The procedure for terminating the employment contract at the initiative of the employee. Termination of the employment contract at the initiative of the employee: grounds, terms and procedure. Forced dismissal: judicial practice

Filling out an employee's personal card is fraught with many features. Let's consider this procedure in more detail with examples.

The unified form of personal card No. T-2 consists of four sheets and contains the following sections:

I. "General information";
II. "Information about military registration";
III. "Employment and transfers to another job";
IV. "Attestation";
V. "Professional development";
VI. "Professional retraining";
VII. "Awards (encouragement), honorary titles";
VIII. "Vacation";
IX. "Social benefits to which the employee is entitled in accordance with the law";
X. "Additional information";
XI. "Grounds for Termination employment contract(layoffs)."

Do not use symbols such as colon (:), equals (=), forward slash (/) when filling out the card. In the coding zone, such designations are generally unacceptable.

When filling in the text, it should not go into the encoding field, otherwise the document is considered corrupted, and it must be rewritten (during the initial filling).

If some data is not filled in the personal card or the answers are negative, we do not write anything in the encoded part. There are no dashes in empty columns.

Initial filling of a personal card can be carried out either manually or in in electronic format. Subsequent entries are already made manually, since the employee must be familiarized with them against receipt, and reprinting the T-2 form is prohibited in a new way.

We fill in the "header" of the personal card T-2

In the header of your personal card, you indicate the organization's OKPO based on statistical data. The name of the organization is written without abbreviations. The location of the company is written with a comma after the name.

Date of preparation personal card is reflected in this form: DD.MM.YYYY (04/23/2013, for example).

A personal record card is started at work immediately after the issuance of an order for employment. At the same time, you need to make an entry in the employee's work book about hiring.

Personnel Number- this is the number of the employee, which is assigned to him on this enterprise for internal accounting. When filling out a personal card, a personnel number has already been assigned to him (from the order of the head).

TIN(tax identification number). An employee may not provide a TIN when applying for a job, because. it is not spelled out in either the TC or the Tax Code, and, accordingly, is not mandatory. If the employee does not have a TIN or did not provide it, this field is not filled out.

SNILS(number of insurance certificate of state pension insurance).

Based on Part 1 of Art. 65 of the Labor Code of the Russian Federation, the employee is obliged to provide the employer with SNILS. If an employee gets a job for the first time, then the obligation to issue a certificate is assigned to the employer (part 4 of article 65 of the Labor Code of the Russian Federation).

If an employee has lost SNILS, he must write an application for restoration this document and passes it to the personnel officers, who then send it to the FIU. After that, the SNILS number is filled in on the basis of the newly received document.

Insurance certificates are kept in the hands of employees.

Alphabet. Here we indicate the first letter of the employee's last name for the convenience of systematizing cards.

The nature of the work. Specify "permanently" or "temporarily". We fill in according to the order. We write the words in full.

Type of work. Indicate whether the main job or part-time. We write in full.
If an employee is working on internal combination, a personal card is not filled out for him, since all information is indicated on the card at the main place of work.

Floor can be indicated in full by words, or by the first letters "M" and "Zh".

Section I "General information"

1. Surname, name, patronymic. These data are recorded on the basis of the passport. We write completely and legibly.

We must fill in the coding zones on the basis of the all-Russian classifiers:

OKATO - "All-Russian classifier of objects of administrative-territorial division" OK 019-95 approved by the Decree of the State Standard of the Russian Federation No. 413 of 07/31/95;

OKIN - "All-Russian classifier of information about the population" OK 018-95 approved by the Decree of the State Standard of the Russian Federation No. 412 of 07/31/95;

OKSO - "All-Russian classifier of specialties in education" OK 009-2003 approved by the Decree of the State Standard of the Russian Federation No. 276-st of 09/30/03;

OKPDTR - Decree of the State Standard of the Russian Federation No. 367 of December 26, 1994 "On the adoption and enforcement of the all-Russian classifier professions of workers, positions of employees and tariff categories OK 016-94.

If you entered the encoding incorrectly, the T-2 form is considered corrupted and must be rewritten. Therefore, either enter the encoding data correctly, or do not enter it at all until the card is archived.

2-3. Date and place of birth written on the basis of a passport or similar document. We write completely in words, for example: "May 24, 1973" and encode 05/24/73.

The line "Place of birth" when filling in should not exceed 100 characters. Districts and regions are written in the genitive case, without commas. Can be written with abbreviations general rules: city - city, region - kr., village - village, region - region, district - environs, village - settlement, station - st., district - pH; words - aul, kishlak, village, village are written in full.

The coding of the place of residence is according to OKATO at this address.

4. We write citizenship without abbreviation. Citizenship is subject to coding based on OKIN:

Citizen Russian Federation - 1;
- a citizen of the Russian Federation and a foreign state - 2 (if citizenship is dual, next in brackets indicate which state this citizenship is);
- foreign citizen(indicate which state) - 3;
- stateless person - 4.

