Receive commercial offers 44 FZ. Request for price quotes. The procedure for conducting a state request for proposals

A well-formed commercial proposal is a business tool that allows market participants to declare themselves and thus attract new customers. It happens that the number of offers exceeds the demand for them. But what to do when such offers are really needed, but they are not? Write a request. An RFQ is a document, the purpose of which is to find a contractor for a large order. As a result of mass mailing of such requests, the customer company gets the opportunity to choose the most advantageous offer from hundreds of applications of the responding performers.

The main features of the RFQ

Sometimes customers and performers "change places": the first have to look for the latter

A request for a commercial proposal is drawn up in the form of a letter on behalf of a state (budgetary) organization or a private company with a request to receive an offer from the recipient company for the sale of goods (provision of services, performance of work) with detailed data on the quality of goods, prices, features of the services provided, etc. etc.

In a reciprocal commercial offer, the ordering company, as a rule, receives the following information about (about):

types of goods (works, services) that are sold by the contractor;
prices for goods (works, services), as well as available personal discounts and special offers;
the preferred calculation procedure and the possibility of obtaining a deferral, installment plan, etc.;
successfully completed transactions on this direction business (which helps to draw a conclusion about the reliability and relevance of the performer).

Video: How to Create an Effective Business Proposition

The main purpose of the request is to conclude a profitable deal. Such an approach to the search for performers guarantees the customer the opportunity to choose the most suitable offer from all of their variety on the market.

There are several types of KP requests. Their classification is based on legal status a customer who monitors offers. Allocate:

Private request for commercial proposal (such an appeal is not limited by the terms of preparation and execution).
State request for commercial proposal (the procedure for its implementation is regulated by Federal Law dated 05.04.2013 No. 44-FZ).

Despite the fact that the procedures for sending private and public inquiries differ significantly, the content of the inquiries themselves, as a rule, is the same and consists of:

the name of the customer company;
legal and postal address, telephone numbers and other contact details of the customer;
descriptions of the essence of the request (this includes the estimated term of the contract and its cost);
the desired date of the reply letter.
other (additional) conditions (for example, on the language of the commercial proposal);
the name of the person responsible for the acceptance of the commercial proposal (full name, signature, contact details).

We issue a private request for commercial proposal

A private request is not regulated by law, therefore the process of creating it is based on a decision of the management commercial company, as well as on the rules established in specific business communities business etiquette and workflow. In any case, its goal is to meet the production needs and the needs of the customer organization.

Here are some examples.

OJSC "Soft toys"
st. Karamzin, 77
Voronezh, 394095
Tel. : + 7 (473) 415-23-35
e-mail: [email protected]
About the request for proposals for the supply of environmentally friendly raw materials for filling soft toys holofiber
Dear Suppliers!
Our company has increased its capacity due to reconstruction (renovation) technical equipment and now intends to increase the scale of production. In this regard, it became necessary to increase the volume of raw materials for filling soft toys - holofiber with a volume of up to 20 tons.
We ask you to offer us the supply of the hollobeifer in the required quantity.
We are waiting for a response-application until August 26, 2015, preferably in Russian and English.
We ask you to send copies of certificates confirming the qualities of raw materials along with the letter.
Thank you in advance for your attention and response to our request!
Head of the sector for the procurement of raw materials (Signature) Fedorov V.P.

A KP request can be a "friendly letter" to colleagues expressing hope for "long-term and fruitful cooperation", this form is quite acceptable

Not always a private request for commercial proposal is a detailed story of the customer about the terms of a future transaction, sometimes it is formalized and "dry".

An RFQ does not have to consist of a detailed description of the terms of a future deal

Thus, when creating a request for commercial proposal, a private organization is free to choose any form of this document. Only the rules of business etiquette should be observed.

You can send an appeal in different ways. If the document is printed on paper, it can be delivered in person, sent by regular mail or by courier. This type of delivery is appropriate when it comes to a specific addressee, whose services have already been used.

