuals who are not individual entrepreneurs) maintains work books for each employee who has worked for him for more than five days, if the work for this employer is the main one for the employee.
An employer is an individual who is individual entrepreneur, is obliged to keep work books for each employee in the manner prescribed by the Labor Code of the Russian Federation and other regulatory legal acts of the Russian Federation.
An employer who is an individual who is not an individual entrepreneur does not have the right to make entries in work books employees and issue work books for employees hired for the first time.
dated 01.03.2008 N 132)
4. The work book contains information about the employee, the work performed by him, transfer to another permanent job and about the dismissal of the employee, as well as the grounds for termination employment contract and information about awards for success in work.
5. Information about penalties is not entered in the work book, except for cases when disciplinary action is the dismissal.
6. Work books are kept in the state language of the Russian Federation, and on the territory of the republic within the Russian Federation, which has established its own state language, the registration of work books can, along with the state language of the Russian Federation, be conducted in the state language of this republic.
7. The employer is obliged, upon written application of the employee, no later than three working days from the date of its submission, to give the employee a copy of the work book or an extract from the work book certified in accordance with the established procedure.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
8. Registration of a work book for an employee hired for the first time is carried out by the employer in the presence of the employee no later than a week from the date of employment.
9. The following information about the employee is entered into the work book during its registration:
a) surname, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;
b) education, profession, specialty - on the basis of documents on education, qualifications or availability of special knowledge (when applying for a job requiring special knowledge or special training).
10. All records of the work performed, transfer to another permanent job, qualifications, dismissal, as well as the awards made by the employer, are entered in the work book on the basis of the relevant order (order) of the employer no later than a week, and upon dismissal - on the day of dismissal and must exactly correspond to the text of the order (instruction).
11. All entries in the work book are made without any abbreviations and have their own serial number within the relevant section.
12. The employer is obliged to familiarize the owner with each entry in the work book about the work performed, transfer to another permanent job and dismissal, against signature in his personal card, which repeats the entry made in the work book.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
The form of the personal card is approved Federal Service state statistics.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
13. The work book is filled in in the manner approved by the Ministry of Health and social development Russian Federation.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
14. Entries in the work book about the reasons for the termination of the employment contract are made in strict accordance with the wording of the Labor Code of the Russian Federation or other federal law.
15. Upon termination of an employment contract on the grounds provided for in Article 77 Labor Code Of the Russian Federation (with the exception of cases of termination of the employment contract on the initiative of the employer and due to circumstances beyond the control of the parties (paragraphs 4 and 10 of this article), an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the corresponding paragraph of the first part indicated articles.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
16. Upon termination of an employment contract on the initiative of the employer, an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the relevant paragraph of Article 81
17. Upon termination of an employment contract due to circumstances beyond the control of the parties, an entry is made in the work book about the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.
18. Upon termination of an employment contract on other grounds provided for by the Labor Code of the Russian Federation or other federal laws, a record of dismissal (termination of the employment contract) is made in the work book with reference to the relevant article, clause of the Labor Code of the Russian Federation or other federal law.
19. Upon termination of an employment contract with an employee convicted in accordance with a court sentence to deprivation of the right to hold certain positions or engage in certain activities and those who have not served a sentence, an entry is made in the work book on the basis on which, for how long and what position he is deprived of the right to occupy (what activities he is deprived of the right to engage in).
20. Information about part-time work (about dismissal from this job), at the request of the employee, is entered at the place of the main job in the work book on the basis of a document confirming the part-time work.
21. An entry is also made in the work book at the place of work, indicating the relevant documents:
A) on the time of military service in accordance with the Federal Law "On Military Duty and Military Service", as well as on the time of service in the internal affairs bodies, the State Fire Service of the Ministry of the Russian Federation for Civil Defense, Emergencies and Elimination of Consequences of Natural Disasters, institutions and the bodies of the penal system, the tax police, the bodies for control over the circulation of narcotic drugs and psychotropic substances and customs authorities;
(as amended by Resolutions of the Government of the Russian Federation of 19.05.2008 N 373)
b) on the time of study at courses and at schools for advanced training, retraining and training.
22. Relevant entries made in the work book of persons dismissed from work (position) in connection with unlawful conviction or dismissed from office in connection with unlawful prosecution, established, respectively, by an acquittal or a resolution (ruling) to terminate a criminal case for absence the events of the crime, due to the absence of corpus delicti in the act or due to lack of evidence of their participation in the commission of the crime, shall be recognized as invalid. The employer, upon a written application from the employee, issues him a duplicate of the work record book without a record recognized as invalid. A duplicate of the work book is issued to the specified persons in the manner prescribed by these Rules.
In the work books of persons who have served correctional labor without imprisonment, an entry is made at the place of work that the time of work during this period is not counted in the continuous length of service. This entry is made in the work books at the end of the actual term of serving the sentence, which is established according to the certificates of the internal affairs bodies.
When a convicted person is dismissed from work in accordance with the established procedure and he is admitted to a new place of work, the corresponding entries are made in the work book in the organization to which he was admitted or sent.
23. Upon restoration of continuous work experience in accordance with the established procedure, an entry is made in the employee's work book at the last place of work on the restoration of continuous work experience with an indication of the corresponding document.
24. The following information about the reward (incentive) for labor merits is entered in the work book:
a) on the awarding of state awards, including the conferment of state honorary titles, on the basis of relevant decrees and other decisions;
b) on awarding certificates of honor, conferring titles and awarding badges, badges, diplomas, certificates of honor, produced by employers;
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
c) about other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, the rules of the internal work schedule, statutes and regulations on discipline.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
25. Records of bonuses provided by the remuneration system or paid on a regular basis are not entered into work books.
26. Changes in the records of the last name, first name, patronymic and date of birth, as well as the education, profession and specialty of the employee are made by the employer at the last place of work on the basis of a passport, birth certificate, marriage, divorce, change of last name, first name, patronymic and other documents.
27. If an incorrect or inaccurate entry is found in the work book, it is corrected at the place of work where the corresponding entry was made, or by the employer at the new place of work on the basis of the official document of the employer who made the mistake. In this case, the employer is obliged to provide the employee with the necessary assistance when he applies.
28. If the organization that made an incorrect or inaccurate entry is reorganized, the correction is made by its legal successor, and in case of liquidation of the organization - by the employer at the new place of work on the basis of the relevant document.
If an incorrect or inaccurate entry in the work book is made by an employer - an individual who is an individual entrepreneur, and his activity is terminated in accordance with the established procedure, the correction is made by the employer at the new place of work on the basis of the relevant document.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
29. The corrected information must fully comply with the document on the basis of which they were corrected. In the event of the loss of such a document or its inconsistency with the actual work performed, the correction of information about the work is made on the basis of other documents confirming the performance of work not indicated in the work book.
Testimony cannot serve as a basis for correcting previously made entries, with the exception of entries in respect of which there is a court decision, as well as the cases provided for in paragraph 34 of these Rules.
