Safety instructions for office workers. The specifics of the activities of office workers. Electrical appliances and office equipment

1.1. An office worker is obliged to comply with the internal regulations in force at the enterprise. work schedule and work schedules, which provide for: the start and end time of work (shifts), breaks for rest and meals, the procedure for providing days of rest, alternation of shifts and other issues of the use of working time.

1.2. The office worker must:

Use serviceable switches, sockets, plugs, cartridges and other electrical fittings;

Do not leave turned on equipment and electrical appliances unattended, turn off electric lighting (except emergency) at the end of work;

Smoking only in specially designated and equipped areas;

When using combustible and flammable substances in the work, clean them in a fire-safe place, do not leave the used cleaning material in the room after work is completed;

Follow current Rules fire regime in the Russian Federation.

1.3. An office worker is obliged to observe the rules of personal hygiene:

Come to work in clean clothes and shoes;

Constantly monitor the cleanliness of the body, hands, hair;

Wash hands with soap and water after visiting the toilet, after contact with contaminated objects, at the end of work.

1.4. For violation (failure to comply) with the requirements of normative acts on labor protection, an office worker is subject to disciplinary, and, in appropriate cases, material and criminal liability in accordance with the procedure established by the legislation of the Russian Federation, local regulations.

1.5. At the workplace, an office worker receives an initial safety briefing and undergoes:

internship;

Training in the device and rules of operation of the equipment used;

Checking knowledge on electrical safety (when using equipment powered by an electrical network), theoretical knowledge and acquired skills in safe ways of working.

1.6. During work, an office worker is re-instructed on occupational safety at the workplace - once every six months.

2. Safety requirements before starting work

2.1. An office worker is obliged to prepare the work area for safe work:

Check the equipment of the workplace;

Check by external inspection the sufficiency of illumination and the serviceability of switches and sockets;

Carry out an inspection of electrical equipment (checking the completeness and reliability of fixing parts; checking by external inspection the serviceability of the cable (cord); checking the clarity of the switch; use only standard devices).

2.2. An office worker is obliged to report to the manager upon detection of defects in electrical equipment and not to operate faulty electrical equipment.

2.3. Turn on electrical equipment by inserting a working plug into a working socket for household appliances.

2.4. An office worker while working with electrical equipment is obliged to maintain order in the workplace.

2.5. When working with electrical equipment, it is prohibited:

Leave switched on electrical equipment without supervision;

Transfer electrical equipment to persons who do not have the right to work with it;

Remove protective equipment;

Pull the lead wire to turn it off;

Keep your finger on the switch when carrying electrical equipment;

Pull, twist and bend the supply cable;

Put foreign objects on the cable (cord);

Allow the cable (cord) to touch hot or warm objects.

2.6. An office worker is obliged to perform with electrical equipment only the work for which the electrical equipment is intended.

2.7. If during operation a malfunction of electrical equipment is detected or the person working with it feels at least a slight effect of the current, work must be immediately stopped and the faulty electrical equipment must be handed over for inspection or repair.

2.8. Switching off electrical equipment must be done:

During a break in work;

At the end of the workflow.

3. Safety requirements during work

3.1. An office worker must perform only the work for which he has been trained, instructed in labor protection and for which he is admitted by an employee responsible for the safe performance of work.

3.2. Do not delegate your work to third parties.

3.3. While at the workplace, an office worker should not perform actions that may lead to an accident:

Do not swing in a chair;

Do not touch bare wires;

Do not operate the equipment with wet hands;

Do not swing sharp and cutting objects.

3.4. Follow the rules of movement in the premises and on the territory of the organization, use only the established passages. Do not obstruct established aisles and driveways.

3.5. Keep documentation in cabinets in a specially equipped office.

3.6. Due to the fact that most of the time is devoted to working on a computer, it is necessary to take a break for 15 minutes every two hours to reduce fatigue of a general physical nature.

3.7. An office worker during work is prohibited from:

Allow the workplace to be cluttered with paper in order to prevent the accumulation of organic dust;

Produce power off during the execution of an active task;

Make frequent power changes;

Turn on heavily chilled (brought from the street in winter) equipment;

Perform maintenance and repair of equipment.

4. Safety requirements in emergency situations

4.1. In an emergency, alert others to the danger and act in accordance with the emergency response plan.

4.2. In the event of a fire or a fire, you must immediately inform the fire department, shout to warn the surrounding people and take measures to extinguish the fire.