In other cases, it is advisable to use digital format. You can send a request by e-mail to several recipients at once, it will not take much money and time.

When sending a request for commercial proposal via the Internet, several nuances should be taken into account:

before sending, it is advisable to make a phone call and inform about the intention to send a letter with a request;
you should not send a letter "without a subject" (even if the recipient is a well-known partner and had a conversation with him on the phone the day before). It is desirable to specify the topic, for example: a request for a commercial proposal for website promotion, cooperation in the production of soft toys, rental vehicles, etc .;
the text of the letter must contain an appeal to the addressee by name and patronymic, and also must indicate their data: name and surname. You should also add a short "tempting" phrase that will interest the recipient and push them to further action... At the end of the letter, there must be the sender's contacts;
it is better to send the request text in PDF format.

After the ordering organization has received response letters with commercial offers from potential contractors, it can choose the most suitable commercial proposal and start directly discussing the terms of the transaction. The choice of a commercial company can be carried out by the director of the company or another person responsible for the conclusion of the relevant contracts. In large firms, for this purpose, entire competition commissions can be created.

State request for a commercial proposal

For the implementation of government projects for the supply of goods or services for budgetary organizations, it is necessary to choose the most profitable option. After receiving dozens interesting offers a tender is held and the ideal option is selected in terms of quality and price.

The request goes through several stages, the final point is the signing of the contract.

The legislation of the Russian Federation regulates the request for proposals procedure and requires its strict observance by all participants. For budgetary organizations, it is allowed to conduct a request for proposals for the conclusion of contracts in the following areas:

purchase of any goods (works, services) that were the subject of a contract terminated at the initiative of the state customer;
supply of sports equipment and equipment, sports equipment necessary for the preparation of sports teams Russian Federation in Olympic and Paralympic sports;
purchase of medicines that are necessary for prescribing to a patient if there is a medical indication;
purchase and sale of folk art products of recognized artistic merit, samples of which are registered in a special order;
procurement of services to protect the interests of the Russian Federation in case of individuals and (or) legal entities to the judicial authorities of foreign states, international courts and arbitration of claims against the Russian Federation.

Due to the high level of competition, government agencies receive a huge number of commercial applications.

A request made in accordance with Federal Law dated 05.04.2013 No. 44-FZ "On contract system in the field of procurement of goods, works, services to meet state and municipal needs ", ensures the selection of the most profitable applicant for the implementation of the project. These requirements are based on budget savings.

The structure and methodology of drawing up a state request does not differ much from a private one. However, there are a number of limitations:

the commercial proposal is entered into a unified information system (EIS), to which open access is provided;
even if the applicant intends to choose for cooperation specific company, he still needs to send notifications to at least two priority executors;
the final word in the choice of a contractor with whom a cooperation contract will be concluded, for the expert commission;
the performer (contractor) must have the characteristics specified in art. 31 ФЗ №44.

Speaking about the methods of sending a state request, it should be emphasized that once it gets into the EIS, it becomes available to almost everyone.

Let's look at a few examples.