If an employee has two citizenships and he did not inform the employer about the second one, this is not the fault of the employer. This information is obligatory only for employees who get a job related to access to state secrets.

5. Degree of knowledge of the language

At this point, we write down a foreign language in relation to the language of Russia, which the employee speaks, if necessary for work. We take the data from the words of the employee himself (questionnaire, test, etc.).

The personnel department inspector can fill in two codes: the language itself and the degree of its knowledge, or it can indicate only one code - the degree of knowledge of the language. This data is written through several spaces. Language codes and degrees of their knowledge:
- English (OKIN code "014"), German (OKIN code "135"),
- French (OKIN code "213") Italian (OKIN code "070");
- reads and translates with a dictionary - OKIN code "1";
- reads and can explain - OKIN code "2";
- owns freely - OKIN code "3".

If the employee speaks several languages, they are recorded separately on each line.

6. All information about education. Here we write qualifications, specialties, etc. We take this data from education documents.

Education has the following OKIN encodings:
- primary (general) education - 02;
- basic general education - 03;
- secondary (complete) general education - 07;
- primary vocational education - 10;
- secondary vocational education - 11;
- incomplete higher education - 15;
- higher education - 18;
- postgraduate education - 19.

Form T-2 has two blocks of columns, which indicate information about two educational institutions.

If an employee has completed three courses of a university, he is classified as a person with an incomplete (incomplete) higher vocational education. Confirmation of such education is only a certificate or diploma of incomplete higher education of the state standard (not a record book and not a student ID!).

If an employee has not graduated from a university, then his education records will look like this.

If the employee completed the training in full or more than half, but did not defend his thesis or did not pass the state exam - "incomplete higher education";

If the employee has completed three courses - "incomplete higher, III (IV, V, VI) course";

If the employee studied, but did not graduate from a university or vocational school and completed less than half of the courses, then we write the education according to the previous completed educational institution: "basic general"; "average (full) general"; "lower secondary"; "incomplete secondary education".

If the employee receives an education of the next level, then the education is added additionally in part 1 of clause 6, for example:

Name educational institution, we write its series and number on the basis of a document on education. Long names can be abbreviated without losing their meaning (for example, a name - "him."). No awards (orders) are indicated in the names of educational institutions. At the end educational institution put the entry in Arabic numerals, for example 2013.

Qualification (degree) is written on the basis of the same education document. For the qualification "bachelor" and "master" the direction is indicated, and for the qualification "specialist" - the specialty.

At the end of the vocational school, the qualification is indicated as follows: "installer", "fitter", "lawyer".

The personal card in the last block of clause 6 reflects a record of postgraduate training: postgraduate, residency, adjuncture or doctoral studies. Doctorate has a code for OKIN 01, other forms - 02.

7. Profession. In this column we write the profession on the basis of the work book, explanations of employees and staffing. If the employee has another profession, it is filled out on the basis of a document on obtaining a second and other education.

The profession code is defined according to OKPDTR and includes 17 digits, and the position code - 13. The code contains all information about the employee's profession, working conditions, position and pay. It is allowed to reduce the code to five or six first digits, which indicate the profession (5 digits) or the profession and the control number (6 digits).

8. Work experience. We take seniority from records in work book(employment contracts, etc.). It is reflected in days, months, years.

When calculating the length of service, it is necessary to use clause 61 of the Instructions for filling out individual (personalized) accounting forms in the mandatory pension insurance system, approved by Resolution of the PFR Board No. 192p. from 31.07.06

The length of service is defined as the difference between the sums of the end and start dates of the periods indicated in the work books. Since the day of dismissal is the last day of work, it should be added to the total amount of experience. We write the calculated total work experience in total - this is the number of years, months and days that the employee has worked.

We also calculate the length of service giving the right to a seniority bonus. It is determined in accordance with special regulations.

The column "work experience" provides for a length of service defined as preferential (for example, work experience in the regions of the Far North and equivalent areas). When hiring an employee for whom your place of work is the first, we put zeros in the lines of experience.

9. Status in marriage. I mean encoding based on OKIN:

Never was (was not) married - 1;
- is in a registered marriage - 2;
- is in an unregistered marriage - 3;
- widower (widow) - 4;
- divorced (divorced) - 5;
- dispersed (dispersed) - 6.

10. Composition of the family. Here we show only family members indicating the degree of their relationship in relation to the employee and living with him. We fill in information about the next of kin (mother, father, daughter, son, sister, brother, the person who raised the employee, and other immediate relatives).

11. Passport data fill out on the basis of the passport.

12. Place of residence. We write on the basis of passport data. The actual place of residence is filled in according to the employee. If the place of residence according to the passport and actually match, then the line with the actual address can be omitted. We encode the place of residence according to OKATO.

