Thank You Letter: How to Write a Thank You Letter (Examples and Samples). A letter of thanks to an employee for many years of work - a sample

One of the non-material ways to celebrate the merits of an employee is to express gratitude to him. This procedure has its own characteristics - from the application and issuance of an order for encouragement to an entry in the work book. What achievements are employees praised for and how to write gratitude for Good work(sample), learn from the material.

In what cases is it appropriate

Art. 191 of the Labor Code of the Russian Federation provides for the right of the employer to encourage employees for good work, achievement of high results or other merits. The list of achievements for which it is possible to praise, the company establishes independently, for example, in the regulation on remuneration or regulation on encouragement. This list may include:

achievement of high production results or overfulfillment of the plan;
successful participation in events to promote products (exhibitions and sales, conferences, presentation seminars);
high productivity due to rationalization solutions or process improvements;
any other outstanding labor merits and achievements.

It should be noted that employees of other organizations can also be thanked for their cooperation. For example, by sending a thank you letter to the company. If there is a desire to clarify the names of those people who distinguished themselves, you can send a petition to their employer indicating the reasons for the promotion. An example of such a document is below.

How to issue

To encourage the employee or not, his immediate supervisor decides. He addresses the head of the organization with a proposal to praise the subordinate for his work. To do this, you need to write a petition, a memo or a letter. The order of gratitude will be drawn up precisely on the basis of such a document.

The main requirement for this document is that it should be clear from it who distinguished himself and how. The date of compilation and information about the applicant must be indicated.

information about the company-employer;
information about the employee;
a description of the achievements of the employee for which he is encouraged;
date of the document and the signature of the head.

Like any order, the decision on promotion must be brought to the attention of the employee against signature. You can also acquaint his colleagues with the contents of the document (that is, do it publicly if there is the consent of the employee).

An incentive order is an official document on the basis of which an entry is made in the employee's work book.

Features of the declaration of gratitude at the state level

If an employee has distinguished himself so much that he was noticed by regional or federal authorities, then the head of the organization or a representative of the authorities (for example, an official or a deputy) draws up an application for encouragement. On the official website of any authority, there are special sample documents used when an outside employee is encouraged. Here is the template that the Ministry of Labor of the Murmansk Region proposes to use (the sample is taken from the official website of the department):

Entering information in the work book

According to paragraph 24 of Decree of the Government of the Russian Federation of April 16, 2003 No. 255, personnel officers enter information about the award (encouragement) for merit into a special section of the work book if the employee:

he was awarded state awards, he was awarded a state honorary title;
awarded diploma, diploma, badge or badge, or he was awarded some kind of title by the employer;
encouraged in any other way provided for by law, collective agreements, rules of internal work schedule statutes and regulations on discipline.

Taking into account the last point, an entry is made in the work book about any encouragement - both from the state and from the employer. At the same time, in the local regulations of organizations there may be clarifications about what other types of incentives appropriate notes will be made. These can be, for example, letters of thanks from third-party organizations, entering on the honor roll.

How to announce

Companies are not required to hold festive and solemn events regarding the announcement of gratitude to one or more employees. But if this is accepted in the organization, then a distinguished employee can be congratulated among colleagues by presenting a specially printed in the printing house form of gratitude, signed by the management. If no celebrations are planned, congratulations are conveyed in an informal setting.

Application Form

A completed sample form T-11

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Sample note of gratitude in the work book

Types of rewards

For exemplary employees whose achievements they want to reward, labor Code provided:

premium;
gratitude;
an honorary diploma;
valuable prize;
the title of "Best by type of activity";

There are other types of remuneration for high achievements, but they are established collectively or by the authorities by agreement in a generally accepted manner or individually for each employee.

Often, the authorities decide on the application of several types of remuneration at the same time:

Gratitude is proclaimed in conjunction with financial support.
Rewarding with a diploma with material payment.
Another kind of encouragement.

A common mistake is to say thank you without putting it in the work book. Be on the lookout according to the law, you have the right to demand from the employer marks of merits in the work book.

Before rejoicing and celebrating your professional achievements check your workbook. Make sure that all changes made are backed up with proper documents, otherwise the entry will be considered invalid.

