Appeal for assistance. Sample business letters. Differences between business letters and others

The topic is complex and interesting. I figured it out myself not too long ago. Previously, for example, I thought that the heading "For official use" can be applied in all organizations. It turned out not.

There are rules for applying the access restriction stamp and they are changing due to the introduction of new regulations. For example, article 139 of the Civil Code of the Russian Federation "On official and commercial secrets" has become invalid. Now the Federal Law “On Trade Secrets” and the “Regulations on the Procedure for Handling Official Information” are in force (links below). And the guidelines for GOST R 7.0.97 -2016 finally clarified the rules for designing a neck. And it pleased.

Let's take a look at what access restrictions are and in what cases they need to be applied.

Access restriction bar- This is the requisite of the document, which limits the dissemination of information. It is used in the preparation of a confidential document. This is what distinguishes a confidential document from a regular one.

confidential document- a carrier of documented information, designed in a certain way and containing information related to commercial, official or other secrets, access to which is protected by law and its owner.

Confidential information differs from a confidential document in that it may be oral. And verbal information is quite difficult to control. Everything is easier with material carriers. Therefore, for documents, flash drives, disks, there is an access restriction stamp.

The employer himself decides (except for state secrets) what information should be classified as confidential, but this should not contradict the law. Therefore, you must first study regulations about this question.

After studying the regulatory documents, the employer must decide which bar (s) of access restriction will be used in the organization and whether it will be. Then the rules for working with confidential information and the use of the neck should be fixed in the regulatory documents of the organization. Then employees will know what information is confidential and how to work with it.

Types of access restriction bars:

"Secret", "Top Secret", "Special Importance".
The use of these vultures is allowed only for classifying information constituting a state secret. Mainly used in government organizations or organizations that public administration. The rules for classifying information as state secrets are determined by the Government of the Russian Federation.

Top secret
Ex. No. 1

state secret- this is information protected by the state in the field of its military, foreign policy, economic, intelligence, counterintelligence and operational-search activities, the dissemination of which may harm the security of the Russian Federation.

"For administrative use".
It is used to work with official information of limited distribution (official secret). This neck is only used in federal bodies executive power to work with information that can be classified as unclassified.

What information is classified as unclassified is determined by the executor and the official signing the document. They are responsible for the reasonableness of this decision and for complying with the restrictions on this information.

For administrative use
Ex. No. 1

"Trade secret"
Used for information that enables an organization to increase revenue, reduce costs, maintain market position, and gain commercial benefits.

trade secret
Joint-Stock Company
"IntelInvest"
Norvezhskaya st., 24,
Kazan, 657533

Documents containing information constituting trade secret, the full name is indicated legal entity and its location.

"Confidential" or "Confidential Information"
If the organization has confidential documents that do not meet the signs of any secret, then the organization has the right to determine the shape of the stamp itself. For example, enter the heading "Confidential" or "Confidential Information".

Confidentially
Ex. No. 2

These are the most common access restrictions. The organization may also establish vultures associated with professional activity- "Banking secret", "Tax secret", "Medical secret" and others. In practice, there is also the label “Personal data”, but in 80% of cases organizations use the label “Confidential” to restrict access to this information.

Letter of request

A written request addressed to representatives of the organization (usually sent to the name of the head) or to a specific person, drawn up in order to obtain information, provide access to business papers, or with a request to perform any work, is called a request letter. According to the rules of office work, the addressee of correspondence must provide a response to such a letter without fail.

Sample letter of request

The rules for writing a letter of request are consistent with the generally accepted canons of business correspondence. The form of address of a letter containing a request is the most common in business correspondence, therefore, it provides for a variety of spelling options. Most general recommendations, which can be given to help the compiler of such a letter - adhere to a simple and concise style of presentation with the obligatory specificity of the actions that need to be performed, for example: “Please help ...”, “I ask you ...” (the specific action is indicated next), “I hope for Your support in getting…”, etc.

Usually, official letter with a request is stated on the letterhead of the sender and in its structure includes the following sections:

details indicating the registration number of outgoing correspondence and the date the letter was created

personal data of the author of the correspondence (position and full name)

the title of the letter describing the essence of the request

respectful appeal to the addressee of the message, which most often begins with "Dear ..."

the essence of the request with a mention of the action that the sender wants to initiate with his appeal

in the text of the letter, in some cases, it is appropriate to use the phrase about the allegedly successful resolution of the case, for example, “Thank you in advance for your participation ...”

signature of the author of the letter of request indicating his data.

When drafting the text, the main request can be preceded by a preamble, in which it is necessary to briefly state the reasons for contacting the addressee. If the sample contains several petitions, it is permissible to use wording like: "I also ask ...", "At the same time as the above request, I appeal to you with ...". Each new issue for consideration should be set out in a separate paragraph. According to the rules of business correspondence, a response to a complex request can be sent in one letter, with comments on each request. This type of correspondence reduces the amount of workflow and the time spent on reading and processing incoming documentation.

