Sample schedule plan. Filling out the schedule: step-by-step instructions. Making changes to procurement plans

A schedule is a document that contains useful information for suppliers and performers (how to implement procedures, additional requirements for participants). At the end of the year, customers are required to plan their purchases for the coming year, and if we talk about 44-FZ, then for the next three years. Let's take a closer look at how to fill out and publish procurement plans and schedules.

According to the provisions of the Law on contract system customers plan tenders by drawing up and posting a plan and procurement schedule. The content of these documents is quite similar, but it is worth highlighting the distinctive features:

A procurement plan is a document containing general information about the procedures carried out by the customer, based on three calendar years. This plan precedes the drawing up of a trading schedule;
schedule - contains detailed information about tenders that will be held by the customer within one calendar year.

Thus, the above documents differ in the terms for which they are drawn up and approved, as well as in the information that is indicated in them.

As for such a document as the procurement plan under 223 Federal Law, it should be noted that Law No. 223-FZ does not establish the period for which the specified act is drawn up. This document must be drawn up and posted by the customer for a period of at least one year.

Filling out the procurement plan according to 44-FZ

As mentioned above, the procurement plan for 2019 should contain information about the customer’s needs for three years.

So, let's take a closer look at filling out the act we are considering.

Step No. 1. Columns 1 to 4 must contain the serial number, identification number and purpose of the procurement procedure.

Step No. 2. In columns 5 and 6, the customer must indicate the name of the tender object and the approximate time of publication of the notice of tender.

Step No. 3. In columns 7 to 11 you should indicate information about financial sources, namely the total volume, as well as planned payments for each period separately.

Step No. 4. Column No. 12 should reflect the estimated dates of tenders (this information can be subsequently changed if such a need arises).

Step No. 5. Column No. 13 should contain information about specialized types of bidding (you must indicate “yes” or “no”).

Step No. 6. Column No. 14 should reflect information about the need for public discussions.

Step No. 7. If any changes are made to the plan, information about this is reflected in column No. 15 with justification.

Approval and placement of the procurement plan

So, let's turn to the question of who approves the procurement plan under 44 Federal Laws. It should be noted that approval occurs by issuing the order “On approval of the procurement plan for goods, works, and services” by the head of the organization. You can see a sample order below.

How to place a procurement plan in the UIS? First of all, you need to log in Personal Area customer and then go to the “Purchasing Planning” section. After selecting the “Purchasing Plans” tab, you must click on the “Create” button. Next, you should enter all the information that has already been mentioned above.

The procurement plan in a structured form (44 Federal Laws) is as follows.

Procurement schedule under 44 Federal Law: how to fill out

The requirements for the execution of such an act as the procurement schedule for 2019 are set out in the following regulatory legal acts:

for customers federal level— Government Decree No. 553 of 06/05/2015;
for regional and municipal customers - Government Decree No. 554 of 06/05/2015.

The form of the schedule for 2019 is as follows.

So, in order to fill out the specified document, you need to perform the following algorithm of actions.

The first column is not filled in.
The second column must reflect the identification code.
Tender object: the name and description should be reflected ( summary purchased products).
Mandatory for indicating the NMCC tender.
If an advance payment is provided, then column No. 5 is filled in, the amount is indicated as a percentage.
Planned payments: payments should be reflected for the regular and planned periods (columns 7 to 11).
Unit of measurement (points No. 12-13): the unit of measurement of the purchased product and its code according to the OKEI classifier are indicated.
Volume: the total volume of purchased products should be reflected, as well as volumes for planning periods - 2020-2021. (columns 13-17).
Column No. 19: it is necessary to reflect the timing of delivery of products, performance of work or provision of services (weekly, monthly, quarterly, as needed, etc.).
Amount of security: when carrying out competitions or auctions (from 0.5% to 5% of the NMCC). This section is not completed if the auction is held in a different form (request for quotations or proposals).
Column No. 21: Contract performance security can range from 5% to 30%. In the case of procurement of services for providing a loan and a bank guarantee, this column is not filled in.
Columns 23-24: it is necessary to indicate the date of the tender (for example, 04.2019), as well as the method for determining suppliers.
Column No. 25: reference to the provision of benefits for institutions of criminal correctional systems.
Column No. 26: information about the purchase from SMP, SONKO is indicated.
Column No. 27: it is necessary to reflect information about prohibitions and restrictions on the purchase of foreign-made goods (Article 14 of Federal Law No. 44).
Column No. 28: information about additional requirements that are presented in the event of an auction or competition with limited participation is reflected. The requirements are specified in RF PP No. 99 dated 02/04/2015.
Column No. 29: reports the need for mandatory public discussions.
Bank support (No. 30): if bank support of the contract is necessary, this fact must be indicated.
Clause No. 31: in case of changes to the schedule, information about this must be entered in this column.
Authorized body (No. 32): if powers are vested in accordance with Art. 25 44-FZ.
Column No. 33 is filled in when conducting joint purchases.

