Registration of incoming and outgoing correspondence in the ac "electronic journal of correspondence". Business software Software for incoming and outgoing correspondence

The program for accounting of incoming and outgoing correspondence and internal documents of the organization.

The software product can be customized according to the needs of your organization.

Information about all the correspondence of your company, as well as internal documents (orders, instructions, etc.), are located in one place - Document Registration Logs, and you can always easily find the required

All information about each incoming, outgoing or internal document is presented visually in the Card of the corresponding document

You can customize the format of the document number as it is customary in your office work.

You will not forget about the deadline for an unfulfilled document in your daily work hectic! And you won't have to go through a pile of papers in search of such documents either - the program will remind you of them itself

Only authorized officials will receive notifications: notifications are configured for each user. And there is also the opportunity to view reminders in the form of a calendar!

To start working with the program, you do not have to manually enter documents for previous years - you can automatically load them from an Excel file.

Convenient team work on documents is provided with support for the network mode and the ability to differentiate rights. Access and work with the program "Registration of documents of the organization 4.8" are strictly regulated: three levels of access are implemented depending on the functions allowed to the user - administrative, user and only for viewing (without the right to make changes). Additionally, there is the possibility of more fine tuning access to logs for each access level.

Support for working with a scanner will allow you to easily load scanned copies of original documents into the program, there is the possibility of streaming scanning when using a scanner that supports automatic sheet feeding.

The officials responsible for the execution of documents will be notified in time of the arrival of new tasks to them - the program has functions for sending notifications by e-mail with the ability to bind files, store messages and search for them

Maintaining documents of any number of companies in one program: all information on documents is in one place, it is accessible and conveniently presented

The function "See only your own documents" allows you to divide documents between performers, excluding the possibility of viewing and correcting other people's documents.

For daily automatic archiving of file versions of programs by time, you can use the free utility Automatic file archiving.

To install the free version of the program:

* Product support is provided over the Internet.

License for 1 workplace the standard (non-SQL) version of the program is provided free of charge, without restrictions.

To purchase additional network jobs, send us an application to the address, indicate in it the name of your company, the name of the product ("Registration of documents of the organization 4.8") and the number of additional jobs, and we will send you an agreement and an invoice.

Pay the bill in any way convenient for you.

After payment, send to the address This email address is being protected from spambots. You need JavaScript enabled to view it.

Price of the program "Registration of documents of the organization 4.8"

Basic version- 1 workplace - Free

from 2nd to 5th inclusive - 4000 rubles per 1 workplace
from 6th to 10th inclusive - 3000 rubles per 1 workplace
from the 11th to the 20th inclusive - 2000 rubles per 1 workplace
from the 21st and more - 1000 rubles per 1 workplace

Price calculator

0 + 1 * 4000 = 4000 rubles.

0 + 4 * 4000 + 1 * 3000 = 19000 rubles.

0 + 4 * 4000 + 5 * 3000 + 10 * 2000 + 5 * 1000 = 56000 rubles.

* Price includes 1 year technical support by phone and via the Internet.

* Dispatcher mode is licensed separately, the cost of a license for 1 year is 4000 rubles. When you turn on the "Dispatch" mode

For organizations that require increased data reliability and access security to information, closing unauthorized access to data, possible built-in data encryption, the ability to use a web client to view documents and an android application to notify performers about the receipt of documents and control the execution of documents, there is versions of the program Registration of organization documents for Microsoft SQL Server and PostgreSQL.

To purchase the program "Registration of documents of the organization" SQL version:

1. Download the demo version of the program (the installation file for MS SQL Server and for PostgreSQL) and install the program.

2. Send us a request to the address This email address is being protected from spambots. You need JavaScript enabled to view it., indicate in it the name of your company, the name of the product ("Registration of documents of the organization 4.8 version of MS SQL" or"Registration of documents of the organization 4.8 version of PostgreSQL") and the number of jobs, and we will send you a contract and invoice.

3. Pay the bill in any way convenient for you.

4. After payment, send to the address This email address is being protected from spambots. You need JavaScript enabled to view it. confirmation of payment (a copy or number of the payment order, date and amount of payment), and we will send you a registration code and an activation code.
Originals of documents (agreement, act of acceptance and transfer of rights of use, invoice, invoice, license agreement) are sent by mail after payment.

