Form 1 frames in Excel. Legislative framework of the Russian Federation. Who to submit and when?

Using Form 1-MS, fill out Information on the composition of employees who filled municipal positions and positions municipal service. In 2016, by order dated July 5, 2016 No. 325, Rosstat approved a new form of this form. Who should fill out Form 1-MS in 2016? Statistical form 1-MS is filled out by those organizations whose employees are municipal employees and persons holding municipal positions:

such organizations include bodies local government(for example, representative, local administrations, other local government bodies);
election commissions municipalities, that are municipal authorities, not included in the structure of local governments.

The organization submits the completed report in Form 1-MS statistics to the statistical authorities at the location of the legal entity or at the location of separate divisions. If the organization has separate divisions, form 1-MS is filled out for each division.

This report must be submitted once every three years, on October 25 after the reporting period. The head of the organization must appoint responsible persons who will be authorized to provide statistical information on behalf of the company.

Form 1 MS in 2016

The main part of the form consists of 3 sections and help:

Distribution of workers who filled municipal positions by age of workers;
Distribution of employees according to their professional experience;
Distribution of workers by their professional education.

In the header of the form you need to fill in the name of the organization that is reporting, postal address, OKPO code. Indicate the name of the organization in full, as in the constituent documents, and provide a short name in brackets.

All 3 sections of the form consist of tables. The tables contain the same rows, but consist of different columns. Thus, in the line “Municipal positions” (lines 101, 201 and further) employees who filled municipal positions are taken into account.

In lines 108, 208 and further, it is necessary to take into account the positions of the municipal service that were established to directly ensure the execution of the powers of the person holding the municipal position. Such positions are filled by municipal employees through the conclusion of an employment contract for the term of office of the person filling the municipal position.

When filling out section 1, all lines reflect data on the actual number of persons payroll as of the reporting date (October 1). If you have employees who work part-time, then they should also be taken into account when compiling the report. The number does not include only those employees who filled positions not provided for staffing table and subject to reduction.

When filling out the data in Section 2 of Form 1-MS, which contains information about the professional experience of employees, you should remember that professional experience includes periods of filling municipal service positions and municipal positions.

In the third section of the statistics report of form 1-MS (new form for 2016), you need to indicate the professional education of employees. In the tabular part of the section, employees are distributed into groups of specialties and areas according to the All-Russian Classifier of Specialties by Education.

Download the new statistical report form 1-MS 2016

What is a report form 1 Report on form No. 1 or form statistical observation No. 1 personnel “Information on advanced training and professional training of employees of organizations,” as well as recommendations for filling it out are contained in Rosstat Order No. 554 dated September 28, 2016. In this article we offer instructions and ready-made example filling out form 1 frames. This document is required for submission by a legal entity of all types of activities and forms of ownership, as well as their separate structural divisions, except for small businesses, authorities government controlled, military security And social insurance, as well as religious associations, households and extraterritorial organizations. The full list is specified in the order.

HR reporting in 2018: HR officer calendar

Indicate the full name of the company according to the constituent documents. In the same period, write a short name in brackets. If you are filling out form 1 personnel for a separate unit, enter its name.

And also the name of the parent company to which it relates. Line "Mail address". Indicate the name of the subject of the Russian Federation in the period “Postal address” of the statistical report 1 frames. And then the legal address of the company with postal code.

If your actual address is different, then enter your actual address. Please enter your postal code. For a branch that does not have a legal address, provide the address with a postal code. Column "Code according to OKPO". In this line of form 1 personnel in statistics, enter the code of the All-Russian Classifier of Enterprises and Organizations.

Take it from the notification of OKPO code assignment. It was issued to you by the territorial branch of Rosstat.

How to fill out statistical form No. 1 personnel

As for this report, according to Rosstat, approximately 68 thousand respondents should complete it in 2018. You can download the 2018 form of this statistical form directly on the website of the statistics authority or on PPT.ru. All business entities included in the sample for 2018 must be notified by Rosstat authorities about this through any available means of communication.
As a rule, this is normal or Email. If a legal entity has separate divisions (SU), then it must submit this report, both for the entire organization as a whole and for each division (branch) separately. These forms should be submitted to the statistics departments at the location of each OP. Form 1-T (prof) must be completed as of October 31, 2018.
It must be sent to the territorial bodies of Rosstat no later than November 28.