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Order on declaring gratitude to an employee (sample)

Non-financial incentives are effective

Labor law provides various ways staff incentives, both tangible and intangible (Article 191 of the Labor Code of the Russian Federation). We list the main ones:

gratitude;
premium;
valuable gift;
certificate of honor;
presentation to the title of the best in the profession;
presentation for a state award (for special services to society and the state).

As can be seen from the list of ways to encourage employees established by the Labor Code of the Russian Federation, an employer can use not only material incentives workers, but also moral encouragement. According to practitioners, rewarding an employee without money is an effective way to encourage him to further success for the benefit of the organization (for more on this, see, “We stimulate employees”).

If the organization is large, and the director does not have personal contact with subordinates, the immediate supervisor of the employee must notify him of the success of the employees of his unit who are worthy of the award. This can be done either verbally or writing by submitting a recommendation to the director. In this document, the immediate supervisor will assess labor activity employee and prove the need for rewarding. Having received an idea to encourage an employee, it will be much easier for the director to make a decision on this issue(For more on this, see, “Submission for Promotion (Sample)”).

Compiling a Thank You Order

So, one of the options for non-material incentives for an employee is to express gratitude to him. If the decision to declare gratitude is made by the director (for example, a corresponding resolution is put on the presentation for promotion), an order of gratitude can be issued.

In practice, employers use the unified form of the incentive order No. T-11 (No. T-11a), approved. Decree of the State Statistics Committee of Russia dated 05.01.2004 No. 1. However, it is not forbidden to use a form developed independently.

When filling out an order for gratitude, you need to indicate what the promotion is connected with ( high performance labor, success in the implementation of a particular project, etc.). Especially for readers, our specialists have prepared a sample order for declaring gratitude.

On the basis of the order, an entry on the declaration of gratitude can be entered in the work book of the employee. This is the so-called gratitude with entry into the work book (clause 4 of the Instructions for filling out work books, approved by Decree of the Ministry of Labor of Russia dated 10.10.2003 No. 69).

How to make an entry in the work book if gratitude is declared?

Each personnel worker must know how to formalize gratitude in labor.

Information about this is contained in the Instructions for maintaining work books and internal documentation.

Gratitude Recording Steps:

opening a personal file of an employee that contains a labor file;
issuing an award order;
transfer of the order to the employee for review;
entering all information in the section "Information and awards".

The record must be shown to the employee in order to correct them immediately in case of any errors and inaccuracies.

If the personnel officer did not indicate incentive measures in the document, the employee has every right to demand the elimination of the error. If everything is correct, the labor is placed back in the personal file.

What documents are issued?

Gratitude information is entered on the basis of two papers:

First- this is the letter of thanks itself, signed by the boss and handed to the employee for achievements in work.
Second The document is an order that has a number and date.

A letter of thanks is usually given later than the date of issue of the order. The latter contains a description of the merits of the employee, an indication of the position and other important information.

What could be the basis?

The basis for making an entry in the labor on issuing gratitude is the order of the boss. On its basis, the letter itself (or a letter of thanks) is also filled out.

Is an order needed?

The legislation clearly states: an entry is made on the basis of an order in the work book of an employee who has received an encouragement or gratitude.

This document is drawn up in all such cases.

The information entered in the labor must exactly match the information from the order.

Name of the employee (in full) and position;
type of encouragement (thank you letter);
the reasons why the employee deserved the reward.

An additional presentation is made to the order.

It can be in the form of a memo or a report. Already on the basis of this paper, an order is issued.

AT memo lists the grounds for expressing gratitude. The chief, having studied the paper, supports the compiler by affixing a personal signature.

Some organizations require signatures of other authorized persons (trade union representatives, head structural unit etc.).

The employee gets acquainted with the order against signature, in rare cases the document is signed by the whole team.

The order is issued in the form of a local regulatory legal act on behalf of the head or his deputy. The document is posted for public viewing (on the information board) in order to familiarize all employees with it.

Rules and step-by-step instructions for registration

The section for information about awards is located in the second part of the labor.

