Responsibilities of the head of the tender department conducting purchases. Head of the tender department job description. For non-fulfillment or improper fulfillment of the “Internal Labor Regulations”, safety and fire safety rules, orders and instructions

JOB DESCRIPTION

TENDER SPECIALIST

1. GENERAL PROVISIONS

1.1. The tender specialist belongs to the category of professionals.

1.2. A person with a higher professional education.

1.3. The tender specialist is appointed to the position and dismissed from it by order of the General Director of the organization.

1.4. The bidder should know:

§ federal laws and other legislative regulations, methodological materials on participation in tenders;

§ Basic principles and methods of promoting the presented products in the municipal and budget markets;

§ The specifics of promoting products on commercial market;

§ Venues for holding tenders, open competitive bidding, electronic auctions;

§ Rules for responding to requests for quotations, offers

§ Methods of working with the media;

§ Main technological and design characteristics and consumer properties sold products;

§ Fundamentals of pricing and pricing policy;

§ Terms of delivery, storage and transportation of products;

§ methods of organizing accounting and reporting on the implementation of sales plans and sales of products;

§ The procedure for providing organizational, administrative and other documents for participation in competitions;

§ Rules of internal work schedule;

§ Rules and norms of labor protection;

§ Ethics business communication.

1.5. The Tender Specialist in his activities is guided by this Job Description.

1.6. The Tender Specialist reports directly to the General Director.

1.7. During the absence of the Tender Specialist, his duties are performed by a person appointed by order of the General Director. This person acquires the appropriate rights and is responsible in accordance with this instruction.

JOB DUTIES

1.8. Monitor specialized sites trading floors on the announcement of state and commercial open competitions, tenders, electronic auctions.

1.9. Evaluate economic feasibility participation in the auction, according to the results, prepare information and materials for making a decision on participation in the auction.

1.10. Request the necessary tender documentation, study its requirements. If necessary, ask for clarifications and take into account changes in the tender documentation.

1.11. Promptly prepare a complete package of documents.

1.12. Interact with managers and heads of departments on the specifics and pricing of the products offered and the technical part of the applications.

1.13. Analyze the technical part of applications for compliance current legislation(FZ-94).

1.14. Submit competitive bids.

1.15. Negotiate and correspond with the organizers of competitions.

1.16. Manage multiple projects at the same time.

1.17. Timely provide all the necessary information about the terms of delivery, guarantees, certificates.

1.18. Conclude agreements, contracts.

1.19. If necessary, attend auctions on behalf of the company, during the opening of applications, draw up complaints to the Federal Antimonopoly Service of Russia and its territorial bodies, represent the interests of the company when considering these complaints.

1.20. If necessary, track the return Money introduced as security for bids.

1.21. Maintain prescribed reporting.

The Tender Specialist has the right to:

2.1. Ask managers structural divisions company, specialists and other employees information and documents necessary for the implementation of its official duties.

2.2. In necessary cases, represent the organization in relations with other organizations in order to promptly resolve issues of production and economic activities that are within its competence.

4. RESPONSIBILITY

4.1. For non-fulfillment or improper fulfillment of their duties stipulated by this Instruction - in accordance with the current labor legislation.

4.2. For offenses committed during the period of its activities - in accordance with the current civil, administrative and criminal legislation.

4.3. For causing material damage- in accordance with applicable law.

5. OTHER TERMS

5.1. real job description reported to the Tender Specialist against receipt. One copy of the instruction is kept in the employee's personal file.

Familiar with instructions

and I undertake to comply with: ______________________________________

I approve

[organizational and legal [signature] [F. I. O., position

Form, name of the head or other

Organizations, enterprises, official,

Institutions] authorized to approve

job description]

[day month Year]

M.P.

Job description

Head of Tenders and Public Procurement Department

[name of organization, enterprise, institution]

This job description has been developed and approved on the basis of employment contract with the head of the department of tenders and government supplies, in accordance with the Labor Code Russian Federation, other regulatory legal acts regulating labor relations.