How to fill out the statistics form 1-frames

Specialists (column 3) - workers where work requires higher/secondary vocational education: engineers, doctors, teachers, economists, accountants, geologists, inspectors, proofreaders, mathematicians, technicians, etc. Other employees (column 4) - workers preparing and processing documents, performing accounting and control, housekeeping (agents, archivists, attendants, clerks, cashiers and controllers (except for workers), etc.). Workers (column 5) - persons engaged in the creation material assets, repair, movement of goods, transportation, provision of material services, etc.

These are sellers, cashiers trading floor, controllers (except for transport and communication center controllers), postmen, telephone operators, telegraph operators, etc. In columns 6–12, the number of persons is distributed by age (up to 25 years old; 25–29 years old; 30–39 years old; 40–49 years old; 50 –59 years; 60–64 years; 65 years and older).

HR officer submits a report to statistics

Attention

And an employee who was trained in the same program several times during the year - only once. In 2017, an employee of the company underwent professional retraining once and improved his qualifications twice. Information about the employee’s training must be entered once in lines 03, 04 and 06.

Line 09. Enter in this line of the 1-personnel statistics report the number of employees who have undergone vocational training in the direction of the company. Those who studied several times during the year different types educational programs, reflect only once. Find out more about employee training in the company's field.

Lines 10-12.

How to fill out and submit a statistical report on form 1 personnel

For example, in short-term courses and professional training. Line 19. Use this line of Form 1 Personnel to show special employees. Those who participated in national, regional, industry, and corporate championships using the WorldSkills Russia method.

If an employee participated in the championship more than once during the reporting year, include it only once. How to fill out the columns of the report form 1 frames Columns 2-5. In these columns of Form 1 Personnel, distribute the number of employees by personnel categories. Use the All-Russian Classifier of Worker Occupations, Employee Positions and tariff categories(OKPDTR), OK 016-94.

It was approved by Decree of the State Standard of Russia dated December 26, 1994 No. 367. Columns 6-12. Here, distribute the number of employees by age groups. Enter the age of employees in Form 1 personnel as of December 31 of the reporting year.

Form 1 (personnel): submitting reports on time

Important

We fill out section 1 by group Step 3. We certify the accuracy of the data with the signature of an authorized person and set the date. Responsibility for failure to submit and errors in Form 1-T prof If a legal entity that was included in the statistical sample does not submit this report to Rosstat in a timely manner, then, by virtue of the requirements of Article 13.19 of the Code of Administrative Offenses of the Russian Federation, it itself and its officials will be held administratively liable. The fine in this case may be:

for a legal entity - from 20 thousand to 70 thousand rubles;
on officials- from 10 thousand to 20 thousand rubles.

For providing false information and errors in 1-T professional, the penalties are similar.

Let us remind you that the period during which an organization can be punished for errors is two months from the day following the date of submission of reports indicated on the form.
These are organizations of state administration, military security and social insurance. And also households, religious and extraterritorial organizations. Don't miss: the main changes in personnel work What was adopted and came into force this month. Download documents

There are only a few months left until the submission of statistical reports on professional training and education of workers! We will tell you what a sample of filling out the 1-frame form looks like, and we will explain in detail the rules for completing the form.

From the article you will learn:

All organizations hiring personnel are required to report from time to time to regional employment centers, Pension Fund, military commissariats, statistical bodies and other authorities. The preparation of mandatory reporting for statistical authorities is usually entrusted to the human resources department or the records management service. Therefore, every personnel officer should know how to fill out Form 1 Personnel for Statistics and within what time frame to send it to Rosstat. For more information about statistical reporting and unified forms used by employers, read the articles “ that need to be prepared in November according to the new form" and "What you need to hand it over to the personnel officer.”

Why do we need a unified 1-frame form?

Don't miss: major changes in HR

Which was adopted and came into force this month.