Section II "Information on military registration"

This section is filled out on the basis of documents:
- a military ID (or a temporary certificate issued in exchange for a military ID) - for persons in reserve;
- certificate of a citizen subject to conscription for military service - for conscripts.

Fill out the form as follows:

item 3 "Composition (profile)" - filled in without abbreviation (for example, "medical", "command", or "sailors", "soldiers", etc.);

paragraph 4 "Full code designation of the VUS" - we write the full designation (consists of six digits or six digits and a letter, for example, "127659А");

paragraph 5 "Category of fitness for military service" has codings: A (fit for military service), B (fit for military service with minor restrictions), C (limited fit for military service) or G (temporarily unfit for military service ).

If there are no such entries in the military ID, we put the category "A".

Item 7 "Is registered with the military" is filled in with a simple pencil:

line a) - in cases where there is a mobilization order and (or) a stamp on the issuance and withdrawal of mobilization orders;
line b) - for citizens booked for the organization for the period of mobilization and for wartime.

For citizens subject to conscription for military service, the following items are filled out on the basis of a certificate:

paragraph 2 "Military rank" - we write "subject to conscription";
point 5 "Category of fitness for military service" - we write in letters: A, B, C, D (see above) or D (not fit for military service).

In paragraph 8 of section II of the personal card, if necessary, we make the entries “removed from military registration due to age” or “removed from military registration for health reasons”.

After filling out section II, the personnel inspector certifies the written data with his signature and makes a transcript indicating his position. He also signs on the second page and puts the date of completion. This page is also signed by the employee.

Section III "Employment and transfers to another job" and section XI "The basis for termination of the employment contract (dismissal)"

These sections are filled out very carefully, since the length of service of the employee depends on their completion. We write the data in these sections on the basis of the order (instruction) of the head: on hiring, on transferring to another job, on termination (termination) of the employment contract. This information should be duplicated in the work book.

Each entry is certified by the employee's signature.

In the "Basis for termination of the employment contract (dismissal)" we write the reason for dismissal in accordance with the articles of the Labor Code.

The date of termination is the last day of the employee's employment. Information about the dismissal must be certified by both the employee and the inspector of the personnel department.

Section IV "Certification"

In this section, we fill in the data from the solution attestation commission, which is usually formulated as follows:
- corresponds to the position held;
-corresponds to the position held, subject to improvement of work and implementation of the recommendations of the commission with re-certification in a year;
- does not correspond to the position held.

We write the date of certification, the number and date of the results of certification, the basis for certification (order).

Certification data is affixed on the basis of a document issued to the employee.

Section V "Professional Development"

Information on advanced training and vocational training is filled out on the basis of documents provided by the employee, or from the personnel training department. We fill in:
date of commencement and completion of training, type of advanced training, name of the educational institution, type of attestation document (certificate, certificate, diploma).

In the "Basis" we can not write anything, or we fill out an order on the basis of which the employee was sent for advanced training (Article 197 of the Labor Code of the Russian Federation) or a contract for vocational training between the employee and the employer.

Here we also enter information about professional retraining worker.

Section VII "Awards (encouragements), honorary titles"

In this section, we write all types of incentives for an employee on the basis of Art. 191 of the Labor Code of the Russian Federation and regulatory local acts, as well as listing awards, honorary titles.

Section VIII "Vacation"

This section contains information about all holidays that were granted to the employee: another vacation, parental leave, unpaid leave.

We fill in the type of vacation, its period, duration and the basis for its provision.
Leave without pay with a total duration of more than 14 days (Article 121 of the Labor Code of the Russian Federation) during the year is not included in the length of service giving the right to the annual basic paid leave, but is taken into account in changes in the working year.

Periods not included in the length of service on the basis of Part 2 of Art. 121 of the Labor Code of the Russian Federation (for example, the time an employee is absent from work without valid reasons) are reflected in a personal card by changing the date of the working year. The basis for this is the time sheet, orders to remove the employee from work, etc.

The working year for determining leave is counted from the moment the employee is hired. For example, from March 20, 2013 to March 19, 2014

If the employee takes vacation in parts, the working year is still indicated in full.

The "end date" of the vacation is the date the employee actually went to work, and not the planned end of the vacation based on the order, because An employee may be recalled from vacation ahead of schedule.

If the vacation graph is not enough, an "Addition to the employee's personal card" is started. It is a header and tabular part of the section, which is missing.

Section IX "Social Benefits"

In this section, we reflect the social benefits provided to the employee on the basis of legislation.

Section X "Additional Information"

This section is filled out at the discretion of the manager. This may include information that is not reflected in other departments. For example, the study of an employee at part-time (evening) courses, data on a working disabled person (based on a certificate from the Medical and Social Expert Commission (hereinafter referred to as MSEK, VTEK), disability group, and other information.

If the employee does not want to sign the record of his dismissal, the personnel department inspector draws up a special act.