4.3. In case of injury, poisoning or sudden illness, stop work and seek help from health worker, and in case of his absence, provide yourself or other victims with first medical aid and report the incident to the immediate supervisor, then act on his instructions.

4.4. In situations that threaten life and health, leave the dangerous area.

5. Safety requirements at the end of work

5.1. At the end of work, the office worker must clean the workplace.

5.2. The office worker must:

Turn off electrical equipment;

Check the fire-fighting condition of the cabinet;

Close windows, turn off lights, close doors.

Employees who spend their working days in closed and often cramped offices are subject to a range of occupational pathologies, and office equipment with which they have to interact requires compliance with electrical safety standards. Therefore, labor protection in the office is aimed primarily at preventing domestic injuries and electric shock, as well as protecting the health of workers from exposure to dry and dusty air as one of the main factors in the development of a number of chronic diseases.

A modern office is often crammed with electrical equipment, which negatively affects the indoor climate and creates a risk of electric shock if it breaks or is mishandled. But this is far from the only potentially harmful factor affecting the mental and physical state. office workers. The specifics of labor protection in the office in 2016 involves the fight against the main harmful factors:

monotony of work;
improper organization of workplaces;
sedentary character labor activity;
dryness and air pollution;
poor illumination of workplaces;
the negative impact of computers and copy equipment;
electrical hazard.

Principles safe behavior in the office, which form the basis of labor protection instructions for office workers, are formulated taking into account all of the above factors and are aimed at protecting against them. If it is not possible to eliminate a harmful factor, it is necessary to at least minimize the consequences of its influence on a person.

Labor protection rules in the office

By following the rules of labor protection in the office in 2016, employees not only contribute to maintaining their own health, but also increase labor productivity. At the same time, it is important to take care of rational organization workspace - choose the right office furniture and equip the premises with light sources of sufficient power and acceptable color temperature.

When developing labor protection rules in the office, the employer must keep in mind the key safety issue - the use of computers and office equipment. Although almost every workplace in a modern office is equipped with a computer, it cannot be called an absolutely safe device. Employees and their supervisors must comply established by law safety standards:

allocate at least 4.5 square meters of area for each employee whose workplace is equipped with a computer with a flat monitor;
spend at the computer no more than 6 hours in a row;
when working with a computer, take breaks every hour;
equip workplaces with comfortable furniture that neutralizes muscle tension in the back and neck;
regularly perform gymnastics for the eyes and body to avoid overstrain of the organs of vision and problems with blood circulation;
daily carry out wet cleaning in places of accumulation of electrical appliances.

The importance of the last point may seem doubtful, but it is recommended to observe it. Office workers often suffer from respiratory diseases, because they stay in rooms with dry, air-conditioned air that contains a huge amount of dust for a long time. Therefore, regular wet cleaning, natural ventilation of offices and other measures aimed at neutralizing this factor will help prevent the development of acute and chronic respiratory diseases, avoid asthma attacks or allergies among employees.

All the harmful factors of the production environment are exacerbated by the improper organization of office space. The task of the employer is to do everything necessary to reduce the noise level (by the way, noise above 50-55 dB negatively affects labor productivity) and to prevent injuries. There should be as much free space as possible between tables and near the exits from the premises.

Personnel must familiarize themselves with the rules for working with office equipment and stationery, as well as regularly undergo fire safety training and know the evacuation schemes in case of fire.

Documents on labor protection in the office

Local documents on labor protection in the office are approved by the head of the company. The development of instructions, regulations and other regulatory documents is carried out by a labor protection specialist or other authorized person. The minimum required package of documents, the availability of which will be checked by a labor inspector, is represented by internal labor regulations, orders for labor protection (on the appointment of those responsible for labor protection in the office and electrical safety, on conducting a special assessment of workplaces, on establishing a fire regime, etc. ) and a number of provisions.

It is necessary to approve the provisions on the labor protection service, the investigation and registration of accidents, the conduct of a special assessment of workplaces, the procedure for conducting labor protection briefings. The regulation on the development, accounting and application of labor protection instructions in the office is also approved, in accordance with which all the necessary instructions for positions are further developed - for security guards, office workers, PC operators. The set of instructions, as needed, is supplemented with new documents developed taking into account the professions and positions of the company's employees.

Since OSH briefings are regularly conducted for office workers, it is necessary to approve training programs (this is also done by employees of the labor protection service) and keep registration logs, in particular:

introductory briefing registration log;
logbook of briefing at the workplace;
a journal for checking knowledge on safety measures for personnel with the first electrical safety group;
register of instructions on labor protection.