The unified form of statistical observation 1-personnel, approved by Rosstat order No. 554 of September 28, 2016, is intended for transmitting information about training, retraining and advanced training of employees. Brief instructions for filling out the 1-personnel form in 2017 are contained in the appendix to the order. Read about the rules for filling out other types of statistical reports in the articles “How to fill out and submit "Information on the number and wages and movement of workers" and "Do I need to fill out , if there were no injuries in the organization in the reporting year.”

Download documents on the topic:

Filling out the 1-personnel form in 2017 is the responsibility of most legal entities(including - non-profit organizations), regardless of the form of ownership and the chosen type economic activity. Only small businesses and certain types of organizations are exempt from the need to report on personnel training:

religious;
extraterritorial;
structures of government and military security;
households;
social insurance authorities.

Important: if the company has separate structural divisions - branches, representative offices, etc. - you will need to fill out the 1-personnel form multiple times: statistics are needed for each division, as well as separately for the legal entity.

To avoid misunderstandings, you should clearly understand in which cases a structural unit is considered separate from the point of view of the law. Territorial isolation and the presence of stationary workplaces are considered integral features of a separate unit.

In other words, a department with stationary workstations (even if there are few of them), located at a distance from the company's head office, is considered separate. But a service located on another floor of an office building is not. As well as a territorially isolated construction site with non-stationary jobs or a field office in which stationary jobs are created for a short (less than one month) period.

The completed and duly certified form 1-cadre is submitted to the territorial body of Rosstat at the location of the legal entity. Reporting on branches and representative offices is submitted at their location. If a company does not conduct its business where the head office is located, reporting is submitted at the place of actual activity - it is important to remember this.

To lead effectively personnel work in separate divisions, check out the useful materials: “There is one HR department for several branches. How " and when It’s better to hand it over to the branches rather than maintain it at the head office.” Our experts take readers into the intricacies of different office management methods and tell us how to increase the productivity of HR procedures using modern technologies.

Reporting in the 1-cadre form is submitted infrequently - once every three to four years. The deadline is February 3. You can submit the completed form in person, through an authorized representative, or send it by mail ( by registered mail). It is also not forbidden to report to electronic form using a digital electronic signature.

Important: a written request to the territorial office of Rosstat will help you find out which specific reporting forms need to be submitted to a particular organization.

Column 3 records specialists - highly qualified workers who require higher or at least secondary education. vocational education. These include engineers, economists, doctors, technicians, accountants, standard setters, programmers and similar professions. Column 4 is intended for a number of employees - duty officers, clerks, timekeepers, archivists, secretaries, commandants and other employees involved in paperwork, housekeeping, as well as accounting and control.

Column 5 indicates the number of workers directly involved in the production of material assets (products), repairs, transportation of passengers and movement of goods, provision of material services, etc. For example, workers are considered to be the professions of janitors and cleaners, salespeople, loaders, couriers, watchmen, packers, and stokers.

To avoid confusion, you need to clearly understand which group of positions (managers, specialists, etc.) each employee belongs to. OKPDTR - All-Russian Classifier of Worker Professions, Employee Positions and Tariff Classes, approved by Resolution of the State Standard of Russia No. 367 of December 26, 1994, will help you understand this issue and create a correct example of filling out the 1-personnel form.

Columns 6-12 distribute personnel by age groups. The distribution takes into account the age of employees as of December 31 of the reporting year.

The following groups are distinguished:

up to 25 years old - column 6;
25-29 years old - column 7;
30-39 years old - column 8;
40-49 years old - column 9;
50-59 years old - column 10;
60-64 years old - column 11;
from 65 years and older - column 12.

Read about the impact of an employee’s age on labor relations in the articles “What is required from an employer if " And How ».

Form 1-frames: sample of filling out the reference section

The next and last section is help. Here you can find information about the belonging of the company's employees to special categories. IN separate categories highlighted:

disabled people - line 22;
women (employees with a child under three years of age are allocated to a separate subcategory) - lines 20 and 21, respectively;
employees who were at risk of dismissal and passed extra education to continue working in the organization - line 23;
personnel undergoing distance learning- line 24.