In the event that the nature of the correspondence allows for the designation of a time period for considering the request and obtaining a result, it is necessary to correctly express in the body of the letter the desire to receive a response within the prescribed period.

Without fail, a business letter must contain the sender's contacts. This data is indicated so that, if necessary, the recipient of the letter has the opportunity to contact the sender of the request directly.

Download

Sample letter of request: pismo-prosba.doc (downloads: 8053)

Examples of ready-made sponsorship packages, documents and letters

Sponsorship request for training at the German badminton academy, which has the status of a private sports school international level. View Sponsorship Request

Other sections of samples and examples of texts

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BUSINESS LETTERS AND PETITIONS. Fragments of texts and samples.

COMMERCIAL OFFERS. Samples and examples of the executed works.

COOPERATION OFFERS. Examples and samples of work.

INVITATIONS AND CONGRATULATIONS. Examples of corporate texts.

BUSINESS LEGENDS FOR COMPANIES. Some fragments of texts.

You're looking for: Letter of Assistance sample - added at the request of Marina Galich.

Description:

A letter of request is perhaps the most common form of business correspondence. Sample support letter. He constantly chatted about in five or six. A letter of request is perhaps the most common form of business correspondence. In many cases, such a letter is no less important than the resume itself for the following reasons. Found - letter of assistance sample. Sample support letter. The letter of assistance sample was downloaded 5228 times. You see, it is extremely rare for a "diplomat" to turn up and put it. The letter of assistance sample was downloaded 3958 times in a month.

How to write a request letter?

A well-written letter - a request can, in many ways, bring you closer to a positive answer. The text of such a letter will depend on the addressee and the content of the request. You ask a good friend, relative, boss or official - for each specific case, an individual approach must be chosen in order to write a letter asking for help.

Do not lie

Counting on a positive result, it is necessary to present the essence of the matter in such a way that it is beneficial for you. Try not to embellish the situation with fictional or unrealistic events. Otherwise, you risk being left without the support you need right now.

Be brief

A letter including a request for help should not be too voluminous. State your thoughts clearly and clearly. Do not go into describing the smallest details and details that you can do without. This only hinders the achievement of the goal and annoys the reader.

Consider the main reason why you chose this person with your request. It may not be superfluous to mention your casual attitude to the personal qualities of the addressee, but do not overdo it with flattery. Emphasize in the letter how the recipient can benefit for themselves by helping you.

Re-appeal

How to write a letter of request if you are contacting this person again? In this case, in a letter, it is necessary to separately express gratitude for the previously provided assistance or service. It is necessary to explain that this was one of the reasons for the new appeal to him. A few sentences will be enough to thank the addressee.

force majeure circumstances

Always keep in mind that the person you are contacting may be influenced by circumstances that may influence their decision. And that you are unable to gain a favorable moment when your letter-request falls into his eyes. An example of such a state can be when a person is tormented by a toothache, or all his thoughts are occupied by an undeserved scolding from his superiors. The circumstances may vary. There is nothing you can do about it. Your task is to try to think over how to write a request letter correctly, avoiding mistakes that may affect the decision of the issue not in your favor. Unsuccessful verbal turnover, fuzzy wording, improper handling - can spoil the mood of the addressee and cause your failure.

Remember that your letter must be sincere. Between the lines should be read your self-respect, dignity, and most importantly - faith in success, and support for the person you turned to. Hope for a manifestation of understanding, decency and generosity on his part.

Letter to a stranger

An important point that should not be underestimated when writing any letter, and even more so a letter of request addressed to a stranger, is a greeting. Your letter will be read with great care if you can make it personal and greet the recipient by name. When you are considering how to write a letter - a request to a stranger, it is worth considering that personalization is a guarantee that your letter will at least be viewed. Observe the following rules:

1. Correctly formulate the topic of the appeal. Try to always fill in this field.
2. Concisely formulate why the person needs this letter. Put it in the title. This will help you draw attention to the message.
3. If possible, first call the recipient and discuss the reason for the appeal. In this case, there is a hope that the message will not automatically fall into spam.
4. Use "combination T":
5. creative theme
6. thread with contacts
7. the text is in the body, not in the attachment.

At the end of the letter, reiterate your request by rephrasing it. Then politely say goodbye, fleetingly thanking the addressee for the time spent reading the message.

Specify in what form you expect a response. And of course, do not forget to indicate all the options for contacting you.

Ingoda, it is easier to write an appeal if you have an example of how a request letter is written. A sample can be viewed by clicking on the following link.

waiting for an answer

So the letter is written and sent. While waiting for an answer, it should be borne in mind that if the letter was of an official nature, the request was addressed to an official, then there is a regulated period during which you will definitely be answered. In other cases, it all depends on the upbringing of the person to whom you addressed with a letter of request.

During the consultation, I am often asked to show an example letter of request for sponsorship.

A good example of a sponsorship request letter

Earlier, I considered an example of finding sponsors for a school in terms of paying for communication and Internet services. Today I will give a sample letter on the allocation of funds for the equipment of a computer class in a general education school.