1. General provisions

1.1. The Head of the Tenders and Public Procurement Department belongs to the category of managers and reports directly to [position title].

1.2. A person who has higher education and who has passed a qualifying exam in a special program [insert as appropriate] and work experience in the specialty corresponding to the profile of the department, not less than [value] years.

1.3. The head of the department of tenders and public supplies is appointed to the position and dismissed from the post by order of [name of the position of the head].

1.4. The head of the tenders and public procurement department should know:

General principles for placing orders for state and municipal needs;

Basic principles and concepts of the ordering system for state and municipal needs;

The main processes and resources of the ordering system for state and municipal needs;

The system of placing state and municipal orders in the context of social, political, economic processes Russian Federation;

Regulatory legal framework for the placement of state and municipal orders;

the Constitution of the Russian Federation;

International norms for placing government orders;

Russian legislation on the organization of placing orders for the supply of goods, performance of work, provision of services for state and municipal needs;

Regional regulatory legal acts related to the placement of orders for state and municipal needs;

Antimonopoly legislation of the Russian Federation;

Planning the placement of state and municipal orders;

The procedure for notification, tender documentation, the procedure for filing applications for participation in the competition, opening envelopes with applications for participation in the competition and opening access to applications submitted in the form electronic documents, consideration of applications, evaluation and comparison of applications for participation in the competition, the consequences of declaring the competition invalid;

Criteria for evaluating applications for participation in the tender, comparative analysis methods for evaluating applications for participation in the tender;

The procedure for placing state and municipal orders;

The procedure for notification, tender documentation, the procedure for submitting applications, consideration of applications, conducting, summing up, the consequences of declaring invalid;

Features of holding tenders and state deliveries in electronic form;

Placing an order by requesting quotations, including for the purpose of providing humanitarian assistance, or eliminating the consequences of natural or man-made emergencies, from sole supplier(executor, contractor) of exchange goods on commodity exchanges;

Efficiency of placing orders for state and municipal needs;

Control over compliance with the legislation of the Russian Federation on the placement of state and municipal orders. Responsibility for violations in the placement and execution of orders for the supply of goods, performance of work, provision of services for state and municipal needs;

Ensuring the protection of the rights and interests of participants in the placement of orders, the appeal procedure;

Information support of state and municipal orders;

The structure and features of state and municipal contracts;

Management of the execution of state and municipal contracts, accounting of contracts;

Specifics of placing orders for state and municipal needs;

Features of placement of state and municipal orders for the supply of goods;

Features of placement of state and municipal orders for services;

Features of placement of state and municipal orders for different kinds works;

Civil, administrative, labor legislation in the part relating to the regulation of the activities of [organizations, institutions];

Fundamentals of management, personnel management;

Fundamentals of project management;

Internal labor regulations [organizations, institutions];

Rules for labor protection, fire safety, industrial sanitation.

1.5. Professionally important qualities: [list qualities].

1.6. The official duties of the head of the department of tenders and public supplies in his absence are performed by [fill in the appropriate].

2. Job responsibilities

The following job responsibilities are assigned to the head of the tenders and public procurement department:

2.1. Manages the activities of the Tenders and Public Procurement Department.

2.2. Organizes the current and long-term planning of the department's activities, taking into account the goals, objectives and directions for the implementation of which it was created, provides control over the implementation of planned targets, coordinates the work of the department's employees.

2.3. Provides methodological and practical assistance to employees of the department on issues of preparation and participation in tenders and public procurement.

2.4. Makes suggestions to improve the workflow and management of the Tenders and Public Procurement Department.

2.5. Participates in the selection and placement of personnel of the department, in the organization of their professional development and professional excellence.

2.6. Participates in the preparation and conduct of certification of employees of the department.

2.7. Ensures timely preparation of established reporting documentation.

2.11. Participates in the development of regulations and guidelines on electronic tenders and government supplies.

2.12. Submits proposals to the management of the [organization, institution] on improving the quality of work of the department's employees.