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2. Information in form N 1-cadres is provided by legal entities at their location to the territorial bodies of Rosstat. If a legal entity has separate divisions, this form is filled out separately for the legal entity without these separate divisions and for each separate division. The completed form is submitted by the legal entity to the territorial body of Rosstat at the location of the legal entity (without separate divisions), according to separate units- at the location of the corresponding separate unit. In the event that a legal entity (its separate division) does not carry out activities at its legal address, the form is provided at the place where they actually carry out activities.

3. The head of a legal entity appoints officials authorized to provide statistical information on behalf of the legal entity.

4. The title page of the form indicates:

4.1. In the address part - the full name of the reporting organization in accordance with the constituent documents registered in the prescribed manner, and then in brackets - the short name. The form containing information on a separate division of a legal entity indicates the name of the separate division and the legal entity to which it belongs.

4.2. On the line "Postal address" - the name of the subject of the Russian Federation, legal address with postal code; if the actual address does not coincide with the legal address, then the actual postal address is also indicated. For separate units that do not have legal address, indicate the postal address with postal code.

4.3. In the code part of the form, the legal entity enters the code of the All-Russian Classifier of Enterprises and Organizations (OKPO) on the basis of the Notification of assignment of the OKPO code sent (issued) to organizations by the territorial bodies of Rosstat. For territorially separate divisions of a legal entity, an identification number is indicated, which is established territorial body Rosstat at the location of the territorially separate unit.

5. In section 1, line 01 must be filled in. Lines 02 to 11 reflect data on professional training of employees (in the direction of the organization or carried out by the organization itself) by categories of personnel and training programs. Educational institutions fill out a report only for employees who were on the staff of these institutions, including those who studied at these institutions.

The employer, in accordance with the procedure established Federal law"ABOUT additional education"(in the draft) and other relevant regulatory legal acts of the Russian Federation, provides professional training, professional retraining and advanced training of workers with whom it is in labor relations. The procedure for sending employees with whom the employer has an employment relationship to training in additional professional educational programs at the initiative of the employer is established collective agreement(agreement).

Employees of organizations of any organizational and legal form have the right to advanced training, professional retraining or internship at the expense of the employer once every five years for at least 72 hours (including a total duration of 72 hours during the year) in accordance with additional educational programs , determined by the employer. The employer has the right to organize and carry out advanced training, professional retraining or internship of its employees on a larger scale.

5.1. Line 01 in column 1 shows the number of employees on the payroll, which is determined in accordance with clause 82 of the Instructions for filling out federal statistical observation forms N N P-1, P-2, P-3, P-4, P-5(m) , approved by Rosstat Order No. 278 dated November 12, 2008, with amendments and additions No. 240 dated November 3, 2009. In this case, an employee hired on a part-time basis in accordance with an employment contract is counted as one person. An employee registered in an organization as internal part-time worker, is also counted as one person for the main position.

The report on line 01 does not include employees hired part-time from other organizations, and employees who performed work under civil contracts.

5.2. When assigning employees to the corresponding category of personnel (by columns), it is necessary to use All-Russian classifier professions of workers, positions of employees and tariff categories (OKPDTR), OK 016-94, approved by Decree of the State Standard of Russia of December 26, 1994 N 367 and put into effect on January 1, 1996. In accordance with the specified classifier, employee positions are divided into categories " managers", "specialists" and "other employees".

The category “managers” (column 3) includes employees holding positions of heads of the organization and its structural divisions, their deputies, as well as foremen, managers, foremen, etc. (in OKPDTR these positions are coded “1”).

The category “specialists” (column 4) includes workers performing engineering, technical, economic and other work and having code “2” in the OKDDR: agronomists, lawyers, administrators, artists, assistants, archaeologists, biologists, librarians, brokers, accountants, educators, doctors, surveyors, geologists, hydrologists, announcers, conductors, dispatchers, dealers, associate professors, sound engineers, livestock specialists, engineers, inspectors, art historians, cartographers, cameramen, designers, consultants, proofreaders, cosmonauts, laboratory assistants, lecturers, foresters, pilots, speech therapists, surveyors, mathematicians, nurses, methodologists, fashion designers, mechanics, research fellows, rate adjusters, notaries, reviewers, ornithologists, game wardens, appraisers, teachers, pilots, pharmacists, programmers, professors, psychologists, radio operators, auditors, editors, directors, weather forecasters, sculptors, investigators, sociologists, rescuers, trainee researchers, technicians, commodity experts , trainers, teachers, pharmacists, paramedics, physicists, chemists, artists, navigators, economists, experts, electricians, electromechanics, legal advisers, etc.