It is filled in according to the established rules:

1st column: here the serial number is affixed (Arabic numbering). If the entry is the first, the number "1" is put and then in order;
2nd column: indicates the date on which the decision was made to issue thanks (the date the entry was made in the labor);
3rd column: information about who awarded the employee (usually the name of the company or internal structural unit where the person works). Here is the name of the award and short description merit;
4th column: an indication of the number of the order, according to which the entry is made (No. and date of registration of the order);
then the seal of the company and the signature of the head (or deputy) are affixed.

These are the basic steps for making a thank you note.

Information must be recorded neatly and legibly. Mistakes in labor are not allowed.

The form is completed in black or blue ink.

The successful development of the company largely depends not only on the actions of the management, but also on how productive the work of employees is. When there is encouragement, people will definitely try. The company can stimulate not only financially, but also morally - to declare gratitude for the work.

What is this document and why is it important

A so-called thank you letter is a non-commercial business letter that expresses gratitude to an employee for certain achievements. For example:

execution of the order;
plan overfulfilment;
successful implementation of the project;
initiative, etc.

At first glance, it may seem that no one needs gratitude for a good job, many years of work or cooperation. But this is a delusion.

Firstly, the employee will be pleased that the management appreciated all the efforts. There will be recognition and respect among others and colleagues. As a result, you want to work even better.

Secondly, this type of encouragement encourages colleagues to comply labor discipline and successfully fulfill their responsibilities.

Thirdly, the fact of encouragement has a positive effect on the employee's career.

Article 191 of the Labor Code of the Russian Federation lists different types of incentives. Among them is a thank you note. If you do not have the opportunity to give out a bonus or buy a valuable gift, please your employees with at least a letter of gratitude.

When a decision is made

A prerequisite for the execution of the document in question is conscientious performance duties in accordance with:

with job description;
labor protection requirements;
internal regulations;
qualification characteristics of works;
other documents.

The main reason for declaring gratitude for the work of an employee may be:

improvement of labor indicators;
participation in a significant event;
proposals for improving the work of the organization;
significant overfulfillment of the work plan;
implementation of a serious project;
improvement of enterprise technologies, etc.

Specific merits should be recorded in internal normative documents firms.

How gratitude is written: a general approach

Many employers are interested in the question of where to get a sample and how to write a thank you for a good job. There are no strict rules, but when composing the text, try to adhere to the official business style and use letterhead. General structure document is something like this:

How to write a thank you letter for cooperation

A sample text of thanks for cooperation is presented below. This paper indicates the same details as when writing business letters: FULL NAME. person, job. They also put the signature of the employer, his position, initials and surname.

The peculiarity lies in the fact that they express words of gratitude and hope for the continuation business relations further.

Moral encouragement for conscientious work

When a person works with great dedication to achieve high economic indicators and performs duties efficiently, be sure to reward him with gratitude for conscientious work. Otherwise, over time, the "sparkle" may go out. Especially if there is no opportunity to present an award. Text example:

How to reward employees with many years of experience

Some people work in the organization for more than one year. It would be unfair not to pay attention to this. Reward them with gratitude for years of hard work. Sample text is shown below:

Reward for quality work

If you want to express gratitude to an employee for the work done, the content of the letter may be as follows:

Remember this efficient way encouragement like a thank you letter. It takes a little time to design and compile, but such awards become the key to fruitful cooperation in the future.

Thank You Letter is an excellent tool for building strong and loyal relationships. Consider - what are the thank-you forms, how they are compiled and why they are written.

What is a thank you letter

A thank you slip refers to a business document that includes an expression of gratitude to a particular person or firm for some reason. Gratitude can be expressed for the professional performance of the task, for the quality of the services performed, etc. Gratitude can turn out to be an independent letter or turn out to be a response to some initiative (for an invitation, congratulations, etc.).

How to write a thank you letter

There are no special requirements for the design of a thank-you form - it is allowed to draw up such a document in a free style. However, a letter is considered a business document, so certain guidelines have been established for its structure:

Blank Header located at the top right. It is filled in only when necessary. It displays data about the person or company that is addressed with gratitude:
- Name
- job title
- FULL NAME. person.
- specific appeal.

