Write a formal letter in English. Formal Writing in English (Formal), Scheme, Phrases, Examples. A letter to a friend is written according to the scheme
Preparation for the OGE and the Unified State Examination
Secondary general education
Line UMK M. V. Verbitskaya. English "Forward" (10-11) (basic)
Line UMK O. V. Afanasyeva, I. V. Mikheeva, K. M. Baranova. "Rainbow English" (10-11) (base)
English language
We analyze the exam in English: section "Letter"
Analysis of the tasks of the "Letter" section with the teacher. Methodological tips, building the logic of the answer, examples of letters and essays.Dzhalolova Svetlana Anatolievna, English teacher of the Graduate qualification category. Winner of the competitive selection for the grant of Moscow in the field of education in 2010. Senior expert of the GIA Unified State Examination in English. Winner All-Russian Olympiad English language teachers "Profi-edge" 2015. Certificate of honor Ministry of Education of the Russian Federation in 2014, Diploma of the winner of the competition for the best teachers of the Russian Federation in 2007, Diploma of the winner of the competition for the Grant of Moscow in 2010. Work experience - 23 years.
Nedashkovskaya Natalya Mikhailovna, English teacher of the highest qualification category. Winner of PNPO in 2007. Winner of the competitive selection for the Moscow Grant in the field of education in 2010. GIA OGE expert in English. Conducted a pedagogical examination of educational publications at the Russian Academy of Education 2015-2016. Diploma of the Ministry of Education of the Russian Federation in 2013, Diploma of the winner of the competition for the best teachers of the Russian Federation in 2007, Diploma of the winner of the competition for the Grant of Moscow in 2010. Work experience - 35 years. 
Podvigina Marina Mikhailovna, English teacher of the highest qualification category. Winner of PNPO 2008. Winner of the competitive selection for the Grant of Moscow in the field of education in 2010. Senior expert of the GIA Unified State Examination in English. Conducted a pedagogical examination of educational publications at the Russian Academy of Education 2015-2016. Diploma of the Ministry of Education of the Russian Federation in 2015, Diploma of the winner of the competition for the best teachers of the Russian Federation in 2008, Diploma of the winner of the competition for the Grant of Moscow in 2010. Work experience - 23 years. 
Trofimova Elena Anatolievna, English teacher of the highest qualification category. Senior expert of the GIA Unified State Examination in English. Honorary diploma of the Ministry of Education of the Russian Federation in 2013. Work experience - 15 years.
With the advent Email paper letters seem to have fallen out of favor. However, it is impossible to do without them at all - until it becomes necessary to write a cover letter for your resume, establish contact with a potential partner, or, for example, file a complaint with a bank.
In any of these cases, it is important that your letter has the desired effect on the addressee. To do this, the letter must be:
- properly formatted
- short and meaningful
- written to the point
- well-written
- polite, even if it's a complaint or complaint
If you are replying to a letter, pay attention to how the letter is framed and what expressions it uses. In turn, try to match the given level both in the selection of verbal formulations and in the design standards.
Structure of a business letter
In English, there are a number of rules that you should follow when writing a business letter. General advice: Try to write simply, clearly and concisely.
The address
The sender's address (without a name) is usually written in the upper right corner.
E-mail and phone number do not need to be indicated here, but this is allowed.
The recipient's address is located on the left, below the sender's address.
date
The date can be placed left or right below or above the recipient's address.
also quite flexible. For example, "April 7, 2016" can be written as April 7, 2016 or 07/04/16
. But do not forget that in the US and the UK, dates are written differently (in the US, the month is written first, then the date: April 7, 2016). To avoid confusion, the name of the month is recommended to be written in cursive.
Appeal
- If you don't know the recipient's name, use the address Dear Sir or Madame. But if there is such an opportunity, try to find out the name of the addressee: it is much more likely that your letter will be noticed.
- If you know the name of the addressee, use the appropriate form of address and last name. For instance, Dear Mr Johnson- if the letter is addressed to a man; Dear Mrs Johnson- a married woman; Dear Miss Johnson- unmarried.
- Recently, many consider it incorrect to emphasize the marital status of a woman. If you're writing to a woman and you don't know how she prefers to be addressed, it's best to use the neutral form. Ms: Dear Ms Johnson
- If the recipient has an academic title, use it: Dear Dr. Huxley; Dear Prof. Atkinson.
Pay attention to punctuation: in modern British English, a period is not put after the forms Mr / Mrs / Ms, and a comma is placed at the end of the treatment:
Dear Mr Smith,
In American English, Mr/Mrs/Ms is followed by a period and a colon at the end of the treatment:
Dear Mr. Stevens:
Be sure to spell the recipient's name correctly. Nothing spoils the impression like mistakes or typos in the name.
Completion of the letter:
- If you do not know the recipient's name, complete the letter with the phrase Yours faithfully.
- If you know the name, it is customary to end the letter with the phrase Yours sincerely.
- Your signature.
Leave a line for painting, below print your first and last name. In parentheses, you can indicate which treatment you prefer:
Olga Smirnova (Ms)
- The first paragraph should be short and reflect the purpose of the letter - a request, a complaint, a suggestion, etc.
- The middle paragraphs contain information that explains the purpose of the letter. It is customary to write business letters in English briefly, so try to state the facts with restraint and substance, avoiding unnecessary details.
- The last paragraph should indicate what actions you expect from the recipient - return the money for the goods, provide information, etc.