3. Worker's rights

Head of tender department public procurement has the right to:

3.1. Request and receive the necessary information and documents related to the issues of its activities.

3.2. Make suggestions to the immediate supervisor to improve the work related to the duties provided for in this job description.

3.3. Give orders to subordinate employees and monitor their implementation.

3.4. Introduce management ideas about the promotion or punishment of employees under his supervision.

Job description of the head of the procurement department[name of company]

This job description has been developed and approved in accordance with the provisions and other legal acts governing labor relations.

1. General Provisions

1.1. The head of the procurement department [name of organization] belongs to the category of managers and reports directly to [insert the necessary one] or to the person replacing him, carries out the instructions of the general director of [name of organization].

1.2. A person with a higher professional education and at least [value] years of experience in the field of procurement is appointed to the position of head of the procurement department.

1.3. Appointment to the position of head of the procurement department and dismissal from it is carried out by order of the general director of [name of organization] on the proposal of [fill in the required one].

1.4. The Purchasing Manager must:

Key legislative and regulatory acts regulating the activities of [name of organization];

The current financial and economic practice in this area;

Requirements for the quality of goods;

Wholesale and retail prices for product groups from the range of [name of organization], including prices of major manufacturers, suppliers, as well as competing organizations;

Procurement methods and procedures;

The procedure for concluding contracts with suppliers and monitoring their implementation;

The procedure for settlements under contracts;

Organization of work warehousing[name of organization], methods of planning, control and stock management;

database, and other software used by the organization to support the trading process;

Internal labor regulations;

Rules and norms of labor protection, safety measures, industrial sanitation and fire protection.

1.5. The Purchasing Manager is responsible for the following tasks:

Organization and personal management of the procurement of goods for the entire product range of [indicate the name of the organization];

Formation of the assortment, determination of the volume of purchases and participation in pricing;

Ensuring maximum competitiveness of prices and conditions for purchased products.

2. Job responsibilities

2.1. The Purchasing Manager has the following responsibilities:

Management of the work of the purchasing department, distribution among the managers of the department of responsibility for certain product groups and for additional areas of work;

Determining the order and procedure for the purchase of food products, the criteria and norms for conducting purchase transactions, determining and agreeing on the procedure for settlements with suppliers;

Monitoring the state of warehouse stocks for all product groups;

Purchasing policy optimization (order frequency, order size, order time, minimum stock balance) taking into account changes in consumer demand, seasonal fluctuations, deadlines for implementation, the situation in the production of specific food products, as well as other necessary factors;

Carrying out regular analysis of statistics on commodity groups and individual commodity items, determining profitable, low-profit and unprofitable groups of goods, ensuring the adjustment of the procurement policy based on the results of such an analysis;

Checking the quantity and quality of domestic supplies;

Implementation of timely selection of suppliers;

Organization and holding of tenders, analysis of tender documentation;

Participation in negotiations with functional units in order to achieve the most best prices and cost reduction during procurement and supply;

Evaluation of the quality and effectiveness of existing suppliers and providers;

Cost-effectiveness management by selecting the most suitable suppliers;

Monitoring the market of goods and services purchased by the company;

Statistics on commodity groups and individual commodity items;

Warehouse analysis, planning the pace of purchases;

Negotiating, preparing and concluding contracts with suppliers and customers;

Making decisions on the necessary changes in the conditions of work with suppliers, achieving optimal conditions for deliveries;

Control over the process of budgeting purchases, pricing, external logistics;

Organization of interaction of the procurement department with other departments of [indicate the name of the organization];

Control of purchasing managers (correspondence of purchase prices to the market situation);

Distribution of responsibilities for certain groups of goods among department managers;

Supervision of subordinate employees

3. Rights

3.1. The head of the purchasing department has the right to:

Act on behalf of [indicate the name of the organization], represent the interests of the organization in relations with other organizations, bodies state power on the organization of procurement;