The category “other employees” (column 5) includes employees involved in the preparation and execution of documentation, accounting and control, housekeeping and others who have code “3” in OKDDR: agents, archivists, clerks, attendants, cashiers, commandants, controllers (not classified as “workers”), copyists, croupiers, typists, medical statistics, contractors, operators (not classified as “specialists”), security guards, passport officers, receptionists, secretaries-typists, caretakers, social workers, statisticians, stenographers, accountants, timekeepers, rate-takers, accountants, packers, draftsmen, forwarders, etc.

The category “workers” (column 6) in accordance with the OKPDTR section “Professions of workers” includes persons directly involved in the process of creating material assets, as well as those engaged in repairs, moving goods, transporting passengers, providing services (cleaners, nannies, cloakroom attendants, watchmen , sellers, computer operators, etc.).

In columns 7 to 10, the number of payroll employees (line 01) and employees who underwent vocational training (lines 02 to 11) and received vocational education (lines 12 to 15) in the reporting year is distributed by age groups.

5.3. Line 02 shows the number of employees ( individuals), who have completed training in additional professional education programs, vocational training and targeted courses. If during the year an employee underwent training in different types of training several times, then on line 02 data about him is reflected only once.

The report (line 02) does not include:

Workers trained through own funds in computer training courses, foreign languages and others;

employees who received additional professional education or were trained in new professions during the reporting year, but were dismissed as of the date of the report.

The report on Form N 1-personnel on line 02 and lines 03 to 11 includes employees hired in the reporting year and who submitted personnel service organization relevant documents on completion of training in additional professional education programs or targeted courses in the reporting year according to same place work.

On lines 03 to 11, information about an employee who underwent several types of training during the year (professional retraining, advanced training, internship, targeted courses or professional training and additional professional training) are reflected for each type of training.

If during the year an employee has undergone training in the same type of training several times, then for this type of training data about him is reflected only once.

5.3.1. Additional professional education (line 03) is aimed at improving the qualifications and professional retraining of persons (managers, specialists and other employees) with professional education, in accordance with additional professional educational programs, qualification requirements to professions and positions and contributing to the development of business and creative abilities of these individuals, increasing their cultural level. Additional professional education includes advanced training, professional retraining and internship. The data in lines 03 to 06 includes persons who received additional professional education outside the Russian Federation. Line 07 shows the number of people trained outside the Russian Federation by the amount of training programs.

5.3.2. Professional retraining (line 04) - acquisition of additional knowledge and skills in accordance with additional professional educational programs involving the study of scientific and academic disciplines, sections of technology and new technologies. In accordance with the current Regulations on the procedure and conditions professional retraining specialists, approved by Order of the Ministry of Education of Russia dated September 6, 2000 N 2571, professional retraining of specialists is carried out taking into account the profile of the specialists’ education received and is carried out by educational institutions of advanced training and divisions of educational institutions of higher and secondary vocational education for additional professional programs two types, one of which ensures the improvement of specialists’ knowledge to perform a new type professional activity, the other - to obtain additional qualifications. Professional retraining of specialists is carried out on the basis of higher and secondary vocational education. In accordance with curriculum An internship may be an integral part of professional retraining programs.

The level of education of specialists undergoing professional retraining must not be lower than the level of education required for a new type of professional activity or for obtaining additional qualifications.

The standard period for completing professional retraining of specialists to perform a new type of professional activity should be over 500 hours of classroom training.

Students enrolled in additional professional educational programs that improve the knowledge of specialists to perform a new type of professional activity, and who have passed the state final certification, receive diplomas of professional retraining, which certify the right (qualification) of a specialist to conduct professional activities in a certain field.