When writing a letter, we need the following information:

number of students, age

number of school staff

characteristic necessary equipment, its cost.

Having received data about one of the schools in St. Petersburg, I compiled an example of a request letter to the sponsor with the following content:

Dear Name Patronymic!

Residents of our city are well aware of your activities in the field of charity, including education. In this regard, we are appealing to you with a request to support the modernization of the computer class at school No. 108 in the Vybrgsky district of St. Petersburg.

A few words about the school. Educational institution was opened in 1937. Currently, the school has 312 students from grades 1 to 11. Over the past 50 years, the school has produced 66 medalists, 19 of them with gold medals. Six students were awarded diplomas of the Ministry of Education and Science of the Russian Federation. These factors contribute to a high level of admission of school graduates to the leading universities of the country. Five former graduates returned to school in a new capacity - teachers. The school employs 38 teachers, of which 32 teachers have higher qualification category teacher and 4 teachers - academic degrees.

The leadership of the region appreciates the merits of the teaching staff and the level of education at the school. At the beginning of the 21st century, the building was reconstructed. At the opening after overhaul was attended by the Governor of the Leningrad Region Valentina Matvienko. but the attention of the authorities in power is not enough to maintain technical equipment modern schools.

The school is profiled on natural and mathematical education. To maintain a high level of education in informatics, the computer class needs to be modernized. The technical update includes the purchase of 14 computers (system unit, monitor, keyboard, mouse), removable hard drive, video projector, interactive whiteboard ActivBoard 595Pro, licensed software, furniture (tables, chairs, cabinets). The planned cost of modernization is 1,200,000 rubles, including the delivery and installation of new equipment, and the dismantling of old equipment.

With the financial support of the modernization of the computer class, we undertake to advertise your company inside the school and on its territory. Advertising will be available not only to 312 schoolchildren. It will be seen by about 1200 people - parents, grandparents of our students, who visit every month school activities. In addition, school events are often covered by the media in St. Petersburg and we are committed to informing the residents of the city about your support for our school. The teaching staff and other staff of the school are ready to help promote your company's brand among potential buyers and maintain the good reputation of your company.

Contact person for discussing cooperation issues: position, full name, telephone from 9.00 to 18.00.

With respect to you and your activities,

Here is an example of a letter of request to sponsors I got. You can take it as a basis. The main thing you should pay attention to is data on how much money you need and what it will be spent on, who will see sponsored advertising. If you are unable to attract sponsors, then try to apply for a loan online. Fast, affordable, reliable.

In the next publication, I will parse the real letter to the sponsor and analyze it. Use the guidelines to compose your letters.

Such messages can be used in completely different situations, for example, when you need to get information about products, see product samples, meet a business traveler, agree on some actions, etc.

Rules for writing a letter of request

We bring to your attention for downloading a general template for such a document:

A letter of request, for obvious reasons, does not have a standard form, but, despite this, it is a form of an official document. That is why, when compiling it, one should adhere to certain norms established by the rules of office work and business ethics. Before proceeding directly to the basic rules for its compilation, it should be noted that it can be addressed both to a group of people (for example, managers, employees of the accounting department, lawyers, etc.) and to a specific addressee.

Like any other document, this letter should contain an introductory part, namely:

• information about the sending company making the request and the company to which it is addressed;
• the reason for the appeal (“because of the delay”, “in connection with receipt”, “based on the results”, etc.);
• references to the basis (“on the basis of an oral agreement”, “on the basis of negotiations”, “on the basis of telephone conversation" etc.);
• the purpose of the appeal (“to resolve the issue”, “in order to avoid conflict”, “in order to eliminate violations”, etc.).

What follows is the main part, which deals directly with the request. It must be expressed using any derivative form of the verb “to ask” (“we ask you”, “we make a request”, etc.), and since such a message is, in any case, a petition for some kind of service, it should be written in a respectful manner. It is good if the request is preceded by a compliment (“knowing your great opportunities”, “admiring your organizational talents”, etc.).

If the letter contains several requests at once, then they must be indicated in separate paragraphs or paragraphs.

The unspoken rules of correspondence between organizations state that a response to a multi-stage request can also be sent in one message, with separate comments for each item. It should be noted that this type of correspondence reduces the amount of workflow and, therefore, reduces the time for reading and processing such letters.

If the letter implies receiving a response within a certain period, then this must be indicated as correctly as possible in the text of the message.

Send and receive letters, as a rule, secretaries of the organization (in large companies Whole departments do this. After compiling or reading, they pass them on to the head of the enterprise for review. Exceptions are messages marked "confidential" or "personally in hand" - such letters are sent directly to the addressee.

Free legal advice:

Instructions for writing a letter of request

Since this message is part of corporate correspondence, the author must first be indicated, namely: the name of the sending company, its actual address and telephone number for communication. Then you need to enter data about the addressee: also the name of the enterprise and the specific recipient. Further in the middle of the line, you can immediately indicate that this is a request letter (but this is not necessary).