Get acquainted with the draft decisions of the management of [indicate the name of the organization] related to the procurement and marketing of products;

Make proposals to the management of [indicate the name of the organization] to improve the activities of the procurement department;

Interact with the heads of all structural divisions of [indicate the name of the organization];

Request personally or on behalf of the management of the organization from the heads of departments and specialists the necessary information and documents to complete the tasks;

Sign and endorse documents within their competence;

Take part in negotiations with representatives of enterprises and organizations on issues related to the performance of functional duties;

Establish job responsibilities for employees subordinate to him;

Make proposals to the management of [indicate the name of the organization] to improve the work of the procurement department and its interaction with departments;

Submit for consideration by the management of [indicate the name of the organization] proposals for the appointment, transfer and dismissal of employees of the procurement department, proposals for their encouragement or the imposition of penalties on them;

Improve your skills.

4. Responsibility

4.1. The Purchasing Manager is responsible for:

Failure to perform (improper performance) of their official duties provided for by this job description, within the limits determined by the labor legislation of the Russian Federation;

Offenses committed in the course of carrying out their activities - within the limits determined by the administrative, criminal and civil legislation of the Russian Federation;

Causing material damage - within the limits determined by the labor, criminal and civil legislation of the Russian Federation.

The job description was developed in accordance with [name, number and date of the document].

Head of Human Resources

[initials, last name]

[signature]

[day month Year]

Agreed:

[initials, last name]

[signature]

[day month Year]

Familiarized with the instructions:

[initials, last name]

[signature]

[day month Year]


If necessary, is present at auctions on behalf of the enterprise during the procedures for opening applications, draws up complaints to the Federal Antimonopoly Service of Russia and its territorial bodies, represents the interests of the company when considering these complaints. 4.9. Tracks the return of funds deposited as bid collateral. 4.10. Maintains established reports. 4.11. Performs individual official assignments of his immediate supervisor. The tender work specialist has the right to: 5.1. To get acquainted with the internal documents of the enterprise relating to its activities. 5.2. Interact with other enterprises, organizations, institutions on production and other issues within its competence. 5.3. News business correspondence, request and receive in the prescribed manner from the structural divisions of the enterprise necessary materials and documents. 5.4.

Job description of the head of the tender department

Submits proposals to the management of the [organization, institution] on improving the quality of work of the department's employees. 3. Rights of an employee The head of the tenders and public procurement department has the right to: 3.1. Request and receive the necessary information and documents related to the issues of its activities.


3.2. Make suggestions to the immediate supervisor to improve the work related to the duties provided for in this job description. 3.3. Give orders to subordinate employees and monitor their implementation. 3.4. Introduce management ideas about the promotion or punishment of employees under his supervision.
3.5. Sign and endorse documents within their competence. 3.6. Involve specialists from all structural divisions [organizations, institutions] in solving the tasks assigned to him. 3.7.

1. General Provisions

  • the procedure for placing state and municipal orders;
  • the procedure for notification, tender documentation, the procedure for submitting applications, consideration of applications, conducting, summing up, the consequences of declaring invalid;
  • features of holding tenders and state deliveries in electronic form;
  • placing an order by requesting quotations, including for the purpose of providing humanitarian assistance, or eliminating the consequences of natural or man-made emergencies, from a single supplier (executor, contractor) of exchange commodities on commodity exchanges;
  • efficiency of placing orders for state and municipal needs;
  • control over compliance with the legislation of the Russian Federation on the placement of state and municipal orders.

Job description of the head of the department

Basic principles and methods for promoting the presented products in the municipal and budget markets; § The specifics of promoting products on the commercial market; § Platforms for holding tenders, open competitive bidding, electronic auctions; § Rules for responding to requests for quotations, offers; § Methods of working with the media; § Basic technological and design characteristics and consumer properties of the products sold; § Fundamentals of pricing and pricing policy; § Terms of delivery, storage and transportation of products; § methods of organizing accounting and reporting on the implementation of sales plans and sales of products; § The procedure for providing organizational, administrative and other documents for participation in competitions; § Internal labor regulations; § Rules and norms of labor protection; § Ethics of business communication. 1.5.

