Customs declaration of letters. Sample of filling out the customs declaration for the parcel (cn23). You can read about filling out the declaration for Boxberry

When moving goods within foreign economic activity using the IGO channels for small packages and parcels, a customs declaration form CN 23 is filled in. The customs declaration and accompanying documents are firmly attached to the outside of the shipment or, preferably, inserted in a transparent self-adhesive envelope.

To speed up customs processing, the customs declaration is made in French, English or any other language accepted in the country of destination.

For customs inspection of the departure, the customs of the country of destination must know exactly its attachment. Therefore, the declaration must be completed fully and clearly. Otherwise, it can lead to delays in the shipment, as well as other inconveniences for the recipient. Any false or unclear declaration may result in a fine or forfeiture of the shipment.

Included goods may be subject to restrictions. Therefore, the sender should inquire about the possibilities of import and export (prohibitions, restrictions such as quarantine, restrictions regarding pharmaceutical products, etc.) and inquire about the documents (merchandise invoice, certificate of origin, sanitary certificate, license, product permit, subject to quarantine (products of animal, vegetable origin, foodstuffs etc.)) that may be required in the country of destination.

A commercial item means any goods exported or imported in the framework of any transaction, regardless of whether it is sold for any amount or exchanged without money supply.

(1) A detailed description of each item contained in the shipment must be provided (eg “men's cotton shirts”). General indications such as "spare parts", "samples", "foodstuffs", etc. are not allowed.

(2) List the quantity of each item and specify the unit of measurement used.

(3) and (4) Report the net weight of each item (in kg) and the total weight of the shipment with packaging (in kg) when weighed it in the mail at the time of submission.

(5) and (6) Include the cost of each item and the total cost by specifying the currency (eg Swiss francs for Swiss francs).

(7) and (8) The HS code (six-digit index) is determined according to the harmonized system of description and coding of goods developed by the International Customs Organization. The term “country of origin” refers to the country of origin of the goods (for example, the country where they were produced, manufactured or assembled).

(9) Indicate the amount of the fare paid for the item by mail. Specify any other fees (eg insurance fee) separately.

(10) Cross out the box or boxes to indicate the shipment category.

(11) Please clarify if an attachment (animal, vegetable, food, etc.) is subject to quarantine or other restrictions.

(12), (13) and (14) If your shipment is accompanied by a license or certificate, please cross out the appropriate box and indicate the number. You must attach an invoice to all commercial shipments.

(15) Your signature and date are proof of your responsibility for the shipment.

When sending parcels from the United States to Russia, we are necessarily faced with the need to fill out accompanying documents for customs services. This is due to the fact that the parcel can cross the borders of several states at once. And so that customs officers do not open all parcels in a row in search of prohibited items, the corresponding documents must be attached to the parcel. This refers to a declaration with a description of the content, which indicates the type of product, its quantity and price.

There is one more important point: customs restrictions. According to the regulations of the Federal customs service(FCS), each "Individual within one month has the right to receive duty-free goods for personal use in international mail (IGO) for an amount not exceeding 500 euros (starting from 1 January 2019) and weighing no more than 31 kg. " Simply put, customs officers are required to check parcels for compliance with the limits, and the declaration greatly simplifies their work, speeding up the processing of parcels.

Why is it important to fill out the declaration correctly? Customs officers are strict people. They strictly follow office instructions. If any package raises questions or suspicions, then it will be detained to clarify all the circumstances. And this can take a long time. To avoid such delays, it is better to spend a little time on correct design customs declaration. Moreover, it is not very difficult.

Secrets and rules for processing a customs declaration ( except Boxberry)