Change information about a worker

If an employee has undergone changes (changes in the status of his personal life, address, passport data, etc.), they are indicated on his personal card and certified by the signature of the inspector and the employee himself. In this case, the old entry is crossed out and a new one is entered in the same column on the basis of the new documents submitted.

Changing a personal card is undesirable due to the fact that it is difficult to collect all signatures from an employee and restore his original data.

For example, if an employee has changed his last name, then a new one can be written like this: cross out the old one, and write the new one on top or on the side. This record is certified by the signature of the personnel officer here.

The document on the basis of which the changes occurred can be indicated in section X in the additional information. At the same time, it is not necessary to certify this record by an employee of the personnel department.

You can make an additional sheet to replace the page. Moreover, on the old page we put a note that the page has been changed and write the reason (change of surname). In the new page we also make such a note.

How to make corrections in a personal card in the T-2 form?

If you entered the information incorrectly, then the incorrect information is crossed out, the correct information is written. We write the word "corrected" next to it and certify it with the signature of the personnel department inspector and the employee himself.

For the organization of accounting for personal cards at work and a sample, see

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Among personnel documents, the employee's personal card is the main source of information for each employee. The employer is obliged to keep it (form t2) for all employees, even for those who are employed part-time. detailed instructions for filling, form and finished example- about everything right now.

The legislation approved a single form T2, which is maintained by all organizations, regardless of the form of ownership and the number of employees. The document contains all the basic information about a citizen:

information about education;
Information about professional experience(experience, qualifications in accordance with the education received);
personal information (address, family composition);
data on the current place of work (vacation, awards, retraining, etc.);
data of a passport, diploma, military ID and some other documents.

Along with a single template, there are several other options, which are discussed below.

Form t2

This is the main type of document that is used in the vast majority of cases. The sheet looks like this.

Form t-4

Provided specifically for employees who belong to the scientific and pedagogical staff:

scientists with candidate or doctoral degrees, as well as with the titles of associate professor, professor or academician;
university professors (including senior lecturers and assistants).

The difference in form is connected with the presence of special columns (academic degree, title, date of assignment and relevant documents).

Form t2 GS

To be completed if the employee is a civil servant. The difference from the usual form is only one. Section IV appears, which contains information about the assignment of a class rank or other movements around career ladder. All other sections are filled in exactly the same way, but their numbering is shifted by 1 point (starting with the “Attestation” section, which follows under the number V).

Required documents

For correct registration, you need to take only confirmed information. You will need the following documents:

citizen's passport;
the order of the management, which approves the admission of the employee;
it is imperative to bring a work book (for those citizens who work for the first time, it is drawn up by the employer);
if a citizen belongs to the category of military servants, he also provides a military ID;
a document that confirms the level of education;
TIN and SNILS;
documents that confirm the passage of retraining, awarding titles, etc. subject to availability;
an employment contract with an employee.

All documents are provided in the form of originals.

Step by step instructions for filling

The correct execution of personnel documents is a mandatory requirement for the personnel department, therefore, when filling out, you must proceed from the official instructions, which are described in detail below.

Section I

It is the first sections of the T2 form that make up the main part, which must be filled out according to the following rules:

The name of the company or individual entrepreneur is always written in full. However, abbreviated versions are also allowed if they were originally assigned to the company and reflected in the relevant constituent documents.
The unique personnel number that is assigned to each employee must consist of numbers only (the maximum number of characters is 6). At the same time, the combination does not change even if the employee is promoted or transferred to work in another branch or department, etc.
In the "Alphabet" column, you need to indicate only the letter with which the citizen's surname begins.
Nature of work - this refers to the expected duration of the signed employment contract: most often permanent job, and if it is seasonal or a part-time job, then it is temporary.
View - most often this is the main job, but sometimes a citizen works part-time (internal or external).
Gender is indicated by a capital letter.
Full name is written down in full, as indicated in the passport (patronymic - if available). And the date of birth is also recorded in text format, for example: "January 28, 1991".
The code of the place of residence is indicated in accordance with OKATO.
Citizenship is prescribed by code.

The degree of speaking skills in a foreign language is also prescribed by codes.

The designation of education is also made using codes - they are set by OKIN.

NOTE. The concept of unfinished higher education, which is also called incomplete, has been abolished since 2013, so if an employee is currently studying at a university, only the education actually received is taken into account.

Qualifications are indicated exactly according to the diploma (for example, "Bachelor of Science Education").
The profession is prescribed on the basis of how it is accepted in the company - for this you need to refer to the staffing table, as well as to the order that approved the employee for this position.
The total length of service is usually calculated according to the dates given in the work book. But it is also allowed to use other papers in which there is confirmed information about the terms of work of a citizen in different places.
A mark on personal life is also made by codes.

Under the composition of the family, you need to understand literally those people who live with a person as one family. Their full names are prescribed, as well as the degree of relationship (father, son, sister, etc.).
Passport data must be filled out strictly as indicated in the document, up to abbreviations and punctuation marks.