30. In the sections of the work book containing information about work or information about rewarding, crossing out inaccurate or incorrect entries is not allowed.
Changes to records are made by invalidating them and making the correct records.
The same procedure is used to change the record of the employee's dismissal (transfer to another permanent job) in the event that the dismissal (transfer) is recognized as illegal.
31. A person who has lost a work book is obliged to immediately notify the employer about it at the last place of work. The employer issues a duplicate work book to the employee no later than 15 days from the day the employee submits the application.
32. When issuing a duplicate of the work book, carried out in accordance with these Rules, the following shall be entered into it:
a) information about the general and (or) continuous experience the work of the employee before joining this employer, confirmed by the relevant documents;
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
b) information about work and reward (incentives), which were entered in the work book at the last place of work.
The total length of service is recorded in total, that is, the total number of years, months, days of work is indicated without specifying the employer, periods of work and positions of the employee.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
If the documents, on the basis of which the entries in the work book were made, do not contain complete information about the work in the past, only the information contained in these documents is entered into the duplicate of the work book.
33. If there is a record of dismissal or transfer to another job recognized as invalid in the work book, the employee, upon his written application, is issued a duplicate of the work book at the last place of work, into which all entries made in the work book are transferred, with the exception of the entry recognized as invalid.
The work book is drawn up in the prescribed manner and returned to its owner.
In the same manner, a duplicate of the work book is issued if the work book (insert) has become unusable (burnt, torn, stained, etc.).
34. In the event of a mass loss by the employer of work books of employees as a result of emergency situations (environmental and man-made disasters, natural disasters, riots and other emergencies), the length of service of these workers is established by the commission for establishing the length of service, created by the executive power of the constituent entities of the Russian Federation. The composition of such a commission includes representatives of employers, trade unions or other representative bodies authorized by employees, as well as other interested organizations.
Establishment of the fact of work, information about the profession (position) and periods of work with this employer is carried out by the commission on the basis of the documents available to the employee (certificate, trade union card, registration card of a trade union member, pay book, etc.), and in the absence of such documents - based on the testimony of two or more witnesses who know the employee on joint activities with him at the same employer or in the same system.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
If the employee has already worked before joining this employer, the commission takes measures to obtain documents confirming this fact.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
Based on the results of the commission's work, an act is drawn up, which indicates the periods of work, profession (position) and the duration of the employee's work experience.
The employer, on the basis of the act of the commission, issues the employee a duplicate of the work book.
If the documents have not been preserved, the length of service, including that established on the basis of testimony, can be confirmed in judicial procedure.
35. Upon dismissal of an employee (termination of an employment contract), all entries made in his work book during work with this employer are certified by the signature of the employer or the person responsible for maintaining work books, the employer's seal and the signature of the employee himself (except for the cases specified in paragraph 36 of these Rules).
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
If the work book was filled out in the state language of the Russian Federation and in the state language of the republic within the Russian Federation, both texts are certified.
The employer is obliged to issue the employee on the day of dismissal (the last day of work) his work book with a record of dismissal made in it.
In the event of a delay in issuing a work book to an employee through the fault of the employer, entering an incorrect or inappropriate work book into the work book federal law the wording of the reason for the dismissal of the employee, the employer is obliged to compensate the employee for the earnings not received by him for the entire period of delay. The day of dismissal (termination of the employment contract) in this case is the day of issue of the work book. On the new day of dismissal of the employee (termination of the employment contract), an order (order) of the employer is issued, and an entry is made in the work book. The previously made entry on the day of dismissal is invalidated in the manner prescribed by these Rules.
36. If on the day of dismissal of the employee (termination of the employment contract) it is impossible to issue a work book due to the absence of the employee or his refusal to receive the work book, the employer sends the employee a notice of the need to appear for the work book or agree to send it by mail. Sending a work book by mail to the address indicated by the employee is allowed only with his consent.
From the day the said notification is sent, the employer is released from liability for the delay in issuing a work book to an employee.
37. In the event of the death of an employee, the work book, after making a corresponding entry in it about the termination of the employment contract, is handed over to one of his relatives against receipt or sent by mail upon a written application from one of the relatives.
38. If all pages of one of the sections are filled in the work book, an insert is sewn into the work book, which is drawn up and maintained by the employer in the same manner as the work book.
The insert without a work book is invalid.
39. When issuing each insert in the work book, a stamp is put with the inscription "Issued insert" and the series and number of the insert are indicated.
40. In order to keep records of work books, as well as forms of work books and an insert in it, employers maintain:
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
a) an income and expense book for recording the forms of the work book and an insert in it;
b) a book for recording the movement of work books and inserts in them.
The forms of these books are approved by the Ministry of Health and Social Development of the Russian Federation.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
41. In the income and expense book for the accounting of work book forms and an insert into it, which is maintained by the organization's accounting department, information is entered on all operations related to the receipt and expenditure of work book forms and an insert into it, indicating the series and number of each form.
In the book of accounting for the movement of work books and inserts in them, which is maintained personnel service or another division of the organization that draws up the hiring and dismissal of employees, all work books received from employees upon admission to work, as well as work books and inserts in them with an indication of the series and numbers issued to employees again, are registered.
Upon receipt of the work book in connection with the dismissal, the employee signs on the personal card and in the book for registering the movement of work books and inserts in them.
The income and expense book for recording the forms of the work book and an insert in it and the book for recording the movement of work books and inserts in them must be numbered, laced, certified by the signature of the head of the organization, and also sealed with a wax seal or sealed.
42. Forms of the work book and the insert in it are stored in the organization as documents of strict reporting and are issued to the person responsible for maintaining work books, at his request.
At the end of each month, the person responsible for keeping work books is obliged to submit to the accounting department of the organization a report on the availability of work book forms and an insert in it and on the amounts received for the issued work books and inserts in them, with the attachment of the receipt order of the organization's cash desk. The forms of the work book and the insert in it, damaged when filling out, are subject to destruction with the preparation of an appropriate act.
43. Work books and duplicates of work books that were not received by employees upon dismissal or in the event of the death of an employee by his closest relatives, are stored until demand from the employer (in the organization or from natural person being an individual entrepreneur) in accordance with the requirements for their storage established by the legislation of the Russian Federation on archival affairs.
(as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
44. The employer is obliged to constantly have available required amount work book forms and inserts in it.
45. Responsibility for organizing work on maintaining, storing, recording and issuing work books and inserts in them rests with the employer.
Responsibility for maintaining, storing, recording and issuing work books is borne by a specially authorized person appointed by order (order) of the employer.
For violation of the procedure for maintaining, recording, storing and issuing work books established by these Rules officials are responsible, established by law Russian Federation.
46. The production of blanks of the work book and the insert into it and the provision of them to employers on a paid basis is carried out in the manner approved by the Ministry of Finance of the Russian Federation.