Business writing style
In a business letter, it is important to use the right style and tone of language. Therefore, you should avoid:
- colloquial expressions, slang and jargon
- abbreviations (I "m; it" s; don "t, etc., use full forms)
- emotionally colored words - terrible (terrible), rubbish (nonsense), etc.
Always maintain a polite and respectful tone, even when writing a complaint or grievance. In English, the modal verbs would, could, and should are often used to formalize speech. For example, instead of "Please send me ..." ("Please send me ..."), you can write: "I would be grateful if you could send me ..." ("I would be grateful to you if could you send me...").
Try not to use (they are more typical for conversational style). Instead of go on (continue) it is better to write continue, instead of turn down (refuse, reject) - decline or refuse.
Avoid cumbersome constructions and words whose meaning you are not sure. Try to write in clear phrases that do not allow for double interpretation.
10 most common mistakes in business emails
This Pure English video from Espresso English lists ten common mistakes people make when writing business letters and suggests how to fix them.
Formal letters/e-mails are written in a formal (formal style) to people who hold formal, leadership positions e.g. managers, directors.
Official letters can be of different types:
- Business letter;
- Information request letter;
- Complaint letter;
- Letter of application for employment;
- Complaint letter;
- Letter of apology.
Structure of a business letter
Sender's name and address
Details of the sender and is located in the upper left corner.
The sequence of details is as follows:
- the name of the leader;
- his position;
- sender's company name;
- house number, street;
- city, postal code;
- the country.
Example:
Mr Viktor Moskvin
154 Sadovaya St
The absence of punctuation marks in a business letter is called "open punctuation".
date
The date is located under the details, indented three lines. There are several options for writing the date:
- July 28, 2017;
- July 28th, 2017;
- July 28, 2017;
- July 28th, 2017
Address of the recipient
The recipient's address is written after the date as follows:
- recipient's full name;
- position;
- Company name;
- house number, street;
- city, postal code;
- the country.
The name must be preceded abbreviated address:
- Mr. (mister, mister)
- Dr. (doctor),
- Ms. (Miss, for an unmarried woman),
- Mrs. (Mrs - for a married woman or if you are not sure of the status).
Example:
Mrs Jennifer Gray
editor publishing company “GoodBook”
The location of the address is similar to writing the sender's address.
Addressing the recipient of the letter
- Appeal to the addressee begins with the word " Dear... "(dear(s)): If the full name of the recipient is indicated, then the greeting begins like this, with a personal greeting: Dear Mrs Jennifer Grey.
- If the name is unknown, then the letter is addressed indefinitely: Dear Sir or Madam.
- When addressed to the company, the address is general: Dear Sirs.
- If the letter is addressed American company, a colon is put at the end of the appeal: Dear Mrs Jennifer Grey:
Sender's job title
If the letter is written by a man, then the word Mr is not put. If the letter is written by a woman, then after the name in brackets is (Mrs). Do not put a dot at the end of a sentence. For example: Yours sincerely,
School of foreign laguages “Lingva”, or
Yours sincerely, Nikole Noble (Mrs)
School of foreign laguages “Lingva”
Application mark
A business letter may be accompanied by other documents. To indicate this in business correspondence, an abbreviation is written after the signature Enc or Encs (« Enclosures- "Applications"). After this inscription, a comma is placed and all documents attached to the main letter are listed. For instance:
yours sincerely,
School of foreign laguages “Lingva”
Enc, a copy of the license.
Business and formal letters. The structure of a business letter and speech patterns to use in it
|
Letter structure |
Speech models |
| 1. Formal address to the recipient (Address the recipient in a formal manner) |
Dear Sir or Madam - Dear Sir (appeal to a man) or Madam (to a woman) |
|
2. In the first paragraph, indicate the purpose of writing the letter. (Don't use abbreviated verbs!) |
I am writing in connection with / to ask about ... - I am writing in connection with / in order to find out / ask .... I have read / found your advertisement in ... and would like to ... - I read / found your advertisement in ... and would like ... I am interested in ... - I am interested in ... I would like to know more details about… I would like to ask further information about/concerning… I would like to ask if/when/why/where… I look forward to your answer/ to hearing from you. - Looking forward to your response… |
|
3. The end of the letter in the appropriate form: |
|
| If the letter begins Dear Sir or Madam, then the letter must end with the phrase |
Yours faithfully, ... - sincerely yours, with respect ... |
|
If the letter begins Dear Mr/Mrs Wilson then the letter ends |
Yours sincerely, ... - sincerely yours, with respect ... |
Samples of business/formal letters
Examples of business formal letters
Letter of inquiry
1.Dear Sir/Madam,
2.I am writing in connection with an advertisement for your English course. I am 19 years old student from Russia. I am interested in English and have been looking for a course in English at higher level.
I would like to ask for more details about this English course. I would be very grateful if you could inform me about payment forms and enrollment requirements.
I look forward to your answer.
3.Yours faithfully
Dear Sir/Madame
I am writing to you in connection with an announcement regarding your English course. I am a 19 year old student from Russia. I am interested in English and therefore I am looking for English courses to improve my level.
I would like to know more details about this English course. I would be very grateful if you could provide me with information on payment methods and enrollment requirements.
Looking forward to your reply.
Sincerely,
Anna Rudova
Dear Mr. Stevens,
Mrs. M.K. Collins has applied for work as a saleswoman in my drugstore. She has referred me to you as one for whom she has done similar work. Please give me some general information as to her fitness for this work. I shall be grateful to you for this help.
Sincerely yours,
Dear Mr Stevens,
Mrs. M.K. Collins applied for a job as a sales clerk at our pharmacy. She has listed you as a person to contact for additional information because she did the job for you. Please provide me with general information about her suitability for this position. I will be grateful for your help.