The standard period for completing professional retraining for specialists to obtain additional qualifications must be at least 1000 hours of labor intensity.

Students enrolled in additional professional educational programs to obtain additional qualifications for specialists and who have passed the state final certification receive diplomas of additional (higher) education or additional (secondary vocational) education, certifying the assignment of additional qualifications.

5.3.3. Advanced training (line 05) - updating the knowledge and skills of persons with a professional education, due to increased requirements for the level of their qualifications and the need for them to master new ways of solving professional problems.

5.3.4. Internship of specialists (line 06) is carried out in order to form and consolidate in practice professional knowledge, skills and abilities acquired as a result of theoretical training, provides for the study of best practices, acquisition of professional and organizational skills to perform new professional responsibilities.

The internship can be carried out both in the Russian Federation and abroad at enterprises (associations), in leading research organizations, educational institutions, consulting firms and executive authorities.

5.3.5. Vocational training (line 08) is aimed at accelerating the student’s acquisition of the skills necessary to perform a specific job or group of jobs (in accordance with Federal Law No. 3266-1 of July 10, 1992 “On Education”). Professional training is not accompanied by an increase in the student’s educational level. Professional training can be obtained in educational institutions and in educational departments of organizations that have the appropriate licenses, as well as through individual training from specialists (mentors) with the appropriate qualifications, who receive an additional payment to the salary for training employees. Professional training in the form of mentoring is typical for the categories of employees “other employees” and “workers” and is reflected in the report on line 10.

Additional vocational training - improving the skills of persons who have received vocational training.

5.3.6. Targeted courses (line 11) - a type of continuous professional training for workers and employees, organized for the study new technology, equipment, materials, technological processes, progressive forms of labor organization, labor legislation, rules technical operation equipment, occupational safety requirements, as well as issues related to improving product quality, and other issues aimed at solving specific technical, economic and other problems.

5.3.7. Additional professional education can be obtained in educational institutions: academies for advanced training and professional retraining; institutes for advanced training and professional retraining ( graduate School); intersectoral regional centers for advanced training and professional retraining; training centers for advanced training and professional retraining (training centers for training workers in production); at advanced training courses (in technical training schools); in other educational institutions that implement additional educational programs additional professional education.

6. Lines 12 to 15 (“In addition”) take into account employees who have received basic vocational education (primary, secondary or higher) in educational institutions of primary, secondary and higher vocational education, regardless of whether it is the first one or not.

The report on lines 12 to 15 does not include information about employees who independently (without attracting funds from the organization) graduated from educational institutions in the reporting year that provide higher, secondary or primary vocational education.

7. In Certificate 1 to Section 1, lines 16 to 18 show, respectively, women, people with disabilities trained in additional vocational education programs, as well as persons who were at risk of dismissal and who were trained to acquire new professional skills to continue labor activity in this organization, on lines 19 to 21 - the number of employees who have undergone training (from line 02, column 1) is distributed according to forms of training: “off-the-job”; "without interruption from work" ( evening groups) and “with partial time off from work” (up to 3 working days a week).

8. In Help 2 to section 1 from line 03, column 1, separately on line 24, employees trained using distance learning are shown educational technologies. In lines 25 to 29, the number of employees who have completed training in professional retraining, advanced training, internship programs, as well as in targeted courses, is distributed according to the hourly load of training completed: in targeted courses - up to 72 hours, in advanced training programs - from 72 to 500 hours, professional retraining - from 500 to 1000 hours and more. The duration of the internship, as an independent type of additional professional education, is set from 2 to 4 months (320 - 640 hours).

9. In section 2 (on the admission and departure of graduates), lines 31 to 34 reflect the number of full-time graduates of educational institutions of higher, secondary and primary vocational education, regardless of whether this was not the first job in this organization.

Columns 1 and 2 show graduates of educational institutions of higher, secondary and primary vocational education who graduated from these educational institutions in 2009 (the date of graduation from the corresponding educational institution is the date of issue of the diploma) and who were employed in 2009 and 2010.