The blanks of the work book and the insert in it have an appropriate degree of protection.
47. When issuing to an employee a work book or an insert into it, the employer collects a fee from him, the amount of which is determined by the amount of expenses for their acquisition, except for the cases provided for in paragraphs 34 and 48 of these Rules.
48. In case of incorrect initial filling of the work book or insert in it, as well as in case of their damage through no fault of the employee, the cost of the damaged form is paid by the employer.
---"About work books"
Edition of 03/25/2013 - Valid from 04/06/2013
Show changes
GOVERNMENT OF THE RUSSIAN FEDERATION
RESOLUTION
dated April 16, 2003 N 225
ABOUT LABOR BOOKS
dated 06.02.2004 N 51, dated 01.03.2008 N 132, dated 19.05.2008 N 373, dated 25.03.2013 N 257)
Rules for maintaining and storing work books, making work book forms and providing employers with them.
Employees' work books of a previously established sample are valid and cannot be exchanged for new ones.
3. To the Ministry of Finance of the Russian Federation:
a) approve samples of the work book and the insert in it, as well as technical requirements to the manufacture of their forms;
b) to ensure at subordinate enterprises the production of a uniform model of work book forms and an insert into it;
c) approve the procedure for providing employers with forms of the work book and an insert into it.
4. Ministry of Labor and social protection Russian Federation: from 25.03.2013 N 257)
a) approve the instructions for filling out work books;
b) provide clarifications on the application of the Rules approved by this resolution. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
5. The executive authorities of the constituent entities of the Russian Federation to carry out the necessary work on the introduction in organizations located on their territory, work books and inserts in them of a new type.
Prime Minister
Russian Federation
M. KASYANOV
APPROVED BY
Government Decree
Russian Federation
of April 16, 2003
N 225
LABOR BOOK FORM (Cover) Coat of arms of the Russian Federation LABOR BOOK (Title page) Coat of arms of the Russian Federation LABOR BOOK Surname __________________________________________________________ Name ______________________________________________________________ Patronymic _________________________________________________________ Date of birth __________________________________________________ (date, month, year) Education _______________________________________________________________________________ , year) Signature of the owner of the book _________________________________________ M.P. Signature of the person responsible for maintaining work books ____________________________________ (legible) Job information Series and number * (10 spreads)
| N records | date | Intelligence about admission to work, translation to another permanent work, qualifications, dismissal (indicating reasons and reference on the article, clause of the law) | Name, date and number document, based which was introduced recording |
||
| number | month | year | |||
| 1 | 2 | 3 | 4 | ||
FORM OF INSERT INTO THE LABOR BOOK INSERT INTO THE LABOR BOOK (not valid without a work record) Coat of arms of the Russian Federation Surname __________________________________________________________ First name ______________________________________________________________ Patronymic _________________________________________________________ Date of birth _________________________________________________________ Date of birth ____________________________________________________ (date, month, year) Education, date of specialty ________________________________________________________________ ) Signature of the owner of the work book _________________________________________ Signature of the person responsible for keeping the work books M. P. ______________________________________ (legible) The insert in the work book is made according to the approved form of the work book. The volume of the insert: "Information about work" - 9 spreads, "Information about awards" - 8 spreads.
APPROVED BY
Government Decree
Russian Federation
of April 16, 2003
N 225
REGULATIONS
MAINTENANCE AND STORAGE OF LABOR RECORDS, MANUFACTURE OF LABOR RECORDS AND PROVIDING THEM FOR EMPLOYERS
(as amended by Resolutions of the Government of the Russian Federation of 06.02.2004 N 51, of 01.03.2008 N 132, of 19.05.2008 N 373, of 25.03.2013 N 257)
I. General Provisions
1. These Rules establish the procedure for maintaining and storing work books, as well as the procedure for producing work book forms and providing employers with them.
2. The work book is the main document about the work activity and work experience of the employee.
3. An employer (with the exception of employers who are individuals who are not individual entrepreneurs) maintains work books for each employee who has worked for him for more than five days, if the work for this employer is the main one for the employee.
An employer who is an individual who is an individual entrepreneur is obliged to keep work books for each employee in the manner prescribed by the Labor Code of the Russian Federation and other regulatory legal acts of the Russian Federation.
An employer who is an individual who is not an individual entrepreneur does not have the right to make entries in the work books of employees and draw up work books for employees who are hired for the first time. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
4. The work book contains information about the employee, the work performed by him, the transfer to another permanent job and the dismissal of the employee, as well as the grounds for terminating the employment contract and information about the reward for success in work.
5. Information about penalties is not entered in the work book, except for cases when the disciplinary penalty is dismissal.
6. Work books are kept in the state language of the Russian Federation, and on the territory of the republic within the Russian Federation, which has established its own state language, the registration of work books can, along with the state language of the Russian Federation, be conducted in the state language of this republic.
7. The employer is obliged, upon written application of the employee, no later than three working days from the date of its submission, to give the employee a copy of the work book or an extract from the work book certified in accordance with the established procedure. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
II. Maintenance of work books
8. Registration of a work book for an employee hired for the first time is carried out by the employer in the presence of the employee no later than a week from the date of employment.
9. The following information about the employee is entered into the work book during its registration:
a) surname, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;
b) education, profession, specialty - on the basis of documents on education, qualifications or availability of special knowledge (when applying for a job requiring special knowledge or special training).
10. All records of work performed, transfer to another permanent job, qualifications, dismissal, as well as awards made by the employer, are entered in the work book on the basis of the relevant order (order) of the employer no later than a week, and upon dismissal - on the day of dismissal and must exactly correspond to the text of the order (instruction).
11. All entries in the work book are made without any abbreviations and have their own serial number within the relevant section.
12. The employer is obliged to familiarize the owner with each entry in the work book about the work performed, transfer to another permanent job and dismissal, against signature in his personal card, which repeats the entry made in the work book. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
The form of a personal card is approved by the Federal State Statistics Service. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
13. The work book is filled in in the manner approved by the Ministry of Labor and Social Protection of the Russian Federation. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132, of 25.03.2013 N 257)
14. Entries in the work book about the reasons for the termination of the employment contract are made in strict accordance with the wording of the Labor Code of the Russian Federation or other federal law.
15. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (except for cases of termination of an employment contract at the initiative of the employer and for circumstances beyond the control of the parties (clauses and this article), a record of dismissal is made in the work book ( termination of the employment contract) with reference to the relevant paragraph of the first part of the specified article. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
16. Upon termination of an employment contract on the initiative of the employer, an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the relevant paragraph of Article 81
17. Upon termination of an employment contract due to circumstances beyond the control of the parties, an entry is made in the work book about the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.
18. Upon termination of an employment contract on other grounds provided for by the Labor Code of the Russian Federation or other federal laws, a record of dismissal (termination of the employment contract) is made in the work book with reference to the relevant article, clause of the Labor Code of the Russian Federation or other federal law.