Yours sincerely,
Brian Warner
Letter of complaint (letter of complaint)
I am writing to complain about ineffective work of your book service centre. On February the third I ordered from you one copy of "Dandelion wine" by Ray Bradbury. The book arrived by mail and I found that some of the pages were transposed so that the book was not usable.
As a result I was left without a needed book. I would like the privilege of returning the defective book to you in exchange for a perfect copy. I hope it would be possible for you to replace it as soon as possible. I look forward to your answer.
yours sincerely,
Dear Mr Olsen,
I am writing to complain about the inefficiency of your book center. On February 3rd I ordered one copy of Dandelion Wine by Ray Bradbury from you. The book came by mail and I found that some of the pages of the book were in the wrong order, so the book was "not readable."
As a result, I was left without the book I needed. I would like to replace the defective copy of the book with a normal one. Hope you can replace the book as soon as possible. Looking forward to your reply.
Sincerely,
Bill Barry
Additional speech models for a letter of complaint:
- I must express my dissatisfaction with...
- In fact I have already talked/written about it but nothing has changed/happened to…
- There has been no replay to my previous letter. There was no answer to my last letter.
- The item has not been replaced. – The product has not been replaced.
- It suddenly stopped working. – Suddenly, the product stopped working.
- The keyboard was missing. - The keyboard has been lost.
- Contrary to the description in the menu/brochure/time-table…The description in the menu/brochure/time-table does not match…
- The food was not cooked properly. – The food was not cooked properly.
- The price was expensive enough. - The price was too high.
- It was a very unfortunate event because ... - This event ended in failure because ...
- In this way it ruined all my plans as ... - Thus, all my plans were violated due to ...
- I hope I can expect ... - I hope that I can expect (expect) ...
Letter of application
(Letter of Statement)
Dear Sir or Madam,
I am writing in response to your job offer concerning the post of computer operator which I found in the latest issue of "Daily News".
I believe this position fits my expectations of a perfect job for a young person. As far as my qualifications are concerned I have been working for about two years as a computer operator in Gray Service Company, where I have had the chance to get "hands-on" experience with computers in a real working office and coming into contact with the public for the first time. There I have gained a lot of valuable professional experience. In addition to this, I consider myself to be hard-working and a very sociable person.
I would be happy to attend the interview at any time that is convenient to you. I am enclosing the names of two referees from Gray Service Company, whom you can contact for more details. I look forward to hearing from you.
yours faithfully,
Dear Sir / Madam,
I am writing to respond to your ad for a computer operator position that I found in the latest edition of the Daily News.
I believe this position meets my expectations of an ideal job for a young person. As for my qualifications, I worked as a computer operator for 2 years at Gray Services, where I had the chance to get practical experience working with a computer in a work office and the first experience of communicating with people within the profession. In the workplace, I gained valuable professional experience. In addition, I consider myself a hardworking and very sociable person.
I will be happy to attend the interview at any time convenient for you. I am providing the names of two former colleagues who you can contact for more information about me. Looking forward to your reply.
Sincerely,
Jane Morrison
Additional speech patterns for a job application letter:
- I am writing in reply to/with regard to…
- I am writing in connection with ... - I write in connection with ...
- I would like to express my interest in ... - I would like to express my interest in ...
- I found the position/job/post offer extremely interesting because…
- I would like to apply for this job because…
- My reason for applying for this job is that…(I am very sociable, hard-working, talented in…)
- As for my experience it includes… - As for my work experience…
- I worked for ... as ... - I worked in a position ... during ...
- I am ready to come to an interview at any time. I am ready to come for an interview at any time.
- I enclose my CV/references from my previous employers. – I am enclosing resumes/recommendations from previous employers.
- I met him…in…, when he joined…
- …has asked me to write a letter of recommendation to accompany his application for… I am very pleased to do so…. asked me to write a letter of recommendation to be submitted at the place of demand…. I'm glad to do it.
- …distinguished himself / herself … revealed himself as…
- His/her greatest talent is … His/her greatest talent is…
- He/she is a creative person… He/she is a creative person…
- His/her excellent capacity to…was invaluable… His/her excellent capacity to…was invaluable…
- While he / she was with us he / she… His responsibilities included…
- His/her main responsibilities were… His/her daily tasks included… His/her daily tasks included…
- The only weak spot that I ever noted in his/her performance was…
- I am confident that…will continue to be very effective. He/she deserves my best recommendations. I am sure that … will continue to work very effectively. He/she deserves my highest recommendation.
- I would happily recommend …as a hopeful candidate. I am happy to recommend … as a promising employee.
business greeting letter
The purpose of a congratulatory business letter is to officially congratulate the head of the company or your colleague. This letter may be shorter than a formal business letter, but more emotional.
Additional speech models for congratulatory letters:
- Best wishes for a happy and prosperous New Year from …! Please accept best wishes for a happy and prosperous New Year from...!
- In appreciation of our association during the past year, everyone at … extends our very best wishes for a wonderful holiday season! - Appreciating our cooperation during the past year, each employee ... expresses our best wishes in connection with the holidays!
- Warmest wishes for a happy holiday season and a wonderful new year! With the warmest wishes for happy holidays and a wonderful coming year!
Recruitment letter (cover letter for resume)
In the introduction to the cover letter, it is recommended to mention the source of information and the desired position.
The main part of the letter refers to the professional knowledge, skills and abilities of the applicant, contains information about the resume accompanying the letter. Express your desire to come to the interview, if possible at a convenient time for the employer or his representative, and also about the hope for a positive decision in the direction of the applicant. Finally, thank you for reading the letter.