The next part of the letter deals directly with the request. Previously, it is desirable to substantiate it and only then express the very essence of the request. At the end, the letter must be signed (it is better if this is done by the head of the company or an authorized, trusted person), as well as the date the document was created.

How to send a letter

The letter can be sent by e-mail or fax - it's fast and convenient, but the conservative sending through the Russian Post will allow you to formalize the letter in a solid and attractive way. For example, you can make a request in writing by hand in beautiful calligraphic handwriting or print the text on good, expensive paper.

Attention to such trifles will make it clear to the addressee how respectful the opponent is towards him, and will once again emphasize the importance of the request. The only thing to remember is that letters through regular mail take a long time, so the message must be sent in advance so that the document is delivered to the recipient on time.

After sending a letter

This message, like any other document, must be registered in the journal of outgoing documentation. Similarly, the recipient of the letter registers the arrival of correspondence. In case of misunderstandings occurring in business relations, fixing the fact of sending and receiving letters will help to quickly sort out the situation.

Free legal advice:

Examples of drafting letters of request with explanations

So, we figured out that a request letter is a letter that contains a request to the recipient. The purpose of the text is to encourage the recipient to perform an action that is beneficial to the sender. The letter should contain a formulated request, its justification. It is desirable to formulate the request in such a way as to justify why it should be beneficial for the recipient to comply with the request. The sender must not only know the rules for composing the text, but also take into account the psychological nuances. Next, consider specific templates-examples, depending on the situation.

Letter of request for the allocation of funds

The letter is drawn up in the event that it is necessary to obtain the allocation of funds from the state, sponsors, individuals.

From the NGO "Help for Pensioners"

Member of the Legislative Assembly

Hello Ivan Ivanovich. I am a representative non-profit organization Help for Pensioners. We are engaged in helping single pensioners: we bring food, help with cleaning and repair.

Free legal advice:

Our organization has been in existence for 5 years. Previously, we coped with the financing of activities ourselves, however, due to the expansion of NGOs, the funds began to be insufficient. We need money to rent premises, pay salaries to employees, and purchase equipment.

At a recent meeting of the Government, the president mentioned the difficult situation of pensioners and noted that the situation needs to be urgently changed. In this regard, I ask you for rubles for the needs of the NGO Help for Pensioners.

Sincerely, Petrova A.A.

The above text is written according to the rules. He has:

• The name of the NPO and an explanation of its activities.
• Request for money, explanation of their need (money is needed for rent and salaries).
• Mention of the President. It is necessary to justify the benefits of sponsorship for the official. What is the MP interested in? IN career growth. The help of the organization will help to achieve this goal.

The specific amount of funds that a commercial organization needs is also indicated.

Free legal advice:

Letter of request for the supply of goods

The letter is usually sent to the partners of the company. In the text, it is desirable to justify the mutual benefit for both companies.

Head of AAA

From the head of the BBB company

Hello Ivan Ivanovich. We would like to order a set of products from your company (specify). We got interested in your product at a regional exhibition.

If you agree, please let us know the terms of delivery and terms convenient for you. We guarantee timely payment. We hope this will be the beginning of mutually beneficial cooperation.

Free legal advice:

Our contacts: (specify).

Sincerely, Boris Borisovich.

Letter of request for a discount

Typically, such texts are sent to the company's suppliers. For example, an organization organizes exhibitions. She has a supplier - a printing house that supplies brochures, stands, booklets and more. The cost of services is quite high. The crisis came, and it became difficult for the company to pay for the goods of the printing house. This may well be a reason to ask for a discount.

Head of the company "Vostok"

From the head of the company "West"

Hello Ivan Ivanov. Our organization was affected by the financial crisis. The number of contracts concluded with us decreased by 20%. Unfortunately, the crisis affected not only us, but also our clients. People cannot pay for our services in the same amount as before. Therefore, we have provided a 25% discount on tickets.

Free legal advice:

Due to the difficult financial situation, our company asks you for a 15% discount for the remaining six months of cooperation under the contract.

We have sent letters asking for a discount to all our suppliers. If 20% of our partners provide us with favorable conditions, our company will survive in difficult times and will not close. We've already been given a discount by the landlords and the telephone company.

Sincerely, Boris Petrov.

The letter contains the following important points:

Free legal advice:

• Explanation of the need for a discount.
• Indication of the exact size of the discount, terms.
• An indirect indication that if the printer does not provide a discount, the company will terminate the contract.

The text must be written in such a way that the letter is read to the end and agreed to the proposed conditions.

Letter requesting a rent reduction

Rent "eats" the budgets of most organizations. Its reduction allows the company to stay afloat in difficult times. The letter should be sent to the landlord.

Head of Plus

From the head of the company "Minus"

Hello, Petr Petrovich. Our company was affected by the financial crisis. The purchasing power of consumers has decreased, business revenues have decreased. In this regard, we ask you to reduce the rent by 10%.

For all the time of our cooperation, we have never delayed payments. We hope that you will make concessions to us and we will keep our business relationship. We guarantee timely payment of the rent, despite the difficult financial conditions.