In order to comply with fire safety rules, a plan of fire prevention measures in the office and a list of persons responsible for their implementation are approved.

Medical examinations while working at a computer

The need for medical examinations is established by two documents:

1. Order of the Ministry of Health and Social Development of Russia dated April 12, 2011 No. 302n (hereinafter - Order No. 302n)1.
2. SanPiN 2.2.2/2.4.1340-032.

Working with a computer means reading, entering information, a mode of dialogue with a computer. Its duration must be in the amount of at least 50 percent of the working time. And it doesn't matter if the employee works full time or not.

In this case, only a video display terminal on a cathode ray tube (hereinafter referred to as CRT) generates electromagnetic radiation of a broadband frequency spectrum (in the range from 5 to 400 kHz). This explanation was given by the chief freelance occupational pathologist of the Ministry of Health and Social Development of Russia BUSHMANOVA A. Yu.3 Therefore, liquid crystal screens and other modern monitors are not associated with a broadband spectrum.

But you should not forget about the medical examination for office workers. Paragraph 13.1 of SanPiN 2.2.2/2.4.1340-03 (hereinafter referred to as SanPiN) requires persons who spend more than 50 percent of their working time at a computer to undergo preliminary and periodic medical examinations in the prescribed manner. In this case, there is no reference to the broadband spectrum of electromagnetic radiation.

The courts indicate that employers are required to organize preliminary and periodic medical examinations for employees working at computers. At the same time, it does not matter whether the levels of the electromagnetic field of the broadband frequency spectrum are exceeded at the workplace according to the certification of workplaces or special assessments. Only the very fact of working at a computer for more than 50 percent of working time matters (the decision of the Arbitration Court of the East Siberian District dated May 19, 2015 No. F02-1878 / 2015, F02-2006/2015 in case No. A33-3164 / 2014, left in strength unchanged. Supreme Court RF).

To ensure the safety of the health and life of employees, a standard instruction by TV. The normative act must be present in any enterprise. Next, let's take a closer look at what they include (typical requirements).

General information

The enterprise should develop a plan for labor protection. It includes the implementation of relevant activities (training and testing), as well as the development and adoption of local acts in the field of HSE. Every employee should be aware of the requirements that contain safety instructions. Typical requirements are developed and approved in accordance with the requirements of industry legislation and are mandatory for all enterprises. Where necessary, provisions relating to specific areas of TB are developed and approved. For example, it can be a fire instruction (typical for all employees).

Responsible persons

The enterprise must provide a labor protection service. Officials provide briefings and conduct training sessions. They are responsible for the implementation by employees of instructions on labor protection. For an office worker, as for any other specialist, it is necessary to create optimal conditions for the fulfillment of their tasks. Persons authorized by the order of the head are responsible for compliance with the adopted instructions. If any of the employees in the operation of the equipment or other safety requirements are violated, the responsible persons must notify the authorities and assist in the investigation of such cases.

Registration

The title page of the instruction on labor protection for an office worker contains the name of the enterprise, full name. and positions of responsible persons. The date from which the regulations come into force in the company is also affixed. The first section specifies General requirements, their scope, the order of briefings.

General requirements

According to the instructions on labor protection for an office worker, specialists newly entering the enterprise must be familiarized with the requirements and undergo initial training. At the end of the training sessions, an audit is carried out. All briefings must be registered in the appropriate journals. The training is certified by the signatures of the responsible person and the specialist who passed it.

Employee Requirements

In accordance with the provisions contained in the instructions for labor protection for an office worker, employees should know:

The place where the first aid kit is located.
What to do in the event of an accident or
Characteristics of harmful or dangerous factors that can adversely affect their condition.
How to provide first aid to the injured.

Harmful factors

The activities of an office worker can provoke:

Site equipment

According to the labor protection instructions for an office worker, the premises where he will carry out his work must be equipped with curtains, blinds and other sun protection devices. It is forbidden to use open lamps in general lighting structures. In order to prevent dust, regular lighting should be carried out. The room should have both artificial and natural lighting. The workplace should have a chair equipped with an adjustment mechanism. For non-compliance with the instructions on labor protection for an office worker, disciplinary and

Actions before the start of the shift

In order to avoid haste, it is necessary to arrive at work in advance. To avoid injury, it is prohibited:

Before starting work, the employee must:

Inspect the place and equipment, remove all unnecessary.
Clean the PC screen from dust, adjust its angle and height.
Check the correctness of the equipment.
Adjust chair height.
Report malfunctions and deficiencies to the immediate supervisor and do not start work until they are eliminated.