The price of the program "Registration of documents of the organization 4.8 version of MS SQL"

Basic version- 1 workplace - 9000 rubles

Additional jobs (for working together over the network):
from 2nd to 5th inclusive - 6000 rubles per 1 workplace
from 6th to 10th inclusive - 5000 rubles per 1 workplace
from the 11th to the 20th inclusive - 4000 rubles per 1 workplace
from the 21st and more - 3000 rubles per 1 workplace

To calculate the cost of licenses, you can use Price calculator

An example of calculating the cost for 2 jobs:
9000 + 1 * 6000 = 15000 rubles.

An example of calculating the cost for 6 jobs:
9000+4*6000 +1*5000 = RUB 38,000

An example of calculating the cost for 25 jobs:
9000 +4*6000 + 5 * 5000 + 10 * 4000 + 5 * 3000 = 113000 rubles.

If you choose the extended warranty service option, the cost of an additional year of support is 20% of the cost of licenses.

* The license term is not limited.

"Dispatching" 1 month is provided free of charge, the cost of an unlimited license is 12,000 rubles.

PostgreSQL is a free SQL server, which is a worthy alternative to the commercial Microsoft SQL Server, PostgreSQL DBMS is especially relevant for government agencies within the framework of compliance with the policy of using Russian software products.

The price of the program "Registration of documents of the organization 4.8 version of PostgreSQL"

Basic version- 1 workplace - 10,000 rubles

Additional jobs (for network collaboration):
from 2nd to 5th inclusive - 7000 rubles per 1 workplace
from 6th to 10th inclusive - 6,000 rubles per 1 workplace
from the 11th to the 20th inclusively - 5000 rubles per 1 workplace
from the 21st and more - 4000 rubles per 1 workplace

To calculate the cost of licenses, you can use Price calculator

An example of calculating the cost for 2 jobs:
10000 + 1 * 7000 = 17000 rubles.

An example of calculating the cost for 6 jobs:
10000+4*7000 +1*6000 = RUB 44,000

An example of calculating the cost for 25 jobs:
10000 +4*7000 + 5 * 6000 + 10 * 5000 + 5 * 4000 = 138000 rubles.

* Price includes 1 year of technical support by phone and online. If you choose the extended warranty service option, the cost of an additional year of support is 20% of the cost of licenses.

* The license term is not limited.

* Dispatcher mode is licensed separately, the cost of a license for 1 year is 4000 rubles. When the mode is turned on "Dispatching" 1 month is provided free of charge, the cost of an unlimited license is 12,000 rubles.

Among the users of the program State Unitary Enterprise of the city of Moscow "Management for the reconstruction and development of unique objects", JSCB "Russian Trust Bank", LLC "KB Finance Business Bank", Commercial Bank"RBA", LLC "Multidisciplinary processing company", OJSC "Tsentromashproekt", OJSC "Krasnogorsk plant" Electrodvigatel ", GKU RD" Directorate of a single state customer-developer "of the city of Makhachkala and many others.

04.02.2016 Registration of correspondence on the computer has a number of undoubted advantages over conventional non-electronic journals. Here are just a few of them that greatly simplify the registration of documents and increase the efficiency of the company's internal office work.
1. Unified help system. The initially formed directories (employees, types of correspondence, addressees, etc.) allow them to be effectively used in the future: they exclude ambiguous interpretation of the same values, are used in the search and selection of documents according to certain criteria (documents for a specific contractor, by type of correspondence, by the nomenclature of cases and others) are used in the final reporting on office work.
2. Incoming and outgoing documents(correspondence) is in a single card index, in contrast to different paper journals during normal registration. This filing cabinet can be of unlimited size (compared to regular magazines) and store documents from the entire history of the company. This allows you to quickly find required documents in the electronic archive.
3. Ability to store in electronic mailbox copies of paper documents (scanned, electronic files signed by EDS ( electronic signature). With the collective use of such an electronic journal of correspondence (in the company's computer network), each employee, in accordance with his level of access (role), can have instant access to the required registered incoming / outgoing document, as well as its electronic copy... When using EDS within the company, there is a possibility of abandoning the usual paper carriers, which significantly reduces financial costs.
4. Control over the execution of incoming documents... The effectiveness compared to a regular magazine is also evident. This is the speed of selection of documents under control, the ability to carry out not only current control, but also preliminary (future periods). Details about the control over the execution of incoming correspondence
5. Printing of output documents: registers of registered incoming / outgoing correspondence, registers of documents under control (with deadlines), document resolution, registration card, information on document movement. In all cases, when printing documents, they use ready-made templates... This allows in automatic mode get ready documents in seconds.
The advantages of electronic journals in comparison with paper ones are far from complete.
The purpose of this article is to acquaint the reader with the capabilities of the AC "" program when registering incoming / outgoing documents. The advantages described above are also realized in it.