19. Upon termination of an employment contract with an employee convicted in accordance with a court sentence to deprivation of the right to hold certain positions or engage in certain activities and who has not served a sentence, an entry is made in the work book on the basis on which, for how long and what position he has been deprived of. the right to occupy (what activity is deprived of the right to engage in).
20. Information about part-time work (about dismissal from this job), at the request of the employee, is entered at the place of the main job in the work book on the basis of a document confirming the part-time work.
21. An entry is also made in the work book at the place of work, indicating the relevant documents:
a) on the time of military service in accordance with the Federal Law "On Military Duty and Military Service", as well as on the time of service in the internal affairs bodies, the State Fire Service of the Ministry of the Russian Federation for Civil Defense, Emergencies and Elimination of the Consequences of Natural Disasters, institutions and the bodies of the penal system, the tax police, the bodies for control over the circulation of narcotic drugs and psychotropic substances and customs authorities; (as amended by Resolutions of the Government of the Russian Federation of 19.05.2008 N 373)
b) on the time of study at courses and at schools for advanced training, retraining and training.
22. Relevant entries made in the work book of persons dismissed from work (position) in connection with unlawful conviction or dismissed from office in connection with unlawful prosecution, established, respectively, by an acquittal or a decision (ruling) to terminate a criminal case for absence the events of the crime, due to the absence of corpus delicti in the act or due to lack of evidence of their participation in the commission of the crime, shall be recognized as invalid. The employer, upon a written application from the employee, issues him a duplicate of the work record book without a record recognized as invalid. A duplicate of the work book is issued to the specified persons in the manner prescribed by these Rules.
In the work books of persons who have served correctional labor without imprisonment, an entry is made at the place of work that the time of work during this period is not counted in the continuous length of service. This entry is made in the work books at the end of the actual term of serving the sentence, which is established according to the certificates of the internal affairs bodies.
When a convicted person is dismissed from work in accordance with the established procedure and he is admitted to a new place of work, the corresponding entries are made in the work book in the organization to which he was admitted or sent.
23. Upon restoration of continuous work experience in accordance with the established procedure, an entry is made in the employee's work book at the last place of work on the restoration of continuous work experience with an indication of the relevant document.
24. The following information about the reward (incentive) for labor merits is entered in the work book:
a) on the awarding of state awards, including the conferment of state honorary titles, on the basis of relevant decrees and other decisions;
b) on awarding certificates of honor, conferring titles and awarding badges, badges, diplomas, certificates of honor, produced by employers; (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
c) on other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, internal labor regulations, charters and discipline regulations. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
25. Records of bonuses provided by the remuneration system or paid on a regular basis are not entered into work books.
III. Making changes and corrections to the work book. Duplicate work book
26. Changes in the records of the last name, first name, patronymic and date of birth, as well as the education, profession and specialty of the employee are made by the employer at the last place of work on the basis of a passport, birth certificate, marriage, divorce, change of last name, first name, patronymic and other documents.
27. If an incorrect or inaccurate entry is found in the work book, it is corrected at the place of work where the corresponding entry was made, or by the employer at the new place of work on the basis of the official document of the employer who made the mistake. In this case, the employer is obliged to provide the employee with the necessary assistance when he applies.
28. If the organization that made an incorrect or inaccurate entry is reorganized, the correction is made by its legal successor, and in case of liquidation of the organization - by the employer at the new place of work on the basis of the relevant document.
If an incorrect or inaccurate entry in the work book is made by an employer - an individual who is an individual entrepreneur, and his activity is terminated in accordance with the established procedure, the correction is made by the employer at the new place of work on the basis of the relevant document. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
29. The corrected information must fully comply with the document on the basis of which they were corrected. In the event of the loss of such a document or its inconsistency with the actual work performed, the correction of information about the work is made on the basis of other documents confirming the performance of work not indicated in the work book.
Testimony cannot serve as a basis for correcting previously made entries, with the exception of entries in respect of which there is a court decision, as well as the cases provided for in paragraph 34 of these Rules.
30. In the sections of the work book containing information about work or information about rewarding, crossing out inaccurate or incorrect entries is not allowed.
Changes to records are made by invalidating them and making the correct records.
The same procedure is used to change the record of the employee's dismissal (transfer to another permanent job) in the event that the dismissal (transfer) is recognized as illegal.
31. A person who has lost a work book is obliged to immediately notify the employer about it at the last place of work. The employer issues a duplicate work book to the employee no later than 15 days from the day the employee submits the application.
32. When issuing a duplicate of the work book, carried out in accordance with these Rules, the following shall be entered into it:
a) information about the general and (or) continuous work experience of the employee before joining this employer, confirmed by the relevant documents; (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
b) information about work and reward (incentives), which were entered in the work book at the last place of work.
The total length of service is recorded in total, that is, the total number of years, months, days of work is indicated without specifying the employer, periods of work and positions of the employee. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
If the documents, on the basis of which the entries in the work book were made, do not contain complete information about the work in the past, only the information contained in these documents is entered into the duplicate of the work book.
33. If there is a record of dismissal or transfer to another job recognized as invalid in the work book, the employee, upon his written application, is issued a duplicate of the work book at the last place of work, into which all entries made in the work book are transferred, with the exception of the entry recognized as invalid.
The work book is drawn up in the prescribed manner and returned to its owner.
In the same manner, a duplicate of the work book is issued if the work book (insert) has become unusable (burnt, torn, stained, etc.).
Establishment of the fact of work, information about the profession (position) and periods of work with this employer is carried out by the commission on the basis of the documents available to the employee (certificate, trade union card, registration card of a trade union member, pay book, etc.), and in the absence of such documents - based on the testimony of two or more witnesses who know the employee on joint activities with him at the same employer or in the same system. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
If the employee has already worked before joining this employer, the commission takes measures to obtain documents confirming this fact. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
Based on the results of the commission's work, an act is drawn up, which indicates the periods of work, profession (position) and the duration of the employee's work experience.
The employer, on the basis of the act of the commission, issues the employee a duplicate of the work book.
If the documents have not been preserved, the length of service, including that established on the basis of testimony, can be confirmed in court.
IV. Issuance of a work book upon dismissal (termination of an employment contract)
35. Upon dismissal of an employee (termination of an employment contract), all entries made in his work book during the time of work with this employer are certified by the signature of the employer or the person responsible for maintaining work books, the seal of the employer and the signature of the employee himself (except for the cases specified in paragraph 36 of these Rules). (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
If the work book was filled out in the state language of the Russian Federation and in the state language of the republic within the Russian Federation, both texts are certified.
The employer is obliged to issue the employee on the day of dismissal (the last day of work) his work book with a record of dismissal made in it.