The schedule for 2019 (sample) can be seen below.

The deadline for posting the schedule for 2019 is within three working days from the date of approval.

Also, it should be borne in mind that the period for posting a notice after the publication of the schedule is not initially established. However, if changes are made to this act, the notice must be published only after 10 days.

Procurement plan under 223-FZ

The plan is placed in the Unified Information System within ten days, but no later than December 31 of the current calendar year.

It is mandatory to sign this document with an enhanced qualified signature.

Information about the customer is entered - name, tax identification number, checkpoint, location, as well as OKATO - at the place of registration of the customer.
If the term of the contract is longer than the period for which the document we are considering is being developed, then this fact is subject to mandatory reflection.
All codes are reflected based on the current OKVED.
Columns No. 11-17 are filled with data that is determined by the customer independently.

From the beginning of 2016, the rules for drawing up a procurement schedule established in Decree of the Government of the Russian Federation dated 06/05/2015 N 554 (hereinafter referred to as the Government Decree) will come into force. This document concerns organizations that are classified as regional and municipal customers, and contains requirements regarding the following issues:

formation, approval and maintenance of a procurement schedule;
procurement schedule form.

In this article we will talk about customers - budgetary institutions, the founders of which are regional authorities or a municipality.

Note! Decree of the Government of the Russian Federation of November 21, 2013 No. 1044, which contained regulations on procurement schedule issues, lost its force as of June 9, 2015.

Deadlines for drawing up a procurement schedule

For the formation of procurement plans and schedules, two deadlines have been established. Budgetary institutions must take into account the following deadlines:

founder of the organization;
local authorities (subject of the Russian Federation).

The deadlines established by the founder of the organization for the formation of procurement plans should not exceed the time allocated for this by local authorities.

This document must be prepared after the draft budget law has been submitted to the relevant authorities for consideration.

Deadlines for approval of the procurement schedule

Budgetary institutions must approve the procurement schedule no later than 10 working days from the date of approval of the financial and economic activity plan.

Information included in the procurement schedule

When drawing up a procurement schedule in this document The following information must be included:

Regarding the customer:
- full name of the organization, its location, telephone number and address Email;
- OKTMO code;
- OKPO code;
- OKOPF code.
Reference information on the annual volume of purchases.
Regarding procurement:
- procurement information code (requirements for its formation are established in Article 23 of Federal Law-44);
- name of the procurement object (when selecting lots in the schedule, you must indicate all of them. For example, you need to order furniture: table, chair, bedside table - the name of the procurement object indicates “furniture”, and this object is divided into specific lots: “table” , “chair”, “bedside table” - for each of which the necessary information is indicated separately);
- contract price (or NMCC, for the calculation of which you can use ), if necessary, indicate the price for one spare part, per unit of service or work (for cases where it is impossible to accurately estimate the entire cost of the purchase);
- the amount of the advance, if it is provided for in the contract;
- payment stages for the current financial year (for cases where payment is made in stages). In a situation where payment for a contract and its execution extends over a period exceeding the duration of the procurement plan, it is necessary to indicate the amount by year of the planning period and the total amount outside such period;
- description of the subject of the order (its characteristics: functional, technical, quality, operational; for medicines - international nonproprietary name, and if it is not there, then the chemical, group name is indicated);
- unit of measurement of goods, works or services (hereinafter referred to as TRU) and OKEI code, if the purchase can be quantitatively measured;
- quantity of GWS ordered;
- frequency of deliveries or number of stages (for periodic deliveries, it is necessary to indicate the frequency of execution of the contract: daily, weekly or monthly, etc., and for stage-by-stage execution of the contract, the execution period for each stage is indicated - a month and a year);
- security under the contract and application (if necessary) - you can use free for calculation;
- planned date for concluding a contract or posting a procurement notice (sending an invitation to participate in the procurement);
- expiration date of the contract - month and year;
- method of determining the supplier;
- benefits for the supplier, which are provided in accordance with Art. 28 and 29 FZ-44;
- restrictions on participation in procurement of SMP and SONO in accordance with Art. 30 FZ-44;
- prohibition on the admission of GWS to procurement in accordance with Art. 14 FZ-44;
- additional requirements for procurement participants, if any (it is important to justify the existence of such requirements);
- information about public discussion of procurement, if it is mandatory - the number and date of the protocol of public discussion;
- information about banking support of the contract.
In separate lines in the schedule, it is necessary to indicate the information that is reflected in clause 2 of the Requirements for the procurement plan and schedule of the above-mentioned Decree of the Government of the Russian Federation.
Details of the person who prepared the procurement schedule:
- Full name of the employee who prepared the document, his position;
- Full name of the employee who approved the document.
Date of approval of the procurement plan.

