Container opening and retail sales for iiko. Egais system for the sale of alcohol: participants and the procedure for connecting Egais for alcohol retail

In 2017, according to 54-FZ, the way of using cash registers has changed.

Now, for every product sold, you need to report to the Federal Tax Service, including for alcohol. And this means that alcohol sellers will again have to modify cash registers or buy new ones.

The main thing

From March 31, 2017, to sell alcohol, only with cash registers.
From July 1, 2017, alcohol can only be sold with an online cash register.
Alcohol sellers in the villages have been using the cash register since March, and have been sending data to the Unified State Automated Information System since July.
Public catering use an online cash register and report to the Unified State Automated Information System for acceptance.

How laws intersect

EGAIS

The goal of the law is to remove all counterfeit alcohol from the market.

For the sale and purchase of alcohol wholesale or retail, stores report to the PAP. Thus, the state monitors alcohol from the moment of production to its sale to the customer in the store.

All information goes to EGAIS. The process is controlled by RosAlkogolRegulation.

You can use any cash desk (even with ECLZ), the main thing is that it reads and prints a QR code.

The cash register is connected to the computer.

Information is transferred to EGAIS during the acceptance of alcohol and during the retail sale of strong alcohol in stores.

Sales data is not transmitted:

Retailers of beer, cider, mead;
Public catering.

54-FZ

The goal of the law is to control non-payment of taxes and make it impossible to work "in the gray".

Retail stores report on each check to the Federal Tax Service.

All information goes to the tax office through the OFD. The process is controlled by the Federal Tax Service.

You can use the cash register only with a fiscal drive, ECLZ are canceled.

The cash register is directly connected to the Internet.

Information is transferred to the fiscal data operator when any alcohol is sold.

Both laws deal with different topics and pursue different goals. You can comply with the requirements of 54-FZ, but not transfer data to EGAIS, then RAP will fine you.

And vice versa, if you comply with the requirements of the Unified State Automated Information System, but do not comply with 54-FZ, the tax authority will fine you. So now the sellers of alcohol are controlled by two independent bodies.

How to sell alcohol

To comply with EGAIS

When you accept alcohol from a supplier, you send an invoice to EGAIS. It doesn't matter what you buy: beer, wine or vodka.

When you sell strong alcohol, you send data to EGAIS. You print a check with a QR code, with which the buyer can check the legality of the production and sale of alcohol.

If you sell cider, beer or mead at retail, you do not need to send data to EGAIS.

Restaurants also do not send information on the retail sale of any alcohol.

All data is stored in EGAIS. The state knows about every bottle that has been produced and sold.

To comply with 54-FZ

When selling any alcohol, give the buyer a check and send it electronic copy OFD.

The check shows a QR code, by which the client can check whether you have reported to the tax office for selling alcohol.

All data is stored by the OFD. At any time, the tax authorities can request and check them.

This applies to everything you sell: spirits, beer, cider or mead.

This means that now you need to work with alcohol according to the following scheme:

You accept a batch of alcohol from the seller - you report to the Unified State Automated Information System.
When a customer buys alcohol, you:
- Send data to EGAIS if it is wine, vodka, etc. (if you sell beer, do not send anything to EGAIS);
- You send data on OFD calculations, no matter what you sell: vodka, or draft beer.
Issue a check to the buyer:
- If you sell beer, print one QR code on the receipt, by which the buyer can check the data in the tax office;
- If you sell strong alcohol, print two QR codes on the receipt, by which the buyer can check the authenticity of the alcohol and the tax report to the Federal Tax Service.
All sent data is stored by the OFD and in the Unified State Automated Information System.

When to switch to new checkouts

February 1, 2017

It is no longer possible to register equipment with ECLZ. If you want to buy a new cash register or your ECLZ has expired, you must go to the online cash register and report to the Federal Tax Service.

March 31, 2017

All alcohol vendors must use the CCP.

If you previously worked for UTII or PSN and sold beer without a cash register, now you must use CCP. And since cash desks with ECLZ can no longer be registered, you must use the online cash desk.

If you sold alcohol and punched it through the CCP, but the ECLZ has not expired, you don’t need to switch to the online cash register yet.

alcohol sellers in countryside and catering companies do not yet transmit data on retail sales to EGAIS, but they must also use cash registers.

July 1, 2017

All alcohol sellers must switch to online checkouts.

Alcohol sellers in rural areas send retail sales data to EGAIS.

Example 1

The grocery store sells alcohol and is already transmitting data to EGAIS.

ECLZ was changed at the end of 2016.

Example 2

The cafe works on UTII, sells beer on tap and does not use a cash register.

Since after February 1, 2017, the cash desk with ECLZ is no longer registered, the owner is obliged to purchase an online cash desk.

Example 3

The grocery store is located in a village with a population of 3000 people.