Write to English language... Not in Russian, not in transliteration. Only English... If necessary, use online translators. Imagine how surprised an ordinary American will be when he sees unfamiliar krakozyabry in the accompanying documentation instead of the usual names. Of course, he will delay the package. Or even bring it back.
Use simple words to describe goods (t-shirt, jeans, pants, skirt, coat, etc.). If your package contains 10 sweaters, you don't need to write "sweaters - 10". The parcel can be assigned a commercial status. It is safer to write "pullover - 4", "sweater - 3", "shirt - 3". To find other variants of words to describe the product, use the English synonym services. For example, this one.
Do not send more than 5 units of the same product in a parcel. This can be regarded as a commercial batch. And you have to pay tax.
Remove famous brand names from descriptions. There is no need to tease the customs officer with the words Rolex, Lego, Timberland, etc. Instead, just specify: watches, toys, shoes (watch, toys, shoes).
Never mention in a declaration Apple brand... Any iPhone, iPod and other equipment can be listed as an electronic device. Or even a refurbished electronic device, if you need to explain low cost devices.
Do not list the size of clothes and shoes, so that thieves cannot pick up the model that suits them when they see necessary information in the declaration. It is not at all necessary to indicate that the clothes are for women, children or men. That is, you can, but only if it is more convenient for you. The impersonality of things is their best defense against dishonest people.
Describe each heading so that you can quickly find out what is missing if necessary. This accuracy also helps when visiting customs, if the need arises.
Be honest. Indicate in the declaration the price you paid for the goods. We cannot recommend lowering the value of the goods in the package, leaving it to your discretion.
Don't use dangerous words (like guns). For example, if the parcel contains a lighter in the form of a pistol or a watch in the form of a grenade, it is highly discouraged to indicate a gun lighter or grenade watch in the declaration. The customs officer will definitely react to a dangerous word.

You can read about filling out the declaration for Boxberry.

How to file a customs declaration with fishisfast?

The principal difference between a customs declaration for different postal services no. It's pretty simple. You can specify everything right on the page. This option is suitable for those who do not have a lot of goods in the package.

Or, when registering a parcel (section "Collecting a parcel"), you can put a tick in the item "Filling in the declaration manually". The fishisfast system allows you to upload an excel file with product descriptions. You can simply fill in all the fields of the categories manually on the site. Please note that when filling out the declaration, it is enough to approximately determine the weight of each item. It is important that the total weight in the declaration does not exceed the actual weight of the parcel with things.

The excel declaration should look like this:

Do not forget to indicate your preferred delivery method and type of goods (usually "Gift" or "Goods", but customs officers do not see much difference between these two categories).

If necessary, you can always return to the “Collecting the parcel” section and make changes to the declaration. Load a new item, add / remove an item, etc. The system will inform you that you have already created a declaration and will offer several options for action.

Download data, click "Continue" and follow the instructions of the system. You're done with customs clearance. Congratulations!

In customs legislation, parcels are understood as international postal items.

Currently, the Russian Federation is a member state of the Eurasian Economic Union (EAEU), on the territory of which the same customs rules apply. The EAEU member states are the Republic of Armenia, the Republic of Belarus, the Republic of Kazakhstan, the Kyrgyz Republic and the Russian Federation.

What is IGO

The concept of IGOs (or "international postal items"), Applied in customs legislation, is enshrined in the Customs Code of the Eurasian Economic Union (EAEU).

International postal items (IGO) - these are parcels and letter-post items that are objects of postal exchange in accordance with the acts of the Universal Postal Union, are accompanied by documents provided for by the acts of the Universal Postal Union, are sent outside the customs territory of the Eurasian Economic Union or arrive at places (institutions) through the places of the international postal exchange, or follow in transit through customs territory EAEU.

Types of IGOs

postal items in the form of written messages on a special form, sent in open form (simple, registered) (hereinafter - postcards);
postal items with a written message, including in the form electronic document(simple, including those sent in the form of an electronic document, customized ones, including those sent in the form of an electronic document, with a declared value) (hereinafter - letters);
postal items with printed publications, manuscripts, business papers, photographs (simple, registered, with declared value) (hereinafter - parcels);
postal items delivered in open form with an attachment intended exclusively for the blind (simple, registered) (hereinafter - secograms);
postal items with a commodity investment (ordinary, with a declared value) (hereinafter - parcels);
postage with goods and others material assets sent to the place of destination (ordinary, with a declared value) (hereinafter - direct mail containers).

New rules for duty-free movement of parcels to Russia

Parcels from abroad are subject to customs clearance. At the same time, customs legislation established limits for the duty-free shipment of parcels from abroad.

Moving without customs declaration:

aerogram;
letters;
postcards;
departures for the blind.

New rules on restrictions on the forwarding of parcels (applied from July 2017 after the entry into force of the Customs Code of the Eurasian customs union) provides for a gradual cost reduction of goods that can be imported into Russia duty-free. If the allowed import limits are exceeded, you will have to pay tax in the form of customs duties.