In the event of a delay in the issuance of a work book to an employee through the fault of the employer, the entry into the work book of an incorrect or not complying with federal law wording of the reason for the employee's dismissal, the employer is obliged to reimburse the employee for the earnings not received by him for the entire period of delay. The day of dismissal (termination of the employment contract) in this case is the day of issue of the work book. On the new day of dismissal of the employee (termination of the employment contract), an order (order) of the employer is issued, and an entry is made in the work book. The previously made entry on the day of dismissal is invalidated in the manner prescribed by these Rules.
36. If on the day of dismissal of the employee (termination of the employment contract) it is impossible to issue a work book due to the absence of the employee or his refusal to receive the work book, the employer sends the employee a notice of the need to appear for the work book or agree to send it by mail. Sending a work book by mail to the address indicated by the employee is allowed only with his consent.
From the day the said notification is sent, the employer is released from liability for the delay in issuing a work book to an employee.
37. In the event of the death of an employee, the work book, after making a corresponding entry into it about the termination of the employment contract, is handed over to one of his relatives against receipt or sent by mail upon a written application from one of the relatives.
b) a book for recording the movement of work books and inserts in them.
The forms of these books are approved by the Ministry of Labor and Social Protection of the Russian Federation. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132, of 25.03.2013 N 257)
41. In the income and expense book for the accounting of work book forms and an insert into it, which is maintained by the organization's accounting department, information is entered on all operations related to the receipt and expenditure of work book forms and an insert into it, indicating the series and number of each form.
In the book of accounting for the movement of work books and inserts in them, which is maintained by the personnel service or another division of the organization that draws up the hiring and dismissal of employees, all work books received from employees upon admission to work are registered, as well as work books and inserts in them with an indication of the series and numbers issued to employees again.
Upon receipt of the work book in connection with the dismissal, the employee signs on the personal card and in the book for registering the movement of work books and inserts in them.
The income and expense book for recording the forms of the work book and an insert in it and the book for recording the movement of work books and inserts in them must be numbered, laced, certified by the signature of the head of the organization, and also sealed with a wax seal or sealed.
42. Forms of the work book and the insert in it are stored in the organization as documents of strict reporting and are issued to the person responsible for keeping work books, at his request.
At the end of each month, the person responsible for keeping work books is obliged to submit to the accounting department of the organization a report on the availability of work book forms and an insert in it and on the amounts received for the issued work books and inserts in them, with the attachment of the receipt order of the organization's cash desk. The forms of the work book and the insert in it, damaged when filling out, are subject to destruction with the preparation of an appropriate act.
43. Work books and duplicates of work books that were not received by employees upon dismissal or in the event of the death of an employee by his closest relatives, are stored on demand from the employer (in an organization or an individual who is an individual entrepreneur) in accordance with the requirements for their storage established by law Of the Russian Federation on archival affairs. (as amended by Resolutions of the Government of the Russian Federation of 01.03.2008 N 132)
44. The employer is obliged to constantly have the required number of work book forms and inserts in it.
Vii. Responsibility for compliance with the procedure for maintaining work books
45. Responsibility for the organization of work on the maintenance, storage, accounting and issuance of work books and inserts in them rests with the employer.
Responsibility for maintaining, storing, recording and issuing work books is borne by a specially authorized person appointed by order (order) of the employer.
For violation of the procedure for maintaining, recording, storing and issuing work books established by these Rules, officials are liable as established by the legislation of the Russian Federation.
VIII. Production of work book forms and providing employers with them
46. The production of forms of the work book and the insert into it and the provision of them to employers on a paid basis is carried out in the manner approved by the Ministry of Finance of the Russian Federation.
The blanks of the work book and the insert in it have an appropriate degree of protection.
47. When issuing a work book or an insert to an employee, the employer collects a fee from him, the amount of which is determined by the amount of expenses for their acquisition, except for the cases provided for in paragraphs 34 and 48 of these Rules.
48. In case of incorrect initial filling of the work book or insert in it, as well as in case of their damage through no fault of the employee, the cost of the damaged form is paid by the employer.
Expand
According toarticle 66Of the Labor Code of the Russian Federation The Government of the Russian Federation decides:
1. Approve the attached:
shapework bookand shapelinerin the work book;
rulesmaintaining and storing work books, making work book forms and providing employers with them.
2. To establish that the work books of the new sample shall be put into effect from January 1, 2004.
Employees' work books of a previously established sample are valid and cannot be exchanged for new ones.
GUARANTEE:
For work books of a previously established sample, see.decree Council of Ministers of the USSR, All-Union Central Council of Trade Unions of September 6, 1973 N 656,decree Council of Ministers of the USSR dated April 21, 1975 N 310
3. To the Ministry of Finance of the Russian Federation:
a) approvesamplesa work book and an insert in it, as well as technical requirements for the production of their forms;
b) to ensure at subordinate enterprises the production of a uniform model of work book forms and an insert into it;
c) approveorderproviding employers with blankswork book and insertinto it.
Information about changes:
DecreeOf the Government of the Russian Federation of March 25, 2013 N 257, paragraph 4 was amended
4. To the Ministry of Labor and Social Protection of the Russian Federation:
a) approveinstructionon filling out work books;
b) give clarifications on the applicationOf the Rulesapproved by this resolution.
5. The executive authorities of the constituent entities of the Russian Federation to carry out the necessary work on the introduction in organizations located on their territory, work books and inserts in them of a new type.
Moscow
N 225
Approved
by decree Governments
Russian Federation
dated April 16, 2003 N 225
Work book form
(Cover)
Coat of arms
Russian Federation
Employment history
(Title page)
Coat of arms
Russian Federation
Employment history
(day month Year)
________________________________
Profession,
(day month Year)
work books
________________________________________
(legible)
Job details
| Series and number* | (10 spreads) |
| N records | date | Information about hiring, transfer to another permanent job, qualifications, dismissal (indicating the reasons and reference to the article, clause of the law) | |
||
| number | month | year |
|||
| 1 | 2 | 3 | 4 |
||
Rewarding information
| Series and number | (10 spreads) |
| N records | date | Information about rewarding (promotion) | Name, date and number of the document on the basis of which the entry was made |
||
| number | month | year |
|||
| 1 | 2 | 3 | 4 |
||
_____________________________
* The series and number are indicated on one of four pages of each unfolded sheet of the work book.
Approved
by decree Governments
Russian Federation
dated April 16, 2003 N 225
Form of insert in the work book
Work book insert
(not valid without work record book)
Coat of arms
Russian Federation
Surname ________________________________________________________________
Name ____________________________________________________________________
Middle name _______________________________________________________________
Date of Birth __________________________________________________________
(day month Year)
Education ____________________________________________________________
Profession,
speciality __________________________________________________________
Date of completion ________________________________________________________
(day month Year)
Carnet holder's signature _______________________________________________
M.P. Signature of the person in charge
work books
________________________________________
(legible)
The insert in the work book is made according to the approved formwork book... The volume of the insert: "Information about work" - 9 spreads, "Information about awards" - 8 spreads.
rules
maintaining and storing work books, making work book forms and providing employers with them
(approvedby decree Government of the Russian Federation of April 16, 2003 N 225)
With changes and additions from:
February 6, 2004, March 1, May 19, 2008
I. General Provisions
1. These Rules establish the procedure for maintaining and storing work books, as well as the procedure for producing work book forms and providing employers with them.