In a programme Electronic journal of correspondence registration of incoming and outgoing documents is carried out in the filing cabinet of documents. Activation of the mode of the electronic filing cabinet of documents is carried out by selecting the item of the main menu of the program "Registration - Document filing cabinet":

The external view of the file cabinet of documents of the AU The electronic journal of correspondence looks like:

A detailed description of the document filing cabinet interface (the purpose of individual elements of the filing cabinet toolbar, the context menu of the filing cabinet, the data table) is described in the user manual in paragraphs 3.2.1 - 3.2.3. ().
To register an incoming or outgoing document in the electronic filing cabinet of the AS "Electronic journal of correspondence", press the "Functions - New" button on the toolbar. The program will open a window for registering a document:

Depending on the selection of the "Correspondence classification" field, the registration of the incoming or outgoing document will continue.

For an incoming document, the registration card has appearance:

After entering information about the incoming / outgoing document in the registration card, to complete the registration of the document, click on the "Save F2" button in the toolbar (there is an alternative way to save documents - the F2 keyboard key).
After saving the document, information about it will be reflected in the data table of the electronic filing cabinet.
More detailed information about the registration of correspondence in the AS program Electronic correspondence journal, see the User's Guide p. 3.2.4-3.2.10 (

The program for accounting of incoming and outgoing correspondence and internal documents of the organization.

The software product can be customized according to the needs of your organization.

All information about each incoming, outgoing or internal document is presented visually in the Card of the corresponding document

You can customize the format of the document number as it is customary in your office work.

Only authorized officials will receive notifications: notifications are configured for each user. And there is also the opportunity to view reminders in the form of a calendar!

To start working with the program, you do not have to manually enter documents for previous years - you can automatically load them from an Excel file.

Convenient team work on documents is provided with support for the network mode and the ability to differentiate rights. Access and work with the program "Registration of documents of the organization 4.8" are strictly regulated: three levels of access are implemented depending on the functions allowed to the user - administrative, user and only for viewing (without the right to make changes). Additionally, it is possible to fine-tune access to logs for each access level.

Maintaining documents of any number of companies in one program: all information on documents is in one place, it is accessible and conveniently presented

The function "See only your own documents" allows you to divide documents between performers, excluding the possibility of viewing and correcting other people's documents.

For daily automatic archiving of file versions of programs by time, you can use the free utility Automatic file archiving.

To install the free version of the program:

* Product support is provided over the Internet.

A license for 1 workplace of the standard (not SQL) version of the program is provided free of charge, without restrictions.

Pay the bill in any way convenient for you.

After payment, send to the address This email address is being protected from spambots. You need JavaScript enabled to view it.

Price of the program "Registration of documents of the organization 4.8"

Basic version- 1 workplace - Free

Price calculator

0 + 1 * 4000 = 4000 rubles.

0 + 4 * 4000 + 1 * 3000 = 19000 rubles.

0 + 4 * 4000 + 5 * 3000 + 10 * 2000 + 5 * 1000 = 56000 rubles.

* Price includes 1 year of technical support by phone and online.

* Dispatcher mode is licensed separately, the cost of a license for 1 year is 4000 rubles. When you turn on the "Dispatch" mode

To purchase the program "Registration of documents of the organization" SQL version:

1. Download the demo version of the program (the installation file for MS SQL Server and for PostgreSQL) and install the program.