Sincerely, Ivan Ivanovich.

In the letter, it is important to mention that the company has previously fulfilled its obligations in full. The landlord must be sure that the landlord will continue to make payments. The recipient must also understand that if he does not agree to the proposed terms, the tenant will refuse his services.

Letter of request for debt payment

Debts very often arise in the interaction between companies. If the organization is set to continue cooperation with the counterparty, which has a debt, a letter of request is sent.

Free legal advice:

Dear Ivan Ivanovich, we ask you to pay off the debt to our company in the amount of rubles. All this time, we have continued to cooperate with you, hoping to continue business relations. However, we are now forced to suspend the provision of services due to the lack of payments.

The amount of your debt is Rs. Please pay by March 1, 2017. If the debt is not repaid, we will be forced to resolve the issue in court.

Sincerely, Petr Petrovich.

The letter must include the following items:

Free legal advice:

• The exact amount owed.
• The date by which the debt must be paid.
• Actions the company will take if payments are not received.

The text can mention a long-term successful cooperation with the organization. It should be a request, not a demand. The request is made according to a different template.

Letter of request for deferred payment to the supplier

The organization supplied the company with a batch of products, but did not pay for it. A debt has formed, but the debtor has no funds to pay. In this case, it makes sense to write a letter of request for a delay.

Head of the company "Where is the money"

From the head of the company "Money is about to be"

Dear Petr Petrovich, we have not paid the debt in the amount of rubles. We do not shy away from our debt, but now we cannot make payments in full due to the difficult financial condition.

Free legal advice:

For 2 years we have maintained successful business relations with you, we have not missed the deadlines for payments. Today we ask for an installment payment. Our company is ready to pay the debt in two stages:

• rubles we will deposit before March 1, 2017.
• rubles will be paid before April 1, 2017.

We promise you timely payments. Thanks for understanding.

Sincerely, Ivan Ivanovich.

Letter requesting payment for another organization

The debt of the company can be paid by another organization. Of course, a legal entity will not pay shares just like that. Usually a letter of request is sent to the debtor of the company or another person who has obligations to the company.

To the head of the company "Money is about to be"

Free legal advice:

From the head of the company "Where is the money"

Dear Ivan Ivanovich, you have a debt to our company in the amount of rubles. Our organization also has a debt to another company in the amount of rubles. We ask you to pay our debt to the creditor in the amount of rubles. In return, we will provide you with an installment plan for the balance of the debt that you requested earlier. Thanks for understanding.

Sincerely, Petr Petrovich.

Letter of request for assistance in resolving the issue

Any company can face complex problems that cannot be dealt with without outside help. A letter of request for assistance can be sent if necessary, for example, holding events. The application is sent to commercial organizations, government agencies.

Director of AAA

Free legal advice:

From public organization

Dear Boris Borisovich, I am a representative of the public organization "Giving Good". We are engaged in organizing and holding holidays for children from the orphanage.

We ask for your help in organizing food supplies for the holiday. Of course, at the event we will mention you and your company. The celebration will be attended by representatives of the legislative assembly, the public.

You can contact us by phone XXX

Sincerely, Ivan Ivanovich.

Free legal advice:

Let's combine all the rules for writing a letter of request. First you need to introduce yourself, tell about your activities. But the introductory part should not be drawn out. Our goal is to encourage the recipient to read the letter. If the text is too long, the recipient is unlikely to read it to the end. Then you need to start presenting your request. Accuracy is required: indication of terms, amount of funds. It is important to understand that the recipient must feel the benefit. Therefore, the letter must indicate why it would be beneficial for the organization to comply with the request. At the end, you need to say goodbye politely and without fawning.

Please help me write a letter to the official about reinstatement at work

Please help us with the event

Yaroslavl st. B. Oktyabrskaya, 67

Real Estate- Price INFO

Free legal advice:

VKontakte with Real Estate:

85 useful phrases for business letters

When writing letters to colleagues, clients and partners, the question often arises of how to formulate this or that thought in a business style. How to say that we do not like something - or, conversely, like it? How do I report a problem or opportunity? How to invite the addressee to meet or call? How to mention possible sanctions?

Useful wording for correspondence

Free legal advice:

Starting with our goal

We start with the interest of the addressee

I am writing to you with a request for...

I bring to your attention that…

I ask (you) to allocate funds ...

Free legal advice:

I ask (you) to consider the allocation of funds (authorize the allocation of funds, (instruct the allocation of funds) ...

In connection with the emergence of new circumstances affecting the implementation of the project, I want to agree with you on changes in the schedule (estimate) ....

Please help…

I ask for your assistance in…

I remind (remind) about ...

Free legal advice:

I ask to eliminate the backlog (debt)

I feel the need to discuss with you...

I want (want) to agree with you ....

We invite you to discuss and agree on future plans…

I ask (you) to consider the possibility of assistance in the implementation of the project ...

I provide (to you) information (information) about ...