For the acceptance of alcohol, the store already reports to the Unified State Automated Information System, but not yet for the sale. The term of operation of the ECLZ ended in April 2017. The store owner must install an online checkout after the delivery of the ECLZ.

Equipment for EGAIS and 54-FZ

What is needed for EGAIS

A cash register that can connect to a computer.
A printer that prints receipts with a QR code.
QR code scanner to read data from bottles.
A computer with the UTM program installed and connected to the Internet. The computer transmits all data to EGAIS.
Crypto-key on a flash drive that is inserted into the computer. It encrypts and signs all data.

What is needed for 54-FZ

Cashier, which:

prints a QR code;
has a fiscal drive that signs all documents (analogous to EKLZ);
connects directly to the Internet;
transmits all OFD data via the Internet.

How the cash desk works with EGAIS

The cashier punches a bottle of alcohol.
The check is sent to the computer.
The crypto key signs the check.
The computer sends a check to the printer and to EGAIS.
The printer prints a receipt with a QR code.

How the cash desk works with 54-FZ

The cashier punches the goods.
The cash desk sends a check to the fiscal accumulator.
The accumulator signs the check.
The cash desk prints the check and sends its electronic copy to the OFD.

Where to get an online cash register with EGAIS support

Note!

Not all cash registers that support EGAIS can be upgraded to an online cash register. Check with your CCP manufacturer for details.

How is EGAIS reflected information and supplies of ethyl alcohol, alcoholic and alcohol-containing products carried out to recipients who are not members of the EGAIS within the framework of subparagraph 4 of paragraph 2.1 of Article 8 federal law dated 11/22/1995 No. 171-FZ?

In accordance with paragraph eight of clause 2 of Article 8 of the Federal Law of November 22, 1995 No. 171-FZ "On state regulation production and turnover of ethyl alcohol, alcoholic and alcohol-containing products and on limiting consumption (drinking) alcoholic products"(hereinafter referred to as the Law) equipment for recording the volume of turnover and (or) use for own needs of ethyl alcohol, alcoholic and alcohol-containing products must be equipped technical means fixing and transferring information on the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products in EGAIS.

At the same time, the requirement specified in paragraph eight of paragraph 2 of Article 8 of the Law does not apply to accounting for the volume of purchases of ethyl alcohol, alcoholic and alcohol-containing products for the purpose of using them as raw materials or auxiliary material in the production of non-alcohol-containing products or for technical purposes or other purposes not related to with the production and (or) circulation (excluding purchases) of ethyl alcohol, alcoholic and alcohol-containing products (subparagraph 4 of paragraph 2.1 of Article 8 of the Law).

Thus, organizations that purchase ethyl alcohol, alcoholic and alcohol-containing products in order to use them as raw materials or auxiliary material in the production of non-alcohol-containing products or for technical purposes or other purposes not related to production and (or) turnover (except for purchases) ethyl alcohol, alcoholic and alcohol-containing products, are exempted from the obligation to submit information on such turnover to the Unified State Automated Information System.

In turn, suppliers of ethyl alcohol, alcoholic and alcohol-containing products, when delivering to recipients who do not have a license and are not members of the EGAIS, after fixing in the EGAIS (UTM) information about the shipment of such products, receive a corresponding notification (receipt). On the basis of this receipt, the corresponding quantity of shipped products is debited from the balance of the supplier. In this case, on the part of the buyer, additional confirmation in the Unified State Automated Information System of information about the receipt of products is not required.

Question: When is it necessary to install the EGAIS software?

Answer: organizations engaged in turnover and (or) retail sale of alcoholic products (including organizations Catering), as well as individual entrepreneurs in accordance with applicable law, they are required to record information in the Unified State Automated Information System starting from January 1, 2016.

A detailed list of activities, the nature of the information transmitted to the Unified State Automated Information System, as well as the dates for the entry into force of certain obligations are posted on the official website of Rosalkogolregulirovanie at .

Question: How to get and connect to the EGAIS software?

Answer: organizations engaged in the circulation and (or) retail sale of alcoholic products (including catering organizations), as well as individual entrepreneurs, transfer information to the Unified State Automated Information System using a specially designed universal transport module (UTM).

In order to fine-tune the mechanisms for working with UTM in the process of circulation of alcoholic products, it is currently possible to connect to the Unified State Automated Information System in a test mode until January 1, 2016.

Installation of UTM can be carried out independently without contacting Rosalkogolregulirovanie or territorial bodies of Rosalkogolregulirovanie through Personal Area on a specialized portal http://egais.ru/.

Detailed video instructions with the procedure for registering in your personal account and installing UTM for transferring information to EGAIS are available at http://egais.ru/news/view?id=8.

Question: What technical means should an organization have in order to be able to connect to the Unified State Automated Information System?