Public sector entity
"House of Children and Youth Creativity"
st. Lermontov, 47
St. Petersburg, 43021
tel .: +7 (934) 37–95–35
e-mail: [email protected]
On request for proposals for providing Internet access
Dear private entrepreneurs and representatives of commercial companies!
“The House of Children and Youth Creativity on the basis of the Federal Law of the Russian Federation of 05.04.2013 (Federal Law 44) asks you to send a commercial proposal to provide access to the Internet.
Please inform us about the cost of connection, monthly subscription fee.
We kindly ask you to send a letter from you in 3 copies in Russian by 20.04.2016 to the email address: [email protected]
We expect from you copies of documents (certificates) on the quality of your services, as well as a copy of the license for the right to engage in entrepreneurial activity.
Please provide confirmation of the compliance of your commercial proposal with the requirements of clause 9 of article 31 of Federal Law 44.
The procedure for conducting a state request for proposals
The process of identifying a contractor for budgetary organization has the main characteristic feature- transparency. This is ensured through the following stages of the state request for proposals process (in accordance with Article 83 of the Federal Law No. 44):
The formation by the customer of the composition of the commission, which is responsible for considering applications and summing up the results.
Preparation of the required package of documents, draft contract, preparation of a notification, publication of documents after approval (5 days before the date of the tender).
Within the framework of the requirements of Federal Law No. 44, responses to a request are received. Until the opening of applications, it can be withdrawn or changed. If the conditions of the request specify the deposit of funds to participate in the request, a payment order is attached to the response.
When the appointed day comes, the envelopes are opened, access to electronic applications, the commission is accepted for their consideration. As a result, only those that meet the legal requirements remain, the rest are rejected without consideration. A protocol is drawn up, an extract from which is sent to the EIS. After consideration and evaluation, the commission draws up a table indicating the price and all other criteria. The customer provides audio recording of the opening of applications. Each of the participants also has the right to make audio and video recordings.
The final proposal is sent to all bidders no later than the day following the day of the competition.
The winner is determined according to the criteria established by law (Article 32 of the Federal Law No. 44):
cost of services or price of goods;
costs of using goods or services;
characteristics of the proposed object (quality, environmental friendliness, functionality, validity period);
work experience, qualification level of tender participants.

The winner is the one whose final offer best matches the request conditions. A draft contract is sent to him. This document is signed a week after the publication of the protocol on the results of the tender (no later than 20 days).

A request for proposals can be declared invalid if only one participant responded to the request. If there are no claims to him in terms of the requirements presented, the customer enters into a contract with him. If there are no applications, the competition is repeated.
A private or public request for quotation is a great opportunity to get a huge number of suppliers or contractors with different working conditions in different price ranges. This procedure is incredibly effective on large enterprises where project budgets are quite high. Therefore, you should not neglect this business tool.

A tender in the form of a request for quotation is provided federal law"On the contract system in the field of procurement of goods, works, services to meet state and municipal needs" dated 05.04.2013 No. 44-FZ. The participant who offered the lowest contract price wins in it.

Dates of the

The advantage of this type of tender is its timing. According to the norms of 44-FZ, the timing is:

With an initial contract price of up to RUB 500,000, the deadline for accepting applications is at least 7 working days.
With the initial contract price of up to 250,000 rubles, the deadline for accepting applications can be reduced to 4 working days.

You will learn more about the timing of the procedure.

Comparison with the procedure under 223-FZ

When holding a tender by this method in accordance with the federal law "On the procurement of goods, works, services by certain types of legal entities" dated July 18, 2011 No. 223-FZ, there are a number of differences:

For more information on the request for quotations under 223-FZ, see.

Step-by-step instruction

All purchases made by the customer are reflected in the schedule, except as otherwise provided by law.

For the customer

Preparation of a notice and publication of it together with the draft contract on the public procurement portal www.zakupki.gov.ru.
Acceptance and registration of applications from participants up to the moment of opening. The customer is obliged to ensure the safety of the envelopes.
At the specified time, the commission opens the participants, examines them for compliance and evaluates, as a result of which the winner is selected. The customer is obliged to make an audio recording of the autopsy procedure.
Based on the results of consideration of applications, two copies of the minutes of the meeting of the commission are drawn up. The protocol contains information on all submitted applications. It is published within one day from the date of signing.
A completed draft contract and a second copy of the protocol will be sent to the winner within two days.

In some cases, the procedure is declared invalid. At the same time, the customer's actions are spelled out in 44-FZ:

For the supplier

The supplier's actions are as follows:

On the portal www.zakupki.gov.ru find the purchase you are interested in and carefully study all the proposed documentation.
Fill out an application for participation and send it on time. The form and terms for filling out the documents are indicated by the customer in the notification and the attached documentation. The signature of the head and the seal of the organization is required. Only one application can be submitted from each participant.
The participant can attend the procedure for opening and considering applications.
If the participant is recognized as the winner, an agreement is concluded with him on the terms specified in the tender documentation.