Main section of the document displays an expression of gratitude. As a rule, the appeal begins with formulaic words (“Let me express my gratitude ...”, “We are grateful to you for ...”, “We express our gratitude ...”, etc.).
Signature. At the bottom left, the full name and the position of the person who expressed gratitude are written, and the document is signed.

Instructions for writing a thank you letter

Writing format thank you letter has a clear sequence. By doing it, you will be able to ensure the preservation of the structure and logic of the appeal, and clearly display your gratitude to the addressee. The volume of the document should be on half an A4 sheet.

If the document is addressed to an employee of the enterprise, then it is advisable to use the phrases “Dear (s) ...”, which emphasizes a respectful attitude towards the interlocutor. It is advisable not to use official phrases "Mr...." or "Dear (s)...". They look unnatural and destroy the official style of the document. The use of the phrase “Dear (s) ...” is possible only when you have a personal relationship with the addressee.
When expressing gratitude to your team, you can turn to the phrase " Dear colleagues!" In the content of the document, it is necessary to clarify to whom specifically gratitude is expressed.
It is necessary to indicate the person who became the initiator, that is, who thanks and to whom gratitude is expressed. A thank you note can be sent from a company, a group of people, or an individual. For example:
- "Svetly Put" LLC expresses its gratitude"
- "Management of the company" Horns and Hooves "..."
- "On behalf of the employees of Stroygidravlika and on my own behalf, please accept gratitude"

If you are writing a letter to partners or employees, then you can use phrases indicating to whom the document was sent: “We want to express our sincere gratitude to the employees of your plant”, “Stroygidravlika Company thanks your team”. When addressing employees, it is advisable to mention several persons (no more than 5-7 people). For example, “Dear colleagues! I, as a leader, want to express my sincere gratitude to the employees…”. With a large team of the department, you can simply mark the head of the department.
You should always indicate what you are grateful for. It is necessary to avoid vague phrases like: “Dear ...! The organization thanks you for everything, for your kind attitude…”. This wording is incorrect. A properly written appreciation will look like this: “Dear ...! The staff of the enterprise expresses its gratitude to you for your assistance in establishing partnerships, etc….”
Gratitude should be specified and detailed, noting the moments that the recipient of the form successfully turned out. It is this wording that makes this letter individual.
At the same time, one should not resort to frank flattery such as: “He has no equal ...”, “incomparable ...”, etc. As mentioned earlier, it should be noted specifically what the recipient received gratitude for.
It would be nice if you wish the recipient success in the future.
The last step in compiling the form should include checking for errors and correcting the written content of the document.

The acknowledgment form is awarded for a job well done, assistance, support, financial sponsorship, etc.

for work

A letter of thanks for the work must be expressed by the immediate supervisor of the employee or team. The message is written in the text, both to one employee and to the general team of the company. Appreciation, usually displayed if the task was completed on time or ahead of schedule. If the employees of the enterprise have been working on a project for a long time, as a result of which the enterprise has earned a solid profit, then gratitude will be a good moral help.

Indicative content:

“Dear (name by name, patronymic or company name)! Using the moment, I would like to express my gratitude to the employees of the company (name) for their assistance, excellent quality, prompt work and assistance in eliminating the problems that have arisen. I hope for a further long joint work. Sincerely, (full name)”.

Sample form

For their contributions:

It is not uncommon for enterprises to thank their sponsors for their assistance, support, and contribution. Filling out the form is similar to the previous samples:

Dear (I.O.)! The management of [company name] thanks for the contribution to the organization of the song and dance competition. Successful implementation this project would not have been possible without your active support. We wish you health, promising projects and further development of the company. Sincerely, (full name).

sample letter

This type of thank you document is very common. It is sent to both company employees and business partners. Such a letter is given at the official level.

The indicative content is as follows:

Dear (name, patronymic)! We deeply appreciate the joint cooperation with your enterprise. We perfectly recognize that high achievements are due to the successful operation of your enterprise. We wish you and your company success and prosperity! Sincerely, (full name of the head).

sample letter

Gratitude of the organization

The letter of thanks to the organization, as a rule, is an official document containing kind words to the organization for the completed project, for assistance in the event, for other work. This section offers some examples of filling out such a document.