Answer: for the possibility of the functioning of the UTM in the process of transferring information to the Unified State Automated Information System, the technical means of organizations engaged in the circulation and (or) retail sale of alcoholic products (including catering organizations), as well as individual entrepreneurs, must have the following characteristics:

Equipment type and components	Name of parameters and characteristics
Hardware - communication workstation
CPU	32 bit 1.9 GHz or faster
	2 GB or more
Network Controller	Ethernet controller, 100/1000 Mbps, RJ45 connector
disk drive	The total volume is not less than 50 Gb
Cryptographic equipment	Hardware crypto key
Software
Operating system	Windows 7 Starter and higher
General system software	Java 8 and above
EGAIS software	It is issued by Rosalkogolregulirovanie free of charge and is set independently. No additional software installation required
Accounting program of the organization	Must be able to generate a file of the established format for sending to EGAIS

Question: What information and at what point should be transferred to the Unified State Automated Information System?

Answer: the list of information transmitted to EGAIS using UTM, as well as the mechanisms for working with the system in the process of circulation of alcoholic products, are given in the Technical Documentation for organizations engaged in the circulation and (or) retail sale of alcoholic products (including public catering organizations), as well as individual entrepreneurs located in the personal account on the specialized portal of Rosalkogolregulirovanie http://egais.ru/.

Scroll necessary information and the timing of fixing information in the Unified State Automated Information System are reflected in the draft regulations posted on the website egais.ru ( http://egais.ru/npa).

Question: How to reflect in EGAIS the retail sale of beer, beer drinks, cider, poire and mead?

Answer: retail sale of beer, beer drinks, cider, poiret and mead in EGAIS not required.

In terms of reflection purchase fact beer, beer drinks, cider, poiret and mead, you must connect to EGAIS using UTM.

Question: Is it necessary to reflect in the Unified State Automated Information System the retail sale of alcoholic products in public catering organizations?

Answer: in accordance with applicable law Russian Federation volume accounting retail alcoholic products in organizations Catering in EGAIS not required.

In terms of reflection purchase fact alcoholic products must be connected to EGAIS using UTM.

Question: Is it possible to transfer information to the Unified State Automated Information System for all separate subdivisions carrying out activities from one workstation?

Answer: in accordance with the draft Requirements for technical means of recording and transmitting information on the volume of production and turnover of alcoholic products into a unified state automated information system for recording the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products, if the organization has separate divisions - software and hardware of the organization, transmitting information to the Unified State Automated Information System must be installed, transmit information and be located within each separate subdivision.

In this regard, the use of one workstation with the installed UTM to transmit information to several places of activity is not possible.

Question: Is it possible for an individual entrepreneur to install the EGAIS software at home or is it necessary to install UTM in each store of an individual entrepreneur?

Answer: for individual entrepreneurs who purchase beer and beer drinks, cider, poiret and mead for the purpose of subsequent retail sale of such products, it is possible to install one workstation for data exchange with the installed UTM, regardless of the number of places of business.

There are no requirements for the location of such a workstation for data exchange with the established UTM for individual entrepreneurs by Rosalkogolregulirovanie.

Question: Is it necessary to install several workstations with UTM installed in one separate subdivision carrying out several types of activities and (or) having several licenses?

Answer: in each separate subdivision, one UTM is installed, regardless of the number of licenses and types of activities carried out by these separate subdivisions.

Question: What electronic signature is used to work with EGAIS? Do I need to get it for each separate subdivision Or the organization as a whole?

Answer: Rosalkogolregulirovanie accepts an enhanced qualified electronic signature (ECES) issued by any certification center accredited by the Ministry of Communications of Russia, which meets the requirements of Federal Law No. 63-FZ of April 6, 2011 "On electronic signature».

UKEP should be installed on each separate division of the organization.

Individual entrepreneurs can use one UKEP at all places of business.

Question: How can I add a counterparty to EGAIS that is not a retail licensee or a licensee of Rosalkogolregulirovanie? What to do if the EGAIS directory contains false information or the organization has disappeared from the EGAIS directory?

The entry of a counterparty into the EGAIS directories is carried out at various levels, depending on the types of activities carried out and the availability of appropriate licenses.

Reference information on organizations engaged in the production and (or) turnover (including retail sale) of ethyl alcohol, alcoholic (excluding beer, beer drinks, cider, poiret and mead) and alcohol-containing products in automatic mode is synchronized with the information of the State Consolidated Register of issued, suspended and canceled licenses for the production and circulation of ethyl alcohol, alcoholic and alcohol-containing products.

If false information is found in the EGAIS directory in relation to organizations engaged in the retail sale of alcoholic products, it is necessary to contact the authority of the subject of the Russian Federation that is empowered to issue retail licenses.

Reference information on counterparties or their separate subdivisions that are not licensees of Rosalkogolregulirovanie or authorities of the constituent entities of the Russian Federation can be added independently through the mechanism in the personal account on the specialized portal of Rosalkogolregulirovanie http://egais.ru/.