2. The work book is the main document about the work activity and work experience of the employee.
Information about changes:
DecreeOf the Government of the Russian Federation of March 1, 2008 N 132, paragraph 3 is set out in a new edition
See the text of the paragraph in the previous edition
3. An employer (with the exception of employers who are individuals who are not individual entrepreneurs) maintains work books for each employee who has worked for him for more than five days, if the work for this employer is the main one for the employee.
An employer - an individual who is an individual entrepreneur is obliged to keep work books for each employee in the manner prescribed Labor CodeOf the Russian Federation and other regulatory legal acts of the Russian Federation.
An employer who is an individual who is not an individual entrepreneur does not have the right to make entries in the work books of employees and draw up work books for employees who are hired for the first time.
4. The work book contains information about the employee, the work performed by him, the transfer to another permanent job and the dismissal of the employee, as well as the grounds for terminating the employment contract and information about rewarding for success in work.
5. Information on penalties is not entered in the work book, except in cases where the disciplinary penalty is dismissal.
6. Work books are kept in the state language of the Russian Federation, and on the territory of the republic within the Russian Federation, which has established its own state language, the registration of work books can, along with the state language of the Russian Federation, be conducted in the state language of this republic.
Information about changes:
DecreeOf the Government of the Russian Federation of March 1, 2008 N 132, paragraph 7 was amended
See the text of the paragraph in the previous edition
7. The employer is obliged, upon written application of the employee, no later than three working days from the date of its submission, to give the employee a copy of the work book or an extract from the work book certified in accordance with the established procedure.
II. Maintenance of work books
8. Registration of a work book for an employee hired for the first time is carried out by the employer in the presence of the employee no later than a week from the date of employment.
9. The following information about the employee is entered into the work book during its registration:
a) surname, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;
b) education, profession, specialty - on the basis of documents on education, qualifications or availability of special knowledge (when applying for a job requiring special knowledge or special training).
10. All records of the work performed, transfer to another permanent job, qualifications, dismissal, as well as the awards made by the employer, are entered in the work book on the basis of the relevant order (order) of the employer no later than a week, and upon dismissal - on the day of dismissal and must exactly correspond to the text of the order (instruction).
In accordance with Article 66 of the Labor Code of the Russian Federation, the Government of the Russian Federation decides:
1. Approve the attached:
the form of the work book and the form of the insert in the work book;
Rules for maintaining and storing work books, making work book forms and providing employers with them.
Employees' work books of a previously established sample are valid and cannot be exchanged for new ones.
3. To the Ministry of Finance of the Russian Federation:
a) approve the samples of the work book and the insert in it, as well as the technical requirements for the production of their forms;
b) to ensure at subordinate enterprises the production of a uniform model of work book forms and an insert into it;
c) approve the procedure for providing employers with forms of the work book and an insert into it.
4. To the Ministry of Labor and Social Development of the Russian Federation:
a) approve the instructions for filling out work books;
b) ensure proper control over the timely and correct maintenance and storage of work books;
c) provide clarifications on the application of the Rules approved by this resolution.
5. The executive authorities of the constituent entities of the Russian Federation to carry out the necessary work on the introduction in organizations located on their territory, work books and inserts in them of a new type.
Prime Minister
Russian Federation
M. KASYANOV
APPROVED BY
Government Decree
Russian Federation
of April 16, 2003
N 225
LABOR BOOK FORM (Cover) Coat of arms of the Russian Federation LABOR BOOK (Title page) Coat of arms of the Russian Federation LABOR BOOK Surname __________________________________________________________ Name ______________________________________________________________ Patronymic _________________________________________________________ Date of birth __________________________________________________ (date, month, year) Education _______________________________________________________________________________ , year) Signature of the owner of the book _________________________________________ M.P. Signature of the person responsible for maintaining work books ____________________________________ (legible) Job information Series and number * (10 spreads)
| N records | date | Intelligence about admission to work, translation to another permanent work, qualifications, dismissal (indicating reasons and reference on the article, clause of the law) | Name, date and number document, based which was introduced recording |
||
| number | month | year | |||
| 1 | 2 | 3 | 4 | ||
Rewarding information Series and number (10 spreads)
| N records | date | Intelligence about rewarding (encouragement) | Name, date and number document, based whom entry made |
||
| number | month | year | |||
| 1 | 2 | 3 | 4 | ||
(10 spreads)
|
N |
Information about hiring, transfer to another permanent job, qualifications, dismissal (indicating the reasons and reference to the article, clause of the law) |
||||
Rewarding information
|
Series and number |
(10 spreads) |
|
N |
Information about rewarding (promotion) |
Name, date and number of the document on the basis of which the entry was made |
|||
_____________________________
* The series and number are indicated on one of four pages of each unfolded sheet of the work book.
Approved
government decree
Russian Federation
dated April 16, 2003 N 225
Form of insert in the work book
Work book insert
(not valid without work record book)
Coat of arms
Russian Federation
Surname ________________________________________________________________ First name ____________________________________________________________________ Patronymic _______________________________________________________________ Date of birth __________________________________________________________ (day, month, year) Education ____________________________________________________________ Profession, specialty __________________________________________________________ ________________________________________________________________________ Date of filling ________________________________________________________ (date, month, year) Signature of the book holder _______________________________________________ M.P. Signature of the person responsible for keeping work books ________________________________________ (legible)
The insert in the work book is made according to the approved form of the work book. The volume of the insert: "Information about work" - 9 spreads, "Information about awards" - 8 spreads.
rules
maintaining and storing work books, making work book forms and providing employers with them
(approved by the decree of the Government of the Russian Federation of April 16, 2003 N 225)
With changes and additions from:
I. General Provisions
1. These Rules establish the procedure for maintaining and storing work books, as well as the procedure for producing work book forms and providing employers with them.
2. The work book is the main document about the work activity and work experience of the employee.
3. An employer (with the exception of employers who are individuals who are not individual entrepreneurs) maintains work books for each employee who has worked for him for more than five days, if the work for this employer is the main one for the employee.
An employer who is an individual who is an individual entrepreneur is obliged to keep work books for each employee in the manner prescribed by the Labor Code of the Russian Federation and other regulatory legal acts of the Russian Federation.
An employer who is an individual who is not an individual entrepreneur does not have the right to make entries in the work books of employees and draw up work books for employees who are hired for the first time.
4. The work book contains information about the employee, the work performed by him, the transfer to another permanent job and the dismissal of the employee, as well as the grounds for terminating the employment contract and information about rewarding for success in work.
5. Information on penalties is not entered in the work book, except in cases where the disciplinary penalty is dismissal.