Note! IN regulations regional and municipal authorities Additional requirements may be established for the timing of drawing up the procurement schedule, its approval, as well as for the information included in this document. For example, in the Vladimir region, Resolution of the Administration of the Vladimir region dated December 31, 2014 No. 1391 “On the procedure for the formation, approval and maintenance of procurement plans to meet the needs of the Vladimir region” was adopted.

According to the new regulations on procurement plans, local regulations governing this question, will be posted in the Unified Information System no later than 3 days from the date of their approval.

If local authorities have established their own form of procurement schedule, then it is necessary to strictly follow the structure (lines and columns) specified in the Decree of the Government of the Russian Federation. Wherein this form can be supplemented with other lines and columns.

The procedure for making changes to the procurement schedule

If it is necessary to make changes to the procurement schedule, these must be made 10 days (no later than this period) before the day on which the following will be posted on the government procurement website or UIS:

notice of purchase;
invitation to participate in the procurement.

If we are talking about procurements in which there is no need to place the specified documents, then the customer should focus on the date of conclusion of the contract. That is, changes to the schedule must be made no later than 10 days before the conclusion of the contractual relationship.

The new rules for working with procurement plans and schedules provide the following grounds for making changes to the specified document:

changes to the procurement plan;
supply of goods (provision of services or performance of work) at the maximum price reflected in the schedule has become impossible due to a change in the volume and (or) cost, respectively, of GWS;
the main parameters of the order have changed: the start date of the purchase, terms, frequency of purchase or contract execution, method of selecting a supplier, payment stages or advance amount;
the customer decided to cancel the purchase, which was reflected in the schedule;
budget savings have been created;
the control body issued an order to the customer;
the need to implement the decision that was made by the customer following a mandatory procurement discussion;
circumstances arose that the customer could not foresee when drawing up the procurement schedule;
other situations that may be reflected in regulations local authorities regulating the issues of drawing up a procurement schedule.

Is it possible to create a schedule automatically?

You can create, check for errors and structure a schedule using the free version of the Economy-Expert program. You can download the program and instructions for working with schedules

14.12.2016

speaker: Tatiana Leontyeva and Ekaterina Turukina

From January 1, 2016, all state and municipal customers are required to justify and plan their purchases in accordance with the requirements of Law 44-FZ and special regulations of the Government of the Russian Federation. Planning functions are assigned to contract managers and contract services customers.

To plan, you need to understand how this issue is regulated. In 44-FZ this process is regulated by several articles:

The procurement plan is regulated by Article 17.
Schedule - Article 21.
Justification of procurement for the purpose of forming a procurement plan and schedule - Art. 18.
Rationing in the field of procurement - Art. 19.
Procurement identification code - Art. 23.

Planning is carried out at levels: there is a federal level, a level of constituent entities of the Russian Federation and a municipal level. Accordingly, all institutions regulate their activities by different regulations.

For federal level customers the most important are:

Decree of the Government of the Russian Federation dated 06/05/2015 No. 552 “On approval of the Rules for the formation, approval and maintenance of a procurement plan for goods, works, services to meet federal needs, as well as requirements for the form of a procurement plan for goods, works, services to meet federal needs” (hereinafter - RF PP 552).
Decree of the Government of the Russian Federation dated 06/05/2015 N 553 “On approval of the Rules for the formation, approval and maintenance of a schedule for the procurement of goods, works, services to meet federal needs, as well as requirements for the form of a schedule for the purchase of goods, works, services to ensure federal needs" (hereinafter - RF PP 553).

For customers regional and municipal level the fundamental acts are:

Decree of the Government of the Russian Federation of November 21, 2013 N 1043 “On the requirements for the formation, approval and maintenance of procurement plans for goods, works, services to meet the needs of the subject Russian Federation and municipal needs, as well as requirements for the form of procurement plans for goods, works, services” (hereinafter referred to as RF PP 1043).
Decree of the Government of the Russian Federation of June 5, 2015 N 554 “On the requirements for the formation, approval and maintenance of a schedule for the procurement of goods, works, services to meet the needs of the constituent entity of the Russian Federation and municipal needs, as well as on the requirements for the form of the schedule for the purchase of goods , works, services" (hereinafter referred to as RF PP 554).