Section II

In these columns, you need to use the data from the military ID, if available. At the same time, the correspondence of the data must also be strict - abbreviations, names, punctuation marks, etc. At the same time, there are some peculiarities if a reserve officer is hired.

And if an employee is hired who is subject to conscription (men fit for health and women with a military ID - nurses, some other personnel), then paragraphs 1,3,4 and 7 remain empty. The rest are filled in as shown in the table.

Other sections

The remaining sections are filled in in accordance with the following rules:

ChapterIII- here all the data is the same as they are indicated in the internal documentation of the company. The full name of the company, the exact title of the position are recorded, and the order (with the name, number and date) or order is given as the basis for the decision.
ChapterIV- records are also made on the basis of approved documents. In this case, each line is filled in completely (all columns), except for the column "Base". Usually here they refer to the protocol, which contains the results of certification - they prescribe the name, number and date.
ChapterV- here they record the dates of training (beginning and end), type of promotion, as well as the full official name educational organization where the learning process takes place. It is not necessary to prescribe information in the "Basis", but if there is a corresponding order or order, you need to enter its name, number and date of approval.
ChapterVI- in this part, information about the professional retraining that the employee underwent is similarly prescribed.
AT sectionVII accounting of awards and honorary titles that the employee received for his labor merits is carried out.
ChapterVIII- here information is recorded on all holidays that the employee officially received, regardless of their duration. The data must exactly match the orders, as well as the vacation schedule. Special attention should be paid for unpaid leave, which the employee takes at his own expense. They are also taken into account regardless of the duration. In this case, all information must be the same - in the employee's statement, in the order and in the card itself (especially carefully you need to monitor the accuracy of the dates). It should also be borne in mind that days off for several hours (due to overtime, overtime, etc.) are not holidays at their own expense. And a day off for a whole working day (for 1 or more) is a vacation without pay.
ChapterIX filled out in accordance with the legislation on benefits. That is, both federal benefits and those adopted at the regional level are taken into account (their list can be very different in each region). This also includes the benefits that are established by the internal acts of the enterprise (in large companies, enterprises often have their own benefits, which are established at the initiative of the employer and, accordingly, can be eliminated by his own decision). The name of those documents that give the right to benefits is indicated as the “Grounds”.
ChapterX contains heterogeneous information that does not belong to any of the previously considered categories, for example:

information that a person is currently studying at a university, technical school, college, vocational school and other educational institutions; the start and expected end dates are indicated, as well as data on the actual number of courses that have already been completed at the moment;
data on a disabled employee: medical documents, disability group, as well as the date of change in medical decisions, if any;
document-conclusion, which was drawn up by a special commission for the assessment of working conditions (harmful, hazards, regulatory compliance, etc.).

When filling out all sections, there is a single rule to leave the field empty if there is no data on it or the answer is negative. For example, you can’t write “I don’t have” - you just need to ignore the line.

How changes are made to the card

If any information has changed over time, they must be entered in the form in a timely manner. As a rule, the regulation provides 14 calendar days to make changes. In this case, new data is entered in the same way as in the work book. There are two options:

If previously empty columns are filled in, the employee must sign, thereby assuring the accuracy of the information entered. This applies to the first and second sections.
If previously recorded data has changed, then you need to carefully cross out the old entry and put in a new one. For example, if a woman is married, then the old surname is crossed out, and a new one is inscribed on top.

NOTE. In the event of blots, a large number of corrections, unreadable text, damage to individual pages or the entire employee’s personal card, which is maintained in the T2 form, a new document is allowed, into which all information from the old form is transferred.

If an employee leaves

In this case, it becomes necessary to make entries in chapterXI. It is important here to write down the reason for the dismissal, and the wording should accurately quote the articles. Labor Code. The date of dismissal is given - i.e. the last working day of the employee, regardless of whether it fell on a weekday, holiday or weekend. The employee must sign and decrypt, and if this is not possible (for example, in the event of death), then the signature is put by the responsible executive or a close relative indicating the degree of kinship, or a representative of the employee acting under a power of attorney (its number and date of compilation are fixed).

NOTE. After dismissal, the card is handed over to the archive, in which it must be stored for at least 75 years.

Fill example

A real example of a completed employee's personal card, approved according to the standard form T2 (first section), looks like this.

Employee's personal card (T-2 form)– information document about the new employee. When hiring an employee, it is necessary to fill out a personal card according to the unified T-2 form. This personnel document is required to be filled out, it contains all the necessary information about the biography and data of the employee, as well as about his labor activity. In the article you will learn how to fill out an employee's personal card using an example. Below you will find a completed sample card, where you can also download the T-2 form.

The document consists of 4 sections, some sections need to be filled in at the very beginning of the employee’s labor activity, some are supplemented in the process of work.