Column 3 includes those dismissed in 2009 and 2010 for all reasons from among the 2009 graduates hired in this period.

Accordingly, columns 4 and 5 show graduates of 2010, hired in 2010, and those fired in 2010.

Lines 32 to 34 show the number of graduates of primary, secondary and higher vocational education institutions who received in 2009, 2010. diplomas of the established form on the appropriate level of professional education.

10. Section 3 provides data on labor migrants - citizens of the Republic of Belarus who temporarily stay and work in Russia in a manner that does not require a visa or migration card. Data on citizens of the Republic of Belarus working in the organization is not included:

Those who are employees of legal entities (manufacturers or suppliers) of the Republic of Belarus performing installation (assembly supervision) work, service and warranty maintenance, as well as post-warranty repairs of goods supplied to Russian Federation technical equipment;

who are journalists accredited in the Russian Federation;

studying in the Russian Federation in educational institutions of vocational education and performing work (providing services) during the holidays;

Those studying in the Russian Federation in educational institutions of vocational education and working in their free time as educational support staff in the educational institutions in which they study;

invited to the Russian Federation as teachers to conduct classes in educational institutions.

Lines 41 to 44 show the number of citizens of the Republic of Belarus who were working, respectively, at the beginning of the year, hired in the reporting year, dismissed in the reporting year, working at the end of the reporting period: in column 2 - by fixed-term employment contract, in column 3 - under a civil contract for the performance of work (rendering services). In this case, each employee is shown as one unit, regardless of the term of the contract (duration of work).

If an employee included in the data in line 41 entered into a new contract during the year, then he should not be included in the data in line 42. An employee who entered into more than one contract during the year is included in the data in line 42 only once.

11. To control the correctness of filling out the form, it is necessary to take into account the hint for arithmetic control in columns and lines:

By graph	By line
In section 1
on lines 01, from 08 to 16:	according to columns 1 to 10:
gr. 1 = sum gr. 2 and 6 or gr. from 7	page 01 > page 02;
10 each;	page 02<= сумме стр. 03, 08, 11;
on lines from 03 to 07:	page 03<= сумме стр. с 04 по 06;
gr. 1 = gr. 2;	page 07<= стр. 03;
on lines from 01 to 07, from 11 to 16:	page 09<= стр. 08;
gr. 2 = sum gr. from 3 to 5;	page 10<= стр. 09;
on lines from 08 to 10: gr. 2 = gr. 5	page 12 = sum of pages 13 to 15
In Help 1 to section 1
	pp. 16, 17<= стр. 02, гр. 1, разд. 1;
	sum pages 19 to 21 >= page 02, gr. 1, sec. 1
In Help 2 to section 1
	page 24<= стр. 03, гр. 1, разд. 1;
	sum of pages from 25 to 29 >= page 03 + page 11, gr. 1, sec. 1
In section 2
for all lines from 31 to 44:	for all columns from 1 to 5:
amount gr. 1 and 2 >= gr. 3;	page 31 = sum of pages 32 to 34
gr. 4 >= gr. 5
In section 3
for all lines from 41 to 44:	for all columns from 1 to 3:
gr. 1 = sum gr. 2 and 3	page 44 = page 41 + page 42 - page 43

The 1-cadre report form is required for employers to send information about advanced training and training of employees to Rosstat. Find out how to fill out this statistical form without errors in this article.

Document form

Statistical report form No. 1-personnel “Information on advanced training and professional training of employees of organizations” and instructions for filling it out were approved by Rosstat order No. 554 dated September 28, 2016. In it, employers are required to provide information about training, advanced training and retraining of their employees.

The document consists of a title page and two sections. It can be sent to the statistical authorities either on paper or electronically via telecommunications channels. You can download the statistical form 1-frames at the end of this article, as well as directly on the official website of Rosstat.

Obligation to submit form 1-cadres

This personnel report must be completed and submitted to Rosstat by all legal entities, including non-profit organizations, if they are included in the sample for this year. You can find out exactly what your responsibilities are directly on the website of the statistics service using a special service. However, while some employers can theoretically be included in the sample, some cannot at all. For clarity, they can be seen in the table:

Deadline

The territorial departments of Rosstat are waiting for the 1-personnel report form completed by the organization by February 3 of the year following the reporting year. This document does not need to be submitted to Rosstat every year; its frequency is once every 3-4 years. Every year, statistical authorities compile an updated list of respondents and send them notifications about the need to report.