Attention

Search and win state and commercial competitions, tenders, electronic auctions. The tender work specialist performs the following duties: 4.1. Carries out regular monitoring of specialized sites, trading platforms for the announcement of state and commercial open tenders, tenders, electronic auctions.


4.2.

Info

Assesses the economic feasibility of participating in the auction, prepares relevant information and materials for management based on the results. 4.3. Requests the necessary tender documentation, studies its requirements. If necessary, requests clarifications and takes into account changes in the tender documentation.


4.4. Analyzes the technical part of applications for compliance with current legislation. 4.5. Prepares competitive bids. 4.6. Conducts negotiations and correspondence with the organizers of competitions. 4.7. Signs agreements and contracts. 4.8.

Responsibilities of the head of the tender department in construction

Makes suggestions to improve the workflow and management of the Tenders and Public Procurement Department. 2.5. Participates in the selection and placement of personnel of the department, in organizing the improvement of their qualifications and professional skills. 2.6. Participates in the preparation and conduct of certification of employees of the department.

2.7. Ensures timely preparation of established reporting documentation. 2.8. Monitors tenders, competitions, auctions in the media and on the Internet. 2.9. Participates in the preparation of tender documentation. 2.10.
Represents the interests of [organizations, institutions] in the implementation of competitive procedures. 2.11. Participates in the development of regulations and guidelines for electronic tenders and public procurement. 2.12.

Job description of the head of the tender department in construction

APPROVE CEO LLC "Phoenix" "" 20, No. Job description of a specialist in the tender work of the development department 1.1. The tender specialist belongs to the category of specialists. 1.2. In his activities, the specialist in tender work is guided by: § the charter of the enterprise; § regulation on the development department; § legislative documents, regulatory legal acts of the Russian Federation, as well as methodological materials regulating the issues of work performed in the field of tendering; § orders, orders and instructions of the enterprise management, head of the development department; § internal labor regulations; § this job description.
1.3. The tender specialist reports directly to the head of the development department. 1.4.

Head of the tender department in construction

Use information databanks of the enterprise, at the discretion of the enterprise management. 5.5. To get acquainted with the draft decisions of the management of the enterprise, the development department. 5.6. Report to the head of the development department on all identified violations and shortcomings in connection with the work performed.
5.7.

Use communication systems, communication systems and other equipment owned and leased by the enterprise. 5.8. To give recommendations and proposals on issues related to its competence. 5.9. Participate in the organization and conduct of meetings on issues related to his competence.

5.10. Submit proposals for the improvement of the work related to the duties provided for in this job description for consideration by the management of the development department. The tender work specialist is responsible for: 6.1.
I approve [organizational and legal [signature] [F. I. O., position form, name of the head or other organization, enterprise, official, institution] authorized to approve the job description] [day, month, year] L. P. Job description of the head of the tenders and public procurement department [name of organization, enterprise , institutions] This job description was developed and approved on the basis of an employment contract with the head of the tenders and government supplies department, in accordance with the Labor Code of the Russian Federation, other regulatory legal acts governing labor relations. 1. General provisions 1.1. The Head of the Tenders and Public Procurement Department belongs to the category of managers and reports directly to [position title]. 1.2.

If necessary, attend auctions on behalf of the company, during the opening of applications, draw up complaints to the Federal Antimonopoly Service of Russia and its territorial bodies, represent the interests of the company when considering these complaints. 1.20. If necessary, track the return of funds deposited as bid security. 1.21. Maintain prescribed reporting. 2. RIGHTS The Tender Specialist has the right to: 2.1.

Request from the heads of structural divisions of the company, specialists and other employees information and documents necessary for the performance of his duties. 2.2. In necessary cases, represent the organization in relations with other organizations in order to promptly resolve issues of production and economic activities that are within its competence. 4.

 

It might be useful to read: