Safety instructions for office workers. The specifics of the activities of office workers. Electrical and office equipment

1.1. An office worker is obliged to comply with the internal labor regulations and work schedules in force at the enterprise, which provide for: start and end time of work (shift), breaks for rest and meals, the procedure for granting rest days, alternation of shifts and other issues of using working time.

1.2. An office worker is obliged:

Use serviceable switches, sockets, plugs, sockets and other electrical fittings;

Do not leave switched on equipment and electrical appliances unattended, turn off electric lighting (except for emergency) at the end of work;

Smoke only in specially designated and equipped places;

When using flammable and flammable substances in work, remove them to a place that is safe in terms of fire, do not leave used cleaning material in the room at the end of work;

Follow current Rules fire regime in the Russian Federation.

1.3. An office worker is obliged to follow the rules of personal hygiene:

Come to work in clean clothes and shoes;

Constantly monitor the cleanliness of the body, hands, hair;

Wash hands with soap and water after using the toilet, touching contaminated objects, at the end of work.

1.4. For violation (failure to comply) with the requirements of regulatory enactments on labor protection, an office worker is brought to disciplinary, and, in appropriate cases, material and criminal liability in the manner prescribed by the legislation of the Russian Federation, local regulatory acts.

1.5. At the workplace, an office worker receives initial instruction on labor safety and undergoes:

Internship;

Training in the device and the rules of operation of the equipment used;

Testing knowledge of electrical safety (when using equipment powered by an electrical network), theoretical knowledge and acquired skills in safe ways of working.

1.6. During work, an office worker is re-instructed on occupational safety at the workplace - once every six months.

2. Safety requirements before starting work

2.1. An office worker must prepare a work area for safe work:

Check the equipment of the workplace;

Check by external examination the sufficiency of illumination and serviceability of switches and sockets;

Inspect the electrical equipment (check the completeness and reliability of the fastening of parts; check by external inspection of the cable (cord) serviceability; check the accuracy of the switch; use only standard devices).

2.2. An office worker is obliged to report to the manager if defects are found in electrical equipment and not to operate faulty electrical equipment.

2.3. Switch on electrical equipment by inserting a serviceable plug into a serviceable socket for household appliances.

2.4. An office worker is obliged to maintain order in the workplace while working with electrical equipment.

2.5. When working with electrical equipment, it is prohibited:

Leave switched on electrical equipment unattended;

Transfer electrical equipment to persons who are not authorized to work with it;

Remove protective equipment;

Pull the lead wire to disconnect;

Keep your finger on the switch when carrying electrical equipment;

Tighten, twist and bend the supply cable;

Place foreign objects on the cable (cord);

Allow the cable (cord) to touch hot or warm objects.

2.6. An office worker is obliged to perform only that work with electrical equipment for which the electrical equipment is intended.

2.7. If during work a malfunction of the electrical equipment is found or the person working with it feels at least a weak effect of the current, work must be stopped immediately and the faulty electrical equipment must be submitted for inspection or repair.

2.8. Disconnection of electrical equipment must be done:

During a break in work;

At the end of the workflow.

3. Safety requirements during work

3.1. An office worker should only perform work for which he has been trained, instructed in labor protection and to which an employee responsible for the safe performance of work is admitted.

3.2. Do not entrust your work to unauthorized persons.

3.3. While at the workplace, an office worker should not perform actions that may lead to an accident:

Do not swing in a chair;

Do not touch bare wires;

Do not operate the equipment with wet hands;

Do not wave sharp or sharp objects.

3.4. Observe the rules of movement in the premises and on the territory of the organization, use only established passages. Do not obstruct established walkways and driveways.

3.5. Store documentation in cabinets in a specially equipped office.

3.6. Due to the fact that most of the time is devoted to working on a computer, it is necessary to take a break of 15 minutes every two hours to reduce general physical fatigue.

3.7. An office worker during work is prohibited from:

Allow cluttering of the workplace with paper in order to prevent the accumulation of organic dust;

Turn off the power while the active task is running;

Make frequent power switching;

Include highly cooled equipment (brought from the street in winter);

Perform self-opening and repair of equipment.

4. Safety requirements in emergency situations

4.1. In an emergency, you should warn people about the danger and act in accordance with the emergency response plan.

4.2. In the event of a fire or fire, you must immediately inform the fire department of this, warn people around with a shout and take measures to extinguish the fire.

4.3. In case of injury, poisoning or sudden illness, stop work and seek help from medical professional, and in his absence, provide himself or other victims with first pre-medical aid and report the incident to their immediate supervisor, then act on his instructions.

4.4. In situations that threaten life and health, leave the hazardous area.

5. Safety requirements at the end of work

5.1. At the end of the work, the office worker must clean the workplace.

5.2. An office worker must:

Disconnect electrical equipment;

Check the fire condition of the office;

Close the windows, turn off the lights, close the doors.

Employees who spend their working days in closed and often cramped offices are susceptible to a number of professional pathologies, and the office equipment with which they have to interact requires compliance with electrical safety standards. Therefore, labor protection in the office is aimed primarily at preventing domestic injuries and electric shock, as well as protecting the health of workers from exposure to dry and dusty air as one of the main factors in the development of a number of chronic diseases.

A modern office is often crammed with electrical equipment, which negatively affects the indoor climate and creates the risk of electric shock in case of breakdown or mishandling. But this is far from the only potentially harmful factor affecting mental and physical condition. office workers... The specifics of labor protection in the office in 2016 involves the fight against the main harmful factors:

monotony of work;
incorrect organization of workplaces;
sedentary character labor activity;
dryness and air pollution;
poor illumination of workplaces;
negative effects of computers and copying equipment;
electrical hazard.

Principles safe behavior in the office, the underlying OSH instructions for office workers are formulated taking into account all of the above factors and are aimed at protecting against them. If it is not possible to eliminate the harmful factor, it is necessary at least to minimize the consequences of its influence on a person.

Labor protection rules in the office

By observing the rules of labor protection in the office in 2016, employees not only contribute to the preservation of their own health, but also increase labor productivity. At the same time, it is important to initially take care of the rational organization of the workspace - to choose the right office furniture and equip the premises with light sources of sufficient power and acceptable color temperature.

When developing labor protection rules in the office, the employer should remember about the key safety issue - the use of computers and office equipment. Despite the fact that almost every workplace in a modern office is equipped with a computer, it cannot be called an absolutely safe device. Ordinary employees and their managers must comply with the standards of safe work established by law:

allocate at least 4.5 square meters of area for each employee whose workplace is equipped with a computer with a flat-panel monitor;
spend at the computer no more than 6 hours in a row;
when working with a computer, take breaks every hour;
equip workplaces with comfortable furniture that neutralizes tension in the muscles of the back and neck;
regularly perform exercises for the eyes and body in order to avoid overexertion of the organs of vision and problems with blood circulation;
carry out daily wet cleaning in places where electrical appliances are accumulated.

The importance of the last point may seem dubious, but it is recommended to follow it. Office workers often suffer from respiratory diseases, as they spend long periods in rooms with dry, conditioned air containing a huge amount of dust. Therefore, regular wet cleaning, natural ventilation of offices and other measures aimed at neutralizing this factor will help prevent the development of acute and chronic respiratory diseases, avoid asthma attacks or allergies among employees.

Everything harmful factors the production environment is compounded by inappropriate office space organization. The employer's task is to do everything necessary to reduce the noise level (by the way, noise above 50-55 dB negatively affects labor productivity) and to prevent injuries. There should be as much free space as possible between tables and near exits.

The personnel should familiarize themselves with the rules for working with office equipment and stationery, as well as regularly undergo training in fire safety and know the evacuation schemes in case of fire.

Labor protection documents in the office

Local documents on labor protection in the office are approved by the head of the company. The development of instructions, regulations and other regulatory documents is carried out by an occupational safety specialist or other authorized person. The minimum required package of documents, the availability of which must be checked by the labor inspector, is presented by the internal labor regulations, orders on labor protection (on the appointment of those responsible for labor protection in the office and electrical safety, on the special assessment of workplaces, on the establishment of a fire regime, etc.). ) and a number of provisions.

It is necessary to approve the regulations on the labor protection service, investigation and accounting of accidents, conducting a special assessment of workplaces, the procedure for conducting briefings on labor protection. The regulation on the development, accounting and application of instructions on labor protection in the office is also approved, in accordance with which all the necessary instructions for positions are being developed in the future - for security guards, office employees, PC operators. The set of instructions is supplemented with new documents as needed, developed taking into account the professions and positions of the company's employees.

Since OSH briefings are regularly provided for office workers, it is necessary to approve training programs (this is also done by employees of the labor protection service) and keep logs, in particular:

introductory briefing log;
workplace briefing log;
a journal for checking knowledge of safety measures among personnel with the first group on electrical safety;
register of instructions for labor protection.

In order to comply with fire safety rules, a plan of fire-prevention measures in the office and a list of persons responsible for their implementation are approved.

Medical examinations while working at the computer

The need for medical examinations is established by two documents:

1. Order of the Ministry of Health and Social Development of Russia of April 12, 2011 No. 302n (hereinafter - Order No. 302n) 1.
2. SanPiN 2.2.2 / 2.4.1340-032.

Working with a computer means reading, entering information, a mode of dialogue with a computer. Its duration must be in the amount of at least 50 percent of the working time. It doesn't matter if the employee works full time or not.

At the same time, only the video display terminal on a cathode-ray tube (hereinafter - CRT) generates electromagnetic radiation of a broadband frequency spectrum (in the range from 5 to 400 kHz). This explanation was given by the chief freelance specialist-occupational pathologist of the Ministry of Health and Social Development of Russia A. Yu.BUSHMANOVA.3 Consequently, liquid crystal screens and other modern monitors are not associated with a broadband spectrum.

But you shouldn't forget about the medical examination for office workers. Clause 13.1 of SanPiN 2.2.2 / 2.4.1340-03 (hereinafter - SanPiN) requires persons who spend more than 50 percent of their working time at the computer to undergo preliminary and periodic medical examinations in the prescribed manner. However, there is no reference to the broadband spectrum of electromagnetic radiation.

The courts indicate that employers are obliged to arrange for preliminary and periodic medical examinations for employees working at computers. In this case, it does not matter whether the levels of the electromagnetic field of the broadband frequency spectrum are exceeded at the workplace according to the certification of workplaces or special assessments. Only the fact of working at a computer for more than 50 percent of the working time matters (the decision of the Arbitration Court of the East Siberian District of May 19, 2015 No. F02-1878 / 2015, F02-2006 / 2015 in case No. A33-3164 / 2014, left in force unchanged by the Supreme Court of the Russian Federation).

To ensure the safety of the health and life of employees, a typical instruction on TB. The normative act must be present in any enterprise. Next, let's take a closer look at what they include (typical requirements).

General information

The enterprise must develop a labor protection plan. It includes the implementation of relevant activities (training and verification), as well as the development and adoption of local acts in the field of health and safety. Every employee should be aware of the requirements that contain safety instructions. Typical requirements are developed and approved in accordance with the requirements of industry legislation and are mandatory for all enterprises. If necessary, provisions concerning specific areas of TB are developed and approved. For example, it can be a fire instruction (typical for all employees).

Responsible persons

The enterprise must have a labor protection service. Officials provide briefings and training sessions. They are responsible for the employees' compliance with the OSH instructions. For an office worker, as for any other specialist, it is necessary to create optimal conditions for the fulfillment of his assigned tasks. The persons authorized by the order of the head are responsible for compliance with the accepted instructions. If any of the employees during the operation of the equipment or other safety requirements are violated, the responsible persons should inform their superiors and assist in the investigation of such cases.

Registration

The title page of labor protection instructions for an office worker contains the name of the enterprise, full name. and positions of responsible persons. The date from which the regulations begin to operate in the company is also stamped. The first section specifies general requirements, their scope, the procedure for conducting briefings.

General requirements

According to the labor protection instructions for an office worker, specialists who are newly entering the enterprise must undergo familiarization with the requirements and initial training. At the end of the training sessions, a check is carried out. All briefings must be recorded in the appropriate logs. The training is certified by the signatures of the responsible person and the specialist who passed it.

Requirements for employees

In accordance with the provisions contained in the occupational health and safety instructions for an office worker, employees should know:

The place where the first aid kit is located.
How to act in the event of an accident or
Characteristics of harmful or dangerous factors that can negatively affect their condition.
How to provide first aid to victims.

Harmful factors

The activities of an office worker can provoke:

Site equipment

According to the labor protection instructions for an office worker, the premises where he will carry out his work must be equipped with curtains, blinds and other sun-protection devices. It is forbidden to use open lamps in general lighting structures. In order to prevent dust, it should be done regularly. The room should have both artificial and natural lighting. The workplace should have a chair equipped with an adjustment mechanism. For failure to comply with labor protection instructions for an office worker, disciplinary and

Actions before the start of the shift

In order to avoid haste, you must arrive at work in advance. To avoid injury, it is prohibited:

Before starting work, an employee must:

Inspect the place and equipment, eliminate all unnecessary.
Remove dust from the PC screen, adjust its angle and height.
Check the serviceability of the equipment.
Adjust the chair height.
Report faults and shortcomings to the immediate supervisor and do not start work until they are eliminated.

TB during the day

During his work, an office employee is obliged to comply with the provisions internal regulations at the enterprise. The employee must ensure that:

The screen was five degrees below the line of the eyes, positioned in an inclined (15 degrees per employee) or straight plane at a distance of 60-80 cm.
The local light source was positioned relative to the workplace so that the light did not fall directly into the eyes and provided uniform illumination without creating blinding reflections on the keyboard and other elements.

In order to reduce general and visual fatigue, it is necessary to take short (five-minute) rest breaks once an hour. It must be kept clean throughout the day. Remove dust from the monitor at least once per shift. During the day it is prohibited:

Electrical and office equipment

In the course of his activities during the operation of computers, printers, copiers, scanners, lighting and other devices, the employee must check:

Serviceability of electrical fuses and circuit breakers.
No damage to the insulating winding of electrical wiring, switches, lamps and lamp holders, sockets, cables and cords through which the devices are turned on.

For boiling and heating water, the employee must use electrical appliances with closed spirals, equipped with automatic shutdown mechanisms, installed on non-combustible stands.

Prohibitions

Not allowed:

End of the day

At the end of the shift, you should:

Put the place of work in order. Remove unnecessary items, fold papers, dust off.
De-energize equipment.
In case of a shift schedule, hand over the place in working order.

There are a great many works on the Internet on the topic "Instruction on labor protection for office workers." But I decided to post my own version here. In my institution, however, I called it "Instruction on labor protection for administrative personnel and specialists." First, it is closer to our staffing table, because the term "office worker" is not even close there, and secondly, it happened historically, we all used to call premises offices, not offices. For the rest, there is nothing revolutionary in the following document.

1. GENERAL LABOR PROTECTION REQUIREMENTS
1.1. This instruction defines the labor protection requirements for administrative personnel and specialists of the MUZ "Polyclinic No. 3". The following positions and specialties should be classified as administrative personnel and specialists: accountant, economist, HR inspector, secretary, electronic engineer, estimate engineer, computer operator, programmer, medical statistician, medical registrar, archivist.
1.2. Persons who do not have medical contraindications are allowed to work as administrative personnel (specialist).
1.3. Employees re-entering work at the Institution are allowed to work independently only after passing an introductory briefing on labor protection.
1.4. The employee is re-instructed once every 6 months.
1.5. During work, the employee can be affected by the following dangerous and harmful production factors:
- increased level of static electricity;
- increased level of luminous flux pulsation;
- increased voltage value in the electrical circuit, the closure of which can pass through the human body;
- tension of vision, attention;
- intellectual, emotional stress;
- monotony of work, prolonged static loads;
- a large amount of information processed per unit of time.
1.1. The employee is obliged:
- to comply with the internal labor regulations;
- observe the rules of personal hygiene;
- comply with the requirements of this instruction on labor protection and other instructions, knowledge of which is mandatory in accordance with job responsibilities;
- observe the fire safety regime of the institution.
1.3. Any incident and (or) accident at the workplace must be reported to your immediate supervisor.

2. LABOR PROTECTION REQUIREMENTS BEFORE STARTING WORK
2.1. Before starting work, it is necessary to prepare the work area for safe work:
- check the equipment of the workplace, remove unnecessary items;
- check, by external inspection, the sufficiency of illumination.
2.2. Before turning on a personal computer (laptop) with a dry cloth (napkin), clean its screen and keyboard from dust.
2.3. If you find any shortcomings and malfunctions, inform your immediate supervisor and do not start work until they are eliminated.

3. REQUIREMENTS FOR LABOR PROTECTION DURING WORK
3.1. The employee must perform only the work for which he has been trained, instructed in labor protection and to which he is admitted by his immediate supervisor.
3.2. During work it is necessary to keep the working area clean and tidy, not to litter it. Periodically empty the table from unnecessary papers, folders, etc.
3.3. It is prohibited at the workplace:
- swing on a chair (chair);
- stand with your feet on office chairs and any other movable furniture;
- misuse stationery, office equipment and other devices;
- touching office equipment and other electrical appliances with wet hands;
- stretch and bend the power cables of electrical appliances and equipment;
- to disassemble office equipment and other devices, to repair them;
- cover the ventilation openings of office equipment with paper and other items
3.4. In the event of an interruption in the supply of electricity, it is necessary to disconnect all electrical equipment from the mains.
3.5. When working with a personal computer, be guided by the requirements of the "Labor protection instructions for users personal computers and video display terminals. And 014-2014 ".
3.6. When moving in the building of the Institution, use the established passages, do not rush, look at your feet.
3.7. When moving on foot along the street - use, if possible, sidewalks, comply with the requirements of the Rules road traffic for pedestrians.
3.8. While driving on official vehicles - wear seat belts, do not distract the driver.