The procedure for maintaining the procurement plan and schedule is approved by each entity (local administration).

Subjects of the Russian Federation and municipalities have the right to adjust:

Time frame for planning.
Grounds for making changes to plans (in addition to those provided for by the Government of the Russian Federation)
additional information included in plan forms.

For example

In the Samara region, Government Decrees No. 761 and No. 750 dated November 23, 2015 are in force, which regulate the procedure for placement and approval, the timing of placement of plans and schedules.

Information on the availability of legal acts on the procedure for the formation, approval and maintenance of procurement plans and procurement schedules for customers of your constituent entity of the Russian Federation or your municipality available in the Unified Information System, in the register of normative and methodological and reference information on regulation of the contract system in the field of procurement: http://zakupki.gov.ru/epz/legalacts

In addition, there are a number of other decisions:

Decree of the Government of the Russian Federation of October 29, 2015 N 1168 “On approval of the Rules for placement in a single information system in the field of procurement, plans for the procurement of goods, works, services to meet state and municipal needs, plans and schedules for the purchase of goods, works, services to meet state and municipal needs.”
Decree of the Government of the Russian Federation of June 5, 2015 N 555 “On establishing the procedure for justifying the purchase of goods, works and services to meet state and municipal needs and the forms of such justification.”
Order of the Ministry of Economic Development of Russia dated June 29, 2015 No. 422 “On approval of the procedure for forming identification code procurement."

Time frame for preparing a procurement plan

According to Art. 17 of Law 44-FZ, procurement plans are formed for a period corresponding to the duration of the law (decision) on the budget for the next financial year and planning period, that is, we are usually talking about three-year planning. That is, now customers are preparing plans for 2017 - 2019.

In order to understand the processes of forming plans, it is necessary to distinguish between such a concept as the terms for the formation of draft plans and the terms for the formation of the procurement plans themselves.

Projects are drawn up so that they are taken into account when creating justifications for budgetary allocations in accordance with the budgetary legislation of the Russian Federation.

The procurement plan is a strategic planning document that determines the directions for spending funds on the purchase of goods, works, and services. Projects are adjusted during the preparation of budget estimates.

The procurement plan must be approved within 10 working days either from the moment the limits are set (if the customer belongs to government institutions) or from the moment the program of financial and economic activities is approved. There are also 3 working days to place the procurement plan and schedule in the Unified Information System.

Rationing

When planning, it is necessary to remember that from 01/01/2016 the provisions on rationing of purchases came into force in accordance with Art. 19 of Law 44-FZ, and therefore, procurement objects in draft plans must be included taking into account standard costs.

Moreover, from 01/01/2016, customers must justify purchases during planning. In accordance with RF PP 555.

Algorithm for the formation and approval of the procurement plan for 2017 - 2019

Step 1.

Create a draft procurement plan in the form established by RF PP 1043. The resolution contains clear requirements for filling out the procurement plan form. In general, the form is similar to the previous one, but it is more specific.

Step 2.

Submit the project to the bodies exercising the functions and powers of the founders, the main managers (GRBS) within the period established by local regulations. Government customers must provide procurement plans to GRBS, and budgetary institutions- founders.

Step 3.

After clarification of procurement plans and approval of the PFHD or completion of BO limits, the draft procurement plan is approved within 10 working days. Government customers must approve procurement plans within 10 working days from the date of reaching the limits of budget obligations, and budgetary institutions - after approval of the PFHD.

Step 4.

Approved plans are posted in the Unified Information System within 3 working days from the date of approval.

Thus, the procurement plan must contain the distribution of the full volume of planned purchases for the entire planning period.

It must be remembered that the procurement plan does not contain each specific purchase, but includes information in aggregate form - the amount of funding for specific purposes.

Total - 13 working days(Articles 17, 21 of Law 44-FZ).

Features of filling out the procurement plan form

Composition of procurement plan information:

An identification number
Purchasing purposes
Name of the procurement object
Volumes of financial support
Planned year of notice/contract placement
Timing (frequency) of planned purchases
Information about COU and 2-stage competitions (yes/no)
Information about mandatory public discussion of procurement (yes/no)

Procurement identification number (IKN)

36-digit code that is generated by the customer for each purchase

The procedure for generating a procurement identification code is established by Order of the Ministry of Economic Development dated June 29, 2015 No. 422. There is a letter from the Ministry of Economic Development dated September 18, 2015 No. D28i-2694.