Additional speech models for employment letters:
- I was interested to read your advertisement for …
- Please accept this letter as application for the … position currently advertised in the …
- I have exceptional verbal and written communication skills. I have exceptional oral and written communication skills.
- I can supply references from…if required. I can provide recommendations from…if needed…
- Thank you for your attention. Thank you for your attention.
business invitation letter
In the business world, meetings with partners are part of the key to success, so correct design invitations is very important. When drawing up an invitation, make sure that the name of the partner is indicated in full. The invitation should be short, the use of humor is appropriate, and of course, the time to send the invitation!
Phrases for the invitation:
- You are cordially invited to be the guest of…
- Allow me the pleasure of inviting you to… Do not refuse the pleasure of inviting you…
Reply to a business letter in English
Some letters received by the company require a response. The structure of such a letter is no different from a business letter.
Additional speech models for replying to a letter:
- Thank you for your letter. Thanks for your letter.
- We appreciate your offer. We appreciate your suggestion...
- We shall be pleased to supply you with…
- Regarding your question about… Regarding your question about…
Conclusion
The official letter consists of the following parts:
Formal greeting: Dear Sir/Madam - when you don't know the person's last name; Dear Mr/Mrs Wilson - When you don't know the recipient's name.
The first paragraph contains a greeting and opening statement, the purpose of the letter.
The main part of the letter reveals its content - arguments are provided, information of interest is requested (usually 1-3 paragraphs).
The last paragraph is the summary of the entire letter, namely, the actions you expect from the recipient, the final comments.
Formal letter ending: Yours faithfully,… – when you do not know the person's last name; Yours sincerely... when you don't know the recipient's name.
Formal letters can also be a response containing the requested information. The response letter has the same structure.
Make sure that when writing your letter, no part is left out.
A well-thought-out and neatly written business letter is an effective tool in business that can not only help in concluding various kinds of deals, when hiring, etc., but also spoil the impression of the sender, which does not guarantee success in achieving the goal.
This article covers a letter to a friend - the basic rules of writing, the scheme of the letter, the correct spelling of the address, samples of opening and closing sentences, addresses to the addressee, as well as a large number of examples of different letters, including a letter about how I spent my holidays. Guided by these data, you can easily compose any letter to your friends.
There are several types of letters according to the purpose of writing them: communication support, requests, applying for a job, complaints, news transmission, support for business transactions, and others. All these types of letters can be divided into personal or informal (letters to friends, for example) and official - formal. Informal letters in English, which include a letter to a friend, are written simply, but with a structure. This letter is divided structurally into 5 sections.
A letter to a friend is written according to the scheme
The scheme and examples of opening and closing sentences will help you compose any letter to your friends.
1. Heading.
The header contains the address from where the letter was sent and the date it was written. In English-speaking countries, it is customary to write the address in the following order:
house, street
City area, county
Town
State, county
Postal code
The country
It is usually placed in the upper right corner of the letter. If you and your friend live in the same country, then the country in the address can be omitted. Under the address, it is written, usually in one of two formats:
2. Salutation or Greetings
Is written My Dear or Dear before the name of a relative, Dear before a friend's name, followed by a comma:
My Dear Igor,
Dear Phil,
3. Body of the letter
Consists of 3 parts: opening sentence ( Opening sentence
), main message and closing sentence ( Closing Lines
). Example expressions for Opening Sentence
in a letter to a friend: 
The main message should be short sentences written in a conversational manner. It may contain abbreviations, idioms, phrasal verbs, slang, and other colloquial expressions, including exclamations with the "!" sign.
The final sentence expresses the respect and hope you have for a friend (or relative): 
4. Signing a letter (Complementary closing - Subscription)
The signing depends on the relationship between you and your friend:
All the best
best wishes,
See you soon
take care,
yours,
lots of love,
love,
Yours affectionately/lovingly,
Your affectionate daughter / brother / mother, - for relatives
Yours sincerely / Sincerely yours, - for friends
Usually such a signature is placed under the letter on the left side, but some cultures prefer the right side.
5. Signature ( Signature)
The signature and name of the sender are placed under Complementary closing.
6. Postscript - after writing
Also, a letter to a friend may contain the following abbreviation:
P.S. (post script) - used when you want to add more information after the letter has already been signed.
P.S.V.P. - means in French "please answer" if the letter contained an invitation to somewhere.
Letter to a friend - examples
Jane's letter
65 Allendale Road
London-GI5 8SG
February 20, 2014
How are you doing? I'm just writing to let you know that everything is all right now. This is a nice quiet place. The people are friendly, and the weather is warm. We've been staying here for ten days now, and we are already used to it.
I walk a lot, but Phil just spends his time reading newspapers and writing business letters. Sometimes we are going for a walk together.
Last week I went to the nearest park. This is a wonderful very beautiful place. I saw a lot of squirrels, they were so noisy and begged for food all the time. I gave them all the peanuts that I had. There is also a small pond at the park with ducks and beautiful water lilies.
Next week I'm going to start writing my new book, and it's going to be very hard work. That is all for now.
Give my regards to Paul and the family. I look forward to hearing from you soon.
Your loving sister
Ann
Translation of the letter:
Dear Jane,
How are you? I'm just writing to let you know that everything is fine. It's a nice quiet place. The people are friendly and the weather is warm. We have been here for ten days now and we are already used to it.
I walk a lot, but Phil just spends his time reading newspapers and writing business letters. Sometimes we go for a walk together.
Last week I went to the nearest park. This is a very beautiful place. I saw a lot of squirrels, they were so noisy and asked for food all the time. I gave them all the nuts I had. Here in the park there is also a small pond with ducks and beautiful water lilies.
Next week I'm going to start writing my new book and it will be very hard work. It's all.
Hello Paul and family. I look forward to hearing from you soon.
Your loving sister
Anna
Letter to Elizabeth
Translation of this letter:
Dear Elizabeth,
How are you? I feel refreshed after an amazing vacation last week when my family and I went to Blue Lake for a vacation.
Every morning we walked to the lake, sat in comfortable chairs and threw in fishing lines. I caught a rainbow trout that weighed two pounds. After our fishing adventures, we jumped into the cool lake and refreshed ourselves. Sometimes we splashed on each other and played games. In the evening we cooked a delicious trout barbecue. We wish you were there too!
Your friend
Sammy
Letter to a friend about the holidays
All sample letters are given in English with translation into Russian in pdf format.
It's very hard to imagine modern business without reference business correspondence. This is especially important in cooperation with international companies. But often write business letter in english is quite difficult.
I don't like to leave anything unfinished. I have an absolute need to see that every phone call is returned, every letter answered.
I don't like to leave anything unfinished. I absolutely need to see that every phone call is answered and no email is left unanswered.
~ Alan W. Livingston
As you know, they have their own characteristics. In business correspondence in English, it is necessary not only to show knowledge of the language, but also to settle work issues, adhering to a certain structure and being guided by the norms of business etiquette.
In this article, you will find out what business letters exist in English, get acquainted with phrases and clichés. Also find examples and ready-made business letters in English with translation.
Business letters in English with translation
In business correspondence, there are various business letter templates in English, depending on the subject and purpose of the letter.
There are many types of business letters, in our article we have selected the most common ones.
(Letter of Congratulation)
Often sent to employees or partners to emphasize their personal contribution to the development of the industry or to congratulate them on personal achievements and memorable dates.
| An example of a congratulation letter in English | Translation into Russian |
|---|---|
| Mr John Lewis general manager Hoverny Ltd 4567 Snake street Oakland, California Howard Stanley October 01, 2015 Dear Mr Stanley, |
From: Mr. John Lewis, general manager Hoverny Ltd 4567 Snake Street, Oakland, California To: Howard Stanley Dear Mr Stanley, |
Letter of Invitation
Most often business Letter of Invitation sent to invite to events related to the activities of the company.
| An example of an invitation letter in English | Translation into Russian |
|---|---|
| Dear Charles Milton, I would like to invite you to a seminar that I "m confident will interest you. The 3D Technologies Seminar held at the Moscow Crocus Congress Center on June 13 will feature lectures by several key programmers and designers in the field of 3D modeling, with topics including trilinear filtering, anti-aliasing and mipmapping. I am enclosing 3 tickets for you. I hope that you decide to attend and I am looking forward to seeing you there. Igor Petrov , |
Dear Charles Milton, I would like to invite you to a seminar which I am sure will interest you. A workshop on 3D technology to be held at the Moscow Crocus Congress Center on June 13 will feature lectures by several key programmers and designers on 3D modeling, including trilinear filtering, anti-aliasing and mipmapping. I enclose 3 tickets for you. I hope that you will take part in the workshop and I look forward to meeting you. Sincerely, Igor Petrov, |
Letter of Acceptance
Letter of Acceptance very desirable in your mailbox, because it notifies you of a job offer.
| Example of a job application letter in English | Translation into Russian |
|---|---|
| Mrs Jane Tumin HR manager Sommertim 7834 Irving Street Denver, Colorado Mrs Lean February 15, 2016 Dear Mrs Lean jane tumin, |
From: Ms. Jane Tyumin, personnel manager Sommertim 7834 Irving Street, Denver, Colorado To: Ms. Lin Dear Ms. Lin Sincerely, Jane Tyumin, |
Application letter
Contains your and offer yourself as an employee. Do not confuse it with the one we talked about earlier!
| Example of an application letter in English | Translation into Russian |
|---|---|
| Kira Stan 7834 East street Chicago, Illinois Trend&Fashion Dear Sirs Kira Stan |
From: Ms. Kira Stan 7834 East Street, Chicago, Illinois To: Trend & Fashion Dear Sirs Sincerely, Kira Stan |
Letter of offer (Commercial Offer)
Such a letter is sent to your potential business partner with your terms and conditions and cooperation proposals.
| An example of an offer letter in English | Translation into Russian |
|---|---|
| Mr Dean Hipp general director Roses For You 4567 Camino Street San Diego, CA Mrs Olga Linnet March 10, 2016 Dear Mrs Linnet yours sincerely, Mr Dean Hipp |
From: Mr. Dean Hipp, general manager Roses for you 4567 Camino Street, San Diego, California To: Ms. Lynette, Dear Ms. Linnet Sincerely, Dean Hipp, |
Letter of Complaint
Letter of Complaint contains a complaint or claims about the quality of the purchased goods or services rendered.
| Sample letter of complaint in English | Translation into Russian |
|---|---|
| Mr Jack Lupine 7834 17th Street Detroit, Michigan Electronics Ltd April 25, 2017 Dear Sirs, yours faithfully, Jack Lupine |
From: Mr. Jack Lupine 7834 17th Street, Detroit, Michigan To: Electronics Ltd Dear Sirs, I am writing to inform you that yesterday I received my new TV, which was delivered by your delivery service. The packaging was without visible damage, so I signed all the documents and paid the remaining amount. But when I opened the package, I found a few scratches on the front panel. I would like to replace the TV with another one or get my money back. Please let me know your decision within 2 days. Sincerely, Jack Lupine |
Letter of Apology
Letter of apology Letter of Apology) is usually sent in response to a letter of complaint to apologize to the buyer or clear up a misunderstanding.
| An example of an apology letter in English | Translation into Russian |
|---|---|
| Mr Dereck Smith general manager Electronics Ltd 9034 Commerce Street Detroit, Michigan USA, 90345 Mr Jack Lupine April 28, 2017 Dear Mr Lupine, yours sincerely, Mr Derek Smith |
From: Mr. Derek Smith, general manager, Electronics Ltd 9034 Commerce Street, Detroit, Michigan US 90345 To: Mr. Jack Lupine Dear Mr. Lupin, We were very sorry to learn that the TV set, which we delivered to you on April 24, turned out to be scratched. We have no idea how this could happen, and therefore we offer our deepest apologies for this unpleasant incident and are ready to exchange your scratched TV for another. Sincerely, Derek Smith |
Letter of regret and condolence (Letter of Sympathy)
It is very important for every person to feel support in difficult times, whether it is your close friend, colleague or business partner.
A business condolence letter in English usually consists of the following parts:
- Expression of condolences in connection with the death of a person.
- Your memories of him, enumeration of his positive qualities.
- Reiterating your condolences. Please contact you for assistance should the need arise.
It is advisable to supplement such a letter with your own memories of a person or, if you did not know him personally, then with the good that you knew or heard about him.
| An example of a condolence letter in English | Translation into Russian |
|---|---|
| Dear Mr Smith, Today morning we heard the sad news of your wife’s death… All the employees of our department have sent their support and condolences. Please don't worry about the upcoming projects and meetings which are coming up next month. If there is any report that is required I will get it from other team members. If there is anything that we can help you with please feel free to call us at 12345678. sincerely, |
Dear Mr Smith This morning we heard the sad news of your wife's death... All members of our department express their support and condolences. Please don't worry about upcoming projects and meetings coming up next month. If there is any report that is required, I will get it from other team members. If there is anything we can help you with, please call us on 12345678. Sincerely, |
Request letter/Enquiry Letter
A letter of request or a letter of inquiry is sent when it is necessary to obtain information about a service or product, find out the price or terms of delivery.
| Translation into Russian | |
|---|---|
| Mr Ken Smith 9034 Commerce Street Detroit, Michigan USA, 90345 Park Inn Hotel Dear Sir or Madame I am looking forward to your reply, |
From: Mr. Ken Smith 9034 Commerce Street, Detroit, Michigan US 90345 To: Hotel ParkInn Dear Mr (Ms) I would like to book a single room at your hotel from 1st to 10th August. Could you please tell me the cost for one night including breakfast and dinner if possible? Do you have airport pick up and car rental service? Looking forward to your reply, |
Letter-response to a request for information (Reply to Information Inquiry / Reply Quotation)
This letter contains the requested information. Basic rule for Reply to Information Inquiry clearly answer the questions in the letter of inquiry.
| Example of a request letter in English | Translation into Russian |
|---|---|
| Ms Jennifer Watson sales manager Park Inn Hotel 7834 17th Street Tampa, Florida Mr Ken Smith Dear Mr Smith yours sincerely, Jennifer Watson |
From: Ms. Jennifer Watson, Sales Manager, Hotel ParkInn 7834 17th Street, Tampa, Florida To: Mr. Ken Smith Dear Mr Smith Sincerely, Jennifer Watson |
How to write a business letter in English
Today, business emails in English have almost completely replaced the traditional mode of correspondence.
Modern business correspondence takes place mostly online, especially if your colleagues or partners work in other time zones. Communication through business emails is an integral part of the global business process.
Therefore, it is very important to know not only general rules writing business letters, but also cultural and stylistic features emails in English.
Planning a business letter in English.
Before you start writing a business letter in English, you need to answer the following questions for yourself:
- To whom am I writing this letter?
- Why am I writing this letter?
- Should specific details be included in the letter?
- Do I need a response to a letter?
Be especially careful with the information that you send by e-mail. No need to send confidential data by e-mail, because mail is often hacked.
The structure of a business email in English
The structure of a business letter in English.
The main advantages of electronic mail (e-mail) compared to regular mail, or snail-mail, "snail" mail, as it is jokingly called in English, is its speed and direct, without intermediaries, communication with the addressee.
We send an email to get a quick response or expect some quick action from the addressee.
Important!
The e-mail should be short and contain information about the main content of the message that is understandable to the addressee.
Whether the email is formal or informal, it should have a clear, logical structure, as outlined below.
The address of the sender of the letter and the address of the recipient of the letter (Heading)
Enter your email address in the top line of the email form ( e-mail address).
Make sure it is correct, because if only one underscore or period is missing, the letter will not reach the addressee.
Email subject (Subject)
Theater starts with a hanger, and email starts with a subject line, which is placed in a special line at the top.
Try to keep within 5-7 words and at the same time be sure to include the most important detail in the subject line, for example: Marketing Meeting Agenda(Russian marketing meeting plan)
If it is important for you that the letter is answered quickly or addressed to him Special attention, use the word URGENT(Russian Urgent!) or a phrase PLEASE READ at the beginning of the subject line of your email.
You can also use the icon to emphasize the importance of the letter. High Importance (Russian very important), which will add a red exclamation mark to the subject line of your email.