Such letters of gratitude have the following structure:

The addressee is filled in at the top right of the form.
Then an appeal is written from an organization wishing to express gratitude.
The text you fill in must not be official. The text of the appeal is written in a free style with an expression of gratitude.
The form is signed official expressing gratitude with an indication of the position.

Thanks to an employee - How to write

Any work must be rewarded - this is an axiom. Therefore, the various achievements of employees must be rewarded, stimulating them to even greater achievements in the process of their joint work. The labor legislation of the Russian Federation prescribes different types of incentives. So, article No. 191 states that the manager's gratitude to individual employees can be expressed in the form of rewarding with valuable gifts, bonuses, or in the form of moral encouragement. A form of gratitude can be attributed to moral encouragement.

In this section, we will try to describe the subtleties of filling out such a form.

As a rule, a thank-you note is given to a leading worker in honor of some famous event. Gratitude to the employee for the timely completion of work is issued on behalf of the management. More often, the awarding of such a letter is carried out at a solemn meeting in front of all employees.

The document is drawn up on the letterhead of the enterprise. You can draw up a document on a specialized form purchased at a store or printing establishment.
The letter is written in a business style. When applying, please do the following:
- Apply the official business style design
- The appeal to the employee is carried out by name and patronymic: “Dear (s) ...”
- Do not use familiar, colloquial phrases
- The text must reflect the reason for the award.
The content of the text should reflect the merits of the employee, his positive characteristics significant for the company.
At the end of the text, you need to wish successful career and hope to continue working together.

thank you employee sample

Gratitude to the client

When doing business, an important point is to strengthen the relationship with the client so that they use your services again and again. This is where the thank you note plays a big role. This document must have an individuality and adhere to the following rules:

When issuing a document, in the greeting you need to correctly write the name of the client.
Specify the reason for the thank you note.
The appeal must be sincere. You can cite excerpts from a conversation with a client so that he understands that he has not been forgotten.
Attach related questions to improve the service.
Express the hope that the client is satisfied with the service, and note the willingness to respond to his questions and recommendations.
Ask if you need Additional services to improve his satisfaction.
Write down your company name, logo and brand marks. It is better to fill out on letterhead, where these symbols exist.
When sending a thank-you form by E-mail, the name and logo of the company must be placed under the signature of the sender.
In conclusion, it is necessary to express the hope for continued cooperation with the client.
The letter must be certified by hand in person.

Incentives give two good results at once: firstly, a diligent and hardworking employee receives a reward for the time and effort that he spent on production, and at the same time, other employees, having seen a similar example before their eyes, will try to perform their duties better. Anyway, incentives are an excellent measure that allows you to increase productivity in one single organization. For example, a promotion in boosts his confidence on the road.

But what should a hardworking employee who is in good standing with his superiors do if he decides to change his job? How to tell a new leader about your merits? After all, such information will increase the degree of confidence of the new employer and immediately contribute to an increase in wages.

For this, the Labor Code provides for a corresponding norm that allows reflecting in the work book all the merits of an individual employee, if any. Which one - we will consider later in the article.

Regulatory documents

In the field of labor relations between the side of the employee and, accordingly, the employer, there are many regulatory legal acts. So, for example, the most important legislative act on labor, namely, the labor code, in its articles also mentions the possibility of rewarding an employee, as well as entering this fact into a work book. It says in article 66, namely paragraph four.

The instructions on maintaining and storing work books, approved by the government of our country, also mention the possibility of entering this fact into the work form. This is stated in article 1 of the fourth part.

In the instructions for maintaining books for personnel officers, the so-called internal instructions, various paragraphs provide complete information on how to make entries in the document.

Based on all the listed acts, it is very easy to imagine how exactly to make an entry about the promotion in the work book.

What entries does the work book provide in terms of encouraging employees?

Incentives in the organization have different kind. These include:

giving any valuable gift;
announcement of gratitude to the employee for the organization;
awarding an employee a bonus in cash;
placement on the organizational board of honor or book of honor, respectively.

If speak about awards that can be awarded to an employee, they may also have different kinds . These include:

state awards;
certificates of honor, diplomas and signs;
incentives in various forms.