Employee's personal card (Form T-2). Sample Fill

Filling out section No. 1 of the employee's personal card (T-2 form)

Fill in here general information about the employee. To fill out, you must take from the employee such documents as a passport, birth certificate, education documents, an employment contract (or).

When filling out this section, you must not forget about indicating the codes in paragraphs 3-6. The codes are taken from the corresponding classifiers.

In clause 3 - OKATO code of that locality in which you were born.

In paragraph 4, the OKIN code for your citizenship is indicated: "1" - if you have Russian citizenship, "2" - if you have two citizenships, 3 - if not at all.

In paragraph 5, the OKIN code is indicated for the level of knowledge of the foreign language you specified: the code "1" corresponds to the fact that you are able to read and translate with a dictionary, "2" - you read and can explain yourself in this language, "3" - you are fluent.

In paragraph 6, the OKIN code for your level of education: grade 4 (primary general) - "02", grade 9 (basic general) - "03", grade 11 (secondary general) - "07", school (primary vocational) - " 10", technical school (higher professional) - "11", 3 years of university (incomplete higher) - "15", higher - "18", postgraduate - "19".

Information about education is taken from the document on education (certificate, diploma, etc.).

Sample filling 1-6 items in the employee's personal card

Work experience - for this item, information is taken from the work book provided by the employee.

For your marital status (clause 9), you also need to indicate the corresponding OKIN code: “1” - not married / not married, “2” - registered marriage, “3” - unregistered marriage, “4” - widow / widower, “5 "- divorced, "6" - separated.

Then comes the standard information about the employee's passport, place of residence and date of registration at the address of residence. The employee's personal card in the first section ends with the employee's contact phone number.

An example of issuing a personal card of an employee, paragraph 7-12

Filling out section No. 2 of the employee's personal card

The section is filled out for men, information is taken from a military ID. For men who have not yet served and are subject to conscription, you need to fill out: (click to expand)

paragraph 2 - the phrase “subject to conscription” is written;
point 5 category of suitability - "A" - fit, "B" - fit with minor restrictions, "C" - limited fit, "D" - temporarily unfit, "D" - not fit.
paragraph 8 - for men who have reached the age of 50, the mark “removed from military registration by age” is put here, the phrase “removed from military registration for health reasons” can also be indicated.

The remaining paragraphs of this section for this category of citizens are not filled out. For men who are in reserve, you need to fill out all the items. All information is taken from the military ID.

An example of the design of section No. 2 of the employee's personal card

Filling out section No. 3 of the personal card of the employee T-2

Here we indicate what position the employee was hired for, with what salary and on the basis of what order for employment. Here the employee must put his signature.

In the future, in the course of labor activity, this section can be supplemented with information on the movement of an employee within the organization: from one position to another, from one unit to another.

A sample of filling out section No. 3 of an employee's personal card

Sections 4-7 of the employee's personal card are filled in during work. Section No. 8 reflects information about the vacation, which indicates the type of vacation, its duration, the period of work for which it is granted. is indicated as the basis.

The last section is filled out when the employee is dismissed, the date and reason for dismissal, number and date are written here.

An employee fills out a personal card personnel service, at the end of the form, he puts his signature, and the employee himself, after familiarization, signs this document.

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An employee's personal card is an important business paper in the workflow of any organization; its design is usually entrusted to the personnel service. It is used for the purpose of a thorough accounting of employees and contains all significant information about him: passport data, TIN, SNILS, information about the place of residence, residence permit, work activity, education, as well as short information about family.

The final version of the unified form T-2 is approved by labor legislation. All organizations are required to form personal cards for all employees without exception, and for some even more than one. Individual entrepreneurs exempted from such a need, but they also have the opportunity to issue them.

Maintaining personal cards is not only a duty, this event can bring significant benefits to the organization. An employer can often use personal cards to protect his interests by using them to confirm the legitimacy of deductions from employees' salaries, correct calculation average headcount employees, for the calculation of taxes, etc., judicial arbitration practice describes a lot of similar examples.

For convenience, the employer is allowed to conduct electronic circulation of personal cards in the form of T-2, almost all modern firms use this opportunity: it is practical, if necessary, it makes it easy to find the required materials. But he must have them in printed form on paper media. This is argued by the content in the personal card of the fields intended for the signature of the employee, as well as the personnel officer responsible for its maintenance. Since a personal card is a document of long use and storage, when printing it, it is necessary to use thick A4 paper.

It is important to remember that there is no single guide for working with personal cards, in addition to the above decision, therefore, the article is primarily advisory in nature.

General information about the T-2 form and the intricacies of filling it out

The Goskomstat Instructions will answer the question of who fills out and maintains the T-2 forms. According to them, personal cards are issued by a personnel officer, and when the staffing table does not include such a position, a person authorized to conduct personnel office work or the head of the company. The employee himself is forbidden to make any entries in his personal card, with the exception of a personal signature during employment, personnel changes or layoffs.