A detailed video instruction on working with EGAIS directories, including on the mechanisms for adding a counterparty, is posted on the specialized portal of Rosalkogolregulirovanie at http://egais.ru/news/view?id=7.

If there is a recipient in the EGAIS directories with the correct details (TIN, KPP, actual address, etc.), it is possible to use any corresponding entry in the EGAIS directories.

In the absence of the consignee of the products in the EGAIS directories, it is necessary to add the counterparty using the functionality implemented in the personal account on the specialized portal of Rosalkogolregulirovanie http://egais.ru/.

Question: What regulatory legal acts regulate the functioning of the Unified State Automated Information System in the field of circulation and retail sale of alcoholic beverages?

Answer: the obligation to record information in the Unified State Automated Information System of information by organizations engaged in the circulation and (or) retail sale of alcoholic products (including public catering organizations), as well as individual entrepreneurs, shall enter into force on January 1, 2016.

The legal basis for the circulation of alcoholic products is established by the Federal Law of November 22, 1995 No. 171-FZ “On State Regulation of the Production and Turnover of Ethyl Alcohol, Alcoholic and Alcohol-Containing Products and on Limiting the Consumption (Drinking) of Alcoholic Products” (hereinafter referred to as the Federal Law).

The rules for the functioning of the Unified State Automated Information System were approved by Decree of the Government of the Russian Federation of August 25, 2006 N 522 "On the functioning of a unified state automated information system for recording the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products" and are applied to the extent that they do not contradict the Federal Law.

At the same time, the regulatory framework is currently being modernized. Draft regulatory legal acts that are undergoing approval procedures within Rosalkogolregulirovanie are posted on the specialized portal http://egais.ru/npa.

Regulatory legal acts undergoing public discussion and other procedures necessary for their adoption are posted on the official website for posting information about the preparation by federal executive authorities of draft regulatory legal acts and the results of their public discussion http://regulation.gov.ru/.

Question: How to fix the initial balance of alcoholic products as of January 1, 2016?

Answer: The remains of alcoholic products must be entered into the EGAIS system only by organizations carrying out wholesale alcoholic products. There is no need to enter the remains of alcoholic products into the EGAIS system by organizations engaged in the retail sale of alcoholic products.

Remains alcoholic products in stock as of January 1, 2016 must be recorded in the EGAIS system before shipment of alcoholic products by:

Receipt of an invoice from the sender of products and confirmation of receipt by the recipient;

Statement on the balance sheet with a blot scan of each bottle pasted over with a federal special or excise stamp;

Balancing in terms of volume, in terms of products that are not pasted over with a federal special or excise stamp (beer, beer drinks, cider, poiret and mead).

Question: How to record in the Unified State Automated Information System the identified discrepancies in the acceptance of alcoholic products in the wholesale and retail sector from manufacturers and importers of alcoholic products ?

Answer: In the event that the quantity of products delivered upon the fact is less than the quantity indicated in the consignment note (hereinafter referred to as CTN) and the recipient of the products wishes to accept such products, then the consignee under TTN forms the "Act of discrepancy" (clause 1.9.3 of the Technical documentation for the universal transport module), in which it indicates only the actually delivered quantity of products. At the same time, the supplier of products in software tools ah EGAIS manufacturers and importers should form new version the document "Information on shipment", which indicates the quantity of actually delivered products. If the quantity of products indicated by the recipient in the "Act of Discrepancy" coincides with the quantity of products in the new version of the "Shipping Information" created by the supplier of the products, this document will be automatically recorded in the Unified State Automated Information System.

In case , then the recipient of the products may refuse TTN. Then the supplier of products in the EGAIS software of manufacturers and importers needs to generate a new version of the document "Details of shipment", in which to indicate the amount of actually delivered products.

If the recipient of the product accepted TTN, then the further movement of products to the supplier is reflected by creating returnable goods. Or the supplier needs to create a new Shipment Details document with missing quantities.

Question: How to record in the Unified State Automated Information System the discrepancies identified when accepting alcoholic products at the wholesale and retail level from the organization that carries out the wholesale of alcoholic products?

If the recipient of the products does not wish to accept such products, then the recipient of the products must refuse the TTN.

When if the quantity of products delivered upon the fact is greater than the quantity indicated in the bill of lading, then the supplier needs to generate a new waybill with the missing quantity of products, or the supplier needs to create a new waybill if the recipient refuses.

When if during the acceptance and transfer of alcoholic products by the recipient oversort detected(non-compliance of the delivered products with the names specified in the accompanying documents), the recipient of the products must refuse the TTN, and the supplier must create a new TTN with the actual name of the delivered products.

Question: How to reflect the products that were sold before 01/01/2016?

Answer: In order to form correct balances, products sold before 01/01/2016 can be written off using the document "write-off act".

Question: How to fix the arrival of alcoholic products in EGAIS?