Of course, this is not the whole complete list, and the legislator assumes a greater number of various employee awards for merit. Many species are associated with certain activities produced by workers.

Due to such a wide variety of incentives, entries in the work book cannot be generalized, but are made in different ways depending on their form.

Based on the above types of incentives, depending on the situation, an appropriate entry is made in the labor record. For example: “Awarded with a diploma for many years of conscientious work” or “Awarded with a diploma for contribution to the development of information technology.”

As an example, we can cite a record of awarding an order: "Awarded the Order of Merit to the Fatherland, 3rd class."

Step-by-step instructions for awards

Each personnel officer should know how to enter such information into a work book. This is written both in the instructions on the storage and maintenance of work books, and in the internal instructions of personnel officers.

In order to repeat long-studied information or learn something new, we will once again remind you how to enter information about the employee’s reward in his labor document, containing information about the experience and places of work.

The main thing in the issue of correct design is the ability to carry out work in stages - this guarantees the correct result on the basis of the entry.

First thing the personnel officer must raise the personal file of the employee.
His work book should be found in it.
An order must be issued for the organization, which would already say that a certain employee or employees are announced for a reward.
The order must be handed over for familiarization to the employee or employees assigned to the awards.
Further, the personnel officer opens a section in the work book devoted to information about awards.
In the first column a certain serial number is put, which corresponds to the Arabic numbering.
In the second column information is given on the date in accordance with which the decision on the award was made and, accordingly, an entry was made in the work book.
In the third column information is given about who the employee was awarded. As a rule, this is the name of the relevant organization or division within it, in which the employee operates.
In the same third paragraph a new line gives information about the award, as well as a brief description of the merits that contributed to its issuance. Examples are given in the paragraph above.
finishing touch- setting the number of the order in the fourth column, in accordance with which the entry is made. Both the number of the order and the date of its release are written. Then the seal of the organization and the signature of the head or his deputy are put. On this, the filling of labor can be considered completed.

It must be remembered that recording must be done very carefully. Grammar errors in this case are unacceptable.

You need to fill in the columns only with a black or blue pen and, if possible, in legible handwriting.

In the presence of disciplinary actions, they are recorded in accordance with the rules described.

Information about awards in the work book - sample:

On what basis?

The basis for making an entry about the award in the work book, in addition to the fact of the award itself, is an order. This document is published by the organization in the form locally normative act on behalf of the head or deputy head.

The order must be posted on common place review in order to familiarize employees with its content.

If the employee was issued a certificate, then its text is also necessary for keeping an entry in the work book. The text of the diploma is succinctly retold in the column of information about the award.

Thank you procedure

Gratitude is a verbal “thank you” to an employee for his work. Gratitude can be extolled in the form of a certificate, diploma, letter or memorable gift. As a rule, gratitude is issued on a special form. Such encouragement of an employee is a whole event and must certainly be reflected in the work book.

About, how to make an appropriate entry in the labor, we will explain below.

An employee of the personnel department or the employer must issue an order for the organization to assign gratitude to a specific employee.
Next comes the personal file of the employee, the workbook is retrieved.
In labor we find a reversal dedicated to entering information about employee awards.
Finding the leftmost column and in it we indicate the serial number, taking into account the Arabic numbering. If there are no records, then we put the number one, if there are records, we put the next one in numerical order, after the previous one.
Then, in the second column on the left we put the date indicating the moment the letter of thanks was issued.
In the third column write the name of the organization, and then write information about the presentation of gratitude. It should look something like this: “OOO Dandelion. Thank you for your help in decorating the annual talent show.”
Now, we write the number of the order in accordance with which the citizen was awarded.
We put the seal of the organization and the signature of the head or deputy.

This completes the design. Show record in labor worker, in order to correct the record in hot pursuit in case of errors.

When correct design we send the labor to the employee's personal file.

An entry about announcing gratitude in a work book - a sample:

Legal basis

An entry about gratitude in the work book is made on the basis of two documents. First, it is, of course, thank you letter, which is signed by the head of the organization and transferred to the employee for his merits.

The second document is order, having its set date and number.