The T-2 form contains 11 blocks, divided by subject and placed on 4 pages. For a more visual understanding of the structure and understanding of the features of filling, we suggest that you familiarize yourself with the form. (link to download form)

The law does not regulate the terms for the formation of the T-2 card and the best option will include this item in the set of standard operations for registering a new employee. This is due to the rule: an entry in the employee's work book will certainly be duplicated by a similar entry in his personal card. Materials in the T-2 form are entered based on a typical list of documents:

The order of acceptance to work
labor contract
employment history
SNILS
documents on education, advanced training
military registration documents (for persons liable for military service)

Some professions and types of work have their own specifics; in such situations, additional papers may come in handy. The employer has the right to request them from the candidate, if this does not contradict the current legislation.

An ultimatum request to provide a certificate of assignment of a TIN, a characteristic with former place work or a certificate of family composition may be declared illegal. It is prohibited to demand third-party documents, contrary to the current labor legislation of the Russian Federation.

We fill out a personal card correctly in sections

On the first two pages of the T-2 form there are a number of fields for various codes that must be completed. What to write? The necessary information is contained in a number of classifiers. We emphasize that a HR specialist must have access to them; no codes can be required from a person applying for a job. Personnel accounting in the organization is based mainly on the use of specialized computer programs, for example, 1C, in which all these classifiers are built-in and, of course, this greatly simplifies the task for the personnel officer, he only has to enter the data intended for encoding into the appropriate fields and select the appropriate code from the proposed list.

The name of the organization is written in the form header without abbreviations, it is customary to record the date of drawing up a personal card in a standardized form (for example, 01/13/2014).

The personnel number is necessarily assigned to each hired employee, this is useful for the organization timesheet and identification.

When accepting an internal part-time employee, do not forget to assign him a unique personnel number and be sure to form another personal card. As a result, such an employee has two unique personnel numbers and cards at the same time.

Information about the individual taxpayer number is entered based on the certificate of assignment of the TIN, which is provided by the accepted employee. If the certificate is not in hand, the corresponding field remains empty.

The legislation obliges the employee, when signing an employment contract, to provide a certificate of state pension insurance, by analogy with the TIN, we enter the SNILS number in the form. If the employee is registered for the first time, he will not have a certificate in his hands and the employer is obliged to issue him SNILS, in this case we leave the field empty, the entry will be made after receiving the certificate.

The presence of the column "Alphabet" is convenient for storing and accounting for personal cards. Here the first letter of the surname of the accepted employee is fixed

The next field is “Nature of work”, it indicates whether the employee is hired permanently or temporarily. Accordingly, the column "Type of work" is intended for information about whether the work is the main one or the employee combines it.

In the last column we enter "male" or "female", respectively.

Section 1 General Information

We begin filling out this block of the card by indicating the details of the employment contract, writing its number and date of conclusion in the already familiar format, as in the example above.

The full name of the employee must be written down legibly and without abbreviations, while it is recommended to start recording as far to the left as possible in case changes are made. So, if the employee later marries and takes the name of her husband, this fact will certainly be reflected in her personal card.

In the item “Date of birth”, the date and year of birth are indicated in Arabic numerals, the month is written as a word without abbreviations (April 23, 1985). The date is duplicated in the code field in the traditional dd/mm/yyyy format.

“Place of birth” is rewritten from an identity document, indicating the type of administrative-territorial unit, it is allowed to use generally accepted abbreviations.

The personnel officer also fills in the “citizenship” field, based on the data from the passport.

Information about knowledge foreign languages usually recorded directly from the words of the employee or based on the results of testing, if it is provided for admission to the position. It also specifies the degree of language proficiency using standard formulations.

The personal card reflects knowledge of foreign languages only in relation to Russian. For example, knowledge of the languages of the Tatar, Udmurt and other nationalities is not indicated.

The employee confirms the level of his education by providing relevant documents, diplomas and certificates. The main parameters are transferred to the next item on the card.

Records of incomplete (incomplete) education cannot be made based on a student card, grade book, or an employee's word of honor. Such an entry is made only upon providing them with a certificate or diploma from an educational institution.

An “incomplete higher education” entry is made if the employee has completed most of the course of study at the university or completed it completely, but did not defend a diploma or did not pass the state exam.

If an employee, while studying at a university, has not completed even half of the course of study, paragraph 6 will read “average (complete) general”.

It is desirable to indicate the name of the educational institution in full, but if it is too long, it is acceptable to use abbreviations. This field also indicates the name of the provided document on education, its series and number, the year of completion of education, qualification and specialty. Paragraph 6 also contains information on postgraduate training.

It is customary to make entries about the profession based on the work experience reflected in the work book, the staffing table and the words of the employee.

Information about the length of service is calculated primarily based on entries in the work book. When an employee is hired for his first job, zeros are written in the given lines.

A note about the so-called marital status is done on the basis of a stamp in the passport, marriage, divorce certificates provided by the employee.