Greeting and address (Salutation)
In a business letter in English, it is very important to write the recipient's name and gender correctly. Use for women the address madam ( Ms) and mister ( Mr) for men.
In a less formal setting, or after a long period of correspondence, it is acceptable to refer to the recipient by their first name.
A comma (a colon in North America). You can not put punctuation marks at all, it has become fashionable in letters in English.
Main content (Body)
In the introduction of a business letter in English, they usually use a friendly greeting, gratitude for the attention shown, or, sometimes, the main idea of the message begins to be formulated.
For instance:
Thank you for your prompt response(eng. Thanks for the quick reply)
Following last week's presentation, I have decided to write to you…(eng. After the presentation last week, I decided to write to you...)
I am writing to you regarding…(rus. I am writing to you about...)
After a short introduction, the first paragraph formulates the main idea of your letter in one or two sentences. Use a few short paragraphs to describe the main points of your message in more detail.
If one paragraph is enough for this, then do not write additional ones just to make the letter seem longer.
Final part (Closing)
In the final paragraph of a business letter in English, you need to make a reminder, indicate the urgency of the request, or thank you for your attention, you should indicate what actions you expect from the interlocutor.
For instance:
Looking forward to your reply(Russian We are waiting for your answer)
Don't hesitate to contact me back if you have any questions(eng. Feel free to contact me if you have any questions.)
End of Letter (Signature)
At the end of a business letter in English, a final phrase is placed before the name, usually this word Sincerely(Russian sincerely).
For letters to the UK that begin with phrases Dear Sir, Dear Sirs, Dear Madam, Dear Sir or Madam, the final phrase - Yours faithfully(Russian with respect).
For the United States, a polite and neutral phrase is suitable - Very truly yours(Russian. Sincerely yours). If you are writing to an old acquaintance, the most appropriate closing phrase would be - Cordially yours(Russian cordially yours).
If you used punctuation marks(comma or colon) in an English business greeting, you must also put a comma after the final phrase, before your name.
If you did not use punctuation marks in your English greeting, then do not use them after the final phrase, for example: Sincerely yours… or Many thanks…
Business letter in English phrases, cliche
Writing a formal letter in English is easy if you know the clichés and phrases for a business letter and know how to use them.
We have selected the most popular phrases used in business correspondence. More detailed list phrases for business letters you will find in our article “Phrases for business correspondence in English”. You can also use ready-made cliches from our business letter examples.
Phrases and clichés for business correspondence in English with translation
Abbreviations in business correspondence
But use such abbreviations carefully, as not all people are familiar with them and you may be misunderstood.
Email address in English
First part of the email address(we are now talking about business addresses, not personal) consists of the last name and initials of the person you are addressing, or the name of the department / division, or possibly its abbreviation.
Second part, which immediately follows the @ sign (pronounced at) is the name of an ISP (Internet Service Provider), organization, or an abbreviation of that name.
Usually the last part of the address includes a domain name depending on the type of organization (for example, .co for company, .ac– academic – for a university) or the name of the country from which the message was sent (for example, .no for Norway, .uk for the UK, etc.).
Here are a few other examples of domain names:
- .biz - business;
- .gov is a government organization;
- .org- non-profit organization(for example, a charitable organization);
- .pro - profession (for example, medicine, law)
Ready-made business letter in English with translation
business letter in english sample
Using examples of ready-made business letters with translation, you can compose your own great letter in English. Below is an example of an email requesting information.
| English letter template | Translation into Russian |
|---|---|
| To: [email protected] CC: BCC: Date: 10/30/2012 Subject: Receiving the price list Dear Mr. roger gill, Your advertisement in the May issue of Aquarium Plants magazine is of great interest to us. We would like to know more about your company's products offers and would appreciate receiving your wholesale price list. It is our desire to offer our customers the widest selection of aquarium plants , and we are therefore interested in new plants. We will look forward to your prompt response. thank you. Alexander Popov, |
To whom: [email protected] Copy: Hidden: Date: 30.10.2017 Subject: Get price list Dear Mr Roger Gill, We would like to know more about your company's products and would like to receive your wholesale price list. We strive to offer our customers the widest selection of aquarium plants and therefore we are interested in new plants. We look forward to a prompt response. Thank you. Alexander Popov, |
Tips for writing a business letter in English
Following simple rules for writing business letters in English will improve the quality of communication within the company and with clients and agents.
In the modern world, business correspondence has taken on a slightly different color, because you no longer need to wait for an answer for a long time and with the help of e-mail you can quickly resolve the necessary issues. But also in email in English has its own rules and taboos.
Good manners in business communication in English
In order to avoid mistakes and misunderstandings in communication, stick to very simple and effective rules correspondence.
One letter to one addressee.
Fill in the "Subject" field adequately to its content.
The wording of the topic should accurately reflect the subject of the correspondence. Specifying the subject saves the addressee's time, allowing him to immediately evaluate the content of the received letter and quickly decide on its priority when reading.
addressing accuracy.
Correct filling of the fields "To" (TO), "Copy" (SS), " Hidden copy» (BCC) is the most important tool for efficient and ethical communication.