Answer: organizations that carry out the circulation of alcoholic products, as well as individual entrepreneurs, record consumable TTN in the Unified State Automated Information System. The volume of shipped products is reserved on the balance of the sender in EGAIS.

The recipient organization of alcoholic products (organizations engaged in the wholesale and retail sale of alcoholic products (including public catering organizations), as well as individual entrepreneurs) through its own accounting system, or otherwise, through the UTM EGAIS, receives all TTN sent to the address of the place of business .

If the consignee agrees to accept the products specified in the waybill, the organization confirms receipt. In case of detection of an actual shortage of products compared to the volumes indicated in the electronic invoices, if the organization wishes to accept such products, an act of discrepancies is formed with the corrected quantity. The act through UTM gets to the sender of products, while the sender can agree with the act. In this case, only the amount agreed with the recipient will be debited from the sender's balance. If the sender disagrees with the act of discrepancies, he refuses the act and then the entire TTN is refused and the entire volume remains on the balance of the sender.

In the event that an actual excess of product is found in comparison with the volumes specified in the electronic TTN, if the organization wishes to accept such products, the receiving organization confirms the TTN. For the excess amount, the sender generates an additional TTN.

In case of disagreement to accept the products specified in the bill of lading, the recipient organization refuses the incoming waybill. Rejected products remain on the balance of the sender.

Rosalkogolregulirovanie processes all incoming documents and through the UTM returns to the organization receipts for fixing data in the Unified State Automated Information System.

Question: What accounting systems can be used to work with UTM and what are the requirements for them?

Answer: to work with UTM, it is possible to use any available (including those developed independently) system capable of transmitting information through UTM in accordance with the format presented in technical requirements to UTM (http://egais.ru/files/documentation1_4.pdf).

Question: Should a log of the retail sale of alcoholic products be kept and what technical means are needed to maintain it in in electronic format?

Answer: keeping a log of the retail sale of alcoholic products, established by order of Rosalkogolregulirovanie dated June 19, 2015 No. 164 "On the form of the log book for the volume of retail sales of alcoholic and alcohol-containing products and the procedure for filling it out." This order comes into force on January 1, 2016.

The log book can be kept manually, as well as using any hardware and software.

In the case of using EGAIS technical means, the possibility of automatically generating an Accounting Journal through the Personal Account (https://service.egais.ru) is implemented.

Question: Is it possible to postpone connection to EGAIS until July 1, 2016 for organizations engaged in the production and circulation of beer and beer drinks, cider, puare, mead, and individual entrepreneurs who purchase beer and beer drinks, cider, poiret, mead in order to subsequent retail sale of such products?

Answer: connection to EGAIS should be carried out:

- for organizations engaged in the production of beer and beer drinks, cider, poire, mead with a production capacity of more than 300 thousand decalitres per year from October 1, 2015;

- for organizations engaged in the production of beer and beer drinks, cider, poiret, mead with a production capacity of less than 300 thousand decalitres per year from January 1, 2016;

- for organizations engaged in the import and circulation of beer, beer drinks, cider, poiret and mead from January 1, 2016.

Until July 1, 2016, it is possible for the above organizations to transfer incomplete information to the Unified State Automated Information System in the event of a technological failure.

Question: What are the requirements for warehouses to install EGAIS?

Answer: Operating conditions of technical means (TS) EGAIS, determined Specifications in the field of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products in terms of equipping the main technological equipment for the production of ethyl alcohol, alcoholic and alcohol-containing products, as well as equipment for accounting for the volume of turnover and (or) use for own needs of ethyl alcohol, alcoholic and alcohol-containing products technical means of recording and transmitting information on the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products into a unified state automated information system for recording the volume of production and turnover of ethyl alcohol, alcoholic and alcohol-containing products, approved by order of the Federal Alcohol and Alcohol Regulation of February 20, 2012 No. 31 (hereinafter - Technical conditions), do not establish requirements for the premises for the placement of the EGAIS vehicle.

Question: Is it necessary to undergo operator training to work with EGAIS?

Answer: Due to the fact that UTM involves integration with the existing software and hardware of the organization - the need for advanced training or any other training for the personnel of the organization engaged in the wholesale and (or) retail circulation of alcoholic products, to work with its own accounting system, the organization determines and conducts on its own.

Obtaining a certificate of completion of a professional course training for the operation of UTM EGAIS software tools to the person operating it not required.

Question: How can I find out if the counterparty has connected to the EGAIS system?

Answer: Every week, in the Personal Account on the official website of Rosalkogolregulirovanie on the Internet https://service.egais.ru, a list of organizations connected to EGAIS is posted in XML format.

Question: What cash registers or fiscal printers are suitable for working with EGAIS?

Answer: Order of Rosalkogolregulirovanie dated December 3, 2015 No. 413 approved the format for submitting applications for fixing information in the Unified State Automated Information System. If the approved format is observed when using cash registers, Rosalkogolregulirovanie does not present additional requirements for cash registers.