The code is needed so that it can be used to completely track the entire purchase - from inclusion in the plan to the conclusion of the contract.

The first two digits indicate the year the notice was posted or the contract was concluded.
From 3 to 22 - customer code in the UIS.
23-26 - purchase number in the plan.
27-29 - number in the schedule.
30-33 - code of the procurement object according to OKPD2.
34-36 - expense type code.

Letter of the MER D28i-2694

At the stage of formation and approval by the customer of the procurement schedule for the next financial year, in 27 - 29 categories of the IKZ, the serial number of the record of such a purchase, generated within the number of the enlarged purchase in accordance with the approved procurement plan, is indicated.

The IPC indicates the procurement number according to the procurement plan (4 characters).

The indication in the IPC of the number according to the procurement plan does not correspond to the serial number of such a purchase in the schedule, but is assigned in ascending order within the corresponding serial number of the purchase in the procurement plan (if one entry in the procurement plan corresponds to several entries in the schedule procurement - for example, if lots are allocated during procurement).

Thus, each line in the procurement plan can be represented in the procurement schedule by 999 lines. After indicating in the IKZ information about the serial number of the record about this purchase in the schedule, the IK of such a purchase must remain unchanged until the end of the period of storage of information and documents about such a purchase.

Purchasing goals (lines 3-4)

First, fill in the “Target Type” field by selecting one of the values from the drop-down list.
Achievements of goals state program.
Fulfillment of international obligations.
Exercising functions and powers government agencies.

If you select the fulfillment of international obligations or the powers of government bodies, then the expected result is not filled in, but if the goals of the state program are achieved, then you need to select the program itself from the directory of programs (more than 700 positions), and enter the result manually in your own words.

Regarding unitary enterprises, of course, they do not have any activities of state programs and functions of government agencies, most often there is no fulfillment of international obligations, so such customers put dashes in lines 3-4.

Lines 5-12

Name of the procurement object- specified arbitrarily, can be formed: stationery, office furniture, medicines, etc.

Year of publication of the notice- indicate the year when it is planned to post a notice or conclude a contract (if a notice is not provided).

Volume of financial support- in thousands of rubles. This is not the NMCC, but the volume of provision for each year.

Timing and frequency of procurement- the frequency of procurement and receipt of technical and technical equipment is indicated (daily, as needed, etc.).

Lines 13-15

Additional Information- information about purchases that, for reasons of technical or technological complexity, innovative, high-tech nature, can only be supplied by suppliers with the required level of qualifications, as well as Scientific research, research, design work. FORMAT: YES/NO.

Information about mandatory public comment- FORMAT: YES/NO.

Objects whose procurement information is indicated in one line according to the budget classification code:

Medicines purchased in accordance with clause 7, part 2, art. 83 of Law 44-FZ
GWS in the amount of no more than 100 thousand rubles. (in case of concluding a contract in accordance with clause 4, part 1, article 93).
GWS in the amount of no more than 400 thousand rubles. (clause 5, part 1, article 93).
Services related to sending an employee on a business trip (clause 26, part 1, article 93).
Teaching services provided by individuals.
Guide services provided by individuals.

Grounds for making changes to the procurement plan (using the example of RF PP 552 for federal customers)

Changes to the budget law;
Implementation by law (local regulations), decisions (instructions) of the President of the Russian Federation, the Government of the Russian Federation, higher executive bodies authorities in the subject of the Russian Federation;
Changes in established limits;
As a result of mandatory public discussion;
Using savings;
Issuance of an order;
Changes in the timing and (or) frequency of acquisition of goods and materials;
The occurrence of circumstances that cannot be foreseen at the date of approval of the procurement plan.

Federal customers do not coordinate changes with GBRS, but regional customers do in most cases.

Unitary enterprises

The Ministry of Economic Development of the Russian Federation submitted for consideration to the Government of the Russian Federation a draft resolution defining the rules for planning procurement for state unitary enterprises and municipal unitary enterprises in accordance with 44-FZ.

Letter of the Ministry of Economic Development dated October 6, 2016 No. D28i-2686 on the conclusion of contracts for 2017 in 2016

Is it now possible for the UE to conclude contracts in accordance with 223-FZ with a deadline for execution from 01/01/2017?

321-FZ does not establish a ban on concluding an agreement in 2016, which will be implemented in 2017.

Consequently, if the procurement regulations of the UE also do not contain such a prohibition, then the customer has the right to enter into an agreement in 2016, which will be executed from 01/01/2017. contracts concluded in accordance with the procurement regulations within the framework of 223-FZ in 2016 will not be subject to the provisions of 44-FZ.