Important! The agreement is concluded not earlier than 7 days from the date of placement and not later than 20 days from the date of signing the protocol of consideration of applications.

If the supplier has not sent the signed contract to the customer within the established time frame, he is recognized as evading the conclusion of the contract. In this case, the customer can file a claim for reimbursement of costs in court and enter into a contract with another supplier.

The customer can change the purchase notice no later than 2 days before the end of the submission of bids. In this case, if the application submitted by the participant turns out to be irrelevant, it can be withdrawn and a new one sent instead. If the first application is not withdrawn, the customer will return them without considering.

You will learn about the important points of the document and the rules of drawing up in.

Purchase notice

Notification - a document containing information about an upcoming purchase. The customer is obliged to publish it within the time limits established by law.

You will learn more about making a request through a notification.

How to compose?

The notice must indicate:

Information about the customer, his contact details and the details of the person responsible for the purchase.
Terms of the contract in short form. Information about the subject of procurement with an indication of the quantity. Initial contract price.
Information about the restrictions and benefits for members, if any.
Purchase type.
, order and form of submission.
Date and place of opening orders.
Contact details official responsible for the conclusion of the contract.
Information about possible refusal from the conclusion of the contract.

How to place?

The notice is published on the public procurement portal together with the draft contract. The period for publication of the documentation is specified in clause 1 of Art. 74 44-FZ. Simultaneously with the publication of the notice, the customer has the right to send a request for quotations to at least three persons capable of supplying the subject of the procurement.

On a note. The notice of procurement must be available throughout the application period without charge.

You will find out how the electronic form of quotation is published on the portal.

Rationale for the purchase

The request states:

Accurate information on the subject of procurement with an indication of the quantity.
Terms of the contract, including the specifics of delivery.
Deadline for submitting a response.

Request for price information does not entail any obligations to the supplier and does not constitute a basis for concluding a contract.

To clarify the documentation

If you have any questions about the procurement documentation, the supplier has the right to send a request to the customer. Requests for clarification of the auction documentation are sent through the ETP. The procedure and terms for their submission are indicated in

Priority for calculating the initial (maximum) contract value. In this case, the customer can organize a request for prices 44-ФЗ, which is addressed to suppliers of identical goods, works, services and is posted in the United information system(EIS).

Quite often, the process of requesting quotations is confused with such a concept as “request for quotations”. This is a big mistake, because the first process is associated with the formation of the NMC for the start of trading, and the last is a full-fledged procedure for determining the supplier. In this article, we'll explore the first concept and put together a sample RFQ letter.

In purchases by separate types legal entities under 223-FZ there is a separate procedure for selecting a winner, which is also called a "request for prices". However, further we will not talk about the procedure, but about the tool that helps the customers to justify the NMCK.

In the Methodology for determining the NMCC (approved), the customer is recommended to obtain reliable price information:

Request data from at least five participants with relevant procurement experience (at least three of them must provide necessary information).
Place an application in the EIS.
Search in
Collect and analyze publicly available information.

How to compose a letter

Request for quotations is not an offer. These two concepts have completely different purposes. The purpose of the offer is to propose to conclude an agreement. The one who sends the offer fixes all the essential conditions, and the one who receives the offer either accepts them or refuses to sign the contract. The purpose of the request is to request the necessary information. The letter can be in a free form, however, certain rules and mandatory provisions must be provided. Below is the plan and important provisions to consider when preparing a request for quotations:

data of the addressee and addressee;
date, place and outgoing number;
the topic of the appeal;
addressing the addressee (subject to the rules business correspondence);
Basic information;
offer to cooperate;
gratitude for the answer;
signature, as well as indicate the position, surname, name, patronymic of the author.