Important! The field "state of marriage" is filled in only using the wording OKIN, the wording "single", "married", "married", "divorced", etc. masterpieces of folk literature are unacceptable.

The next paragraph of the first section is “Family Composition”, there is no need to list all known relatives here, it is enough to indicate the closest ones: mother, father, wife, husband, daughter, son, brothers, sisters. The worker reports this data based on which of the relatives lives with him or is dependent on him.

We transfer passport data carefully, strictly in accordance with the document of the employee. The address of the place of residence according to the passport is transferred from the registration stamp. The actual address must be indicated only when it is not identical to the registration, the employer may need this data in case, for example, absenteeism or if the employee does not come on the day of dismissal for a work book. Don't forget to write down phone numbers.

Section 2 Information about military registration

When registering a VU block, one of two types of documents is used: persons in the reserve provide a military ID, and conscripts bring a certificate of a citizen subject to conscription for military service.

All the necessary information can be found in the relevant paragraphs of the above documents.

It happens that the category of suitability is not registered at all, we are not afraid, we set “A” by default. Do not forget to fill in paragraph 7 with a simple pencil, this will be needed in the future. And when entering a mark in point 8, we remember that a citizen is subject to deregistration both upon reaching the maximum age and for health reasons.

On the second page at the bottom of the form, the employee signs, having previously checked the correctness of the recorded data, there is also a field where the personnel officer signs after checking the entered data.

Division 3 Recruitment and Transfers

This block traditionally repeats what is written in the work book, the table will open as a record of admission, here we enter the position, salary, details of the order. Next, we make consecutive translations, if any. An important point is that we introduce the employee to the records displayed here, because he needs to sign under each of them.

Section 4 "Certification"

Many enterprises carry out certification for their employees, for this they assemble a commission, the result of which is a certain protocol. Information about such a protocol is written in this part of the T-2 form.

Sections 5 - 6 "Professional development", "Professional retraining"

Two options are possible here:

the employee undergoes advanced training before employment and brings the relevant documents;
the employee takes courses directly in his company, then personnel worker use data from the training department.

All dates are given in the typical format of the previous sections. There are usually no special questions when filling out these blocks. If the employee did not improve his qualifications and did not undergo retraining, then, accordingly, the sections remain blank.

Section 7 "Awards"

As the name implies, this includes all types of rewards that an employee has received in the course of his work within the organization. In general, the information in this section is identical to the similar section of the work book. You can use generally accepted abbreviations, if this does not distort the general essence.

Section 8 Vacation

This block reflects all types of leave that the employee has ever used: annual, educational, without pay, for child care. You should record information about the duration of the vacation, its start and end dates, the period for which the vacation was provided and, of course, the details of the corresponding order.

On his career path, an employee goes on vacation repeatedly. It is natural that the free fields will one day end. We are not lost, but simply print out an additional page containing the continuation of the table.

Section 9 "Social Benefits"

Here the employer indicates information about the benefits that it provides specific employee, as well as data on documents that make it possible to obtain one or another privilege.

Section 10 "Additional Information"

Practice shows that this section is rarely filled out, but if desired and available, data on:

disability
employee training
international passport
if the employee has disabled children, this fact can also be displayed here.

Section 11 Grounds for termination of an employment contract (dismissal)

The final paragraph of the T-2 form is short and concise, here is the place of the dismissal record, the wording, moreover, is exactly copied from the dismissal order, the same record will be indicated in the work book. By analogy with the second page of the form, this paragraph is signed by a personnel worker and the employee himself

Storage and accounting of personal cards in the T-2 form

Form T-2 - paper with a long “shelf life”, cards are prescribed to be stored for 75 years, which means you should take care of their integrity in advance, in particular, use thick paper for printing good quality. There are no strict accounting standards; cards are usually stored in lockable cabinets in a personnel hotel or in the office of the head of the organization, being arranged in alphabetical order. This issue is discussed in more detail in the next video.

After a certain time, personal cards of already dismissed employees are sent to the archives.

FAQ

As we have seen, the T-2 personal card, although voluminous, is a fairly simple document to fill out. However, questions still arise, and we will talk about them in conclusion.

Often there are situations when some fields are left empty for various reasons. In this case, you should not put dashes in them, let alone delete them. Form T-2 is regulated by law, so no sections can be deleted from it. But you can add new details if necessary.

Any change in the uniform form should be accompanied by an appropriate order signed by the management.

Recruiters are human too and make mistakes. Having found an inaccuracy or an error in a personal card, it is recommended to carefully cross out with one line, and enter the correct information on top. At the same time, the employee of the personnel department must certify the corrected with his signature and familiarize him with the signature of the same employee so that he does not have any questions in the future.

We do the same when an employee changes his last name, for example. Old data is neatly crossed out, written down actual information, be sure to mention here the document that is the basis for such a correction.

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