A letter of thanks is given much later than the order is issued.

The order gives a decoding of the merits of the employee, and also describes in detail who this gratitude is assigned to. As a rule, the order should be posted for public viewing, for example, on a stand so that employees can familiarize themselves with it. On the basis of the order, a work book is filled out, as well as the letter or letter itself.

What gives gratitude in labor?

A record of gratitude in labor gives a decisive value. Unfortunately, it does not take into account gratitude, but encouragement, firstly, it enhances employee prestige in the eyes of its leaders. The employee has acquired a good reputation, he will be trusted and other employees will want to match their hardworking colleague.

Secondly, when the device is on new job, the employee will immediately be in good standing. He will no doubt be trusted with difficult tasks, and this will also contribute to rapid career advancement.

That is why, even if the employer did not offer you hard work give gratitude, hint to him that it would be nice to receive it.

How to make other records of employee incentives?

If the employee was rewarded in a different way than gratitude or reward, then this should also be indicated in the work book. Labor practice knows many cases when records of various kinds of awards were misinterpreted in labor.

That is why, in order to independently make a new entry in the labor, you need to remember a number of basic rules.

First, we must not forget about the numbering. Anyway put it in the correct order.

Also, do not forget that the promotion information should contain information regarding the name of the organization, the type of award and data on what exactly it was awarded for. Be sure to include the date and order number. Only after you complete all the points of this article, the entry you made in the labor will be considered valid.

Record of promotion in the work book - sample:

Additional information on the video:

The section "information about the award" is over

If an employee is constantly rewarded and, in principle, very hardworking, then surely the page devoted to awards and other incentives can quickly come to an end. What should an HR officer do in such a situation?

The answer to this question is simple.

All you have to do is print a new form.

on awards and incentives and place in the labor, putting on it the seal of the organization and the signature of the head.

After that, you can safely make new entries of various kinds about rewards on newly printed sheets.

Is there a certificate of honor?

A certificate of honor is a type of award, therefore, if there are determining factors, it should be mentioned in the work book. What are these determining factors? The fact is that before entering any data on awards into the work book, an order is issued. If the order was not issued - information about the literacy is not desirable for inclusion in the labor.

Many employers do not consider a certificate of honor to be a reward, therefore, as a result, they do not issue orders.

That is why the question with an honorary diploma is often controversial, but now you know exactly how to answer it correctly.

Entry in the work book on awarding a certificate of honor - sample:

Entry fee

An organization may be fined if:

information about the promotion is not true;
information was not entered, despite the presence of an order;
the information was entered despite the fact that the order was not issued;
information entered incorrectly.

As a rule, all these cases are grounds for an administrative fine in relation to the organization as a whole. A fine is imposed in the amount of three hundred to five hundred rubles.

Conclusion

Incentives in the organization are a great tool for improving performance.

Wise employers systematically reward employees and, as a result, have greater productivity.

Documentation of incentives is a secondary issue rather than a primary one, but it should also be treated very carefully, because the work book is the face of its owner, and most importantly, it shows the professionalism of the personnel department. You can learn how to properly issue an entry when renaming an organization.

For exemplary employees whose achievements they want to reward, the labor code provided:

premium;
gratitude;
an honorary diploma;
valuable prize;
the title of "Best by type of activity";

There are other types of remuneration for high achievements, but they are established collectively or by the authorities by agreement in a generally accepted manner or individually for each employee.

Often, the authorities decide on the application of several types of remuneration at the same time:

Gratitude is proclaimed in conjunction with financial support.
Rewarding with a diploma with material payment.
Another kind of encouragement.

Non-material recognition of the merits of an employee

To such a motivating method as the publication of merits and achievements, modern leadership resorts quite infrequently. However, a commendable speech in the presence of the entire team serves as a good incentive for both the most distinguished person and the rest of the employees.

Moreover, the door to new opportunities opens before the employee who is thanked, for example:

Receiving an award.
The expansion of social package.
Getting a raise.
Benefits of taking out a loan.

There are the most popular methods of non-material encouragement of an employee:

Recognition as an employee's work model for the entire department/company.
Appreciation for a job well done.
Presentation of an honorary symbol (diploma, cup, medal).
The title of "guru" in his profession.