TB during the day

During his work, an office worker must comply with the provisions internal regulations at the enterprise. The employee must ensure that:

The screen was five degrees below the line of the eyes, located in an inclined (15 degrees per employee) or straight plane at a distance of 60-80 cm.
The local light source was located relative to the workplace so that the light did not directly hit the eyes and provided uniform illumination without creating blinding reflections on the keyboard and other elements.

In order to reduce general and visual fatigue, it is necessary to arrange short (five-minute) rest breaks once an hour. Must be kept clean throughout the day. Dust must be removed from the monitor at least once per shift. During the day it is forbidden:

Electrical appliances and office equipment

In the course of his activities in the operation of computers, printers, copiers, scanners, lighting and other devices, the employee must check:

Serviceability of electrical fuses and circuit breakers.
The absence of damage to the insulating winding of electrical wiring, switches, lamps and lamp sockets, sockets, cables and cords through which the devices are turned on.

To boil and heat water, an employee must use electrical appliances with closed coils, equipped with automatic shut-off mechanisms installed on fireproof supports.

Prohibitions

Not allowed:

end of the day

At the end of the shift:

Get your place of work in order. Remove unnecessary items, fold papers, wipe dust.
Unplug the equipment.
In the case of a shift schedule, hand over the place in working condition.

There are a great many works on the Internet on the topic “Instruction on labor protection for office workers”. But I still decided to post my version here. In my institution, however, I called it "Instruction on labor protection for administrative personnel and specialists." First, it is closer to our staffing, because the term “office worker” is not even close there, and secondly, it just so happened historically, we are all used to calling the premises offices, not offices. Otherwise, there is nothing revolutionary in the following document.

1. GENERAL REQUIREMENTS FOR LABOR PROTECTION
1.1. This instruction defines the requirements for labor protection for administrative staff and specialists of the MHI "Polyclinic No. 3". The following positions and specialties should be attributed to administrative personnel and specialists: accountant, economist, personnel inspector, secretary, electronics engineer, estimator, computer operator, programmer, medical statistician, medical registrar, archivist.
1.2. Persons who do not have medical contraindications are allowed to work as administrative personnel (specialist).
1.3. Employees newly employed at the Establishment are allowed to work independently only after passing an introductory briefing on labor protection.
1.4. The employee is re-instructed once every 6 months.
1.5. During work, the employee may be exposed to the following dangerous and harmful factors of production:
– elevated level static electricity;
- increased level of pulsation of the light flux;
- increased voltage in the electrical circuit, the closure of which can pass through the human body;
- strain of vision, attention;
- intellectual, emotional stress;
- monotony of labor, long-term static loads;
- a large amount of information processed per unit of time.
1.1. The employee is obliged:
- comply with the internal labor regulations;
- follow the rules of personal hygiene;
– comply with the requirements of this instruction on labor protection and other instructions, knowledge of which is mandatory in accordance with official duties;
- observe the fire-fighting regime of the institution.
1.3. Any incident and/or accident at work must be reported to your line manager.

2. HEALTH REQUIREMENTS BEFORE STARTING WORK
2.1. Before starting work, it is necessary to prepare the work area for safe work:
- check the equipment of the workplace, remove unnecessary items;
- check, by external examination, the sufficiency of illumination.
2.2. Before turning on a personal computer (laptop), use a dry cloth (napkin) to clean its screen and keyboard from dust.
2.3. If you find any shortcomings and malfunctions, inform your immediate supervisor and do not start work until they are eliminated.

3. HEALTH REQUIREMENTS DURING WORK
3.1. The employee must perform only the work for which he has been trained, instructed in labor protection and for which he is admitted by his immediate supervisor.
3.2. During work, it is necessary to keep the work area clean and tidy, do not litter it. Periodically free the table from unnecessary papers, folders, etc.
3.3. At the workplace it is prohibited:
- swing on an armchair (chair);
- stand with your feet on office chairs and any other movable furniture;
- use stationery, office equipment and other devices for other purposes;
- touch with wet hands office equipment and other electrical appliances;
- pull and bend the power cables of electrical appliances and equipment;
- disassemble office equipment and other devices, repair them;
- cover the ventilation openings of office equipment with paper and other objects
3.4. During power outages, all electrical equipment must be disconnected from the mains.
3.5. When working with a personal computer, be guided by the requirements of the "Instructions on labor protection for users personal computers and video display terminals. And 014-2014".
3.6. When moving in the building of the Institution, use the established passages, do not rush, look under your feet.
3.7. When walking on the street - use, if possible, sidewalks, comply with the requirements of the Rules traffic for pedestrians.
3.8. While driving on official vehicles - fasten seat belts, do not distract the driver.