However, 321-FZ provides for the obligation to plan procurement for 2017 and subsequent years in accordance with 44-FZ.

Changes have also been made to the by-laws in terms of extending their effect to procurement of unitary enterprises.

In accordance with RF PP 1164, UP were added to the list of persons applying the rules for banking support of contracts approved by RF PP dated September 24, 2014 No. 963.

In accordance with the RF GD dated November 19, 2016 No. 1219, unitary enterprises are subject to the Rules for preparing a report on the volume of purchases from SMP and SONO, its placement in the Unified Information System, approved by the RF GD dated March 17, 2015 No. 23, and the obligation to apply the UP is also established standard contracts, standard contract terms.

The changes come into force on 01/01/2017.

Education requirements for contract managers

It is recommended to set a minimum period for mastering programs, regardless of the teaching technologies used, of at least 108 hours. In the case of implementing programs to train managers of customer organizations, the minimum training period can be reduced to 40 hours.

Issues of unitary enterprises

The main differences between planning under 44-FZ and 223-FZ?

procurement plan (for a year);
procurement plan for innovative products (5-7 years)

procurement plan (for the year and planning period)
procurement schedule (for a year).

In accordance with Articles 16, 17, 18 of Law 44-FZ, planning, formation of a procurement plan and their justification are carried out based on and taking into account the provisions of Art. 13 of Law 44-FZ, namely the purposes of procurement. Procurement of municipal unitary enterprises is carried out in order to ensure economic activity and stable operation of the enterprise and are not consistent with the goals specified in the law. How to take into account the goals set out in Art. 13 of Law 44-FZ?

Law 44-FZ does not indicate the purposes of UE procurement. Perhaps this discrepancy will be eliminated in the planned package of regulatory legal acts.

Is it possible to conclude agreements under 223-FZ by the end of 2016 starting from 2017 and indefinitely?

The norms of 44-FZ will not apply to contracts concluded in 2016 for 2017. However, 321-FZ provides for the obligation to plan procurement for 2017 and subsequent years in accordance with 44-FZ. We believe that this cannot be done.

Rules for placing procurement plans and schedules in the UIS

Placement in the UIS is carried out by customers:

in machine readable form electronic document, signed by the customer’s authorized DL electronic signature;
in Russian (names of foreign legal and individuals, as well as trademarks can be indicated using letters of the Latin alphabet).

Before plans are posted, an automatic format and logical check of the information contained in the plans being posted is carried out.

When making changes new edition is posted in the Unified Information System, and old editions remain available for review.

Features of filling out the purchase justification form

The justification for the procurement object is a tabular form in which the following data is entered for each purchase:

Column 2. Identification number. The procedure for the formation of IKZ is established by order of the Ministry of Economic Development dated June 29, 2015 No. 422.
Column 3. Name of the procurement object. Practically corresponds to what is called in the schedules “the name of the subject of the contract” - for example, “Personal computer”.
Column 4. Name of the state program, program of a constituent entity of the Russian Federation, municipal program (including target or departmental program, other strategic or program-target planning document). To be completed if the purchase is planned within the specified program.
Column 5. Name of the event of the state program, subject program, municipal program. To be completed if Column 4 is completed.

Example of an event name

Improving the material and technical base government agencies vocational education.

Column 6. Justification of the compliance of the object and (or) procurement objects with the measure of the state (municipal) program, functions, powers and (or) international treaty of the Russian Federation In this paragraph, it is necessary to indicate how the procurement corresponds to the above-mentioned measure of the state or municipal program.
Column 7. Full name, date of adoption and number of approved regulations establishing standardization requirements or an indication of the absence of such an act for the corresponding procurement object. To complete the justification, you must study the regulation regulations in force in your region. If there is no such act, you must write “no act” in the column.

Monitoring the validity of purchases. Trends 2017

Assessment of the validity of procurement will be carried out during their monitoring, audit and control in the field of procurement.

At the same time, based on the results of the audit and control, a specific purchase may be recognized as unfounded - then the control authorities will issue orders to eliminate identified violations of the legislation of the Russian Federation and other regulations on the contract system and bring to administrative responsibility the persons guilty of violations in the manner established by the Code of Administrative Offenses.

Important: end-to-end control from 01/01/2017

According to the report of the Deputy Head of the Federal Treasury S.E. Prokofiev at the conference of the Institute of Public Procurement:

Regulatory authorities will review procurement plans for compliance with objectives.

The Treasury will block budget funds when entering purchases into plans. After the competitive procedure, if the price decreases, the funds will be released.