Question: What is the algorithm of the cashier's actions when selling alcoholic products?

Answer: When selling alcoholic products, cash software must determine that the product belongs to the group "Alcoholic products". Further, the cashier must read the barcode from the federal special or excise stamp with a scanner. After a successful scan, the check closing data is automatically transferred to EGAIS in accordance with the approved format. The universal transport module returns to the cash register the data that is printed on the check in the form of a QR code. The check is closed.

The cash register software will block the sale if the universal transport module has returned data to the cash register program about the absence of information being recorded in the Unified State Automated Information System.

Question: What responsibility is provided for the circulation of alcoholic products without fixing information in the Unified State Automated Information System?

Answer: Article 26 of the Federal Law of November 22, 1995 No. 171-FZ establishes that turnover of alcoholic products, information about which is not recorded in the Unified State Automated Information System, prohibited.

In accordance with Article 25 of the Federal Law of November 22, 1995 No. 171-FZ, alcoholic beverages subject to withdrawal from illicit trafficking without fixing and transferring information to the Unified State Automated Information System.

Violation of the procedure for accounting for alcoholic products entails administrative liability in accordance with the Code of Administrative Offenses of the Russian Federation.

Question: Can an organization carry out the movement of alcoholic products between separate divisions (from one to another)? What documents should be used to document this transfer? The need for confirmation in the Unified State Automated Information System?

Answer: According to paragraph 16 of Article 2 of the Federal Law of November 22, 1995 No. 171-FZ “On State Regulation of the Production and Turnover of Ethyl Alcohol, Alcoholic and Alcohol-Containing Products and on Limiting the Consumption (Drinking) of Alcoholic Products” (hereinafter referred to as the Law), the circulation of alcoholic products means the purchase (including imports), supplies (including exports), storage, transportation, and retail sale to which the Law applies.

The movement of alcoholic products from one separate subdivision of the organization to another separate subdivision of the organization engaged in a licensed type of activity and indicated in the licenses is carried out only if the documents established by Article 10.2 of the Law are available.

In this connection, information on the turnover of alcoholic products, in this case, on internal movement, between separate subdivisions should be recorded in the EGAIS system.

Question: Is it possible to equip only one checkout out of several working in one store with an alcohol scanner and only through it to punch a receipt for sold alcoholic products?

Answer: Maybe.

Question: Is equipment for fixing the retail sale of alcoholic beverages subject to certification in EGAIS?

Answer: Certification of equipment for fixing the retail sale of alcoholic products in EGAIS is not required.

Q: Are detailed user instructions available for the system and how will it be maintained?

Answer: Due to the fact that UTM involves integration with existing software and hardware of the organization, the organization determines the user's instructions for working with its own accounting system on its own. The organization maintains its own accounting system on its own.

The technical documentation for the EGAIS universal transport module is located in your personal account on the portal http://egais.ru

Question: What should I do if EGAIS stops working or fails?

Answer: At present, the deadlines for fixing data in the EGAIS are set with a margin of time that allows you to eliminate technical failures without stopping commercial activities.

Question: What cash registers or fiscal printers are suitable for working with EGAIS? Is it possible to reprogram previously used cash registers or is it necessary to purchase new equipment?

Answer: Order of Rosalkogolregulirovanie dated December 3, 2015 No. 413 approved the format for submitting applications for fixing information in the Unified State Automated Information System. If the approved format is observed when using cash registers, Rosalkogolregulirovanie does not present additional requirements for cash registers.

The organization has the ability to use existing cash registers, if additional logic is implemented in their work in accordance with the technical documentation for the universal transport module.

Question: In what format and with what frequency is it necessary to transfer information to the Unified State Automated Information System?

Answer: The format for submitting applications for fixing information to EGAIS was approved by order of Rosalkogolregulirovanie dated 03.12.2015 No. 413. The draft order on establishing the procedure and deadlines for submitting applications for fixing information to EGAIS is undergoing an approval procedure within Rosalkogolregulirovanie and posted on a specialized portal http://egais.ru /npa .

Question: How to fill in the Journal of accounting for the volume of retail sales of alcoholic and alcohol-containing products on paper?

Answer: A sample of filling out the Journal of accounting for the volume of retail sales of alcoholic and alcohol-containing products on paper. (xlsx, 0.016Mb)

All fields are mandatory.

EGAIS (Unified State Automated Information system) is a database that contains detailed information about all alcoholic products produced and sold on the territory of the Russian Federation. The Rosalkogolregulirovanie (Article 5 of the Federal Law No. 171 of November 22, 1995, Decree of the Government of the Russian Federation No. 522 of May 25, 2006) and CenterInform (providing the technical part) are responsible for the functioning of this system.