6. Work books are kept in the state language of the Russian Federation, and on the territory of the republic within the Russian Federation, which has established its own state language, the registration of work books can, along with the state language of the Russian Federation, be conducted in the state language of this republic.
7. The employer is obliged, upon written application of the employee, no later than three working days from the date of its submission, to give the employee a copy of the work book or an extract from the work book certified in accordance with the established procedure.
II. Maintenance of work books
8. Registration of a work book for an employee hired for the first time is carried out by the employer in the presence of the employee no later than a week from the date of employment.
9. The following information about the employee is entered into the work book during its registration:
a) surname, first name, patronymic, date of birth (day, month, year) - on the basis of a passport or other identity document;
b) education, profession, specialty - on the basis of documents on education, qualifications or availability of special knowledge (when applying for a job requiring special knowledge or special training).
10. All records of the work performed, transfer to another permanent job, qualifications, dismissal, as well as the awards made by the employer, are entered in the work book on the basis of the relevant order (order) of the employer no later than a week, and upon dismissal - on the day of dismissal and must exactly correspond to the text of the order (instruction).
11. All entries in the work book are made without any abbreviations and have their own serial number within the relevant section.
12. The employer is obliged to familiarize the owner with each entry in the work book about the work performed, transfer to another permanent job and dismissal, against signature in his personal card, which repeats the entry made in the work book.
The form of a personal card is approved by the Federal State Statistics Service.
14. Entries in the work book about the reasons for the termination of the employment contract are made in strict accordance with the wording of the Labor Code
15. Upon termination of an employment contract on the grounds provided for in Article 77 of the Labor Code of the Russian Federation (except for cases of termination of an employment contract at the initiative of the employer and for circumstances beyond the control of the parties (clauses 4 and this article), a record of the dismissal is made in the work book (termination of the employment contract) with reference to the relevant paragraph of the first part of the specified article.
16. Upon termination of an employment contract on the initiative of the employer, an entry is made in the work book about the dismissal (termination of the employment contract) with reference to the relevant paragraph of Article 81
17. Upon termination of an employment contract due to circumstances beyond the control of the parties, an entry is made in the work book about the grounds for termination of the employment contract with reference to the relevant paragraph of Article 83 of the Labor Code of the Russian Federation.
18. Upon termination of an employment contract on other grounds provided for by the Labor Code of the Russian Federation or other federal laws, a record of dismissal (termination of the employment contract) is made in the work book with reference to the relevant article, clause of the Labor Code of the Russian Federation or other federal law.
19. Upon termination of an employment contract with an employee convicted in accordance with a court sentence to deprivation of the right to hold certain positions or engage in certain activities and who has not served a sentence, an entry is made in the work book on the basis on which, for how long and what position he has been deprived of. the right to occupy (what activity is deprived of the right to engage in).
20. Information about part-time work (about dismissal from this job), at the request of the employee, is entered at the place of the main job in the work book on the basis of a document confirming the part-time work.
21. An entry is also made in the work book at the place of work, indicating the relevant documents:
a) on the time of military service in accordance with the Federal Law "On Military Duty and Military Service", as well as on the time of service in the internal affairs bodies, the State Fire Service of the Ministry of the Russian Federation for Civil Defense, Emergencies and Elimination of the Consequences of Natural Disasters, institutions and the bodies of the penal system, the tax police, the bodies for control over the circulation of narcotic drugs and psychotropic substances and customs authorities;
22. Relevant entries made in the work book of persons dismissed from work (position) in connection with unlawful conviction or dismissed from office in connection with unlawful prosecution, established, respectively, by an acquittal or a resolution (ruling) to terminate a criminal case for absence the events of the crime, due to the absence of corpus delicti in the act or due to lack of evidence of their participation in the commission of the crime, shall be recognized as invalid. The employer, upon a written application from the employee, issues him a duplicate of the work record book without a record recognized as invalid. A duplicate of the work book is issued to the specified persons in the manner prescribed by these Rules.
In the work books of persons who have served correctional labor without imprisonment, an entry is made at the place of work that the time of work during this period is not counted in the continuous length of service. This entry is made in the work books at the end of the actual term of serving the sentence, which is established according to the certificates of the internal affairs bodies.
When a convicted person is dismissed from work in accordance with the established procedure and he is admitted to a new place of work, the corresponding entries are made in the work book in the organization to which he was admitted or sent.
23. Upon restoration of continuous work experience in accordance with the established procedure, an entry is made in the employee's work book at the last place of work on the restoration of continuous work experience with an indication of the corresponding document.
24. The following information about the reward (incentive) for labor merits is entered in the work book:
a) on the awarding of state awards, including the conferment of state honorary titles, on the basis of relevant decrees and other decisions;
b) on awarding certificates of honor, conferring titles and awarding badges, badges, diplomas, certificates of honor, produced by employers;
c) on other types of incentives provided for by the legislation of the Russian Federation, as well as collective agreements, internal labor regulations, charters and discipline regulations.
25. Records of bonuses provided by the remuneration system or paid on a regular basis are not entered into work books.
III. Making changes and corrections to the work book.
Duplicate work book
26. Changes in the records of the last name, first name, patronymic and date of birth, as well as the education, profession and specialty of the employee are made by the employer at the last place of work on the basis of a passport, birth certificate, marriage, divorce, change of last name, first name, patronymic and other documents.
27. If an incorrect or inaccurate entry is found in the work book, it is corrected at the place of work where the corresponding entry was made, or by the employer at the new place of work on the basis of the official document of the employer who made the mistake. In this case, the employer is obliged to provide the employee with the necessary assistance when he applies.
28. If the organization that made an incorrect or inaccurate entry is reorganized, the correction is made by its legal successor, and in case of liquidation of the organization - by the employer at the new place of work on the basis of the relevant document.
If an incorrect or inaccurate entry in the work book is made by an employer - an individual who is an individual entrepreneur, and his activity is terminated in accordance with the established procedure, the correction is made by the employer at the new place of work on the basis of the relevant document.
29. The corrected information must fully comply with the document on the basis of which they were corrected. In the event of the loss of such a document or its inconsistency with the actual work performed, the correction of information about the work is made on the basis of other documents confirming the performance of work not indicated in the work book.
Testimony cannot serve as a basis for correcting previously made entries, with the exception of entries in respect of which there is a court decision, as well as the cases provided for in paragraph 34 of these Rules.
30. In the sections of the work book containing information about work or information about rewarding, crossing out inaccurate or incorrect entries is not allowed.
Changes to records are made by invalidating them and making the correct records.
The same procedure is used to change the record of the employee's dismissal (transfer to another permanent job) in the event that the dismissal (transfer) is recognized as illegal.
31. A person who has lost a work book is obliged to immediately notify the employer about it at the last place of work. The employer issues a duplicate work book to the employee no later than 15 days from the day the employee submits the application.