Let me inform you about…

I am contacting you in connection with…

I draw your attention to the difficult situation with ...

We inform you about…

We hereby inform (you) of…

I consider it necessary to draw your attention to (draw your attention to ...) ...

We turn to you in connection with the difficulties ...

We offer assistance in solving the problem ...

Knowing about your concern about the problem ..., we are ready to offer a solution ... As you know (there is a description of the problem) ...

Guided by the interests of the enterprise, I would like to draw your attention to….

I am contacting you with an offer...

I ask you to consider a proposal that will allow ....

We offer you a unique opportunity to increase your sales…

We are glad (we have the honor) to offer (to you) ...

We are pleased to announce the possibility…

We would like to draw your attention...

We inform you about the extremely favorable situation with … and invite you to take advantage of this situation for…

I propose to approve October 12, 2013 as the planned date for completion of construction and make the necessary adjustments to the list of activities ...

Please instruct the company's finance department to allocate ... and make payment of all previously received invoices for ...

I propose to entrust the ABC department with the preparation of proposals for the organization ...

I ask (we ask) for your consent to .... (Your assistance in ..., your instructions ....)

Convincingly (strongly, as an exception) I ask ...

We ask you to take (energetic, decisive, effective) measures to ….

We demand from ... immediate action ...

I ask you to eliminate the backlog (debt) ...

Please send your representative...

I assure (we assure) you of the effectiveness of this proposal and count (we count...)

Waiting for your decision …

We are waiting for your decision in order to promptly prepare the documents ...

We hope for a speedy consideration (full satisfaction) of our request (claim) ...

We hope that the issue will be resolved and we will not need to apply sanctions ...

We hope that the above arguments will convince you of ... and we are waiting (we expect) ...

We count on your interest (indifference, active position in the question, readiness to eliminate shortcomings ...) and we are waiting for your suggestions ...

We are confident that your participation will significantly improve the situation with ... and achieve ...

Thank you for your cooperation and we look forward to further fruitful cooperation…

We will be glad to see you among our clients…

Farewell, the final formula of politeness

Dear Ivan Petrovich!

Dear Mr. Minister!

Dear friends! Dear colleagues(partners)!

With (deep, unchanging, extreme) respect (reverence)…

With gratitude (gratitude) and respect ...

Wishing you success (all the best)….

Looking forward to fruitful cooperation...

Opening phrase - for responses to requests

Thank you for your interest in (you have shown in ....)

In response to the request we received about… we inform….

We confirm receipt of your order from ... (to ...) and inform ....

In accordance with your request (instructions), we inform (provide a conclusion) ...

In continuation of our correspondence about ... we are sending you an offer ...

Sincerely (on behalf of ..., on behalf of ...) thank you ...

We would like to express our gratitude...

With sincere gratitude (thank you) we inform you…

Download our "dictionary" and use ready-made formulations!

Mention of sanctions

We will have to:

apply to the judicial authorities (court)

 initiate legal proceedings

 give up further cooperation

 revise plans (conditions) of cooperation

 raise the issue of penalties (termination of cooperation and search for a new supplier)

 raise the question of the advisability of further cooperation

 resort to contractual sanctions

 declare our intention to seek (demand) ...

 declare disagreement with the facts...

We hope you will take action…. and we won't have to go to court...

We would not like to refuse to cooperate (to resort to sanctions…) and we hope…

It is with pleasure (sadness) that we announce…

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Sample Letter of Request for Assistance

Business correspondence is an integral part of the life of almost every person. It is in this form that it is most convenient to contact the authorities, colleagues, and various organizations. A letter of request is one of the most common types of this kind of communication, because each company may need the opinion of an expert in any field, assistance from various financial or administrative structures. This article will discuss how exactly you need to write a letter of request, as well as an example of this type of appeal.

Letter structure

Of course, the content and structure of a business letter depends on who writes it and to whom it is addressed. So, for example, the head of an organization, referring to his subordinates or long-term partners, can write a shorter letter, but in order to enlist the support of higher organizations or ask for help from various specialists, you often need to write a more lengthy request. It is necessary to interest the addressee and convince him to support you. Let's start with the longer version.

Introduction

First of all, you need to create a “header” of the letter, in which you indicate the name of your organization and its details, as well as information about who you are sending the letter to. It can be as a specific person (for example, the head of a company) or a group (employees of a department of your company or your partners). This is followed by a greeting: if you are addressing a specific person, you must address by name: “Dear Ivan Petrovich!”. If you write to the team, then the appeal “Dear colleagues!”, “Dear employees of the department!” Is possible.

Reason and purpose of the request

First you need to justify why you are contacting this particular person. Accordingly, you can start the letter with the following phrases:

• You are an outstanding expert in…
• You have always been involved in the affairs of our organization ...
• Your department is leading...
• You can solve the most complex issues in the field of ...
• Over the years, positive experience has been accumulated between…

• due to…
• in order to resolve the situation...
• for business development...
• For best results in...
• to resolve conflicts...