It is planned to create a single form - automatic entry of information into the register of contracts and the register of budget obligations. The connection between the procurement plan and the schedule and the notification.

It is necessary to organize interaction between contract managers and accounting.

How to correctly create a schedule for 2017: deadlines for drawing up and adjusting the plan

The schedule is the basis for procurement.

Purchases not provided for in the schedule cannot be carried out.

Formed by the customer in accordance with the procurement plan.

The structure of the schedule is very similar to the structure of last year:

SGOZ (for reference)
Name and description of the procurement object, its characteristics (Article 33)
NMCC (thousand rubles)
Advance amount (%)
Payment stages (planned payment amounts) for the entire period
Unit of measurement and code according to OKEI (if it can be measured)
Quantity for the entire period
Frequency (daily, once a month, etc. / number of execution stages (month, year))
Amounts of bid and contract security
Planned period for posting a notice/concluding a contract (month, year)
Completion date of the contract (month, year)
Purchasing method
Advantages of Art. 28 and Art. 29
SMP and SONKO
Prohibitions, restrictions, conditions of admission (Article 14)
Additional requirements and their justification
Mandatory public comment
Information about banking support of the contract
Information about the authorized body/institution
Information about the organizer of the joint competition/auction
Date, content and rationale for changes

Features of drawing up a schedule

Must be indicated:

Information on banking support of the contract in cases established in accordance with Article 35 of Law 44-FZ.
Information about the authorized body or institution that determines the supplier in the case of centralized procurement in accordance with Art. 26 of Law 44-FZ
Information about the organizer of a joint competition or auction in the event of a joint competition or auction.

Article 31. Rules for describing the procurement object.

When describing the procurement object in the procurement documentation, the customer must be guided by the following rules:

The description of the procurement object must be objective. the description of the procurement object shall indicate the functional, technical and quality characteristics, operational characteristics of the procurement object (if necessary).
Using, if possible, when drawing up a description of the procurement object, standard indicators, requirements, symbols and terminology relating to the technical and qualitative characteristics of the procurement object, established in accordance with technical regulations, standards and other requirements provided for by the legislation of the Russian Federation on technical regulation.
The description of the procurement object may include specifications, plans, drawings, sketches, photographs, results of work, testing, requirements.

Changing the schedule:

Adjustment of the procurement plan

Change in volume and (or) cost, NMCC

Changes in the start date of procurement, timing and (or) frequency of acquisition of goods, performance of work, provision of services, method of determining the supplier, stages of payment and (or) amount of advance payment and contract execution period

Cancellation of purchase by the customer

Using Savings

Issuance of orders by control authorities

Results of mandatory public discussion

The emergence of other obligations that were impossible to foresee at the date of approval of the schedule

Changes for each procurement item must be made no later than 10 days before the day the notice/invitation is posted in the Unified Information System.

Exceptions: request for quotation (Article 82, clause 9 and clause 28 of Article 93) - no later than 1 day before the conclusion of the contract.

Features of the justification for the purchase

In relation to purchases carried out in accordance with clause 7, part 2, art. 83, justification for purchases is carried out in accordance with the decision of the medical commission.

In relation to purchases carried out in accordance with paragraphs 4, 5, 26 and 33 of Part 93, the annual volume of these purchases is subject to justification.

The justification form for the formation and approval of the schedule is attached to the schedule.

If changes are made to the procurement plan (schedule), changes are made to the relevant procurement justification forms.

If the order was not included by the customer in it, then it is prohibited to conduct a tender on it (Part 2, 11, Article 21 44-FZ). Therefore, you need to take its completion seriously and pay attention to the changes that the form has undergone. In this article we will look in detail at how to fill out the schedule for 2019.

Rules for filling out the schedule for 2019

The document is filled out on the basis of a previously generated and approved procurement plan within 10 working days after the institution has been informed of the budgetary obligations for the next year and the preparation of the financial statements on them. The basic conditions of each order are determined: its object, price, quantity, method and date of determining the supplier (clauses 2, 4, part 3, article 21 44-FZ).

The completed and signed schedule is published in the Unified Information System within three working days from the date of its approval or amendments to it (clause 15 of Article 23 of 44-FZ). Only information about those tenders that contain state secrets is not posted.

The requirements for entering information and how to fill out the schedule on the government procurement website are regulated by regulations:

RF PP dated 06/05/2015 No. 553 - for federal BU, AU;
RF PP dated 06/05/2015 No. 554 and the territorial regulatory framework - for municipalities.