Based on clauses 3.10.1-3.10.6 of the Methodological Recommendations, a request for price information in an offer is addressed to a potential supplier and may contain:

with due indication of the unit of measurement, quantity of goods (volume of work, service).
List of information to determine.
The main provisions of the execution of the contract, the requirements for the guarantee.
Terms of providing price information.
Notification that the procedure does not entail the customer's obligations.

Sample letter for requesting quotations

How to place a request for quotations in the EIS under 44-FZ

Based in their actions on the norms of Art. 22 44-FZ and Methodical recommendations, the customer can organize in the EIS an open request for prices in electronic form. To do this, you can use both the instructions below and the user manual. It is placed in the EIS in the "Documents" section.

All work on requesting price information takes place in personal account... The UIS functionality makes it possible to carry out a preliminary search for procedures that were published through the cabinet.

To go to the required page, you need to select this item in the menu of the "Registers" block.

To start filling in the data, you need to click on the "Create a request for quotations" button.

Then enter the data. The functionality of the system allows you to attach the necessary files. After filling in the fields with all the necessary information, you can make sure that the filling is correct through the "Save and check" button.

You can edit it through the "Edit project menu" item on the "Prepare" tab.

The system allows you to delete the generated project. To do this, select the menu item of the same name.

In addition, it is possible to delete the project of the previous operation of making changes. This feature is available at the Prepare Changes stage.

After the procedure is placed, the printed form in the form of two parts: top and bottom.

The active "Sign and Place" button will allow you to confirm your consent to this action.

Once posted, you can still make changes. To do this, simply select the "Change" menu item.

It is also possible to completely unpublish.

The system will ask for the reason and related documents. You can save this information (via the save button) or post the change using the Send to Placement button. This step will be reflected as a "Canceled" status.

The system's capabilities allow you to edit the undo project. To do this, click on the "Open card" item. After that go to the "Documents" tab. And then in the "Cancel request for quotations" block, you will need to click on the "Edit" item.

To post the finished change, simply click on the Submit to Post button.

On the "Posted" tab, you can view the request card.

It is possible to delete a cancellation project through the "Open card" item. Go to the "Documents" tab. In the "Cancel" block, select the "Delete" item.

1. Sample commercial proposal 44 Ф3

The simplest and most uncomplicated way to get hold of up-to-date information about the cost, as well as the characteristics of goods or services in order to calculate the NMC and announce a tender using the market analysis method, is. A sample commercial proposal for 44 F3 is a special document that specifies the exact information about the participant and the name of the customer to whom this letter will be sent.

2. Request for a commercial proposal to justify the NMCC

The most popular way to determine the maximum contract price is market analysis. It does not matter whether the organization uses a competitive procurement method or contracts with both sole supplier, on current legislation(Art. 22 44-F3) in any case, it is necessary to provide justification (NMCK). For everything to go smoothly, the customer must have up-to-date price data. Are going commercial offers from a variety of suppliers who offer to use the products or services you are looking for. As a result, the arithmetic average cost is displayed, according to which the tender is announced.

3. About commercial offers in procurement

To determine the NMCK of a budgetary organization acting in the role of a customer, it is necessary to submit a request for a commercial proposal to five potential performers. The answer should be as follows - at least three price letters, which describe goods and services. They must meet all the conditions that are stated in the procurement plan.

The main goal is to collect the information you need to analyze it later. NMCK is withdrawn only after it has passed a thorough analysis of the results.

As for the content of the price document (base 44-F3), it must be consistent with the statutory requirements. This part includes the following information.

The purchased goods, works or services are described as accurately and in detail as possible. We are talking about quantitative data, units of measurement, volumes of work performed.

Basic conditions from the draft contract. This includes the specifics of the delivery, the provision of various services, or the specific characteristics of the work.

Explanations that with the help of the provided price information, a specific real cost of services or goods that the customer has requested is indicated, and this is not a basis for further contractual relations, but only a preliminary calculation.