Almost all participants in the circulation of alcoholic products should connect to EGAIS. The main task of the system is absolute control from the moment of production of alcohol, delivery of products to points of sale and sale to the final consumer.

Do I need to connect EGAIS to sell beer in 2018?

note that the retail sale of beer, beer drinks, as well as cider, poiret and mead, is not recorded in the EGAIS. At the same time, LLCs and individual entrepreneurs engaged in this activity are required to connect to the system to confirm the purchase (fact of receipt) of products for subsequent sale.

When and to whom to connect to EGAIS

Business form	Kind of activity	What is recorded in EGAIS	Term of entry into EGAIS
OOO	Retail sale of alcoholic products in cities, urban settlements ( rural settlements and villages)	Procurement confirmation	01.01.2016
OOO		Sales confirmation	01.07.2016
OOO	Retail sale of alcoholic products in the provision of catering services	Procurement confirmation	01.01.2016
OOO	Retail sale of alcoholic products in urban settlements in the Republic of Crimea or the city of Sevastopol	Procurement confirmation	01.07.2016
OOO		Sales confirmation	01.01.2016
IP	Purchase of beer (beer drinks), cider, poiret, mead for subsequent retail sale	Procurement confirmation	01.01.2016
IP	Purchase of beer (beer drinks), cider, poiret, mead for subsequent retail sale in urban settlements of the Republic of Crimea or the city of Sevastopol	Procurement confirmation	01.01.2017
IP	Purchase of beer (beer drinks), cider, poiret, mead for subsequent retail sale in rural settlements of the Republic of Crimea or the city of Sevastopol	Procurement confirmation	01.01.2018
OOO	Retail sale of alcoholic products in rural settlements of the Republic of Crimea or the city of Sevastopol	Procurement confirmation	01.07.2016
OOO		Sales confirmation	01.01.2018

What you need to connect EGAIS in retail

To install EGAIS, retailers of alcoholic beverages will need the following:

computer (at least 2 GB of RAM, at least 50 GB disk drive, 32-bit processor with a frequency of 2.0 GHz or more, Windows 7 Starter OS and higher, Java 8 software and higher);
barcode scanner PDF417;
JaCarta crypto key with built-in PKI/GOST crypto provider;
enhanced qualified electronic signature;
cash machine, compatible with EGAIS;
EGAIS UTM software (available for free download in your personal account on the Rosalkogolregulirovanie website);
stable Internet connection from 256 kbps.

How to connect EGAIS for the retail sale of alcohol

The EGAIS connection procedure can be divided into 3 stages:

1. Write the electronic signature certificate to the JaCarta crypto key.

The key is necessary to protect the information transmitted to the EGAIS, and it is also used directly to connect to the system. With the help of a crypto-key, documents are assigned an electronic signature and they acquire legal force.

2. Register in your personal account on the site and generate an RSA key.

The procedure is as follows:

on the egais.ru website, select the “Login to your personal account” section;
click "Read the conditions and check their compliance";
after successful verification, click "Go to your personal account";
enter the Jacarta pin code and select "Show certificates";
if everything is successful, a personal account opens, in which the corresponding certificate of electronic signature is visible;
click on the certificate and select "Get the key";
in the window that opens, the places of business will be listed, you must select a specific point of sale for which the key will be valid.

3. Install a free UTM (Universal Transport Module) and set up (finish) an adapted information system.

To install UTM, in your personal account, click on the "Transport module" and enter the e-mail, which will receive a link to download the module.

Detailed video instructions for installing and getting started with EGAIS are available.

How much does it cost to connect to EGAIS

Approximate cost estimate for connection to the system:

note, at the request of Rosalkogolregulirovanie to work with EGAIS in each point of sale with a separate checkpoint, there must be a separate JaCarta crypto key with an electronic signature certificate recorded on it. If several points of sale with the same checkpoint operate at the same address, there may be one key.

How EGAIS works

In practice, the work of EGAIS looks like this:

the supplier or manufacturer sells alcohol to the buyer (retailer) and draws up the appropriate invoices, the fact of the sale is recorded in the Unified State Automated Information System;
the buyer receives invoices for alcohol from EGAIS through UTM and checks with the amount of alcoholic products delivered to him, a notification is sent based on the results of the verification (in case of discrepancies, the buyer has the right to refuse the goods and send an act of discrepancies);
the retailer starts selling the goods, at each sale the cashier scans the barcode located on the bottle (the date and time of production, the name of the manufacturer, information about the license are encrypted in the code);
if the barcode is read successfully, the product will be added to cash receipt, and the installed software will generate an xml file and transfer it to the UTM, which will generate a receipt and return it to the cashier;
after closing the check, a QR code is printed, it is transferred to the buyer along with the check (the received code can be scanned and go to the EGAIS website to receive detailed information about the purchased alcoholic beverage).