Such norms apply to parcels sent to Russia from all foreign countries (USA, Canada, Ukraine, Western and Eastern Europe, Lithuania, Germany, France, Italy, Great Britain, China, Korea, India, Israel, Vietnam, etc.).

Parcels arriving from abroad are processed without paying customs duties:

in the period from 2017 to December 31, 2018 inclusive - goods, the value of which does not exceed the amount equivalent to 1000 euros, and (or) the gross weight of the IGO does not exceed 31 kg when imported within a calendar month to the address of one individual;

from January 1, 2019 to December 31, 2019 inclusive - goods, the value of which does not exceed the amount equivalent to 500 euros, and (or) the gross weight of the IGO does not exceed 31 kg within a calendar month, addressed to one individual;

after January 1, 2020 - goods, the value of which does not exceed the amount equivalent to 200 euros and (or) the gross weight of the IGO does not exceed 31 kg.

If the permitted import norms are exceeded, customs duties are subject to payment at a rate of 30% of their value, but not less than 4 euros per 1 kg.

The procedure for passing the customs declaration of parcels

Goods sent to the IGO arrive at the customs territory of the EAEU and depart from such territory at the places (institutions) of international postal exchange, determined by the legislation of the State of the Party.

Transfer across the customs border Russian Federation IGO is carried out using the following postal documents:

Customs label CN 22;
customs declaration CN 23 and dispatching address CP 71 or form pack CP 72;
CN 37 land delivery bill or CN 38 air delivery bill;
parcel card. Ground parcels and S.A.L. CP 86 or air parcel card. Air parcels. CP 87;
CN 31 exchange chart or CN 32 bulk mail chart;
special list of registered items CN 33;
a substitute CN 46 delivery bill;
CN 47 empty sack delivery bill.

The CN 22 "Customs" label, the CN 23 customs declaration and the CP 71 dispatching address or the CP 72 form-pack, filled in by the sender, are glued or attached to the IGO shell in a way that prevents their loss.

Delivery invoices for CN 37, CN 38, CN 41, CN 47 dispatches shall be filled in by employees of the places of international postal exchange.

POINTS OF INTERNATIONAL POSTAL EXCHANGE, POSTAL COMMUNICATION FACILITIES IN THE TERRITORY OF THE RUSSIAN FEDERATION

	Name of the place of international postal exchange	Address of the place of international postal exchange

	Blagoveshchensk MSC	st. Pionerskaya, 27, Blagoveshchensk, 675000
	Bryansk MSC	st. Rechnaya, 1, Bryansk, 241960
	Vladivostok AOPP	st. Portovaya, 41, Artem, Primorsky Territory, 692760
	Vladikavkaz post office	ave. Costa, d. 134, Vladikavkaz, 362000
	Yekaterinburg MMPO	st. Bakhchivandzhi, 63, letter A, Yekaterinburg, 620025
	Kazan Logistic Post Center	st. Pochtovaya, 1, Kazan International Airport, Stolbishenskoe rural settlement, Laishevsky municipal district, Republic of Tatarstan, 442624
	Kaliningrad MSC	st. Railway, 29, Kaliningrad, 236015
	Peaceful MMPO	st. Lenin, 5, Mirny, Republic of Sakha (Yakutia), 678174
	Moscow - Vnukovo AOPP	2nd Reisovaya, 2a, bldg. 1, Moscow, 119027
	Moscow - Vnukovo MMPO	n. Marushkinskoe, near the village. Sharapovo, Moscow, 108809
	Moscow - Domodedovo AOPP	Domodedovo Airport territory, Domodedovo, letters 1B1, 1B2, Moscow region, 142015
	Moscow - Sheremetyevo AOPP	ow. Sheremetyevo-1 Airport, Khimki, Moscow region, 141400
	Orenburg MSC	Privokzalnaya sq., 1a, Orenburg, 460960
	MMPO Railway post office at the Kazan station	Krasnoprudny lane, 7, bldg. 1, Moscow, 107140
	St. Petersburg - Pulkovo AOPP	Pulkovo airport, St. Petersburg, 196210
	Tolmachevo MMPO	Mozzherin Avenue, building 20, Ob-2, Novosibirsk region, 633102

List of abbreviations:

MMPO is a place of international postal exchange;
MSC - main sorting center;
AOPP is an aviation branch of mail transportation.