Statement of request

Finally, you must actually state your request. The text itself should be concise, but contain a complete description of what exactly you need so that the addressee does not have any questions. Also, the request must be specific, that is, if you are asking for a service, you need to indicate the exact cost or quantity, desired dates, etc.

It is advisable to start the request with the following words:

• Please help us resolve this issue...
• I am asking you to...
• Please inform/send/report to me...
• I ask for your consent to…

Then you can write what benefit the addressee will receive if your request is answered positively or explain the importance and necessity of resolving your issue.

Dari Dobro LLC Center for Assistance to Large and Low-Income Families

JSC "Chitaina" Ivanov A. G.

Dear Alexander Gennadievich,

Your company always takes part in the affairs of our organization, and has been helping in various promotions for several years. Due to the fact that on August 20, 2016 we are holding an event aimed at helping families prepare their children for school, we hope for your help. All children have the right to a happy childhood, and poor families, like no one else, need participation and support.

We ask you to take part in our "Get your child to school" campaign and consider allocating school supplies for it. We need stationery for 50 children from low-income families.

Of course, if you agree to help us, we, in turn, promise you to advertise your company's products at our action. Let's bring joy to children together!

Director of the organization Vasilyeva N.I.

Short version of the letter

Many try to use the short version of the letter, as they believe that this allows them to concentrate on the request itself and explain it more clearly to the addressee. In this type of request letter, you only need to state your purpose and the necessary services or actions. Letter example:

Russia, Nizhny Novgorod

To the General Director of the enterprise ETsMZ

Dear Mikhail Vladimirovich!

Due to the fact that our school is a two-shift school, please prepare a separate meal plan for us, which includes breakfast for students in grades 1-6 on the first shift and lunches for students in grades 7-11 on the second shift.

Director of MAOU secondary school No. 69 Plotnikova M. S.

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1 comment

A very necessary thing, and if it also works, the price will not be for this project. For three years we have been going to the prosecutor's office, the administration of the city of Omsk and no one wants to understand obvious things, in a month they are forwarded to each other and this is where it all ends. the prosecutor's office, the investigative committee, the administration with all its departments. In a month I will definitely use the newspaper, since in my complaints I have already informed everyone of my intentions to contact the media

The organization (name) asks you to assist in holding a press conference on the topic

Event date and time:

^ Projector, screen, laptop,

Photos from the press conference

^ Online broadcast of the press conference

^ Burning photos or videos to disc

Coffee break after the press conference

Contact person and coordinates:

Similar:

Ministry of Education in the Omsk region, asks employees charitable foundation, "who if not me" to provide all possible assistance.

Students, undergraduates, graduate students and young scientists are invited to participate in the conference. The duration of the conference is 2 days. IN.

The Institute of State and Law of the Russian Academy of Sciences invites you to take part in the International Scientific and Practical Conference on the topic “Modern.

We invite you to take part in the work of the International Scientific and Practical Conference " Topical issues development of the law of the CIS countries.

We ask you to assist in the installation and adjustment of the machines of the computer center of the Firm "StroyDom"

We invite you to take part in the annual VIII international scientific-practical conference of students and young scientists “Russian.

The Organizing Committee of the International Scientific and Practical Conference "Academic Science Problems and Achievements" invites you to take part.

Letter of request recorded on hard copy, is much more likely to get the desired result. The sample can be downloaded for free.

A written request letter is much more likely to get the desired result. An appeal to an official should be formatted as conveniently as possible for the reader. The content of the request may include issues of sponsorship, assistance in resolving issues, issuing any certificate. Samples and examples of some appeals in the form of a letter of request can be downloaded on this page of the site absolutely free.

The letter of request is usually written in free form. A unique request letter is the uniqueness of possible situations and events. The narration and descriptive part of the message will contain exclusive text. The sample, which is presented in the photo and in a special block, is exemplary. Using this sample, the user will be able to independently compose such a document as a letter of request without resorting to expensive specialist services.

Request letter required items

:

• Details of the addressee, full name of the head in the upper right corner;
• Date and place of compilation;
• If the request letter comes from a legal entity, the outgoing number;
• The content of the text of the request;
• All contact details of the originator and legal entity.

In the content, it is better to write real facts and confirm them with documents in applications. Deception and exaggeration of circumstances can lead to negative consequences. For trust, it is important to indicate all the contact details of the author. It is necessary to keep the presentation of the case brief, saving the reader's time. Be sure to use words of respect and courtesy. It will not be superfluous to explain the reasons that prompted to write a petition.

The most common variety business letters are letters of request and letters of inquiry. Letters of request are drawn up for the purpose of initiating certain actions addressee required by the author of the letter. Letters of inquiry - for obtaining any information of an official nature or documents. In what situations are they made? How to correctly state the essence of the request or request?