4. LABOR PROTECTION REQUIREMENTS IN EMERGENCY SITUATIONS
4.1. In all cases of detection of a break in power wires, grounding malfunction and other damage to electrical equipment, the appearance of unusual sounds (noise), a burning smell, immediately turn off the power and report emergency direct supervisor.
4.2. In case of injury, poisoning or sudden illness, stop working, immediately notify your supervisor, arrange first aid or call an ambulance.
4.3. In the event of a fire in the equipment, turn off the power and take measures to extinguish the source of the fire with the available fire extinguishing means, report the incident to the head, if necessary, call the fire brigade by phone - 01.

5. LABOR PROTECTION REQUIREMENTS AT THE END OF WORK
5.1. Tidy up the workplace.
5.2. Turn off office equipment and other electrical equipment.
5.3. All faults and shortcomings during work should be reported to the immediate supervisor.

Safety issues are not only about manufacturing enterprises, but also any job positions. This is due to the need to maintain an adequate level of comfort at work as well as possible to eliminate or minimize negative influence workflow on the health of workers. The employer's obligation - develop and implement a system by which control over these issues will be exercised. This also applies to office institutions.

Safety in the office - where to start?

Office work, despite the seeming ease, is also quite demanding on safety. This primarily concerns the use of office equipment, as well as the rules of conduct in the workplace. Separate standards relate to the physical and hygienic conditions in which workers work.

It is common to see comic or warning posters on health and safety in the office. They are part of common system, by those pointers that are intended to remind you of the instructions received. Arises actual question, and where does it start at all organization of labor protection at the enterprise.

First you need to contact article 217 of the Labor Code of the Russian Federation... She indicates the need to organize the appropriate service or position a specialist in these matters. It is allowed to conclude an agreement with third-party authorities that can provide such services. Further, the procedure is as follows:

a regulation on the organization of safety measures in the office is being developed, which includes the basic norms of behavior;
an order is issued that enforces the specified provision, establishes the responsibility of persons and the procedure for familiarizing employees with the prescribed standards;
in accordance with the established procedure, all employees are informed about the rules of conduct at the workplace and instructions.

In this order, the regulatory framework is key. That is, for correct organization appropriate security office workflow is important to familiarize yourself with the technique of the system of legislative documents.

Labor protection rules in the office for employees

The development of local regulations on labor protection in the office should take into account the following aspects:

organizational issues - distribution of execution functions and responsibilities, creation of a structure and a line of accountability;
using legal documents federal legislation, reference to regulations;
technical organization of the workflow - prescription of rules of conduct in the workplace, standards for the condition of premises and office equipment, instructions for their use;
social issues - the norms of interaction within the team are considered, the provision of first aid if necessary, joint actions to improve work or troubleshoot.

In addition to these aspects, preventive measures should also be taken into account, which should be taken to check and identify violations. The development of all these standards by the employer ultimately raises the question of what documents should be on labor protection in the office.

Labor protection in the office - regulatory framework

Set of labor protection documents in the office has a fairly extensive list. It includes not only local standards, but also legislative acts. Based on this, the documentation should include all the norms that relate to certain issues. They should cover the following categories:

technical aspects that take into account and regulate the rules for organizing the work process;
sanitary and hygienic issues should be documented and indicate those standards that are prescribed to maintain the proper level of health of workers;
organizational documents take into account the procedure for familiarizing and informing with the regulatory framework, the responsibility of officials, planned activities and accounting for their implementation.

The documentary base should include a safety instruction developed for each category of workers. Familiarization with it is mandatory, if necessary, knowledge is checked.

Occupational safety regulations in the office

Occupational safety regulations in the office It is the main document, which includes not only the major issues on safety, but also control over their organization. Such a standard also includes a legal framework linking legislative acts of federal significance with local instructions.

The main task of this provision is to adapt general recommendations to the specifics of office work in an enterprise. The regulation is put into effect by a corresponding order, together with other regulations and annexes.

Typical Office Occupational Safety Instructions

Typical Office Occupational Safety and Health Instructions are separate safety statements developed for each position. Even if there is only one employee in the specified specialty, a safety document for him must be developed and included in the general regulatory framework.

Model instructions are developed together with the regulation. In the event that the position is introduced after the publication of the basic standards, the corresponding instruction is included in the main list of documents. Each employee must be familiarized with the standard assigned to his position against signature.

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