4. REQUIREMENTS FOR LABOR PROTECTION IN EMERGENCY SITUATIONS
4.1. In all cases of detecting a break in the power wires, grounding faults and other damage to electrical equipment, the appearance of unusual sounds (noise), the smell of burning, immediately turn off the power and report emergency direct supervisor.
4.2. In case of injury, poisoning or sudden illness, stop work, immediately notify your supervisor, organize first aid or call an ambulance.
4.3. In the event of a fire in the equipment, turn off the power and take measures to extinguish the fire with the available fire extinguishing equipment, report the incident to the manager, if necessary, call the fire brigade by phone - 01.

5. HEALTH REQUIREMENTS ON COMPLETION OF WORK
5.1. Tidy up your workspace.
5.2. Turn off office equipment and other electrical equipment.
5.3. Report all malfunctions and shortcomings during work to the immediate supervisor.

Safety issues are not only manufacturing enterprises, but also any job positions. This is due to the need to maintain the proper level of comfort at work, as well as, if possible, eliminate or minimize Negative influence workflow on the health of workers. Employer's obligation- develop and implement a system by which control over these issues will be exercised. This also applies to offices.

Occupational safety in the office - where to start?

Office work, despite its apparent ease, is also quite demanding on safety. First of all, this concerns the use of office equipment, as well as the rules of conduct in the workplace. Separate norms refer to the physical and sanitary and hygienic conditions in which workers work.

You can often see comic or warning posters about occupational safety in the office. They are part common system, those pointers that are designed to remind you of the received instructions. Arises actual question and where does it begin organization of labor protection at the enterprise.

To get started, you need to go to article 217 of the Labor Code of the Russian Federation. It points to the need to organize an appropriate service or job specialist in these matters. It is possible to conclude an agreement with third-party authorities that can provide such services. Next, the procedure is as follows:

a regulation is being developed on the organization of safety in the office, which includes the basic norms of behavior;
an order is issued that puts the specified provision into effect, establishes the responsibility of persons and the procedure for familiarizing employees with the prescribed standards;
in accordance with the established procedure, all employees are informed about the rules of conduct at the workplace and instructions.

In this order, the key factor is the regulatory framework. That is, for proper organization appropriate system for the safety of the workflow in the office, it is important to familiarize yourself with the legislative documents.

Labor protection rules in the office for employees

The development of local standards for labor protection in the office should take into account the following aspects:

organizational moments - the distribution of functions of execution and responsibility, the creation of a structure and lines of accountability;
usage legal documents federal legislation, references to regulations;
technical organization of the workflow - prescribing rules of conduct in the workplace, norms for the condition of premises and office equipment, instructions for their use;
social issues - the norms of interaction within the team are considered, the provision of first aid if necessary, joint actions to improve work or troubleshoot.

In addition to these aspects, preventive measures should also be taken into account, which should be taken to check and detect violations. The development by the employer of all these standards ultimately raises the question of what should be the documents on labor protection in the office.

Labor protection in the office - regulatory framework

A set of documents on labor protection in the office has a fairly extensive list. It includes not only local regulations, but also legislative acts. Based on this, the documentation should include all the rules that relate to certain issues. They should cover the following categories:

technical aspects that take into account and regulate the rules for organizing the workflow;
sanitary and hygienic issues should be documented and indicate the standards that are prescribed to maintain the proper level of health of workers;
organizational documents take into account the procedure for familiarization and informing with the regulatory framework, responsibility officials, planned activities and accounting for their implementation.

The documentary base should include a safety instruction developed for each category of workers. Familiarization with it is carried out without fail, if necessary, knowledge is checked.

Position on labor protection in the office

Position on labor protection in the office is the main document, which includes not only the main safety issues, but also control over their organization. Such a standard also includes a legal framework that links legislative acts of federal significance with local instructions.

The main task of this provision is adaptation general recommendations to the specifics of office work at the enterprise. The regulation is put into effect by means of an appropriate order along with other regulations and annexes.

Standard instructions for labor protection in the office

Standard instructions for labor protection in the office are separate safety acts developed for each position. Even if there is only one employee in the specified specialty, a safety document for him must be developed and included in the general regulatory framework.

Model instructions are developed along with the regulation. If the position is introduced after the publication of the basic standards, the corresponding instruction is included in the main list of documents. Each employee must be familiarized with the standard intended for his position against signature.

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