How and why to write a letter of request

Letters of request are compiled in order to initiate certain actions of the addressee that are necessary for the author of the letter. IN management activities a huge number of situations give rise to such letters. This may be a relatively simple situation in which it is not required to present information that is complex in terms of events, give any arguments, or convince the addressee. In such cases, it is better to start a letter of request directly with a statement of the request itself, for example:

However, not all situations in management activities are so simple. Most of the situations require substantiation or, in other words, an explanation in the preparation of letters of request, in connection with what, why, for what purpose the letter is being drawn up. As a rule, justification is necessary in order to influence the addressee, to convince him to act in a very specific way, as the author of the letter would like or need. If the request letter contains a rationale, then most often it precedes the statement of the request, for example (the sign // shows the border between parts of the text of the letter):

Download Sample Request Letters:

Russian is one of the languages ​​with a relatively free word order. In any of the above texts, we can swap parts of the sentence without much damage to the meaning, for example:

Phrases in which the main idea of ​​the letter is first stated, and then the argumentation is given, have a special stylistic coloring: they are always perceived as more expressive than phrases built on the principle of “justification - conclusion”. but business style any kind of expression is alien, it almost always prefers stylistically neutral linguistic means, therefore phrases are more correct in which an explanation is first given, a justification is given, and then the essence of the matter is stated.

When composing a letter of request, try to ensure that the rationale and the final part (request) are grammatically one sentence. Even in cases where the justification refers to regulations, facts, events, do not separate justification into a separate sentence, otherwise, to state the request, you will have to use phrases like: “In connection with the above, we ask ...”, “Considering the foregoing, we ask ...”, “In connection with which we ask ...”, etc. These constructions do not carry information and make the text more complex both in terms of structure and in terms of perception. Letters of request can be drawn up in even more complex managerial situations.

Schematically, this situation can be represented as follows:

A letter written in such a situation will be easier to understand if the content is presented in a sequence that reflects the logic of the development of the situation itself. In this case, three parts can be distinguished in the structure of the letter: introduction (description of events, facts that directly affect or may affect the management situation), justification (explanation of the reasons why it is necessary to contact the addressee with a request), conclusion (request), for example ( communicative-semantic parts of the letter are separated by the sign //):

According to the data we have, at the Kursk and Belgorod sugar refineries, which are the main suppliers of sugar to Moscow and the Moscow region, scheduled maintenance work should be carried out during March-April of this year, the schedules for which have not been agreed upon. // Due to the fact that during the period preventive work sugar output and its supply to consumers will significantly decrease, // we ask you to hold a working meeting with the participation of representatives of the Moscow government on the issue of ensuring sugar supplies to the Moscow region during the period of partial shutdown of these plants.

Regardless of the structure of the text, the request in the letter is formulated using the verb “to ask”. In letters drawn up on the letterhead of organizations, it is used 1st person plural verb form:

We ask you to provide information about ..., We ask you to provide information about ..., We are asking you for ..., We ask you to conduct ..., etc.

Letters on letterhead officials, used 1st person singular verb form:

I ask you to consider the issue of ..., I ask you to provide information about ..., etc.

One letter may contain several requests (preferably on one issue). In this case, the main request is first formulated, and then the rest, while the following language turns are used:

We also ask you to (consider, provide, conduct ...), At the same time we ask you ... and others.

For example:

Due to the insignificant consumption of gas by boiler plant No. 4 (less than 3.5 million cubic meters per year), we ask you to exclude this enterprise from the group of gas consumers with mandatory reserve fuel (fuel oil) for the heating season 2005–2006. At the same time, we ask for software “ Mosgorkhleboprodukt” jointly with JSC “Mosenergo” to consider the possibility of joining plant No. 4 in the heating season of 2006–2007 to the district heating system.

How and why to write a letter of inquiry

A request letter is actually a type of request letter. As a rule, requests are made in order to obtain any information of an official nature or documents. IN commercial activities request is a request from the buyer to the seller (importer to exporter) with a request to give detailed information about goods (services) or send an offer for the supply of goods (rendering certain services). In general, request letters follow the same rules as request letters, for example:

In commercial activities, the text of the request, as a rule, indicates: the name of the goods (services); the conditions under which the author of the letter would like to receive them; quantity and/or quality; terms of delivery of goods or services; price and other information. The commercial request uses the following expressions:

We ask you to inform about the possibility of supply… Please make an offer for the supply… Please provide detailed information about… etc.

For example:

Please inform about the possibility of supplying AS-200 air conditioners in the amount of 150 pcs. during February - March 2005, as well as inform the terms of payment and terms of delivery.

Download Sample Request Letters:

The response of the correspondent organization to a letter of request or request is a letter of response, which may be an agreement or a refusal. In commercial activities, the response to a request is formatted as commercial letter, in which the receipt of the request is confirmed, information about the product of interest to the buyer is reported. The response to a query can be offer(offer). Letters of request and letters of inquiry are drawn up in accordance with GOST R 6.30-2003 “Unified Documentation Systems. Unified system of organizational and administrative documentation. Documentation requirements.

When compiling and processing requests and requests, the following details are used:

• destination;
• title to the text (if the text of the letter is more than 4-5 lines);
• text;
• signature;
• artist mark.

All business letters are issued on special forms.

 

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