Provision on encouragement

The normative act assumes a consistent record of rewards. Any type of remuneration, if desired, is issued in separate document, but it is not prohibited to issue one document, i.e. it will immediately indicate the number of workers and types of gratitude, and you can also indicate people who claim to be thanked in the future.

Legislation rules on the content of the provisions are not established. This indicates that the application is in free form.

However, there are a few points regarding content that need to be included:

List of conditions under which gratitude is declared.
The circle of employees to whom gratitude is declared.
Kind of gratitude.
Thank you frequency.

Appreciation letter for work

How many organizations, so many of their rules and differences in paperwork are found. So some before submitting an order make a petition.

Free form is also characteristic of him. However, the following information must be present:

Personal data of the employee (full name).
Current position.
Company name.
The right (list of achievements) to receive promotion.

As a rule, special documents confirming the merits of the employee are attached to the application., as well as a list of previous awards and achievements, if any.

After the approval of the application, an order is prepared. There are forms of orders No. T-11 or T-11a. The Russian Goskomstat issued a regulation on this form of order dated 01/05/2004 No. 1. They can be used.

Thank you note in your workbook

Before compiling a thank-you text and entering it in a work book, you must decide on the reasons. That is, to understand what the record will be based on.

Most often they are specified as follows:

Essential increase in efficiency labor.
Demonstration performance in important events for the company.
Successful implementation of large projects.
Innovation of ideas and proposals in various fields of activity.
Improving the efficiency of labor organization.
Competent management of young specialists and their training.

Thank you letter for work book

It is necessary to formulate a thank-you note according to the merits and awards of a person. It is better to start the entry with the name and number of the order, and then what the employee was awarded for and what: “Order No. ... from the number ... employee (full name) ... for such and such success ... awarded ... ". Sometimes, if an employee has received a promotion, then the wording of the entry begins with the words “Accepted to a position ... An employee of such and such a company (name of organization and full name of the employee) ... in connection with such and such merits.”

In general, the effectiveness of a thank you speech directly depends on the talent of the personnel officer. Just keep in mind that the litter is compiled by the official literate language.

Learning how to correctly make an entry in the work book

According to the order of the Russian Federation No. 225 of April 16, 2003, in connection with the appearance of new model books, the rules for filling them out have also changed.

When you enter information about the promotion, you must remember to indicate the reasons:

Encouragement and rewards for success in work.
Incentives for making improvements to the labor discipline established by the charter of the enterprise. In addition to information on incentives, data on awards, if any, should also be registered.
On the basis of decrees and decisions, awarding state awards or conferring an honorary title.
Upon receipt of an honorary title or badge, the accompanying awarding of a diploma, otherwise with a diploma.

It should be noted that a special section has appeared for declaring gratitude. According to the decree of the Russian Federation, according to paragraph 24 of April 16, 2003, a section of information on incentives appeared, where an entry about gratitude is made. A note of thanks must be made in accordance with the order.

Record Sample

In view of the order on the remuneration of the separated employee, a litter is registered in the work book.

Let's take a step-by-step look at where and how to make an entry:

We are looking for the item “Information about rewards (awards)”.
Column 3 (title) should contain the full / abbreviated name of the organization.
1 column should contain the record number in order (according to the increasing activity of the employee for the whole year).
2nd column - date of birth.
3rd column - by whom the promotion was made and for what merits of the employee.
4th column - this is the name of the document, according to which the note will be drawn up in the work book, do not forget to indicate the data of the document (date and number).

Frequent problems and errors

It should be noted the pressing problem associated with the use of the terms "incentives" and "rewards". The term "encouragement" denotes a generic concept (gratitude, promotion, bonus payment). The term "reward" denotes a specific concept, that is, the type of award (diploma, diploma, medal, etc.)

A common mistake is to declare gratitude without entering it in the work book. Be on the lookout according to the law, you have the right to demand from the employer marks of merits in the work book.

Before rejoicing and celebrating your professional achievements, check your work book. Make sure that all changes made are backed up with proper documents, otherwise the entry will be considered invalid.

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