To avoid mistakes in working with these fields, you need to know their purpose, which is generally accepted in the modern business environment:
- if your name is in the direct address ("TO") field, this means that the sender of the letter is waiting for an answer to his question from you;
- if several recipients are placed in this field, then this means that the sender of the letter is waiting for a response from each or from any of the recipients;
- if your name is placed in the "CC" (carbon copy) field, this means that the sender wants you to be aware of the question, while he does not expect an answer from you. You should not enter into the subject of correspondence if your name is in the "SS" field. If you nevertheless decide to enter into correspondence, then it will be a sign of good form to begin the letter with an apology for the interference;
- in the "BCC" (blind carbon copy) field, addressees (hidden addressees) are placed, who should be aware of the correspondence, but their awareness should not be obvious to direct addressees;
- sending a letter with the filled field "BCC" implies a preliminary agreement or subsequent awareness of the author of the letter and hidden addressees about the reason and goals of such a form of awareness;
- the hidden recipient should not enter into the subject of correspondence from the "BCC" field.
Use a greeting and a personal appeal to the addressee in the letter.
The only exception is a very fast variant of correspondence (question-answer), which resembles communication in the ISQ format.
A personal appeal endows the letter with an individual focus, increases the "inclusion" of your addressee in the subject of correspondence.
The addressee who received the letter - MUST ANSWER.
The correspondence cycle consists of a letter and a reply. If the correspondence grows to five to ten or more messages, this is already a chat or forum.
The text of your answer should be placed at the top (at the beginning) of the letter, and not at the bottom. This saves the recipient from having to "scroll" the previous text of the correspondence in search of the answer you wrote.
Save your time and the time of your respondent - write letters that require a minimum of explanations and clarifications.
Save your chat history.
You should not start a reply to the addressee's letter as a new letter (without saving the history of correspondence). Such a response will force the receiving addressee to spend time searching for the original message.
Leave a signature and contact information after each letter. This will provide the recipient with the possibility of additional operational communication if necessary.
Always check the spelling of the letter!
A terrible impression is left by letters from specialists, with errors.
These are the little things by which our customers judge us and by which the opinion of employees within the company is formed.
The volume of attachments sent should not exceed 3 MB.
Larger files can create problems because may not pass through the recipient's mail server.
Use universal encodings: Zip or rar for uploaded files. Other extensions may be blocked or cut off in transit and cause problems for the recipient.
7 main taboos of business correspondence in English
Business correspondence is a capricious and demanding lady. You can communicate with your partners via e-mail or send official letters with the company logo to beautiful envelopes on corporate-colored paper, but just a few nuances can ruin all your efforts to establish communication with the people you need.
Taboo #1 Writing at length and about nothing.
Brevity in the business world is not only the sister of talent, but also the best friend of effective collaboration. The most comfortable when reading is the volume of the letter, which fits "in one screen", maximum - in the volume of the text of one sheet of A-4 format.
If the recipient is not interested in your letter from the first lines, he is unlikely to bother compiling a response or considering your business proposal.
If you are business partners, then lengthy messages can be perceived as disrespectful to the recipient - after all, you are indifferent to one of the most valuable resources in the business world - time. So is it worth doing business with you?
Don't write long, confusing letters. Long letters do not give the correspondent a chance to understand the essence of the issue. Therefore, editing a finished letter is an obligatory stage of work that will help to avoid misunderstandings and confusion. Reread the text and make sure that it does not contain double-digit phrases or sentences.
Taboo #2 Starting Negative
Do not start a letter with the words: Unfortunately, I am afraid that, I am sorry to inform you that, We regret to inform you that and the like.
As much as you would like to tell you about the problem first, you should not do this immediately after the greeting, otherwise your Dear Mr. Smith" may acquire a sudden allergy to opening letters from your company, despite all the restraint of a real English gentleman.
Taboo #3 Use abbreviations
Cute phrases that save time and add warmth to your message are best used in friendly informal correspondence.
Here are examples of such phrases:
CU(Russian. See you)
thx/TX(Russian thanks)
RUOK?(Russian. Are you okay?)
FYI(Russian for information)
Forget about them when writing a business letter. Exceptions may be abbreviations for a business email. But first you need to make sure that the recipient is well versed among the whole variety of abbreviations.
The presence of emoticons in a business letter is not discussed. Just think if you would take seriously a business partner who would decorate his message with art like this: :-O:-(:-<:-/ ?
Taboo #4 Forget about investments
Forgetting to warn the recipient about the attached files (in electronic correspondence) is unacceptable! In the paper version of a business letter, as a rule, it is also customary to accompany voluminous documents with brief information about their content.
If you send a letter by e-mail and do not focus on the fact that documents are attached to the letter, the guarantee that the recipient will open them is almost zero.
Useful phrases:
We enclose / are enclosing(Russian We attach / invest ...)
We are sending you ... under separate cover(eng. We send you... in a separate document)
Please enclose ... with your reply(eng. Please attach/send... with answer)
Enclosed you will find a copy of the contract…(eng. Attached you will find a copy of the contract...)
Taboo No. 5 To joke and be ironic.
Do not allow yourself irony in letters. This borders on rudeness. In business correspondence, such liberties as witticisms are absolutely not allowed.
Taboo #6 Experiment with format
It is undesirable to play with formatting and use a colored or non-standard font.
This will not add originality to your letter, moreover, it will indicate your frivolity.
Taboo #7 Familiarity
Use goodbye “Best wishes / Best regards”(Russian. All the best) in a letter to strangers or unfamiliar people is not allowed!
Even if you send a letter to someone every Wednesday Mr. Freeman, it does not do the above Mr. Freeman your close friend.
It is better to end the letter with a neutral Yours faithfully(if you don't know the name of the recipient) or Yours sincerely(if you know the recipient's name).
Finally:
Good writing style is just as disciplined as brushing your teeth daily. Therefore, adhere to business style, follow all the rules of business correspondence and it will always be a pleasure to deal with you.
And if you still feel insecure about business communication, we recommend you to go to our school.
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