The schedule forms approved for 2019 look like this. For federal customers:

For municipal customers:

Instructions for filling out the 2019 schedule

First, you need to consider the introductory positions of the schedule; we will tell you how to fill them out later. At the top of the document you must provide introductory information about the institution:

name of the customer organization and its affiliation by level - state, municipal, budgetary (autonomous), unitary enterprise;
OPF of the customer;
address;
contacts;
annual amount of financing for procurement activities.

Let's consider step-by-step filling out the schedule for 2019.

The first column does not contain data.

An identification code is generated for each line based on the focus of the procurement object in terms of procurement.

Column “Name” reflects the subject of the draft contract, “Description” - brief characteristics for each order.

Column 5 indicates the NMCC in thousands of rubles.

Column 6 contains the % of the advance based on the data presented in the procurement and contract documentation.

Cell 7 is intended for adding volume Money for a given purchase, 8 - for the total monetary volume for the current year, 9 and 10 - for the next two and 11 - for subsequent periods as a single indicator.

Column 12 - OKEI code of purchased goods, works, services; 13 — name of the unit of measurement.

Columns 14 to 18 reflect data on the quantities (volumes) of goods and materials planned for purchase: 14 - total volume, 15 - for the current year, 16 and 17 - for the next two and 18 - for subsequent periods.

Column 19 provides a breakdown of GWS delivery times per quarter or year.

Column 20 indicates the amount of application security for competitions and auctions, which is 0.5-5% of the NMCC. If an auction with advantages is held (Articles 28-30 44-FZ), then the amount of security for the application should not exceed 2%. If the procurement is carried out by requesting quotes or requesting proposals on the basis of Part 2 of Art. 83 44-FZ or the contract is concluded with sole supplier, column 20 is not filled in.

In field 21 the amount of contract security is entered within the range from 5 to 30% of the NMCC (Article 44 44-FZ). When using services to provide a loan or bank guarantee, the cell is not filled in.

Column 22 contains data on the month and year of publication of the notice, and in column 23 - on the month and year of execution of the contract.

Column 24 reflects the method of determining the supplier (Article 24 44-FZ).

Field 25 is reserved for defining benefits for penal institutions, and 26 for orders from SMP and SONKO.

Box 27 informs about prohibitions (restrictions) on foreign goods based on Art. 14 44-FZ.

Column 28 notes additional requirements, in accordance with RF PP No. 99 dated 02/04/2015, for auctions and tenders with limited participation.

Field 29 implements the provisions of Art. 20 44-FZ on holding mandatory public discussion.

New regulations regarding the preparation of a procurement plan have been in effect since the beginning of 2017. The innovation applies to companies that fall into the categories of municipal or regional clients. On the website you can download a sample of filling out the procurement plan for 2017 and familiarize yourself with the updated list of requirements.

Who draws up the procurement plan?

This requirement applies to enterprises subject to Federal Law 44. Thanks to this, the Russian government provides open access to the public that are engaged in economic activity. Compliance with this requirement helps to find potential clients with lucrative contracts. The rules for filling out the procurement plan form for 2017 are the same for all organizations.

Drawing up and methods of correction

The document is drawn up only after the government of the Russian Federation approves the budget bill. Government services must submit documentation within 10 working days, which means you need to prepare reports within this period.

The plan can be adjusted if the data and proposal do not appear on the official government procurement portal. To make amendments, contact public services 10 days before publication of information on the portal.

Adjustments will be made if:

the company decided not to carry out the specified purchase;
funds were saved from the state budget;
the order was given by the control body;
an unforeseen situation has arisen;
delivery is not possible due to changed pricing policy or volume;
The basic terms of the order have changed.

Autofill form

Using a special program helps you avoid manually filling out the form. The application will build a graph and analyze the reporting for errors. The document is being created for 2017 and the next two financial years.

When creating an order schedule, be careful: federal organizations base their calculations on the federal budget, while municipal and regional ones base their calculations on the budget of a municipality or constituent entity of the Russian Federation.

Preparation of the procurement plan for 2017 in accordance with 44 Federal Laws

For reporting you will need the following documents:

form;
sample filling;
motivation for each item purchased.

The procurement plan must reflect goods, works and services that meet federal needs. Such information is entered into the reporting in two ways:

V general procedure indicating data in each line on the procurement object;
one line for each budget classification code included in the procurement identification code.

According to Law No. 44-FZ, the last category includes:

medications;
goods, services or work with a total value of no more than 100,000 rubles;
goods, services or work with a total value of no more than 400,000 rubles;
services that are related to the employee’s business trip;
teaching services from individuals;
guide services (only if they are provided by an individual).

In the procurement plan for 2017, the total and final volume of financial support for each budget classification code is entered in a separate line.

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