Delivery methods

The organization has the right to send the report form to the territorial bodies of Rosstat in one of the following ways:

bring the document in person, directly to the territorial office of Rosstat;
send with the help of an authorized representative (with a executed power of attorney);
send by registered mail with acknowledgment of receipt and a list of the contents;
submit by email in electronic format (a qualified digital electronic signature is required for certification).

In the last two cases, the submission date will be the date the reports are sent.

Instructions for filling out the 1-frame form

As mentioned above, the form consists of the following three parts:

title page - it contains general information about the organization;
section 1 - table in which data on employee training is entered;
certificate 1 - contains information on the number of personnel by individual categories of employees.

Let's take a closer look at a sample of filling out the 1-frames form into statistics for each of these parts.

Title page

It must indicate the full and abbreviated name of the legal entity submitting the report. Next, fill in the field intended to indicate the actual address of the organization (its administration). If the company's actual address (postal address) does not coincide with the legal address specified during registration in the Unified State Register of Legal Entities, you must indicate both of them. Next, the respondent must indicate various codes. Four columns are intended for these purposes:

the first already indicates the established OKUD code for statistical reporting on vocational training of workers;
in the second column you must enter the OKPO code assigned to the organization;
The next two fields are intended to indicate the identification numbers of separate divisions.

The title page looks like this:

Section 1: Worker Training

The table from section 1 must be filled out, adhering to certain rules from the instructions from the order of Rosstat. They relate to entering information for each line. We have collected explanations based on the filling instructions into one table. In it you can see the line number and the decoding of the data that should be indicated in it.

When filling out, you need to pay special attention to some important nuances. In particular, it is necessary to include only full-time employees (citizens with whom an employment contract has been concluded) in the table. In addition, if the same employee is sent for training several times during the reporting period, the information in the table for him needs to be indicated only once. Only education that corresponds to the company’s field of activity is subject to accounting. Therefore, if your sales manager has decided to become a teacher and is studying at a pedagogical university, there is no need to include him in the 1-personnel form. But training one person in different programs needs to be noted all of them. For example, if a mechanic simultaneously takes courses to improve his grade on the basis of the organization and at the same time receives a higher education as an engineer in absentia.

If the organization has internal part-time workers, as well as people working part-time, they must be counted in the form as one whole unit. Workers undergoing training in several specialties must be entered on the form once on line 09.

Individuals with whom civil contracts have been concluded do not need to be included in this report. To determine whether all employees belong to one category or another (manager, specialist), the All-Russian Classifier (OKPDTR) is used, which has been in effect since 01/01/1996.

A correctly completed section 1 sheet looks like this:

Help 1-3

The third section of the 1-frame form contains three certificates. In column 1 of the certificate, you need to decipher the number of employees on the payroll in the following categories:

women;
disabled people;
persons who may be at risk of dismissal;
employees trained using remote technologies.

In the second column of the certificate, you need to decipher the number of employees who completed training and received education in the reporting year in the same categories. When completed it will look like this:

The completed document must be signed by the head of the employing company. In the transcript of the signature, you must indicate his last name, first name and patronymic, as well as the full name of the position. At the end you need to put the date of compilation, indicate the telephone number and email address of the respondent company.

Employer's liability

Now that you know how to fill out the 1-HR form for statistics, it's time to learn about liability for errors or lateness. According to standards Article 13.19 of the Code of Administrative Offenses of the Russian Federation, a company for failure to deliver or violation of the deadline may be brought to administrative liability in the form of a fine in the amount of:

for the organization itself - from 20,000 to 70,000 rubles;
for an authorized official (manager) - from 10,000 to 20,000 rubles.

An example of filling out the 1-cadre form should help you avoid mistakes, and therefore responsibility for them. Indeed, in the event of a repeated violation, the fine may be increased.

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