Responsibility for non-connection to EGAIS

Administrative responsibility

For violation of the procedure for fixing information in the Unified State Automated Information System and (or) not connecting to the system, it is possible to bring to administrative responsibility under Article 14.19 of the Code of Administrative Offenses of the Russian Federation and impose a fine:

for IP and officials organizations - from 10,000 rubles to 15,000 rubles;
for organizations - from 150,000 rubles to 200,000 rubles.

Deprivation (cancellation) of a license

If an individual entrepreneur or LLC continues to ignore the need to connect to the Unified State Automated Information System and comply with the established requirements for working with the system, this may result in license deprivation, and hence the inability to engage in relevant activities. Cancellation of the license, in this case, occurs only on the basis of a court decision.

After the introduction of EGAIS at retail trade enterprises their interaction with suppliers of alcoholic products will be built according to the following scheme.

The manufacturing organization, importer or wholesaler of products fixes consignment notes in EGAIS. The volume of shipped products is reserved on the balance of the sender in EGAIS.
Organization receiving products (organization retail) through its own accounting system or in any other way through the EGAIS Universal Transport Module (hereinafter - UTM) receives all invoices sent to it.
If the organization agrees to accept the products specified in the invoices, the organization confirms receipt. In case of detection of an actual shortage of products compared to the volumes indicated in the electronic invoices, if the organization wishes to accept such products, an act of discrepancies is formed with the corrected quantity. The act through UTM gets to the sender of products, while the sender can agree with the act. In this case, only the amount agreed with the recipient will be debited from the sender's balance. In case of disagreement of the sender with the act of discrepancies, he refuses the act and then the entire invoice is refused and the entire volume remains on the balances of the sender.

EGAIS work in the wholesale-retail link

In the event that an actual excess of products is found in comparison with the volumes indicated in electronic invoices, if the organization wishes to accept such products, the recipient organization confirms the invoice. For an excess amount, the sender generates an additional invoice.
In case of disagreement to accept the products specified in the invoices, the recipient organization refuses the incoming invoice. Rejected products remain on the balance of the sender.
Rosalkogolregulirovanie processes all incoming documents and through the UTM returns to the organization receipts for fixing data in the Unified State Automated Information System.

How will EGAIS work in retail?

In accordance with the new legislation, the sale of each unit of alcoholic beverages must be recorded in the EGAIS system. The cashier must have at the checkout 2D scanner that is capable ofread the necessary information from a special or excise stamp. After scanning it processed EGAIS cash module and with electronic digital signature is transmitted to the server of Rosalkogolregulirovanie. Thus, accounting is carried out in the "online" mode.

To date, the system has been installed and is already operating in some large retail chains, such as Magnit, Dixy and X5 RetailGroup - Perekrestok store.

Changes in the work of the cashier

In connection with the introduction of EGAIS, there will be some changes in the usual sequence of actions of staff at the checkout (only when selling alcoholic beverages):

The buyer brings products to the checkout, among which there is alcohol;
The cashier reads the EAN of the item;
When reading the EAN of alcoholic products, the request “Scan the bar code of the brand” appears on the cash register screen;
Using a 2D scanner, the cashier reads the FSM / AM barcode;
Upon successful reading of the FSM / AM Barcode, the product is added to the receipt, otherwise the sale of this product is canceled;
If all the goods are included in the check, the cashier presses the "Total" button;
The cash register software generates an xml file and sends it to the EGAIS software (Transport Terminal);
The Transport Terminal generates a receipt and returns it to the cash desk;
The check is closed with the print of a slip of alcoholic products;
The buyer, having read the QR code from the slip of alcoholic products, can check its legality;

What if the alcoholic product does not break through?

If for some reason the EGAIS software ( Transport Terminal) does not send a receipt to the cashier, that is, does not confirm the legality of the product, the alcoholic product is removed from the receipt to complete the sale of the rest of the non-alcoholic product.

Why didn't alcohol make it to the check?

There are two main reasons why a unit of alcoholic products does not break through:

The main reasons that the barcode is not readable:

non-compliance of the printed barcode with GOST (low readability category);
abrasion of the brand surface during transportation;
curvature of the surface of the applied brand due to the characteristics of the container;
applying decorative materials to consumer packaging (conditionally);
Combining several units of consumer packaging into a group container (conditionally);
Use of souvenir packaging (conditionally).

How to avoid problems with alcoholic products at the checkout?

Pay attention to the presence and quality of labeling of alcoholic products;
Carefully handle alcohol products, avoiding damage or difficulty reading the brand;
Work with trusted suppliers;
Check the legality of alcoholic products before they enter the trading floor.

The seller must know what's on the counter!

Reducing the risk of counterfeit products entering the sales area

The EGAIS system allows you to check the authenticity of alcoholic products not only at the time of sale at the checkout. By registering on the Rosalkogolregulirovanie website, the store owner can check his goods at any time.

This will require:

access to the personal account of the FS RAR;
(modified to work with the system).

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