3. Pay the bill in any way convenient for you.

The price of the program "Registration of documents of the organization 4.8 version of MS SQL"

Basic version- 1 workplace - 9000 rubles

Additional jobs (for network collaboration):
from 2nd to 5th inclusive - 6000 rubles per 1 workplace
from 6th to 10th inclusive - 5000 rubles per 1 workplace
from the 11th to the 20th inclusive - 4000 rubles per 1 workplace
from the 21st and more - 3000 rubles per 1 workplace

To calculate the cost of licenses, you can use Price calculator

An example of calculating the cost for 2 jobs:
9000 + 1 * 6000 = 15000 rubles.

An example of calculating the cost for 6 jobs:
9000+4*6000 +1*5000 = RUB 38,000

An example of calculating the cost for 25 jobs:
9000 +4*6000 + 5 * 5000 + 10 * 4000 + 5 * 3000 = 113000 rubles.

If you choose the extended warranty service option, the cost of an additional year of support is 20% of the cost of licenses.

* The license term is not limited.

"Dispatching" 1 month is provided free of charge, the cost of an unlimited license is 12,000 rubles.

The price of the program "Registration of documents of the organization 4.8 version of PostgreSQL"

Basic version- 1 workplace - 10,000 rubles

To calculate the cost of licenses, you can use Price calculator

An example of calculating the cost for 2 jobs:
10000 + 1 * 7000 = 17000 rubles.

An example of calculating the cost for 6 jobs:
10000+4*7000 +1*6000 = RUB 44,000

An example of calculating the cost for 25 jobs:
10000 +4*7000 + 5 * 6000 + 10 * 5000 + 5 * 4000 = 138000 rubles.

* Price includes 1 year of technical support by phone and online. If you choose the extended warranty service option, the cost of an additional year of support is 20% of the cost of licenses.

* The license term is not limited.

Among the users of the program State Unitary Enterprise of the city of Moscow "Management for the reconstruction and development of unique objects", JSCB "Russian Trust Bank", LLC "KB Finance Business Bank", Commercial Bank "RBA", LLC "Multidisciplinary processing company", OJSC "Tsentromashproekt", OJSC "Krasnogorsk plant "Electrodvigatel", GKU RD "Directorate of the single state customer-developer" of the city of Makhachkala and many others.

At any enterprise with a large turnover, there are always problems with the maintenance of business documents, in particular, with its storage and processing. In such organizations, important papers accumulate in as soon as possible, therefore, after some time, the problem of their storage becomes urgent, and a set of additional difficulties accumulates, such as compliance necessary conditions for the safety of papers, their correct systematization and archiving.

Of course, the days are long gone when official documents accumulated on dusty shelves, getting lost in a heap of unnecessary waste paper. Nowadays, thanks to the development information technologies, for this there are special computer programs and electronic systems... For example, "Registration of documents of the organization 4.2" (can be downloaded at www.araxgroup.ru), which is designed to record incoming and outgoing correspondence and internal documents of the organization. Thanks to its skillful use, there is no question of what to do with old orders and orders and how to ensure their reliable storage.

How does the application work: basic features

With the help of a convenient and intuitive application for an ordinary PC user, it is possible to quickly establish accounting of up-to-date documentation at all levels of the company's work and in any format, as well as create the necessary reports. The system provides a full cycle of work with a document: from creation and processing to saving to the archive, so we can confidently say about the complete automation of document flow at the enterprise and its conversion into electronic format... Now all the processes directly related to the maintenance of documentation at the enterprise do not require careful and painstaking control over the implementation of certain actions. The program will do everything on its own and remind you of the deadlines for documents.

All current papers, as well as incoming / outgoing information are stored in the Program Document Registration Logs, so find required document will not amount special labor... No inconvenience and printout electronic document, because any modern format is available - Word / Writer, Excel / Calc - with the ability to continue file work in "native" applications.

Benefits of the program

In addition to the possibility of using your own visual template in the form of a card, the program provides the user with the following advantages:

setting up notifications for authorized officials individually, with the creation of a reminder in a calendar form;
regulated access to the program depending on the level of activity - from simple viewing without the right to make changes to administrative control;
creation of scanned copies of documentation;
setting access rights to document journals, the ability to enable the visibility mode of only your own documents;
support of a network mode of work to ensure productive and comfortable teamwork;
sending notifications via Email or by internal mail of the program;
the ability to store documents from several companies at once;
quick analysis, editing and search for individual log fields - the program will automatically generate the necessary reports;
integration with the free IP telephony server Asterisk, which allows you to find up-to-date information before picking up the handset.

Thus, the improved utility "Registration of organization documents 4.2" will allow you to create a single business space with a simple, secure and reliable system management. And with the help of a special application for Android, you can stay in touch under any circumstances, familiarize yourself with incoming documents and report on performance, even if only a smartphone is at hand.

Exists various forms accounting logs. Often, accounting programs offer a cumbersome multi-window interface that makes it difficult to get started with the program.

Working with such a correspondence journal forces the user to constantly look for the menu items necessary to perform this or that action, every now and then open and close new windows, through which the program's functionality is scattered.

Sample journal of registration of incoming and outgoing documents - electronic journal accounting presented on our website - has a number of advantages. The characteristic name for the program was not chosen by chance. Comfortable MAGAZINE really convenient: almost all actions for keeping a log of registration take place in only two windows - the main window and the window for editing the letter.

V Convenient JOURNAL even to make new entries in linked database tables, there is no need to open a new window, although this is also possible.

The structure of the letter editing window reflects the features of the workflow of a particular institution. On our website you can download the accounting program as presented. But the program can also be partially or completely redesigned in accordance with the requirements of your organization.

Document registration program
Convenient XP Magazine

Main window

The main window of the electronic journal of registration of incoming and outgoing documents is a table containing the most important information on letters.
Each line of the journal allows you to get a complete picture of a particular letter.

The actions that are supposed to be performed with the selected letter are directly available in the toolbar and are duplicated in the context menu. Double-clicking the left mouse button on the line with information about the letter calls the window for editing this letter.
The window for editing a letter has all the tools for working with the fields of the tables of the relational database, selected in the corresponding dialog when you start working with the program.

You can enter new values into linked database tables without leaving the current window.
When starting the program, you are given the opportunity to select a database that will be used during operation. You can work with a Microsoft SQL Server Compact Edition version 4 file or directly with Microsoft SQL Server.

By default, a file of the Microsoft SQL Server Compact Edition format is selected, which is supplied with the "Convenient Journal" program and is located in the same folder with the executable file UZh.exe. Thus, to start working with the program, you can simply click the "Open" button in this dialog box.

It is also possible to specify the path to the database file in the program shortcut. For example, when using the key -sqlcepath "C: \ db \ myBase.sdf" the corresponding path will be indicated in the database file selection field when the program starts.
Print window

The printout of the letter registration log is carried out from the main window of the program.
When you print an accounting journal, you can select the entries to print and apply centering of the table on the sheet.
Main Window - Menu

The commands of the toolbar of the main program window are duplicated in the context menu.
Pressing the right mouse button selects the line currently under the cursor.
Main window - Search by letter number

In the main window, the ability to search and filter letters by incoming number is implemented.
The table will display all letters whose numbers contain the numbers entered in the search field.
Main window - Search by counterparty

In addition to searching by the incoming number, there is also the ability to search for a letter by the name of the client with auto-completion of the search string by the first letters of the entered word.
The search is optimized and is carried out not on all existing clients in the corresponding table of the database, but only on those with which specific letters are associated.
Contractors

The ability to enter a new record in the database tables is present in the "Edit letter" window itself: just enter the required value in the field with the drop-down list.
If the entered value is not present in the database, you will be prompted to save, and if confirmed, the new stock will appear in the database and the contents of the drop-down list will be updated accordingly.
Message editing window - Fields

Fields changed during editing are marked with a special icon.

Visual control The introduced changes make it much easier to work with the letter editing form.
Message editing window - Autocomplete

Autocomplete of the outgoing number is implemented in the "Editing letter" window.
In this case, the outgoing number is built on the basis of the incoming number, taking into account the rules for assigning numbers adopted in the organization.
Directories

The window that allows you to edit the records of the database table is called from the "Edit Letter" window by clicking the button located to the right of each field with a drop-down list. When working with a SQL Server CE database file, you can delete records without any restrictions. When working with SQL Express, you can only delete records that are not associated with a foreign key.
Main Window - Export

The program provides for the export of the entire log or only selected records to Excel. When printing, it is also possible to select one or more records.