32. When issuing a duplicate of the work book, carried out in accordance with these Rules, the following shall be entered into it:
a) information about the general and (or) continuous work experience of the employee before joining this employer, confirmed by the relevant documents;
b) information about work and reward (incentives), which were entered in the work book at the last place of work.
The total length of service is recorded in total, that is, the total number of years, months, days of work is indicated without specifying the employer, periods of work and positions of the employee.
If the documents, on the basis of which the entries in the work book were made, do not contain complete information about the work in the past, only the information contained in these documents is entered into the duplicate of the work book.
33. If there is a record of dismissal or transfer to another job recognized as invalid in the work book, the employee, upon his written application, is issued a duplicate of the work book at the last place of work, into which all entries made in the work book are transferred, with the exception of the entry recognized as invalid.
The work book is drawn up in the prescribed manner and returned to its owner.
In the same manner, a duplicate of the work book is issued if the work book (insert) has become unusable (burnt, torn, stained, etc.).
34. In the event of a massive loss by the employer of work books of employees as a result of emergencies (environmental and man-made disasters, natural disasters, riots and other emergencies), the length of service of these workers is established by the commission for establishing the length of service created by the executive authorities of the constituent entities of the Russian Federation. The composition of such a commission includes representatives of employers, trade unions or other representative bodies authorized by employees, as well as other interested organizations.
Establishment of the fact of work, information about the profession (position) and periods of work with a given employer is carried out by the commission on the basis of the documents available to the employee (certificate, trade union card, registration card of a trade union member, pay book, etc.), and in the absence of them - based on the testimony of two or more witnesses who know the employee on joint activities with him at the same employer or in the same system.
If the employee has already worked before joining this employer, the commission takes measures to obtain documents confirming this fact.
Based on the results of the commission's work, an act is drawn up, which indicates the periods of work, profession (position) and the duration of the employee's work experience.
The employer, on the basis of the act of the commission, issues the employee a duplicate of the work book.
If the documents have not been preserved, the length of service, including that established on the basis of testimony, can be confirmed in court.
IV. Issuance of a work book upon dismissal
(termination of the employment contract)
35. Upon dismissal of an employee (termination of an employment contract), all entries made in his work book during work with this employer are certified by the signature of the employer or the person responsible for maintaining work books, the employer's seal and the signature of the employee himself (except for the cases specified in paragraph 36 of these Rules).
If the work book was filled out in the state language of the Russian Federation and in the state language of the republic within the Russian Federation, both texts are certified.
The employer is obliged to issue the employee on the day of dismissal (the last day of work) his work book with a record of dismissal made in it.
In the event of a delay in the issuance of a work book to an employee through the fault of the employer, the entry into the work book of an incorrect or not complying with federal law wording of the reason for the employee's dismissal, the employer is obliged to reimburse the employee for the earnings not received by him for the entire period of delay. The day of dismissal (termination of the employment contract) in this case is the day of issue of the work book. On the new day of dismissal of the employee (termination of the employment contract), an order (order) of the employer is issued, and an entry is made in the work book. The previously made entry on the day of dismissal is invalidated in the manner prescribed by these Rules.
36. If on the day of dismissal of the employee (termination of the employment contract) it is impossible to issue a work book due to the absence of the employee or his refusal to receive the work book, the employer sends the employee a notice of the need to appear for the work book or agree to send it by mail. Sending a work book by mail to the address indicated by the employee is allowed only with his consent.
From the day the said notification is sent, the employer is released from liability for the delay in issuing a work book to an employee.
37. In the event of the death of an employee, the work book, after making a corresponding entry in it about the termination of the employment contract, is handed over to one of his relatives against receipt or sent by mail upon a written application from one of the relatives.
b) a book for recording the movement of work books and inserts in them.
The forms of these books are approved by the Ministry of Labor and Social Protection of the Russian Federation.
41. In the income and expense book for the accounting of work book forms and an insert into it, which is maintained by the organization's accounting department, information is entered on all operations related to the receipt and expenditure of work book forms and an insert into it, indicating the series and number of each form.
In the book of accounting for the movement of work books and inserts in them, which is maintained by the personnel service or another division of the organization that draws up the hiring and dismissal of employees, all work books received from employees upon admission to work are registered, as well as work books and inserts in them with an indication of the series and numbers issued to employees again.
Upon receipt of the work book in connection with the dismissal, the employee signs on the personal card and in the book for registering the movement of work books and inserts in them.
The income and expense book for recording the forms of the work book and an insert in it and the book for recording the movement of work books and inserts in them must be numbered, laced, certified by the signature of the head of the organization, and also sealed with a wax seal or sealed.
42. Forms of the work book and the insert in it are stored in the organization as documents of strict reporting and are issued to the person responsible for maintaining work books, at his request.
At the end of each month, the person responsible for keeping work books is obliged to submit to the accounting department of the organization a report on the availability of work book forms and an insert in it and on the amounts received for the issued work books and inserts in them, with the attachment of the receipt order of the organization's cash desk. The forms of the work book and the insert in it, damaged when filling out, are subject to destruction with the preparation of an appropriate act.
43. Work books and duplicates of work books that were not received by employees upon dismissal or in the event of the death of an employee by his closest relatives, are stored on demand from the employer (in an organization or an individual who is an individual entrepreneur) in accordance with the requirements for their storage established by law Of the Russian Federation on archival affairs.
44. The employer is obliged to constantly have the required number of work book forms and inserts in it.
Vii. Responsibility for compliance with the procedure for maintaining work books
45. Responsibility for organizing work on maintaining, storing, recording and issuing work books and inserts in them rests with the employer.
Responsibility for maintaining, storing, recording and issuing work books is borne by a specially authorized person appointed by order (order) of the employer.
For violation of the procedure for maintaining, recording, storing and issuing work books established by these Rules, officials are liable as established by the legislation of the Russian Federation.
VIII. Production of work book forms and providing employers with them
46. The production of forms of the work book and the insert into it and the provision of them to employers on a paid basis is carried out in the manner approved by the Ministry of Finance of the Russian Federation.
The blanks of the work book and the insert in it have an appropriate degree of protection.
47. When issuing to an employee a work book or an insert into it, the employer collects a fee from him, the amount of which is determined by the amount of expenses for their acquisition, except for the cases provided for in paragraphs 34 and these Rules.
48. In case of incorrect initial filling of the work book or insert in it, as well as in case of their damage through no fault of the employee, the cost of the damaged form is paid by the employer.
It might be helpful to read:
- Transit advertising production technology;
- The main types of services in demand on the international market;
- Main types of buyers Types of clients by behavior strategy;
- Swot analysis: examples of swot analysis;
- Product differentiation and bargaining power Market differentiation;
- Marketing analysis of the market: types, stages, methods;
- Stages of developing a positioning strategy Essence of the main stages of the positioning process;
- And the communicative effectiveness of advertising The communicative effectiveness of advertising;