Goods sent to the Russian Federation in the IGO, if it is impossible to deliver them to the addressees (their legal representatives), including in the absence of permission from the customs authority to issue the IGO, are stored in postal facilities in accordance with the Rules for the provision of postal services for a month. The storage period of the IGO can be extended at the request of the sender or addressee (his legal representative).

Features of registration of IGOs arriving in Russia from abroad

By general order dispatches, postal and accompanying documents for them, arriving at the places of international postal exchange (MMPO), are presented by the employees of these places to the officials of the customs authority located in these places of exchange for customs control and customs clearance.

The dispatches from the IGO, with the exception of dispatches with empty containers, are opened by the employees of the IGO in the presence of customs officials. At the same time, places of international postal exchange using computer technology processing IGOs, register received and subject to submission to the customs authority IGOs in the database with the mark "Subject to customs control".

Written correspondence, literature for the blind and IGOs containing goods worth less than 5,000 rubles are sent by employees of international postal exchanges to the addressees without additional presentation to the customs authorities.

If it is established that the parcel contains goods prohibited for movement, then the IGO containing such goods is subject to return to the sender.

The purpose of the goods sent to the IGO to the address of an individual is established by executive customs authority based on the nature of the goods, their quantity and frequency of shipment.

Whether it is necessary to pay customs duties depends on the value of the parcel.

The cost is accepted by the customs authority, in the region of activity of which the places of international postal exchange are located, on the basis of the value indicators indicated in the "Value (customs)" column of the CN 23 customs declaration or in the "Declared value" column in the CP 72 form-pack, and in the case of absence of this information - on the basis of the declared value indicated in the "Declared value" column of the CP 71 shipping address when sending goods in parcels or in the "Value (customs)" column of the CN 23 customs declaration or the "Customs" label when sending goods in small packages and international express mail, or on the shell of a letter with a declared value.

At customs clearance and customs control of goods sent to the IGO to individuals intended for their personal use and subject to customs duties and taxes in accordance with the legislation of the Russian Federation, an official of the customs authority in the region of activity of which the place of international postal exchange is located, when calculating and accruing customs duties and taxes subject to payment uses the customs receipt order (TPO) indicating in it the customs value accepted for calculating the customs payments payable, as well as the mass (weight) of goods sent to the IGO.

Issuance individuals IGOs are produced by the postal operator, in the region of operation of which the recipients of the IGOs are located, only after the payment of customs duties and taxes.

What products cannot be sent in the package

In addition to goods that cannot be transported to Russia in any way, which include hazardous waste, special technical means designed to secretly obtain information, etc. (a complete list of goods prohibited for import can be found at the link), additional restrictions have been established for parcels.

Goods prohibited for shipment to the IGO include:

alcoholic beverages, ethyl alcohol, beer;
any kind of tobacco products and smoking mixtures;
any types of weapons (their parts), cartridges for them (their parts), products structurally similar to civilian and service weapons;
radioactive materials;
cultural values;
counterfeit goods;
goods subject to rapid spoilage;
live animals, with the exception of bees, leeches, silkworms;
plants in any form and condition, plant seeds;
precious stones in any form and condition, natural diamonds, with the exception of jewelry;
narcotic drugs, psychotropic substances and their precursors, including in the form of drugs;
ozone depleting substances.

Prepared by "Personal rights.ru"

When moving goods in the framework of foreign economic activity using the IGO channels for small packages and parcels, a customs declaration form CN 23 is filled in. The customs declaration and the documents attached to it are firmly attached to the shipment from the outside or, preferably, put in a transparent self-adhesive envelope.

To speed up customs processing, the customs declaration is made in French, English or any other language accepted in the country of destination.

Included goods may be subject to restrictions. Therefore, the sender should inquire about the possibilities of import and export (prohibitions, restrictions such as quarantine, restrictions regarding pharmaceutical products, etc.) and inquire about the documents (merchandise invoice, certificate of origin, sanitary certificate, license, product permit, subject to quarantine (animal, vegetable, food, etc.)) that may be required in the country of destination.