Commercial offer 44 Ф3 is a very important document that must be filled out correctly.

4. About submitting a commercial offer

As soon as the customer has found the three necessary suppliers to calculate the NMC of the planned purchase, and sent out the letters, he receives an official response from the organizations he has chosen.

What is this answer? It is a kind of document on the official letterhead of the supplier, in which there is a "live" seal and signature of the head.

There are times when you need to CFO signed or Chief Accountant... V this document provided information on:

full details of the enterprises;

actual, at the time of the request, the cost of the goods or services that are provided;

full description of the services that are included in the price.

This document is of an informational nature. He should not influence the final decision on the conclusion of the contract in any way.

It is important to note that the resulting cost data does not expire. However, when this calculation is used to determine the NMCK tender, the quoted value is indexed and must match the conversion factor at the time the tender is announced.

Having difficulty filling out a commercial offer?

Order competent assistance in filling out the documents from our specialists, with payment for the result

5. Registration of a commercial proposal

To justify the NMCK using market analysis, it is necessary to have current pricing information. Requests for quotations are the simplest methods to obtain such data.

The initial maximum contract price is an important step in purchasing planning. The Law on the Contract System establishes the requirements that are supposed to use the market analysis method first. Therefore, it becomes necessary to apply commercial offers when the process of determining the value of an object occurs. If errors occur and the procedure for justifying the NMCC is not followed, administrative liability is applied - this is a fine of up to 10,000 rubles, and this is a very unpleasant addition. It will be about a sample commercial proposal 44 F3.

Download a sample request for a commercial proposal for 44 FZ

Download a sample Commercial proposal for 44 FZ

6. The concept of a commercial proposal

A commercial offer is an official important document confirming the value of goods, services, work with certain characteristics for the required period, but there is no obligation to conclude an agreement.

According to Part 2-6 of Art. 22 44-Ф3, describes the rules for using the market analysis method and indicates that if the contract value is justified by this method, it is necessary to compare prices for goods that are similar to the procurement object. All you need to do is have access to up-to-date information market prices. And the most in a simple way is a request for a commercial proposal from companies that supply goods or provide similar services.

7. How the pricing information is obtained

There are specially developed recommendations that allow you to apply the methods for determining the NMC. In order to have the necessary data on all prices, the customer needs to send requests for price information to five companies. What is the algorithm for submitting such a request?

To begin with, a complete description of the procurement object is drawn up, qualitative and quantitative characteristics are indicated. The following are the essential conditions for the delivery of goods that affect their price. Then you should choose target audience mailing lists. As the Ministry of Economic Development and Trade recommends, suppliers should have experience in deliveries. This stage involves the use by the customer of information retrieval systems or publicly available reference organizations.

At the next stage, a request is made, and potential partners receive it. On the the final stage the answer comes, the data is analyzed and a rationale is drawn up.

Be sure to draw your attention to the fact that the commercial offer for 44 F3 has no validity period. The response document must have this information. This is done to exclude justification when the out-of-date basis is applied.

For the prices of the past period, a conversion factor is used that leads to the current level. You need to deal with more than just sending inquiries to suppliers. It is also recommended to carry out such procedures:

look for prices in the register of EIS contracts;

collect and analyze publicly available pricing information.

So, we have learned the most important information about the sample commercial proposal 44 Ф3. On specialized sites, you can easily download such a sample. As it turned out, it is not at all difficult to draw up commercial offers for 44 F3. It is important to have the necessary information. Then everything will be as clear as possible.

8. Video instruction commercial offer 5 gross mistakes

For a guaranteed result in tender purchases You can seek advice from the experts of the Entrepreneurship Support Center. If your organization belongs to small business entities, you can get a number of advantages: advance payments under government contracts, short time settlements, conclusion of direct contracts and subcontracts without a tender. and work only under lucrative contracts with minimal competition!

It might be helpful to read: